Body: Council
Type: Agenda
Meeting: Regular
Date: June 29, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/June 29, 2023 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda June 29, 2023 - 5:00 p.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
6
a) Public Notice regarding Recording of Meetings
Approval of Agenda
a) June 29, 2023
Be It Resolved That Council approves the Agenda dated June 29, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
7 - 8
a) Art by the Baileys
Be It Resolved That Council receives for information the Business Profile for Art by the Baileys provided by Councillor Roy Huetl and Paul Thiel, Members of the Economic Development Task Force (EDTF).
Presentations
None.
Delegations
None.
Adoption of Minutes
9 - 23
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
A Regular Meeting of Council dated June 9, 2023; and
A Special Meeting of Council dated June 23, 2023. Page 1 of 124 Page
Business Arising Out of Minutes
None.
Communications
24
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items None.
- Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action
25 - 50
a) Clerk/Planning Manager: Ardoch Lake Condominium – Request for Extension of Draft Plan Approval
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Ardoch Lake Condominium – Request for Extension of Draft Plan Approval”; And That North Frontenac Council recommends the County of Frontenac extend draft plan approval for a period of two years for application 10CD-2012-001, subject to the conditions approved by the County of Frontenac on October 21, 2020, and direct the Township Clerk to forward this resolution to the County Clerk.
51 - 53
b) Clerk/Planning Manager: Two (2) Shore Road Allowance Applications for Approval in Principle – Rothfels and Rothfels
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Two (2) Shore Road Allowance Applications for Approval in Principle – Rothfels and Rothfels”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: • Part of the Shore Road Allowance lying adjacent to Part Lot 25, Registered Plan 1944, geographic Township of South Canonto (Palmerston Lake); • Part of the Shore Road Allowance lying adjacent to Part Lot 26 and Part Lot 33, Plan 1944, geographic Township of South Canonto (Palmerston Lake).
54 - 64
c) Director of Emergency Services/Fire Chief: Automatic Aid Agreement between North Frontenac and Central Frontenac
Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s Administrative Report entitled Page 2 of 124 Page “Automatic Aid Agreement between Central Frontenac and North Frontenac”; And ThatCouncil approves-in-principle the Automatic Aid Agreement between Central Frontenac and North Frontenac and Council will consider a By-law at an upcoming meeting, once Central Frontenac Council considers it; And ThatCouncil instructs the Treasurer to transfer any expenses for the Automatic Aid Agreement for 2023 from the Emergency Services Reserve Fund; And That Council instructs the Treasurer to include the stand-by by fee in future year budgets until such time it is no longer required.
65 - 83
d) Director of Emergency Services/Fire Chief: New Automatic Aid Agreement with Greater Madawaska Township
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “New Automatic Aid Agreement with Greater Madawaska Township”; And That Council approves the new Automatic Aid Agreement with Greater Madawaska Township; And That Council will consider a By-law later in the meeting.
84 - 87
e) Manager of Community Development: Rental Agreement with the First Resource Management Group Inc. (Mazinaw-Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Rental Agreement with the First Resource Management Group Inc. (Mazinaw- Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall”; And That Council will consider a By-law later in the meeting to authorize the Mayor and Clerk to sign the Agreement with the First Resource Management Group Inc.
88 - 90
f) Public Works Manager: Application to Name a Lane
Be It Resolved That Council receives for information the Public Works
Manager’s Administrative Report entitled “Application to Name a Lane”;
And That Council approves in principle, subject to the Public Notice, the
name “Leszczuk Lane”;
And That Council instructs the Clerk to prepare a draft By-law
amending the Corporation’s Naming of Roads By-law #07-03 to include
the private lane name, and provide the required Public Notice of the
Township’s intention to pass this By-law at a future meeting.
Reports Received for Information Purposes Only None.
- External Committees/Local Boards/Task Force Notes and Reports
Page 3 of 124 Page 91 - 93
a) Economic Development Task Force
Be It Resolved That Council receives for information the Minutes of the Economic Development Task Force dated June 19, 2023.
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
94
a) Resolution #278-23: Communication Protocols and Procedures for Township Staff
Whereas at their meeting on June 9, 2023 Council passed Resolution #278-23 receiving for information a Notice of Motion from Councillor Huetl to discuss communication protocols and procedures for Township staff when providing information from outside agencies to Council and the public, particularly during non-business hours; Therefore Be It Resolved That Council_______________________________
- Council Portfolio Verbal Reports
95 - 96
a)
Each Council member has a portfolio for which they are responsible.
The Councillor may provide a verbal report for information purposes.
- Introduction and Reading of By-laws
97 - 123
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: • #41-23 To Enter into Automatic Aid Agreement with Greater Madawaska • #42-23 To Sign MOU with RCFS and LOLCS • #43-23 To Sign Automatic Aid Agreement with Central Frontenac • #44-23 Zoning By-law Amendment - Gibson - RU-X7 • #45-23 To Enter into Agreement with First Resource Management And That these By-law(s) be read a first, second and third time and finally passed.
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: Page 4 of 124 Page a. Adopt Closed Minutes dated May 19, 2023 and June 9, 2023; and b. Consider Advice that is subject to Solicitor/Client Privilege, specifically with regards to an update from the Public Works Manager and a Confidential Complaint.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
124
a) Confirming By-law
Be It Resolved That By-law #46-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held June 29, 2023 be read a first, second, and third time and finally passed.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until July 20, 2023 or at the call of the Chair.
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firecheif@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 5 of 124
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Public Notice regarding Recording of Meetings
Page 6 of 124
Art By The Baileys
If you are looking for beautiful artwork, then look no further. North Frontenac has some
incredible artisans. Leane and Brian Bailey have a personal goal to share beautiful
pieces of art that are meaningful to their clients, by using the mediums of coloured
pencils, pastels and acrylic paints.
The Baileys started their business in 2017, and have seen growth over the years. They
were looking for an area to retire and found their spot on Sunday Lake by chance. The
location is beautiful and provides the Baileys with inspiration for their work. Their studio
is bright with large windows overlooking Sunday Lake. A perfect spot to enhance their
skills.
Brian had always been interested in becoming an artist full-time. After spending so
many years working for Coca Cola, he found it was the right time to start living his
dream. Leane, a retired school teacher, has many interests and started drawing with
encouragement from Brian.
Their business started after creating works of art for family and friends. Soon people in
the community found out about their abilities. In 2017, they decided they would take part
in the North Frontenac Back Roads Studio Tour, and have not looked back since. They
have created a Facebook page (www.facebook.com/ArtByTheBaileys) promoting their
business, and they are often involved in community functions, where they are able to
showcase their art. They have created 4 murals on display in the Township of North
Frontenac.
When asked what they enjoyed most about being artists in North Frontenac, they state
that it is the feeling of satisfaction when seeing the joy that their artwork bring to their
clients. Brian and Leane feel that at times this joy can be very emotional for them as
well. They both love living in North Frontenac, as they find that people are very friendly,
and have welcomed them into the community.
Thank you, Leane and Brian for choosing North Frontenac as a place to share the talent
of your art through your business, Art by the Baileys.
Art by the Baileys
Page 7 of 124
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Art by the Baileys
Page 8 of 124
Township of North Frontenac Regular Council Agenda Minutes June 9, 2023
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held June 9, 2023 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Gerry Lichty; Councillor Wayne Good and Councillor Stephanie Regent - Ward 1; Councillor Roy Huetl and Councillor Vernon Hermer - Ward 2; Deputy Mayor John Inglis and Councillor Fred Fowler - Ward 3 Also Present: Corey Klatt, Chief Administrative Officer (CAO); Kelly Watkins, CAO Back-up/Treasurer; Brooke Drechsler, Deputy Clerk/Assistant to the Planning Manager; Brooke Hawley, Manager of Community Development (MCD); and Darwyn Sproule, Public Works Manager (PWM)
Call to Order The Mayor called the meeting to order at 9:01 a.m.
Approval of Agenda
a. June 9, 2023
Resolution #: 254-23
Moved By:
Seconded By:
Councillor Regent
Councillor Good
Be It Resolved That Council approves the Agenda dated June 9, 2023, as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Profile
a. Watkins Tree Service
Resolution #: 255-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council receives for information the Business Profile of Watkins Tree Service provided by Councillor Roy Huetl, Member, and Paul Thiel, Member, of the Economic Development Task Force (EDTF). Carried
Presentations
Page 1 of 12 Minutes of Meeting(s) to be Adopted by Council Page 9 of 124
Township of North Frontenac Regular Council Agenda Minutes June 9, 2023 a. Senior of the Year Award - Marily Seitz
Resolution #: 256-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council presents the 2023 Senior of the Year Award to Marily Seitz and wishes to express their appreciation for her contributions to the North Frontenac Community. Carried
Recess Council took a brief recess at 9:10 a.m. and resumed the meeting at 9:20 a.m.
b. Kelly Pender, CAO, County of Frontenac and Joe Gallivan, Director of Planning and Economic Development, County of Frontenac - Frontenac Communal Services
Resolution #: 257-23 Moved By: Seconded By: Councillor Regent Councillor Good Be It Resolved That Council receives for information the
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