Body: Council
Type: Minutes
Meeting: Regular
Date: June 29, 2023
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2023/June 29, 2023 - Regular Council Minutes.pdf)
Document Text
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023
Minutes of a Regular Meeting of Council for The Corporation of the Township of North Frontenac Held June 29, 2023 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present:
Mayor Gerry Lichty; Councillor Wayne Good and
Councillor Stephanie Regent - Ward 1; Councillor Roy
Huetl - Ward 2; and Councillor Fred Fowler - Ward 3
Absent with Regret:
Councillor Vernon Hermer - Ward 2; and Deputy Mayor
John Inglis - Ward 3
Also Present:
Corey Klatt, Chief Administrative Officer (CAO); Kelly
Watkins, CAO Back-up / Treasurer; Tara Mieske, Clerk/
Planning Manager (CPM); Brooke Hawley, Manager of
Community Development (MCD); Darwyn Sproule, Public
Works Manager (PWM); Eric Korhonen, Director of
Emergency Services/Fire Chief (DESFC) Brooke
Drechsler, Deputy Clerk/Assistant to the Planning
Manager; Joe Gallivan, Director of Planning and
Economic Development, County of Frontenac (Electronic
Participation); and Sonya Bolton, Manager of Community
Planning and Economic Development, County of
Frontenac.
Call to Order The Mayor called the meeting to order at 5:43 p.m.
Approval of Agenda
a. June 29, 2023
Resolution #: 293-23
Moved By:
Seconded By:
Councillor Huetl
Councillor Fowler
Be It Resolved That Council approves the Agenda dated June 29, 2023, as circulated.
Carried
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Business Profile
a. Art by the Baileys
Resolution #: 294-23 Moved By: Councillor Fowler Page 1 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023 Seconded By: Councillor Huetl Be It Resolved That Council receives for information the Business Profile for Art by the Baileys provided by Councillor Roy Huetl and Paul Thiel, Members of the Economic Development Task Force (EDTF). Carried
Presentations None.
Delegations None.
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 295-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council adopts the Minutes as circulated, of:
A Regular Meeting of Council dated June 9, 2023; and
A Special Meeting of Council dated June 20, 2023. Carried
Business Arising Out of Minutes None.
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 296-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
b. Communications ‘B’ Section - Action Items None.
Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action
a. Clerk/Planning Manager: Ardoch Lake Condominium – Request for Extension of Draft Plan Approval
Resolution #: 297-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Page 2 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023 Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Ardoch Lake Condominium – Request for Extension of Draft Plan Approval”; And That North Frontenac Council recommends the County of Frontenac extend draft plan approval for a period of two years for application 10CD-2012-001, subject to the conditions approved by the County of Frontenac on October 21, 2020, and direct the Township Clerk to forward this resolution to the County Clerk. Carried
Note: Joe Gallivan and Sonya Bolton left the meeting at this time.
b. Clerk/Planning Manager: Two (2) Shore Road Allowance Applications for Approval in Principle – Rothfels and Rothfels
Resolution #: 298-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Two (2) Shore Road Allowance Applications for Approval in Principle – Rothfels and Rothfels”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: • Part of the Shore Road Allowance lying adjacent to Part Lot 25, Registered Plan 1944, geographic Township of South Canonto (Palmerston Lake); • Part of the Shore Road Allowance lying adjacent to Part Lot 26 and Part Lot 33, Plan 1944, geographic Township of South Canonto (Palmerston Lake). Carried
c. Director of Emergency Services/Fire Chief: Automatic Aid Agreement between North Frontenac and Central Frontenac
Resolution #: 299-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s Administrative Report entitled “Automatic Aid Agreement between Central Frontenac and North Frontenac”; And ThatCouncil approves-in-principle the Automatic Aid Agreement between Central Frontenac and North Frontenac and Council will consider a By-law at an upcoming meeting, once Central Frontenac Council considers it; And ThatCouncil instructs the Treasurer to transfer any expenses for the Automatic Aid Agreement for 2023 from the Emergency Services Reserve Fund; And That Council instructs the Treasurer to include the stand-by by fee in future year budgets until such time it is no longer required. Carried
d. Director of Emergency Services/Fire Chief: New Automatic Aid Agreement with Greater Madawaska Township
Resolution #: 300-23 Moved By: Councillor Fowler Page 3 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023 Seconded By: Councillor Huetl Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “New Automatic Aid Agreement with Greater Madawaska Township”; And That Council approves the new Automatic Aid Agreement with Greater Madawaska Township; And That Council will consider a By-law later in the meeting. Carried
e. Manager of Community Development: Rental Agreement with the First Resource Management Group Inc. (Mazinaw-Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall
Resolution #: 301-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That Council receives for information the Manager of Community
Development’s Administrative Report entitled “Rental Agreement with the First
Resource Management Group Inc. (Mazinaw-Lanark Forest Inc.) for Rental of Office
Space at the Barrie Community Hall”;
And That Council will consider a By-law later in the meeting to authorize the Mayor and
Clerk to sign the Agreement with the First Resource Management Group Inc.
Carried
f. Public Works Manager: Application to Name a Lane
Resolution #: 302-23
Moved By:
Seconded By:
Councillor Huetl
Councillor Fowler
Be It Resolved That Council receives for information the Public Works Manager’s
Administrative Report entitled “Application to Name a Lane”;
And That Council approves in principle, subject to the Public Notice, the name
“Leszczuk Lane”;
And That Council instructs the Clerk to prepare a draft By-law amending the
Corporation’s Naming of Roads By-law #07-03 to include the private lane name, and
provide the required Public Notice of the Township’s intention to pass this By-law at a
future meeting.
Carried
Reports Received for Information Purposes Only None.
External Committees/Local Boards/Task Force Notes and Reports
a. Economic Development Task Force
Resolution #: 303-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council receives for information the Minutes of the Economic Development Task Force dated June 19, 2023. Carried Page 4 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda) None.
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
a. Resolution #278-23: Communication Protocols and Procedures for Township Staff
Resolution #: 304-23 Moved By: Seconded By: Councillor Huetl Councillor Fowler Whereas at their meeting on June 9, 2023 Council passed Resolution #278-23 receiving for information a Notice of Motion from Councillor Huetl to discuss communication protocols and procedures for Township staff when providing information from outside agencies to Council and the public, particularly during non-business hours; Therefore Be It Resolved That Council instructs the CAO to prepare a simple report including protocols advising Council how communications will be provided to Council and the public; and how Council contacts administration; And That Council instructs the CEMC to contact the Ontario Power Generation (OPG) regarding emergencies and contacting the Township in these cases. Carried
Council Portfolio Verbal Reports
a. Each Council member has a portfolio for which they are responsible and provided a verbal report for information purposes.
Introduction and Reading of By-laws
a. By-law(s) to be Considered:
Resolution #: 305-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that
have been circulated to all members of Council:
• #41-23 To Enter into Automatic Aid Agreement with Greater Madawaska
• #42-23 To Sign MOU with RCFS and LOLCS
• #43-23 To Sign Automatic Aid Agreement with Central Frontenac
• #44-23 Zoning By-law Amendment - Gibson - RU-X7
• #45-23 To Enter into Agreement with First Resource Management
And That these By-law(s) be read a first, second and third time and finally passed.
Carried
Public Forum There were no public comments.
Page 5 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023 Note: The PWM, DESFC, MCD and Deputy Clerk/Assistant to the Planning Manager left the meeting at this time.
Closed Session
a. Closed Meeting of Council
Resolution #: 306-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council retires to Closed Session at 6:47 p.m. to: a. Adopt Closed Minutes dated May 19, 2023 and June 9, 2023; and b. Consider Advice that is subject to Solicitor/Client Privilege, specifically with regards to an update from the Public Works Manager and a Confidential Complaint. Carried
Rise and Report (Overview of the Closed Session by the Presiding Officer) The Mayor advised Council will not pursue a proposed acquisition of land at this time.
Confirmatory By-law
a. Confirming By-law
Resolution #: 307-23
Moved By:
Seconded By:
Councillor Fowler
Councillor Huetl
Be It Resolved That By-law #46-23, being a By-law to confirm all actions and
proceedings of Council for its Regular Meeting held June 29, 2023 be read a first,
second, and third time and finally passed.
Carried
Adjournment
a. Adjournment of Council Meeting
Resolution #: 308-23 Moved By: Seconded By: Councillor Fowler Councillor Huetl Be It Resolved That Council adjourns the Meeting at 8:01 p.m. until July 20, 2023 or at the call of the Chair. Carried
Mayor Page 6 of 7
Township of North Frontenac Regular Council Agenda Minutes June 29, 2023 Clerk
Page 7 of 7
