Body: Council
Type: Agenda
Meeting: Regular
Date: January 13, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/January 13, 2023 - Regular Agenda.pdf)
Document Text
Regular Council Agenda January 13, 2023 – 9:00 AM Municipal Office - Council Chambers 6648 Road 506, Plevna
Page
Call to Order
Approval of Agenda
a) January 13, 2023
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated January 13, 2023, as circulated.
Declaration of Office
Vernon Hermer - Councillor, Ward 2
Disclosure of Pecuniary Interest and General Nature Thereof
Presentations
11 - 24
a) Joe Gallivan, Director of Planning and Economic Development; and Sonya Bolton, Manager of Planning and Economic Development, County of Frontenac - Community Planning Permit System
Be It Resolved That Council receives the presentation from Joe Gallivan, Director of Planning and Economic Development, and Sonya Bolton, Manager of Planning and Economic Development, regarding the Community Planning Permit System (CPPS) Implementation in North Frontenac and the proposal for a joint project with the four Frontenac Townships to implement a CPPS; And That Council will consider the $25,000 contribution during Budget deliberations in 2023.
25 - 52
b) Staff Sargeant McConnell, Frontenac Detachment Commander, Ontario Provincial Police: Reports for North Frontenac
Page 1 of 213 Page Be It Resolved That Council receives for information the reports from Staff Sargeant McConnell, Frontenac Detachment, OPP; and thanks him for his time spent today; And That Council requests the Clerk schedule Sargeant McConnell to attend future Council Meetings to provide an update until the Police Services Board is established.
Delegations
53 - 61
a) Rural Frontenac Community Services (RFCS) re: 2023 Funding Request for RFCS Youth Program
Be It Resolved ThatCouncil receives for information the presentation
from Sarah McCullough, Youth Program Coordinator regarding Rural
Frontenac Community Services (RFCS) – Programs for Rural Youth;
and thanks her for her time spent today;
And That Council defers a decision to provide $6,000 in funding to the
Youth Program until Budget Deliberations in 2023.
Adoption of Minutes
62 - 75
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes of the Regular Meeting of Council dated December 16, 2022 as circulated.
Business Arising from the Minutes
76 - 78
a) Resolution #474-22 - Reconsideration Request re: Request for Licence Agreement for Use of a Municipal Road Allowance – Roblin
Whereas, at their meeting on December 16, 2022, Council passed Resolution #474-22 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Request for Licence Agreement for Use of a Municipal Road Allowance - Roblin” and Council denied the request for a Licence Agreement; Therefore Be It Resolved That Council receives for information email dated December 16, 2022 from Darren Roblin, Applicant, advising they would like to improve access to their property on the lake; and there are conflicts amongst people leaving boats on the shore and boats are being vandalized; and if a licence agreement is entered into the dock would need to be private for insurance purposes; And That Council receives an additional email from the Applicant dated December 24, 2022 advising the main purpose of the application for a Licence Agreement with the Township is to obtain legal mainland docking for their boat; the applicant is willing to purchase the shore road allowance, as it does not front on private property or other Township property and is not an established access to the lake; and that the Page 2 of 213 Page applicants would pay the cost of surveying as well as the cost to purchase the shore road allowance.
79
b) Kaladar Barrie Joint Fire Committee re: Appointment of Third Member
Whereas, at their meeting held December 16, 2022, Council appointed two Members and one alternate Member to the Joint Fire Committee for the Kaladar Barrie Fire Department ; And Whereas a third Member is to be appointed at the January 13, 2023 Meeting of Council; Therefore Be It Resolved That Council appoints the following third Member:
And That Council will consider an amending By-law later in the Meeting.
80 - 81
c) Change to Shipping Container By-law re: To Licence, Regulate and Govern Shipping Containers
Whereas at their Meeting on December 16, 2022, Council passed By- law #85-22 to amend the Recreational Vehicle By-law to permit a shipping container as an accessory structure to a licenced Recreational Vehicle; And Whereas at their meeting on December 16, 2022, Council passed By-law #86-22 amending the Shipping Container By-law to permit a Shipping Container on a lot with a principal use and a Recreational Vehicle; Therefore Be It Resolved That Council receives for information a memo including a proposed amendment to the Shipping Container By- law from the Clerk/Planning Manager; And That Council will consider a By-law to amend the Shipping Container By-law later in the meeting.
82 - 83
d) Resolution #411-22: Amendment to Road Naming By-law #07-03
Whereas, at their meeting dated October 14, 2022, Council passed Resolution #411-22 receiving for information the Public Works Manager’s Administrative Report entitled “Application to Name a Lane - off Buckshot Lake Road” and Council approved in principle, subject to Public Notice, the name Beech Corners Lane; And Whereas Public Notice was provided and no public comments were received; Therefore Be It Resolved That Council will consider a By-law later in the meeting to amend the Naming of Roads By-law #07-03 to include Beech Corner Lane.
Communications
84 - 85
a) Clerk’s Administrative Report - Communications ‘A’ Section
Page 3 of 213 Page Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
86 - 87
B1. Township of South Frontenac re: Part 8 Sewage System Agreement
Be It Resolved That Council receives a letter dated December 21, 2022 from Louise Fragnito, Chief Administrative Officer, Township of South Frontenac, providing formal notice of termination of the contract with the Township of North Frontenac for the provision of Part 8 Sewage System Agreement Services; And That the Township of South Frontenac will accept applications for building permits, conduct plan reviews and issue permits up to four (4) months prior to the termination date or until August 31, 2023; And That the Agreement requires 12 month notice, therefore the contract will end on or before December 31, 2023; Therefore Be It Resolved That Council instructs the Chief Administrative Officer to look at options for providing Part 8 Sewage System Inspections for North Frontenac and report back to Council.
88 - 90
B2. Minister Steve Clark, Municipal Affairs and Housing re: Building Inspector Intern Program Consultation
Be It Resolved That Council receives for information a letter dated January 4, 2023 from the Minister of Municipal Affairs and Housing (MMAH), advising the capacity of municipal building departments have been impacted by recruitment challenges and the increasing number of building inspectors retiring from the profession; And That, effective January 1, 2023, municipal building departments can establish program entry criteria for interns that meet their own local recruitment and enforcement needs and that the Ministry will develop guidance materials to support municipalities interested in launching local programs to recruit new intern building inspectors; And That the Ministry has released a discussion paper and is seeking input from the public including municipalities; And That, due to the challenges in the past of recruiting Building Inspectors and Chief Building Officials, Council instructs the Chief Administrative Officer to look at the potential for creating an intern position for the Building Department and report back to Council.
91 - 94
B3. Ministry of Natural Resources and Forestry re: Legislative and Regulation Changes Affecting Conservation Authorities
Be It Resolved That Council receives for information a letter dated December 28, 2022 from the Ministry of Natural Resources and Forestry, advising several changes were made to the Conservation Authorities Act intended to further focus conservation authorities on their core mandate, support faster and less costly approvals, streamline Page 4 of 213 Page conservation authority processes and help make land suitable for housing available for development; And That Ontario Regulation 596/22 came into effect on January 1, 2023 which was made to focus conservation authorities’ role when reviewing and commenting on proposals, applications or other matters related to development and land use planning; And That conservation authorities are no longer able to provide a program or service related to reviewing and commenting on a proposal, application or other matter made under Acts as set out in Ontario Regulation 596/22; And That the Clerk/Planning Manager will work with the County Planners to complete some research and report back to Council.
95
b) Ompah Community Library and Hall Users re: Request for Internet at the Ompah Community Hall
Be It Resolved That Council receives for information the email from the Ompah Community Library/Ompah Community Hall Committee dated December 23, 2022 requesting internet be set-up at the Ompah Community Hall; And That Council approves internet being installed at the Ompah Community Hall and instructs the Manager of Community Development to have the internet installed; And That Council instructs the Treasurer to add to costs of this service to the draft 2023 budget as an annual expense for Council consideration.
- Council, CAO, and Managers’ Administrative Reports
96 - 133
a) Clerk/Planning Manager: Records Retention By-law Update
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Records Retention By-law Update”; And That Council will consider a By-law later in the meeting to repeal By-law #42-04 and adopt a Records Retention By-law establishing the retention periods to be as set-out in The Ontario Municipal Records Management System (TOMRMS) retention schedules for documents and records kept by the Township.
134 - 136
b) Clerk/Planning Manager: Personnel and Audit Committee - Role and Function
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Personnel and Audit Committee – Role and Function”; And That Council appoints the following members to the Personnel and Audit Committee:
Page 5 of 213 Page
And That Councillor _____________ shall be appointed as Chair of the Committee; And That Council sets the first meeting date of the Committee as _________________; And That Council instructs the Clerk to prepare the draft Terms of Reference to be reviewed by the Committee; and once approved by the Committee, the Clerk shall provide the Terms of Reference to Council for consideration.
137 - 142
c) Clerk/Planning Manager: Council Portfolios Appointments and Vacancies
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Council Portfolio Appointments and Vacancies”. Therefore Be It Resolved That Council appoints the following Members: North Frontenac Trails Enhancement:
North Frontenac Historical Society and Archives:
Long Term Care and Social Services:
Education:
Lake Associations:
143 - 145
d) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law - Freel
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law – Freel”; And That, as required by By-law #22-15, • All Those Parts of the Shore Road Allowance adjacent to Part of Lot 23, Concession 6, geographic Township of Barrie, being Parts 2 and 3 on Registered Plan 13R-10890 (Kashwakamak Lake); be declared as surplus and sold to the adjoining owner. Appraisals of these properties are not necessary as this is a Shore Road Allowance; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance.
146 - 150
e) Clerk/Planning Manager: Year-end Planning Report
Page 6 of 213 Page Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Planning Department 2022 Year End Report”.
151 - 160
f) Clerk/Planning Manager: General Roads Report
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “General Roads Report”.
161 - 164
g) Clerk/Planning Manager: Zoning Change Nicholas Sproule (050-010- 85603 – Part of Lot 15, Range B, Part 11 on Plan 13R-142)
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Zoning Change Nicholas Sproule”; And That Council approves a Township initiated Zoning By-law Amendment at the Township’s expense for the property described as Part of Lot 15, Range B, Part 11 on 13R-142; And That Council instructs the Clerk/Planning Manager to initiate the process.
165 - 170
h) Chief Administrative Officer & Treasurer: Seniors Funding
Be It Resolved That Council receives for information the Chief Administrative Officer and Treasurer’s Administrative Report entitled “Update re: Seniors Funding”; And That the CAO and Treasurer continue to work with Rural Frontenac Community Services and Land O’Lakes Community Services to develop a Pilot Program (and Agreement) for one year for potential funding opportunities for the two agencies to enhance current home maintenance services, to seniors which could assist them in staying in their homes in North Frontenac Township for a longer period of time, for Council’s consideration; And That the Township provides each Agency with a maximum of $10,000 for the first year towards this Program; however each agency will invoice the Township for actual services provided which will assist in assessing the need for the program and potential future costs to ensure the progra
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