Body: Council
Type: Agenda
Meeting: Regular
Date: June 9, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/June 9, 2023 - Regular Council Agenda.pdf)
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[image] Regular Council Agend June 9, 2023 - 9:00 a.m Municipal Office - Council Ch 6648 Road 506, Plevna Zoom Meeting Registrati 1. Call to Order 2. Approval of Agenda a) June 9, 2023 Be It Resolved That Council approves th as circulated. 3. Disclosure of Pecuniary Interest and Gener 4. Business Profile a) Watkins Tree Service Be It Resolved That Council receives for Profile of Watkins Tree Service provided and Paul Thiel, Member, of the Economic (EDTF). Watkins Tree Services 5. Presentations a) Senior of the Year Award - Marily Seitz Be It Resolved That Council presents th Award to Marily Seitz and wishes to expre contributions to the North Frontenac Com Certificate - Marily Seitz b) Kelly Pender, CAO, County of Frontenac Planning and Economic Development, Co Communal Services Be It Resolved That Council receives for from Kelly Pender, CAO, County of Front Director of Planning and Economic Devel regarding Frontenac Communal Services spent today. Communal Services Presentation 6. Delegations None. 7. Adoption of Minutes a) Minutes of Meeting(s): Be It Resolved That Council adopts the
- A Public Meeting held May 19, 202
- A Regular Meeting held May 19, 2 May 19, 2023 - Public Minutes re: Fees a May 19, 2023 - Regular Minutes
Business Arising Out of Minutes a) Resolution #204-23:Update regarding 20 Truck Replacement Whereas Council passed Resolution #20 Community Development’s (MCD) reques replace the 2007 Recreation/Waste truck 60,000; Therefore Be it Resolved That Council email dated May 23, 2023 from the MCD 2022 Dodge Ram 1500 Classic Quad Ca $57,512.36; and staff will purchase seat c and install the radio and safety lights, sta maximum budget. Res. #204-23 b) Resolution #177-21: K&P Trail Update - R Frontenac to Transfer Properties for Man Whereas at their meeting on April 16, 20 #177-21 receiving for information a prese Manager of Economic Development, Cou K&P Trail Development; and that Council with County staff to prepare Agreements for the trail; Therefore Be It Resolved That Council dated May 31, 2023 from Richard Allen a begun the process of acquiring the forme Frontenac to rehabilitate the former railwa trail; And That the County has identified 3000 under the control of North Frontenac and County is also seeking permission to use partnership agreement or Memorandum o And That Council is supportive of the dev And That Council authorizes the transfer 36209-0030, subject to and easement for monitoring; and PIN 36209-0231 request for a nominal sum, and once the Transfer County they be provided to Council for co And That Council instructs the Clerk to d County for use of the five identified road a responsibilities for the trail and road mana intersect for Council’s consideration. Res. #177-21 9. Communications a) Clerk’s Administrative Report - Communic Be It Resolved That Council receives for of the Clerk’s Administrative Report entitl Interest.” Communications ‘A’ b) Communications ‘B’ Section - Action Item B1. Snow Road Community Center (SRCC) r Be It Resolved That Council receives for May 12, 2023 from the Snow Road Comm requesting to install a Butterfly Garden pr Snow Road Community Hall and the ema Manager of Community Development (MC And That Council approves the placeme Snow Road Community Hall in the propo B1 B2. Limestone District School Board re: Strat Consultation Be It Resolved That Council receives for May 30, 2023 from the Limestone District advising LDSB is seeking input in the dev Plan to help shape the direction of the dis learning and well-being; and the Board is share feedback on areas of strength and Board; And That online information sessions wil 3:00 p.m. and June 21, 2023 at 11:00 a.m process and to participate in an anonymo for community partners; And That _____________________ will sessions to participate in the LDSSB Stra Council. B2 B3. Brule Lake Community Association re: Br Be It Resolved That Council receives for Brule Lake Community Association enclo Stewardship Plan completed in 2022; And That Council wishes to recognize th of the Association in preparing the docum And That Council instructs the Clerk to in Township’s Website. B3 10. Council, CAO, and Managers’ Administrativ Reports Requiring Action a) CAO: Update - Part 8 of Ontario Building Systems Update Be It Resolved That Council receives for Administrative Officer’s Administrative Re Ontario Building Code – Sewage (Septic) And That the Council of each municipalit enforcement of the Building Code Act inc which includes Sewage Systems (Part 8) And That Council approves the Township Inspections in-house as it will be the mos services to our residents; And That Council directs the CAO to hire assist the CBO with reading septic plans, septic permits and to assist with processi needed. Part 8 of Ontario Building Code - Sewage b) CAO: Update re: Seniors Funding Be It Resolved That Council receives for Administrative Officer and Treasurer’s Ad “Update re: Seniors Funding”; And That Council approves the draft Mem with Rural Frontenac Community Service Community Services for a one year Pilot Treasurer will meet with both Agencies in success of the Program and consider opt Program if needed; And That Council will consider a By-law Memorandum of Understanding; And That the Township allocates a maxim agency for the first year towards this Prog will invoice the Township for actual servic assessing the need for the program and p the program remains sustainable if neede And That the Township will assist the Ag brokered workers and/or volunteers to as Township staff and funding for advertising And That the Township will continue to a Program once implemented to help ensur opportunities. Update re: Senior’s Services c) Clerk/Planning Manager: Shore Road Allo law - Hughes-Simmons Be It Resolved That Council receives for Manager’s Administrative Report entitled Closure and Sale By-law – Hughes-Simm And That, as required by By-law #20-23, All Those Parts of the Shore Roa Concession 11, geographic Towns 2 on Registered Plan 13R-22812 ( be declared as surplus and sold to the ad property is not necessary as this is a Sho And That Council will consider a By-law Close and Sell a Portion of the Shore Roa SRA By-law - Hughes-Simmons d) Clerk/Planning Manager: Four (4) Shore for Approval in Principle – Taylor, Wickma Tement-DeCamillis Be It Resolved ThatCouncil receives for Manager’s Administrative Report entitled Allowance Applications for Approval in Pr McDonald, Tyrrell and Tement-DeCamilli And That Council approves in principle th up and sell the Shore Road Allowance(s) Part of the Shore Road Allowance SW Range, geographic Township Part of the Shore Road Allowance Concession 5, geographic Townsh River/Mud Lake); Part of the Shore Road Allowance 1044, geographic Township of Bar Part of the Shore Road Allowance Lot 326A, Plan 1045, geographic T (Kashwakamak Lake). AIP - Taylor, Wickman-McDonald, Tyrrell e) Clerk/Planning Manager: Request for Lice Municipal Road Allowance – Lebrun Be It Resolved That Council receives for Manager Administrative Report entitled “ Agreement for Use of a Municipal Road A And That Council instructs the Clerk to approves in principle of their request to the 66’ foot Concession Road Allowanc 9, Lot 17, geographic Township of Nort survey the Road Allowance; obtain any Ministry of Northern Development, Min Forestry; apply for a civic address; and Insurance; And That once this information is prov authorizes the Mayor and Clerk to sign including the terms and conditions liste provided with this Report. Licence Agreement - M. Lebrun f) Clerk/Planning Manager: Recording of Co Remarks by Chair Be It Resolved That Council receives for Manager’s Administrative Report entitled Meetings – Opening Remarks by Chair”; And ThatCouncil approves the opening r at the beginning of each Council Meeting And ThatCouncil instructs the Clerk to po Chambers; on the Township Website; pro Presenters and include in the Notice in th Recorded Council Meetings - Opening Re g) Clerk/Planning Manager: Licence Agreem Township Shoreline Road Allowance – Lo Cottage Resort Be It Resolved That Council receives for Manager’s Administrative Report entitled Application for Use of Township Shoreline Call Campground & Cottage Resort”; And That Council instructs the Clerk to a Cruickshank that Council approves of the the Shoreline Road Allowance on Marble Agreement is entered into before the doc And That Council authorizes the Mayor a Agreement once Mr. and Mrs. Cruickshan provide a Certificate of Insurance. Licence Agreement - Loons Call (Marble h) Manager of Community Development: De Martin Be It Resolved That Council receives for Community Developments (MCD) Admin “Dedication for the late Gerry Martin”. And That Council instructs the MCD to p have the memorial installed at the Cenota Dedication for the late Gerry Martin i) Manager of Community Development: 20 Capital Grant Be It Resolved That Council receives for Community Development’s (MCD) Admin Ontario Trillium Capital Grant”; And That Council directs the MCD to app Capital Grant for 100% project funding; And That Council directs the CAO to ent with the Ontario Trillium Foundation upon application to the Capital Grant for 100% And That Council directs the MCD to ins at the Clarendon Miller Community Hall g successful with its application to the Capi funding. 2023 Ontario Trillium Foundation Capital j) Public Works Manager: Proposed Sign B Be It Resolved That Council receives the (PWM) Administrative Report entitled “Pr for information purposes; And That Council supports the options re this report and directs the preparation of a Township, as follows: The Sign By-law will control private right-of-way (ROW). Directional Sign Tabs will be instal advance of Township Road interse motorists. The estimated cost of th $4,500.The remaining MTO “green Roads 506 and 509 will be remove and not replaced. The small business and service sig hydro poles, fences and Township be removed during the transition p permitted on Business Directory S Township. Business Directory Sign entrances to the Township, key int waste sites, boat ramps and park f the Business Directory Sign panels Sign provisions will be removed fro regular update and included in the Mobile or portable signs will be pe permanent basis at business prope basis at other locations. Small Real Estate signs will be per and at road intersections to provid Large temporary signs mounted on within the ROW and or at intersect Small finger board type cottage sig provide direction at an intersection are considered part of the Townsh permitted if there isn’t a safety or a Notice will be provided to sign own application process and the transit not addressed by the owner at the be removed by the Township and 30 days.Signs that result in safety immediately by the Township. The Sign By-law transition period w A one-time application fee is recom Township property installed after th annual fee is not recommended. The fee will be reviewed and the c for consideration when the By-law The application fee will not apply to time the By-law is approved or sm posted on the proposed Township panels or small temporary signs at estate signs or signs on private pro Illuminated signs are permitted sub and Township lighting guidelines. And That the cost of the Business Dir proposed in the 2024 budget, if the Si the By-law includes the Business Dire And That Council approves the instal in 2023, and the cost of $4,500 is to b Infrastructure Sustainability TCA Rese And That the Public Works Manager inspections as required and oversee t Proposed Sign By-law Update k) Public Works Manager: RFP 2023-10 Ste Replacement – Two Year Contract Updat Be It Resolved That Council receives for Manager’s Administrative Report entitled Guiderail Replacement – Two Year Contr And That Council approves awarding the $138,831.17 including non-recoverable H And That Council instructs the Treasurer (approximately $14,640) from the Roads Fund. Steel Beam Guiderail Replacement - Two Reports Received for Information Purp None. 11. External Committees/Local Boards/Task Fo a) Economic Development Task Force Be It Resolved That Council receives for Minutes of the Economic Development Ta
- A Meeting held on May 15, 2023; a
- A Meeting held on May 18, 2023. May 15, 2023 - EDTF Notes May 18, 2023 - EDTF Notes b) Committee of Adjustment/Planning Advis Be It Resolved That Council receives for Meeting of the Committee of Adjustment/ dated April 24, 2023. April 24, 2023 - C of A Minutes
Giving Notice of Motion (By a Member of Co Council’s consideration for inclusion on the a) Councillor Roy Huetl: Communication Pro Be It Resolved That Council receives for from Councillor Roy Huetl regarding com procedures for Township staff when prov agencies to Council and the public, partic hours; And That Council approves discussing th Meeting. Councillor Roy Huetl - Notice of Motion 13. Motions, Written Notice of which has been G Council and approved by Council at a prior a) Resolution #248-23: Assumption of Arcol Maintenance Limits to Gordie Lane Whereas at their meeting on May 19, 202 #248-23 to reconsider Resolution #182-2 section of Arcol Road and extend the ma Lane; and that Council requested the CA of the maintenance; Therefore Be It Resolved That Council email dated May 24, 2023 from the Public cost to maintain the 420 metre section of basis is estimated at $2,400; And That Council approves the assumpt of Arcol Road and extends the maintenan snowplowing to Gordie Lane; And That Council approves Mr. Tremma constructed at his costs subject to enterin which shall include the requirements for t turnaround established by the Public Wor contractor is to provide liability insurance And That the Public Works Manager will amendment to By-law #89-13 (Schedule And That Council instructs the Clerk to p portion of the road for a future Council Me Res.#248-23 14. Council Portfolio Verbal Reports a) Each Council member has a portfolio for The Councillor may provide a verbal repo Council Portfolios 2022-2026 15. Introduction and Reading of By-laws a) By-law(s) to be Considered: Be It Resolved That leave be given the M By-law(s) that have been circulated to all By-law #38-23 And That these By-law(s) be read a first, finally passed. #38-23 16. Public Forum 17. Closed Session None. 18. Rise and Report (Overv
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