Body: Council
Type: Minutes
Meeting: Regular
Date: July 16, 2021
Collection: Council Minutes
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/ N, Township of 0 rth Frontenac 4,0 Minutes of Regular Council Meeting July 16, 2021 Page 1 of 11 MINUTES OF THE REGULAR MEETING OF COUNCIL July 16, 2021 Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac, held July 16, 2021 in the Council Chambers, 6648 Road 506, Plevna, Ontario via Electronic Participation. Present: Mayor Ron Higgins; Councillor Wayne Good (Electronic Participation) – Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer – Ward 2; Councillor John Inglis and Councillor Fred Fowler – Ward 3 Absent with Regret: Councillor Fred Perry, Ward 1 Also Present: Cheryl Robson, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Corey Klatt, Manager of Community; Development/CAO Back-up (MCD); and Kelly Watkins, Treasurer 1. Call to Order The Mayor called the meeting to order at 9:18 a.m. 2. Approval of Agenda a) July 16, 2021 Resolution #: 312-21 Moved By: Seconded By: Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated July 16, 2021, as circulated. Carried Councillor Hermer Councillor Fowler 3. Disclosure of Pecuniary Interest and General Nature Thereof None declared. 4. Business Introductions a) Look Out Home Hardware Resolution #: 313-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Minutes of Regular Council Meeting July 16, 2021 Page 2 of 11 Be It Resolved That Council receives for information the Business Profile for Lookout Home Hardware prepared by Councillor Inglis, Chair, and Paul Thiel, Member, of the Economic Development Task Force (EDTF). Carried 5. Presentations None. 6. Delegations a) Ken Foulds, Re/fact Consultant – Seniors’ Housing Request for Proposal (RFP) Resolution #: 314-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Be It Resolved That Council receives a Delegation from Ken Foulds, Re/fact Consultant - Seniors’ Housing Request for Proposal (RFP); and thanks him for his time spent today; And That Council instructs the Committee to review the comments and provide a proposal to Council by November 2021. Carried Note: The Committee is the Seniors’ Housing Working Group. 7. Adoption of Council and Committee Minutes a) Minutes of Meetings to be Adopted by Council Resolution #: 315-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council adopts the Minutes of: a. A Public Meeting of Council regarding Zoning By-law Amendment Application File # Z02/21 dated June 18, 2021; b. A Regular Meeting of Council dated June 18, 2021. Carried 8. Business Arising from the Minutes a) Resolution #292-21 – Short-term Accommodations Resolution #: 316-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Whereas Council passed Resolution #292-21 at their meeting on June 18, 2021, receiving for information the petition from the Mazinaw Lake Property Owners Association (MPOA) regarding Short-term Accommodations and requesting Council form an Advisory Committee to develop options and recommendations to Council; and that Council did not wish to reconsider the matter at that time; Therefore Be It Resolved That Council receives for information a letter dated June 22, 2021 from the Township of Addington Highlands to the MPOA advising the Council of the Township of Addington Highlands passed a resolution directing Addington Minutes of Regular Council Meeting July 16, 2021 Page 3 of 11 Highlands staff to monitor the Short-term Accommodations situation for a year and liaise with the Township of North Frontenac. Carried b) Resolution #288-21 – Capital Gains Tax on Primary Residences Resolution #: 317-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Whereas Council passed Resolution #288-21 at their meeting on June 18, 2021, receiving for information a Resolution of the Township of Fort Erie requesting the Federal Government not consider capital gains tax on primary residences and Council supported this request; Therefore Be It Resolved That Council receives for information an email dated June 28, 2021 from The Honourable Chrystia Freeland, Deputy Prime Minister and Minister of Finance, advising the Government of Canada is not looking at tax changes on principal residences. Carried c) Resolution #253-21 – Ontario Provincial Police (OPP) Detachment Boards Resolution #: 318-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Whereas Council passed Resolution #253-21 at their meeting on May 28, 2021, receiving for information the CAO’s Administrative Report entitled “Ontario Provincial Police (OPP) Detachment Boards”; Therefore Be It Resolved That Council receives for information an email dated June 25, 2021 providing an update on the proposal process for OPP detachment boards and additional information related to detachment boards. Carried 9. Communications a) Clerk’s Administrative Report – Communications ‘A’ Resolution #: 319-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest”. Carried 10. Council, CAO, and Managers’ Administrative Reports a) Clerk/Planning Manager – Shore Road Allowance Closures and Sale – Watts Withdrawal of Shore Road Application Resolution #: 320-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Minutes of Regular Council Meeting July 16, 2021 Page 4 of 11 Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closures and Sale – Watts Withdrawal of Shore Road Application”; And That Council chooses Option #2 and approves a partial reimbursement of the Administration Fee, as a significant part of the process has already been completed, and instructs the Treasurer to reimburse $500 plus HST to Mr. and Mrs. Watts. Carried b) Clerk/Planning Manager – Shore Road Allowance Closure and Sale – Sutherland – Update Mapping and Site Visit Resolution #: 321-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale – Sutherland – Update Mapping and Site Visit”; And That based on the information from the site visit provided by the Municipal Road Inspector and the Clerk, Council instructs the Clerk to prepare a By-law for Council’s consideration to close and sell the Shore Road Allowance at the August 20, 2021 Meeting; And That Council instructs the Clerk to provide a copy of this Resolution to the Applicant and Mr. McNamara. Carried c) Clerk/Planning Manager – Shore Road Allowance Closure and Sale By-law - Brace Resolution #: 322-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closures and Sale By-law – Brace”; And That, as required by By-law #22-15, All That Part of the Shore Road Allowance lying in front of Lot 15, Concession 5, geographic Township of Miller, Township of North Frontenac, County of Frontenac being Part 1 on Registered Plan 13R-22448 (Brule (Wensley) Lake); be declared as surplus and sold to the adjoining owners. Appraisals of these properties are not necessary as this is a Shore Road Allowance; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance. Carried d) Clerk/Planning Manager – Maitland – Purchase of Crown Lane Adjacent to the Shore Road Allowance Resolution #: 323-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Minutes of Regular Council Meeting July 16, 2021 Page 5 of 11 Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Maitland – Purchase of Crown Land Adjacent to the Shore Road Allowance”; And That Council does not have any concerns with the sale of the Crown Land between Lot 3 on Registered Plan 1563 and the Shore Road Allowance being Part 1 on Registered Plan 13R-22390; And That the Zoning of the property is Crown, and therefore if the property is transferred to private ownership, a Zoning By-law Amendment is required, at the expense of the property owner, to change the zoning from Crown to Limited Service Waterfront; And That Council instructs the Clerk to provide a copy of the Resolution to Ms. Maitland. Carried e) Clerk/Planning Manager – Shore Road Allowance Application for Approval in Principle – Finkle Resolution #: 324-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – Finkle”; And That Council approves in principle the Application to close, stop up and sell the Shore Road Allowance described as: Part of the Shore Road Allowance, lying adjacent to Part Lot 2, Plan 784, geographic Township of Barrie. Carried f) Clerk/Planning Manager – Public Meeting – Re-division of Wards and Changes to Council Composition Resolution #: 325-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Public Meeting - Re-division of Wards and Changes to Council Composition”; And That Council chooses Option #2 and instructs the Clerk to provide Notice of a Public Meeting In-person to be held on August 14, 2021 (morning) and the Electronic Meeting to be held on August 14, 2021 (afternoon); And That closer to the Meeting date the Emergency Control Group determine the location of the Meeting; and the Provincial and Public Health restrictions that need to be in place. This was a recorded vote: Recorded Vote Yes Name of Member of Council No Councillor Fowler Minutes of Regular Council Meeting July 16, 2021 Page 6 of 11 Recorded Vote Councillor Good Councillor Hermer Councillor Inglis Deputy Mayor Martin
Councillor Perry
Mayor Higgins Carried by: 5:1 Lost by: Carried g) Public Works Manager – 2019 Energy Consumption – Update Resolution #: 326-21 Moved By: Seconded By: Councillor Fowler Councillor Hermer Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “2019 Energy Consumption – update”; And That Council requests the Mayor send a letter to the Minister of Energy regarding this report, the data being outdated, and the costs to record this data and report. Carried h) Public Works Manager – Waste Electricals and Electronic Equipment Transition Update Resolution #: 327-21 Moved By: Seconded By: Councillor Hermer Councillor Fowler Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Waste Electrical and Electronic Equipment Transition Update”; And That Council approves providing a bin at the 506 Waste Site and transporting WEEE material to the Plevna site using existing Township equipment and staff; And That Council instructs the Public Works Manager to notify the Association of Municipalities of Ontario (AMO) and Resource Productivity & Recovery Authority (RPRA) that the WEEE program offered by the PRO is considered a reduction in service, and the Municipality objects to any such reduction in the level of service during the pending transition of the Blue Box Program; And That Council instructs the PWM in consultation with the CAO to sign the Agreement with the Electronics Products Recycling Association for the placement of one Waste Electrical and Electronic Equipment bin at the Plevna Waste Site; And That Council requests the Mayor to send a letter to the Minister regarding changes to the program and the additional costs due to the changes in the program. Carried Minutes of Regular Council Meeting July 16, 2021 Page 7 of 11 i) Public Works Manager – Request for Tender 2021-09, Rehabilitation of two Buckshot Creek Bridges and Mississippi River Bridge Resolution #: 328-21 Moved By: Councillor Fowler Seconded By: Councillor Hermer Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Request for Tender 2021-09, Rehabilitation of two Buckshot Creek Bridges and Mississippi River Bridge”; And That Council approves awarding Request for Tender 2021-09 to the low bidder at a cost of 643,467.30 (excluding taxes); And That Council instructs the Public Works Manager to ensure that Capital Budget allowances for bridges and culverts provided by the Ontario Structure Inspection Manual biennial reports consider potential increases in scope and industry / market conditions; And That Council authorizes the Treasurer to transfer: the estimated additional cost of $81,500 for the additional work on Bridge B8 from the Federal Gas Tax Obligatory Reserve Fund, and to transfer the estimated additional cost of $282,000 for the additional work on Bridges B10 and B14 from the Roads Sustainability Reserve Fund. Carried j) Public Works Manager and Manager of Community Development – Public Access to Mississippi River in Ward 2 Resolution #: 329-21 Moved By: Councillor Hermer Seconded By: Councillor Fowler Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Public Access to the Mississippi River in Ward 2”; And That Council will consider the cost for this proposed project (improved footpath, railing, signage, etc. to access the Mississippi River in the village of Ardoch) in the 2022 Budget deliberations. Carried k) Treasurer – Investment with One Investment (LAS) Resolution #: 330-21 Moved By: Councillor Inglis Seconded By: Deputy Mayor Martin Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Investments with One Investment (LAS)”; And That Council instructs the Treasurer that ONE Investment’s portfolios be added to the municipality’s Investment Policy as an allowable investment option, as the securities held in the ONE Portfolios consist exclusively of highly-rated, diversified investment instruments that are guaranteed to be eligible investments as defined in O. Reg. 438/97 (as amended) under the Municipal Act: And That Council will consider a By-Law later in the meeting to approve entering into the Agency Agreement, between CHUMS Financing Corporation and Local Authority Services, as Agent, and Eligible Investors with respect to “ONE Investment” and to authorize the Treasurer to execute the necessary documents from time to time for that purpose. Minutes of Regular Council Meeting July 16, 2021 Page
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