Published July 17, 2020
Word Count 2259 words
Reading Time 11 min read

Body: Council
Type: Minutes
Meeting: Regular
Date: July 17, 2020
Collection: Council Minutes

[View Document (PDF)](/docs/north-frontenac/Council Minutes/2020/July 17, 2020 - Regular Council Minutes.pdf)

Document Text

Regular Council Minutes July 17, 2020 Page 1 of 13

Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac, held July 17, 2020 through the use of Electronic Participation due to the Covid-19 Pandemic.

Present: Mayor Ron Higgins; Councillor Fred Perry and Councillor Wayne Good – Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer – Ward 2; Councillor Inglis and Councillor Fred Fowler – Ward 3.

Also Present: Cheryl Robson, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Kelly Watkins, Treasurer; Corey Klatt, Manager of Community Development/CAO Back-up (MCD); Eric Korhonen, Director of Emergency Services/Fire Chief (DES/FC); and Darwyn Sproule, Public Works Manager (PWM).

  1. Call To Order The Mayor called the meeting to order at 9:00 a.m.

  2. Approval of Agenda Moved by Councillor Perry, Seconded by Deputy Mayor Martin
    #262-20 Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated July 17, 2020, as amended. Carried

  3. Disclosures of Pecuniary Interest and General Nature Thereof Councillor Perry declared a Pecuniary Interest in 9. Communications Item B3.

  4. Delegations Note: Brooke Hawley, CAO Executive Assistant (CEA), arrived at the meeting at this time.

  5. Presentations a) Ken Foulds, Re/fact Consulting – Procurement of Seniors Housing in North Frontenac Moved by Councillor Fowler, Seconded by Councillor Inglis

#263-20 Whereas Council passed Resolution #246-20 at their meeting on June 19, 2020 to hire Re/fact Consulting to provide Council with a Business Plan on the Options for Consideration regarding Existing Not-for-Profit Entity or Private Developer for an estimated cost of $10,480 for Steps 1-3 coming from the Contingency Reserve Fund; Therefore Be It Resolved That Council receives for information the presentation from Ken Foulds, Re/fact Consulting regarding Procurement of Seniors’ Housing; and thanks him for his time spent today; And That Council request Re/fact work with the working Committee on drafting an RFP for Council’s review. Carried

Note: Brooke Drechsler, Deputy Clerk/Assistant to the Planning Manager (DC/APM), arrived at the meeting at this time. The CEA left the meeting at this time.

Regular Council Minutes July 17, 2020 Page 2 of 13

b) Megan Rueckwald, Manager of Community Planning, County of Frontenac – Ardoch Lake Condominium Development. Moved by Deputy Mayor Martin, Seconded by Councillor Inglis
#264-20 Be It Resolved That Council receives for information the Presentation from Megan Rueckwald, Manager Community Planning, County of Frontenac (Contract Planner) and her Administrative Report entitled “Ardoch Lake Draft Plan of Vacant Land Condominium – Submission of Amended Application and Public Meeting”; And That Council directs the Contract Planner to provide Council with a recommendation of draft plan approval and draft plan conditions for consideration at the August 14, 2020 Township Council meeting.
Carried

Note: The DC/APM left the meeting at this time.

  1. Business Introductions a) Bishop Lake Outdoor Centre – Business Profile. Moved by Councillor Fowler, Seconded by Councillor Perry

#265-20 Be It Resolved That Council receives for information the Business Profile of Bishop Lake Outdoor Centre prepared by Councillor Inglis as the Chair of the Economic Development Task Force (EDTF) and Paul Thiel, EDTF Member.
Carried

  1. Adoption of Minutes Moved by Councillor Fowler, Seconded by Deputy Mayor Martin #266-20 Be It Resolved That Council adopts the Minutes of a Regular Meeting of Council dated June 19, 2020. Carried

  2. Business Arising from Minutes a) Resolution #243-20- Public Meeting re: Re-division of Wards and Changes to Council’s Composition Moved by Councillor Inglis, Seconded by Councillor Perry

#267-20 Whereas Council passed Resolution #243-20 at their meeting on June 19, 2020 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Process to Re-divide Wards and Change Council’s Composition: and that Council is considering changing from three Wards to two, being Ward 1 as a Ward and Wards 2 & 3 as a Ward; and reduce the number of Council Members from 7 to 5; and that Council instructed the Clerk to schedule a Public Meeting at a later date; and that Council will discuss at each meeting when to hold the public meeting taking into consideration the pandemic situation; Therefore Be It Resolved That as the Provincial Emergency Order has been amended under Regulation 364/20 effective July 17, 2020 at 12:01 a.m. to 50 persons, if the meeting or event is indoors; or 100 persons, if the meeting or event is outdoors;
And That Council sets the date for the Public Meeting for August 29, 2020 at 10:00 a.m. at a location determined by the Clerk based on availability, provided there are not any Provincial Orders in place prohibiting the meeting and the meeting will comply with all Public Health and/or Provincial Orders in place at the time (i.e. masking); Regular Council Minutes July 17, 2020 Page 3 of 13

And That Council encourages the Public to provide written comments to the Clerk if they are unable to attend the Public Meeting which will be provided to Council in this Public Meeting Agenda; And That the Clerk shall provide Notice in accordance with the Procedural Policy. Carried Note: Councillor Fowler declared a Pecuniary Interest in Item 8b and refrained from participating in the discussion and voting.

b) Resolution #197-20 –Community Grant Applications 2020 – North Frontenac Backroads Studio Tour Moved by Councillor Perry, Seconded by Deputy Mayor Martin
#268-20 Whereas Council passed Resolution #197-20 at their meeting on May 8, 2020 receiving for information the Manager of Community Development’s Administrative Report entitled “Proposal to Extend Deadline for Community Grant Applications for 2020”; and that Council approved extending the deadline for Community Groups to apply for funding to July 31, 2020 as a result of COVID-19 restrictions; Therefore Be It Resolved That Council receives for information an email dated June 26, 2020 from the Manager of Community Development advising he has received a Community Grant Application from the North Frontenac Backroads Studio Tour for their 7th year for the Studio Tour, requesting a grant of $750, which meets the criteria set out in the Community Grants Policy; and that the group is asking what will happen if they are awarded the grant and the studio tour has be cancelled due to COVID-19; And That as it is unknown at this time what Covid-19 restrictions may be in place in the fall, if the 2020 North Frontenac Studio Tour does not happen the Organization will not need to return the money as the advertising funds will need to be spent prior to the event. Carried

c) Resolution #195-20 – Student Attendance at Council Meeting during Local Government Week Moved by Councillor Fowler, Seconded by Councillor Inglis

#269-20 Whereas Council passed Resolution #195-20 at their meeting on May 8, 2020 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Local Government Week 2020”; and that Council instructed the Clerk to look into options of having students attend a Council meeting either in the Council Chambers; or at North Addington Education Centre and Granite Ridge Education Centre; Therefore Be It Resolved That Council receives for information an email from the Deputy Clerk advising the cost for busing students from the two schools to the Municipal Office will be approximately $490 to $610 plus HST; And That due to the uncertainty regarding in-person Council Meetings and school attendance due to the Covid-19 Pandemic, Council will not be inviting the students to attend a Council Meeting and will not be attending the schools in 2020; And That Council instructs the Clerk to include this as a recommendation for the 2021 Local Government Week. Carried

Regular Council Minutes July 17, 2020 Page 4 of 13

d) Resolution #293-20 – Delegation Request with the Ministry of Natural Resources and Forestry – Water Erosion and Control Infrastructure (WECI) Funding Moved by Deputy Mayor Martin, Seconded by Councillor Inglis
#270-20 Whereas Council passed Resolution #239-20 at their meeting on June 19, 2020 directing the Mayor to request a delegation at the Association of Municipalities of Ontario (AMO) 2020 Annual Conference with the Ministry of Natural Resources and Forestry (MNRF) to discuss Water Erosion and Control Infrastructure (WECI) Funding; And Whereas, in an email dated July 13, 2020, Sally McIntyre, General Manager, Mississippi Valley Conservation Authority (MVCA), requests North Frontenac Council send a letter to the Province requesting increased funding of the Water and Erosion Control Infrastructure (WECI) program; and administrative changes to allow grant allocations to extend to the next fiscal year, and reallocation of unspent funds to WECI projects on the waiting list. Almost 20% of program funds went unspent in 2019 due to current program restrictions; And Whereas the Province reaffirmed its commitment to “continue its cost share funding arrangement with municipalities to support high priority repairs to conservation authority infrastructure” in its March 2020 Ontario Flooding Strategy; And Whereas the Province allocated $5 million annually for this purpose in 2003 and has not increased or indexed the funding envelope in 17 years; And Whereas demand for replacement and upgrade of water and erosion control assets is ever increasing due to aging infrastructure and the impacts of climate change; And Whereas critical infrastructure within the Mississippi Valley watershed that serves this municipality did not receive funding this year and there are no guarantees that it will in the foreseeable future based upon current program demand; And Whereas, should funding not be received from the province for these and other MVCA capital projects, infrastructure will continue to decay and become a danger to the public; Therefore Be It Resolved That Council instructs the Clerk to provide this Resolution to the Minister of Natural Resources and Forestry; the Minister of Environment, Conservation and Parks; and the Minister of Municipal Affairs and Housing supporting MVCA’s request that the WECI Funding program be significantly increased and that the program rules be adjusted to allow for reasonable construction periods and the carry- over of funds between fiscal years. Carried

  1. Communications – Clerk’s Administrative Reports A: Received for Information:
    Moved by Councillor Fowler, Seconded by Councillor Perry #271-20 Be It Resolved That Council receives Section A Items of the Clerk’s Administrative Report entitled Communications of Interest, as set out below, for information:

  2. Honorable Steve Clark, Ministry of Municipal Affairs and Housing (MMAH) re: Removal of Temporary Suspension of Timelines under the Planning Act;

  3. Eastern Ontario Leadership Council (EOLC) re: Webinar - Impacts of COVID-19
    on the Eastern Ontario Economy; Regular Council Minutes July 17, 2020 Page 5 of 13

  4. Municipality of Chatham-Kent – Letter of Support re: Current and Long Standing Issues Faced by Long Term Care Facilities;

  5. Municipality of Chatham-Kent – Letter of Support re: Recommendations Presented from Long Term Care and Retirement Home Partners;

  6. Association of Municipalities of Ontario (AMO) re: Policy Update – Stage 2, Emergency Declaration Extension and Water Bottling Consultation;

  7. Mississippi Valley Conservation Authority (MVCA) re: Museum at Mill Kintail Conservation Area to Open June 20, 2020;

  8. Town of Renfrew – Request for Support re: COVID-19 Pandemic Effect on Economic Development, Employment & Small Business in Ontario;

  9. Mississippi Valley Conservation Authority (MVCA) re: Board of Directors Meeting Summary for June 2020;

  10. Quinte Conservation re: Board Meeting Approved Minutes for April 16, 2020;

  11. Kingston Frontenac Lennox & Addington (KFL&A) Public Health re: Recent Covid-19 Outbreaks and Traced Cases;

  12. Ron Higgins, Mayor re: Association of Municipalities of Ontario (AMO) 2020 Delegation Request Confirmations;

  13. City of Sarnia – Request for Support re: Long Term Care and Home Improvements;

  14. Canadian Wildlife Federation re: Love Your Lakes Program for Kashwakamak Lake;

  15. Eastern Ontario Leadership Council (EOLC) re: COVID-19 Impacts on Eastern Ontario Economy (Webinar Recording);

  16. County of Frontenac re: Ardoch Lake Condominium Proposal – Public Meeting;

  17. Minor Variance Application A4/20 – Sliwinski – 1949 Kashwakamak Lake Road – Notice of Decision;

  18. Quinte Conservation re: Board Meeting Approved Minutes for May 2020;

  19. Municipal Property Assessment Corporation (MPAC) re: June 2020 InTouch Stakeholder Newsletter;

  20. Minor Variance Application A5/20 – Heenan – Reduced Setback for Septic System;

  21. Town of Kingsville – Request for Support re: Rent Assistance Program for all Businesses in a Lease Agreement;

  22. Municipality of West Elgin – Request for Support re: Universal Basic Income;

  23. Municipality of West Elgin – Request for Support re: Access to Affordable Broadband;

  24. Assessment Review Board (ARB) Tribunals Ontario re: New Tribunal Organization, the Ontario Land Tribunals – Effective July 1, 2020;

  25. Minor Variance Application A7/20 – Crabtree – Reduced Lot Area;

  26. Ontario Human Rights Commission – Annual Report re: People, Power and Progress;

  27. Mayor Ron Higgins re: Dr. Malcolm Butler - Why You Should Wear a Mask – It’s the Air You Share; Regular Council Minutes July 17, 2020 Page 6 of 13

  28. Ministry of Health re: New Canada.ca/coronavirus Webpage on How Businesses and Employees can Stay Safe;

  29. Township of Puslinch – Request for Support re: Assessment of Aggregate – Pits and Quarries;

  30. Mississippi Valley Conservation Authority (MVCA) re: Drinking Water Systems Protected for the Town of Kemptville;

  31. Mazinaw Lake Swim Program (MLSP) re: Update on 2020 Swim Program;

  32. Kingston Frontenac Lennox & Addington (KFL&A) Public Health re: Heat Warning Issued;

  33. Quinte Conservation Authority re: Quinte Region Draft Drought Plan for Municipal Comment;

  34. Ministry of Government and Consumer Services re: Moving Towards a More Digital-Focused Service Model for Land Registration Services;

  35. Severance Application B4/20 – Phillips – (ROW) and Minor Variance Application A6/20 – Phillips – Reduced Setback;

  36. Ted Comiskey, Chair, Demand the Right Coalition of Ontario re: Municipal Right to Approve New Landfills - Ontario Government Introduces new Legislation;

  37. Honorable Steve Clark, Ministry of Municipal Affairs and Housing re:

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