Body: Council
Type: Minutes
Meeting: Special Asset Management Plan
Date: June 30, 2022
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2022/June 30, 2022 - Special Council Minutes - Asset Management Plan.pdf)
Document Text
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting June 30, 2022
Minutes of a Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting for The Corporation of the Township of North Frontenac Held June 30, 2022 in the Council Chambers, 6648 Road 506, Plevna, Ontario
Present: Mayor Ron Higgins; Councillor Wayne Good (Electronic Participation) - Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer - Ward 2; Councillor John Inglis and Councillor Fred Fowler - Ward 3 Absent with Regrets: Councillor Fred Perry - Ward 1 Also Present: Corey Klatt, CAO Backup; Tara Mieske, Clerk/ Planning Manager (CPM); Brooke Hawley, Manager of Community Development (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC) and Kelly Watkins, Treasurer
Call to Order The Chair called the meeting to order at 9:00 a.m.
Approval of Agenda
a. June 30, 2022
Resolution #: 250-22
Moved By:
Seconded By:
Deputy Mayor Martin
Councillor Inglis
Be It Resolved That Council approves the Agenda for the Special Meeting of Council
regarding the Asset Management Plan, Conservation Authority Agreements and
business deferred from the June 17, 2022 Meeting dated June 30, 2022, as circulated.
Carried
Note: Sandra Lessard, Deputy Treasurer, attended the meeting at this time.
Disclosure of Pecuniary Interest and General Nature Thereof None declared.
Presentations
a. Public Sector Digest - Asset Management Plan
Page 1 of 13
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting June 30, 2022 Resolution #: 251-22 Moved By: Seconded By: Councillor Inglis Deputy Mayor Martin Be It Resolved That Council receives the presentation from Public Sector Digest regarding the 2022 Asset Management Plan; And That Council approves the Asset Management Plan as provided that meets the requirements of O.Reg. 588/17 before the July 1, 2022 deadline for core assets. Carried
Note: The Deputy Treasurer left the meeting at this time.
Due to timing of the agenda, Council deferred Item 4b) Quinte Conservation Authority re: Programs and Services until later in the meeting.
Delegations None.
Adoption of Minutes
a. Minutes of Meeting(s) to be Adopted by Council
Resolution #: 252-22 Moved By: Seconded By: Councillor Inglis Deputy Mayor Martin Be It Resolved That Council adopts the Minutes of a Meeting of the Personnel and Audit dated May 26, 2022, as circulated. Carried
Business Arising from the Minutes
a. Resolution #210-22 - Mandatory Septic Re-inspections and Deficiencies
Resolution #: 253-22 Moved By: Seconded By: Deputy Mayor Martin Councillor Inglis Whereas at their meeting on May 20, 2022, Council passed Resolution #210-22 receiving for information the Delegation Form for the Association of Municipalities of Ontario (AMO) 2022 Conference; and Council requested the Mayor and Deputy Mayor register as a Delegation to the Ministry of Municipal Affairs and Housing (MMAH) to discuss mandatory septic inspections and having deficiencies addressed at the point of sale; Therefore Be It Resolved That Council receives for information an email dated June 10, 2022 from Mayor Higgins to Mike McNeice, Manager, Advocacy and Stakeholder Relations, Ontario Real Estate Association (OREA), providing information regarding septic inspections in the Township of North Frontenac and requesting the OREA require a mandatory septic inspection as a condition of sale to ensure a new property owner is assured of a functioning septic system, with the cost of the inspection included in the sale price; and that this recommendation be implemented across Ontario; Page 2 of 13
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting June 30, 2022 And That as this matter has been addressed by the Mayor with OREA, the Delegation to MMAH in not required and Council instructs the Mayor and Deputy Mayor to not request the Delegation. Carried
b. Resolution #14-22 - Public Works Manager - Extension of No Fee for Brush Waste at Waste Sites
Resolution #: 254-22 Moved By: Seconded By: Councillor Inglis Deputy Mayor Martin Whereas at their meeting on January 14, 2022, Council passed Resolution #14-22 receiving for information the Public Works Manager’s Administrative Report entitled “Waste Sites – User Fee for Disposal of Brush and Yard Waste”; and Council supported a user fee of $10 per cubic yard for the disposal of brush and yard waste; And Whereas the Fees and Charges By-law was amended on February 25, 2022 to include the User Fee for Disposal of Brush and Yard Waste; And Whereas the Mayor’s Declared an Emergency in response to the Wind Storm on May 21, 2022 and the Emergency Control Group determined brush and yard waste would be accepted at the Waste Sites at no cost (fee waived) until June 15, 2022 in response to the emergency and notice was provided to the public; Therefore Be It Resolved That Council receives for information an email dated May 31, 2022 from Darwyn Sproule, Public Works Manager (PWM), advising they have further assessed the extent of the damage and cleanup required; and the PWM recommends extending the ‘no cost/no fee’ provision for the brush and yard waste until July 15, 2022; And That Council approves the extension of accepting brush and yard waste at no cost until September 6, 2022 and instructs the PWM to provide public notice of the extension; And That Council instructs the PWM to review the fees for yard waste and report back to Council. Carried
Communications
a. Clerk’s Administrative Report - Communications ‘A’ Section
Resolution #: 255-22
Moved By:
Seconded By:
Deputy Mayor Martin
Councillor Inglis
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s
Administrative Report entitled “Communications of Interest.”
Carried
Communications ‘B’ Section - Action Items
B1. Voter’s List Information to Candidates
Resolution #: 256-22 Moved By: Councillor Inglis Page 3 of 13
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting June 30, 2022 Seconded By: Deputy Mayor Martin Whereas it is in the best interest of good government and the democratic process that all Ontarians have access to candidate information during the upcoming municipal elections; And Whereas the Clerks of some municipalities do not supply the mailing addresses of voters on the voters list to candidates, thereby limiting the access of voters who have mailing addresses outside the municipality to candidate information, effectively disenfranchising them; Therefore Be It Resolved That the Council of the Township of North Frontenac supports the Town of Blue Mountains and expresses their support for the inclusion of the mailing addresses of voters on voter’s lists provided to candidates; And That a copy of this resolution be sent to the Town of Blue Mountains, the Premier of Ontario; the Minister of Municipal Affairs and Housing; and the Canadian Civil Liberties Association. Carried
Council, CAO, and Managers’ Administrative Reports
a. Chief Administrative Officer Back-up - May 21, 2022 Windstorm Event
Resolution #: 257-22 Moved By: Seconded By: Deputy Mayor Martin Councillor Inglis Be It Resolved That Council receives for information the Chief Administrative Officer Back Up’s Administrative Report, on behalf of the Emergency Control Group (ECG), entitled “May 21, 2022 Windstorm Event”; And That all Township costs associated with clean up from the storm will be monitored closely and prior to 120 days staff provide an update to Council if it is anticipated costs will be in excess of 3% of own purpose taxation levy and eligible for Municipal Disaster Recovery Assistance Program funding; And That Council instructs the Treasurer to transfer the amount of the deductible for the insurance claim from the Contingency Reserve Fund. Carried
b. Clerk/Planning Manager - Provincial Changes to the Planning Act and Ontario Building Code through Bill 109 and Delegation of Authority for the Approval of Site Plan Control Applications
Resolution #: 258-22 Moved By: Seconded By: Councillor Inglis Deputy Mayor Martin Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Provincial Changes to the Planning Act and Ontario Building Code through Bill 109 and Delegation of Authority for Site Plan Control Applications”; And That, per Section 41(4.0.1) of the Planning Act, which requires where Council has passed a Site Plan Control By-law, Council shall appoint an officer, employee or agent of the Municipality as an authorized person for the purpose of approving a Site Plan Applications, Council will consider a By-law later in the Meeting to appoint the Clerk; Page 4 of 13
Township of North Frontenac Special Council Agenda Minutes
Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business
deferred from the June 17, 2022 Meeting
June 30, 2022
And That, once approved, the Mayor and Clerk are authorized to sign all Site Plan
Agreements between the Applicant and the Township.
Carried
c. Clerk/Planning Manager - Four Shore Road Allowance Applications for Approval in Principle - Butler, Campbell, McCombs-Shick and Maltby
Resolution #: 259-22 Moved By: Seconded By: Councillor Inglis Deputy Mayor Martin Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Four (4) Shore Road Allowance Applications for Approval in Principle – Butler, Campbell, McCombs-Shick and Maltby”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: • Part of the Shore Road Allowance lying adjacent to Part of Lot 1, Concession 12, geographic Township of Barrie (Shawenagog Lake); • Part of the Shore Road Allowance lying adjacent to Lot 7 and Part of Lot 8, Plan 699, geographic Township of Barie (Mazinaw Lake); • Part of the Shore Road Allowance lying adjacent to Lot 11, Plan 1325, geographic Township of Barrie (Big Gull Lake); • Part of the Shore Road Allowance lying adjacent to Part Lots 27, 28 and 29, Concession 3, geographic Township of Clarendon (Mud Lake). Carried
d. Clerk/Planning Manager - Shore Road Allowance Closure and Sale By-law - Burns
Resolution #: 260-22
Moved By:
Seconded By:
Councillor Inglis
Deputy Mayor Martin
Be It Resolved That Council receives for information the Clerk/Planning Manager’s
Administrative Report entitled “Shore Road Allowance Closure and Sale By-law –
Burns”;
And That, as required by By-law #22-15,
• All That Part of the Shore Road Allowance in front of Lot 14, Plan 1202, and part
of Lot 23, Concession 6, geographic Township of Barrie, being Parts 2 and 3 on
Registered Plan 13R-22647 (Kashwakamak Lake);
be declared as surplus and sold to the adjoining owners. Appraisals of these properties
are not necessary as this is a Shore Road Allowance;
And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell
a Portion of the Shore Road Allowance.
Carried
e. Clerk/Planning Manager -To Assume Portion of the South Bush Road as a Highway
Resolution #: 261-22 Moved By: Councillor Inglis Page 5 of 13
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the Asset Management Plan, Conservation Authority Agreements and business deferred from the June 17, 2022 Meeting June 30, 2022 Seconded By: Deputy Mayor Martin Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “To Assume a Portion of the South Bush Road as a Highway”; And That Council accepts the offer from Darwyn Sproule to transfer the portion of South Bush Road located in Lot 21, E1/2 Con 3, Palmerston to the Township, subject to the road being surveyed to a width of 20 metres (66 feet) at the expense of Mr. Sproule; And That Council approves paying the legal fees for the preparation of the Transfer, registering the Transfer and By-law and Law Society Fees, and miscellaneous disbursement at an estimated cost of $1,000. All legal work completed by the Township’s Solicitor for Sherriff Certificates, Mortgage Discharges, Appraisals, and any unforeseen title issues shall be covered by the property owner; And That Council instructs the Treasurer to transfer the Township’s legal costs associated with the property transfer, including preparation of the Transfer, title search and registering the By-law from the Contingency Reserve Fund; And That Council authorizes the Mayor and Clerk to sign the Transfer for this portion of the Road Allowance and Council will consider a By-law at a future meeting to assume this portion of South Bush Road. Carried
Note: Don Reed, CBCO, attended the meeting at this time.
f. Clerk/Planning Manager and Chief Building Official - Shipping Container Regulation
Resolution #: 262-22 Moved By: Seconded By: Deputy Mayor Martin Councillor Inglis Be It Resolved That Council receives for information the Clerk/Planning Manager and Chief Building Official’s Administrative Report entitled “Shipping Container Regulation”; And That Council instructs the Clerk to schedule a Special Meeting after the Regular Meeting on August 12, 2022; And That Council instructs the CAO to set up “Bang the Table” to receive public feedback. Carried
Note: The CBCO left the meeting at this time.
Presentations (con’t)
b. Quinte Conservation Authority re: Programs and Services
Resolution #: 263-22 Moved By: Seconded By: Deputy Mayor Martin Councillor Inglis Be It Resolved That Council receives for information the presentation from Sally McIntyre, General Manager, Mississippi Valley Conservation (MVCA) and Brad McNevin, Chief Administrative Officer, Quinte Conservation (QC) regarding Page 6 of 13
Township of North Frontenac Special Council Agenda Minutes Special Meeting of Council regarding the As
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