Body: Council
Type: Agenda
Meeting: Regular
Date: June 27, 2024
Collection: Council Agendas
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Document Text
Regular Council Agenda - Amended 5:00 p.m. - Thursday, June 27, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) June 27, 2024
Be It Resolved That Council approves the Agenda dated June 27, 2024 as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
None.
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
- A Regular Meeting of Council held June 6, 2024; and
- A Meeting of the Personnel and Audit Committed held May 28,
Regular Council - June 6, 2024 P&A - May 28, 2024 Minutes 9 - 19
Business Arising Out of Minutes
a) Resolution #127-24: Request for Kaladar Barrie Fire Chief to attend 20 - 21 Page 1 of 374
North Frontenac Council meeting
Whereas at the meeting held on March 15, 2024, Council passed Resolution #127-24 requesting the Joint Fire Committee discuss having the Kaladar Barrie Fire Chief attend a North Frontenac Council meeting prior to each annual budget; Therefore Be It Resolved That Council receives for information the Joint Fire Committee’s Resolution #15-24 passed at the meeting held June 7, 2024 approving this request; and requesting the North Frontenac CAO notify Fire Chief Cuddy of the date of the meeting(s).
Resolution #127-24
b) Resolution #68-24: Potential for adding benefits for Volunteer Fire Fighters
Whereas at the meeting held on February 16, 2024, Council passed Resolution #68-24 requesting the Joint Fire Committee discuss the potential for adding benefits for Fire Fighters; Now Therefore Be It Resolved That Council receives for information the Joint Fire Committee’s Resolution #14-24 passed at the meeting held June 7, 2024 advising that due to the increased costs to provide services, the Committee does not support adding benefits at this time.
Resolution #68-24 22 - 23
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 24
b) Communications ‘B’ Section - Action Items
B1. Lion’s Club of Land O’ Lakes re: Human Maple Leaf
Be It Resolved That Council receives for information a letter dated May 21, 2024 from the Lions Club of Land O’Lakes advising they are attempting to create a Human Maple Leaf on Canada Day and inviting the Township of North Frontenac to participate; And That Council supports the Lions Club’s efforts to encourage tourism and raise awareness of the area; And That Council encourages Council Members, Township staff, their families and members of the public to attend the event.
B1 25
B2. County of Frontenac re: Open Farm Days - Proclamation
Whereas the Township of North Frontenac recognizes the importance of agriculture in the region; And Whereas the Township of North Frontenac believes a strong 26 - 27 Page 2 of 374
agricultural economy is essential for enduring communities, for the health of our residents, and to establish a strong community in support of food security for our citizens as well as our businesses, and organizations; And Whereas the Township of North Frontenac has a vision of a strong agriculture community that is rooted in the character of Frontenac County and its residents: welcoming, natural, healthy, clean, tranquil, entrepreneurial, and rural by choice and conviction; And Whereas the Township of North Frontenac is committed to supporting agriculture to grow businesses, attract more visitors and expand the tax base; Now Therefore Be It Resolved That the Council of the Township of North Frontenac hereby declares August 16 to September 30, 2024, as Open Farm Days in Frontenac County, and reminds individuals of the importance of this six-week celebration which supports local agriculture and food businesses in our communities; And That the Township of North Frontenac encourages all residents to support local farms and food businesses by participating in this series of events; And That Council instructs the Manager of Community Development to share the details with the public on the upcoming events.
B2
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Update re: Home Support Program for Seniors and Individuals with Physical Disabilities in North Frontenac Township.
Be it Resolved That Council receives for information the Chief Administrative Officer and Treasurer’s Administrative Report entitled “Update re: Home Support Program for Seniors and Individuals with Physical Disabilities in North Frontenac Township”; And That Council approves the updated 2024-2027 Memorandum of Understanding which includes up to $6 per hour to provide indoor and outdoor services; a subsidy of $3 per meal for the Meals on Wheels Program; and up to .10 cents per km (maximum of $25 per trip) for transportation costs for payment to the Rural Frontenac Community Services and Land O’Lakes Community Services, for qualifying residents of North Frontenac Township; And That Council will consider a By-law later in the Meeting to sign the Memorandum of Understanding; And That the Township allocates a maximum of $10,000 to each agency annually, however each agency will invoice the Township for actual services provided which will assist in continuing to assess the need for the Program and potential future costs to ensure the Program remains sustainable if needed; And That the CAO and Treasurer meet with both Agencies in 2027 to re-assess the Program and provide Council with an update and recommendations regarding the feasibility of continuing the Program during the 2027 Budget Deliberations. 28 - 36 Page 3 of 374
Update re: Home Support Program for Seniors and Individuals with Physical Disabilities in North Frontenac Township. - Pdf 2024-2027 Memorandum of Understanding RFCS and LOLCS Final
b) Clerk/Planning Manager: Road Allowance Closure for Approval in Principle – Wither & Bell
Be It Resolved That Council receives for information the Clerk/Planning
Manager Administrative Report entitled “Road Allowance Closure for
Approval in Principle – Wither & Bell”;
And That Council approves the Application to close, stop up and sell a
portion of the Boundary Road Allowance between Lot 19, Concession 1,
geographic Township of South Canonto and Lot 32, Concession 6,
geographic Township of Palmerston to the adjacent property owner(s) in
accordance with the Road Closing Policy;
And That the Clerk shall notify the adjacent property owner to discuss
purchasing half of the Road Allowance excluding the area where the 1
storey frame cottage is located.
Concession Road Allowance Closure - Approval in Principle - Wither & Bell 37 - 38
c) Director of Emergency Services/Fire Chief: 2024 Community Risk Assessment (CRA)
Be it Resolved That Council Receives for information the Director of Emergency Services/Fire Chief’s Administrative Report entitled “2024 Community Risk Assessment”.
2024 Community Risk Assessment (CRA) - Pdf 39 - 92
d) Public Works Manager: Watershed Signage - Mountain Road
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Watershed Signage - Mountain Road”; And That Council approves installation of the signage on Mountain Road at a location to be confirmed with the Mississippi Valley Conservation Authority with the purchase of the signage to come from the 2024 roads budget for signage.
Watershed Signage - Mountain Road - Pdf 93 - 94
e) Treasurer: Update and Review of the Strategic Asset Management Policy - 5 year Review
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Update and Review of the Strategic Asset Management Policy - 5 year Review”; And That Council will consider later in the meeting a By-law to adopt the Strategic Asset Management Policy 2024.
Update and Review of the Strategic Asset Management Policy - 5 Year Review - Pdf 95 - 113 Page 4 of 374
f) Treasurer: Treasurer’s Potential Participation on Municipal Finance Officers Association (MFOA) Board
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Treasurers Potential Participation on Municipal Finance Officers Association (MFOA) Board”; And That Council approves Kelly Watkins to submit her name for nomination to the MFOA Board for the term of January 1, 2025 to December 31, 2027.
Treasurers Potential Participation on Municipal Finance Officers Association (MFOA) Board - Pdf 114 - 115
g) Treasurer: OMERS for Volunteer Fire Fighters
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “OMERS for Volunteer Fire Fighters”; And That Council approves offering the North Frontenac Fire Department Fire Fighters OMERS as non-full-time (NFT) Employees; And That Council will support the same decision for the Kaladar Barrie Fire Department if it is deemed they are also eligible to enroll with OMERS as an NFT Employee.
OMERS for Volunteer Fire Fighters - Pdf OMERS Bulletin March 26, 2024 116 - 128
h) Treasurer: Update and Review of the Asset Management Plan
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Update and Review of the Asset Management Plan”; And That Council approves the Asset Management Plan as provided that meets the requirements of O.Reg. 588/17 before July 1, 2024 for core and non core assets.
Update and Review of the Asset Management Plan - Pdf 129 - 227
External Committees/Local Boards/Task Force Notes and Reports
a) Kaladar Barrie Joint Fire Committee
Be It Resolved That Council receives for information the Minutes of a meeting of the Kaladar Barrie Joint Fire Committee dated February 16, 2024.
JFC - February 16, 2024 Minutes 228 - 231
b) Kaladar Barrie Joint Fire Committee - Resolution from June 7, 2024 meeting
Be It Resolved That Council receives for information the Joint Fire Committee Resolution #16-24 passed at a meeting held on June 7, 2024 receiving for information Fire Chief Cuddy’s Administrative Report entitled “Fire Truck Costs”; And That the proposed Capital Budget amount for the tanker be 232 - 233 Page 5 of 374
increased by $150,000 to a maximum of $800,000 with the amount coming from the Kaladar Barrie Joint Fire Committee Reserve Funds And That a copy of this Resolution be provided to Addington Highlands Council.
Resolution #16-24 - Joint Fire Committee Kaladar Barrie Fire Truck Costs
c) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a meeting of the Economic Development Task Force dated June 17, 2024.
Economic Development Task Force - June 17, 2024 Minutes 234 - 236
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 237 - 239
Introduction and Reading of By-laws
a) By-law(s) to be Considered: #2024-47 To Adopt Asset Management Plan #2024-48 To Adopt Strategic Asset Management Policy #2024-49 To Sign MOU with Rural Frontenac Community Services and Land O’Lakes Community Services #2024-50 To Sign Agreement with AMO for Community Building Fund
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: #2024-47 To Adopt Asset Management Plan; #2024-48 To Adopt Strategic Asset Management Policy; #2024-49 To Sign MOU with Rural Frontenac Community Services and Land O’Lakes Community Services; #2024-50 To Sign Agreement with AMO for Community Building Fund; And That these By-law(s) be read a first, second and third time and finally passed.
#2024-47 #2024-48 #2024-49 #2024-50 240 - 373 Page 6 of 374
Public Forum
Closed Session
None.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2024-51
Be It Resolved That By-law #2024-51, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held June 27, 2024 be read a first, second, and third time and finally passed.
#2024-51 374
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until July 25, 2024 or at the call of the Chair.
Page 7 of 374
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made
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