Body: Council
Type: Minutes
Meeting: Regular
Date: June 9, 2023
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2023/June 9, 2023 - Regular Council Minutes.pdf)
Document Text
[image] Minutes of a Regular Meeting of The Corporation of the Township of N Held June 9, 2023 in the Council Chambers, 6648 Present: Mayor Gerry Lichty; Counc Councillor Stephanie Rege Huetl and Councillor Verno Mayor John Inglis and Cou Also Present: Corey Klatt, Chief Adminis Watkins, CAO Back-up/Tre Deputy Clerk/Assistant to t Hawley, Manager of Comm and Darwyn Sproule, Publ 1. Call to Order The Mayor called the meeting to order at 9:01 a.m. 2. Approval of Agenda a. June 9, 2023 Resolution #: 254-23 Moved By: Seconded By: Councillor Re Councillor Go Be It Resolved That Council approves the Agenda dated June 9, 2023, as circulated. Carried 3. Disclosure of Pecuniary Interest and Genera None declared. 4. Business Profile a. Watkins Tree Service Resolution #: 255-23 Moved By: Seconded By: Councillor Re Councillor Go Be It Resolved That Council receives for information the Business Profile of Watkins Tree Service provided by Councillor Roy Huetl, Member, and Paul Thiel, Member, of the Economic Development Task Force (EDTF). Carried 5. Presentations a. Senior of the Year Award - Marily Seitz Resolution #: 256-23 Moved By: Seconded By: Councillor Re Councillor Go Be It Resolved That Council presents the 2023 Senior of the Year Award to Marily Seitz and wishes to express their appreciation for her contributions to the North Frontenac Community. Carried Recess Council took a brief recess at 9:10 a.m. and resumed the meeting at 9:20 a.m. b. Kelly Pender, CAO, County of Frontenac a Planning and Economic Development, Co Frontenac Communal Services Resolution #: 257-23 Moved By: Seconded By: Councillor Re Councillor Go Be It Resolved That Council receives for information the presentation from Kelly Pender, CAO, County of Frontenac, and Joe Gallivan, Director of Planning and Economic Development, County of Frontenac, regarding Frontenac Communal Services; and thanks them for their time spent today. Carried 6. Delegations None. 7. Adoption of Minutes a. Minutes of Meeting(s): Resolution #: 258-23 Moved By: Seconded By: Councillor Re Councillor Go Be It Resolved That Council adopts the Minutes as circulated, of:
- A Public Meeting held May 19, 2023; and
- A Regular Meeting held May 19, 2023. Carried
Business Arising Out of Minutes a. Resolution #204-23:Update regarding 2007 Truck Replacement Resolution #: 259-23 Moved By: Seconded By: Councillor Re Councillor Go Whereas Council passed Resolution #204-23 approving the Manager of Community Development’s (MCD) request to purchase a truck to replace the 2007 Recreation/Waste truck in 2023 at a maximum cost of 60,000; Therefore Be it Resolved That Council receives for information an email dated May 23, 2023 from the MCD advising staff purchased a new 2022 Dodge Ram 1500 Classic Quad Cab 4x4 SLT for a total cost of $57,512.36; and staff will purchase seat covers, back rack, floor mats and install the radio and safety lights, staying within the $60,000 maximum budget. Carried b. Resolution #177-21: K&P Trail Update - Re Frontenac to Transfer Properties for Mana Resolution #: 260-23 Moved By: Seconded By: Councillor Re Councillor Go Whereas at their meeting on April 16, 2021, Council passed Resolution #177-21 receiving for information a presentation from Richard Allen, Manager of Economic Development, County of Frontenac, regarding the K&P Trail Development; and that Council requested Township staff work with County staff to prepare Agreements for use of Township property for the trail; Therefore Be It Resolved That Council receives for information a letter dated May 31, 2023 from Richard Allen advising Frontenac County has begun the process of acquiring the former K&P rail corridor in North Frontenac to rehabilitate the former railway into a multi-use recreational trail; And That the County has identified 3000 metres of former rail corridor under the control of North Frontenac and 2335 metres of roadways the County is also seeking permission to use with the establishment of a partnership agreement or Memorandum of Understanding; And That Council is supportive of the development of the K&P trail; And That Council authorizes the transfer of PIN 36209-0012; PIN 36209-0030, subject to an easement for access for waste site monitoring; and PIN 36209-0231 requested by the County of Frontenac, for a nominal sum, and once the Transfers have been prepared by the County they be provided to Council for consideration and signing; And That Council instructs the Clerk to draft an Agreement with the County for use of the five identified road allowances outlining the responsibilities for the trail and road management when the two uses intersect for Council’s consideration. Carried 9. Communications a. Clerk’s Administrative Report - Communic Resolution #: 261-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.” Carried b. Communications ‘B’ Section - Action Item c. Snow Road Community Center (SRCC) re: Resolution #: 262-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information an email dated May 12, 2023 from the Snow Road Community Center (SRCC) Group requesting to install a Butterfly Garden project at the Township owned Snow Road Community Hall and the email from Brooke Hawley, Manager of Community Development (MCD) dated May 25, 2023; And That Council approves the placement of the Butterfly Garden at the Snow Road Community Hall in the proposed location. Carried d. Limestone District School Board re: Strate Consultation Resolution #: 263-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information an email dated May 30, 2023 from the Limestone District School Board (LDSB), advising LDSB is seeking input in the development of a new Strategic Plan to help shape the direction of the district and best support students’ learning and well-being; and the Board is inviting community partners to share feedback on areas of strength and improvement throughout the Board; And That online information sessions will be held on June 13, 2023 at 3:00 p.m. and June 21, 2023 at 11:00 a.m. to learn more about the process and to participate in an anonymous survey specifically designed for community partners; And That Councillor Regent will attend one of the online sessions to participate in the LDSB Strategic Planning on behalf of Council. Carried e. Brule Lake Community Association re: Br Resolution #: 264-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the letter from the Brule Lake Community Association enclosing a copy of the Brule Lake Stewardship Plan completed in 2022; And That Council wishes to recognize the dedication and commitment of the Association in preparing the document; And That Council instructs the Clerk to include the Plan on the Township’s Website. Carried Recess Council took a brief recess at 10:32 a.m. and resumed the meeting at 10:42 a.m. 10. Council, CAO, and Managers’ Administrative Reports Requiring Action a. CAO: Update - Part 8 of Ontario Building C Systems Update Resolution #: 265-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the Chief Administrative Officer’s Administrative Report entitled “Update: Part 8 of Ontario Building Code – Sewage (Septic) Systems Update”; And That the Council of each municipality is responsible for the enforcement of the Building Code Act including O.Reg 332-12 (the Act) which includes Sewage Systems (Part 8); And That Council approves the Township taking on Part 8 Septic Inspections in-house as it will be the most efficient way to provide these services to our residents; And That Council directs the CAO to hire a Permit Clerk in 2024 to assist the CBO with reading septic plans, completing filing, processing septic permits and to assist with processing building permits when needed. Carried b. CAO: Update re: Seniors Funding Resolution #: 266-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Chief Administrative Officer and Treasurer’s Administrative Report entitled “Update re: Seniors Funding”; And That Council approves the draft Memorandum of Understanding with Rural Frontenac Community Services and Land O’Lakes Community Services for a one year Pilot Program and the CAO and Treasurer will meet with both Agencies in March, 2024 to discuss the success of the Program and consider options that may enhance the Program if needed; And That the Township allocates a maximum of $10,000 to each agency for the first year towards this Program; however each agency will invoice the Township for actual services provided which will assist in assessing the need for the program and potential future costs to ensure the program remains sustainable if needed; And That the Township will assist the Agencies with marketing for brokered workers and/or volunteers to assist with the Program, using Township staff and funding for advertising; And That the Township will continue to assist with marketing the Program once implemented to help ensure seniors are aware of these opportunities. Carried c. Clerk/Planning Manager: Shore Road Allo law - Hughes-Simmons Resolution #: 267-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By- law – Hughes-Simmons”; And That, as required by By-law #20-23, All Those Parts of the Shore Road Allowance in front of Lot 22, Concession 11, geographic Township of Miller, being Parts 1 and 2 on Registered Plan 13R-22812 (Mackie Lake); be declared as surplus and sold to the adjoining owner. Appraisal of the property is not necessary as this is a Shore Road Allowance; And That Council will consider a By-law later in the meeting to Stop- up, Close and Sell a Portion of the Shore Road Allowance. Carried d. Clerk/Planning Manager: Four (4) Shore R for Approval in Principle – Taylor, Wickma Tement-DeCamillis Resolution #: 268-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved ThatCouncil receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Four (4) Shore Road Allowance Applications for Approval in Principle – Taylor, Wickman-McDonald, Tyrrell and Tement-DeCamillis”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: Part of the Shore Road Allowance lying adjacent to Part Lot 8, SW Range, geographic Township of Clarendon (Big Gull Lake); Part of the Shore Road Allowance lying adjacent to Part Lot 27, Concession 5, geographic Township of Clarendon (Mississippi River/Mud Lake); Part of the Shore Road Allowance lying adjacent to Lot 258, Plan 1044, geographic Township of Barrie (Kashwakamak Lake); Part of the Shore Road Allowance lying adjacent to Lot 326 and Lot 326A, Plan 1045, geographic Township of Barrie (Kashwakamak Lake). Carried e. Clerk/Planning Manager: Request for Lice Municipal Road Allowance – Lebrun Resolution #: 269-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Clerk/ Planning Manager Administrative Report entitled “Request for Licence Agreement for Use of a Municipal Road Allowance – Lebrun”; And That Council instructs the Clerk to advise the Applicant, Council approves in principle of their request to open a 14’ foot wide road on the 66’ foot Concession Road Allowance between Concessions 8 and 9, Lot 17, geographic Township of North Canonto, provided they survey the Road Allowance; obtain any permits if required from Ministry of Northern Development, Mines, Natural Resources and Forestry; apply for a civic address; and provide a Certificate of Insurance; And That once this information is provided to the Clerk, Council authorizes the Mayor and Clerk to sign the Licence Agreement, including the terms and conditions listed in the sample Agreement provided with this Report. Carried f. Clerk/Planning Manager: Recording of Co Remarks by Chair Resolution #: 270-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Recording of Council Meetings – Opening Remarks by Chair”; And ThatCouncil approves the opening remarks to be read by the Chair at the beginning of each Council Meeting; And ThatCouncil instructs the Clerk to post a Notice at the Council Chambers; on the Township Website; provide the Notice to Delegates/Presenters and include in the Notice in the Agenda package. Carried g. Clerk/Planning Manager: Licence Agreem Township Shoreline Road Allowance – Lo Cottage Resort Resolution #: 271-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shoreline Road Allowance – Loon’s Call Campground & Cottage Resort”; And That Council instructs the Clerk to advise Mr. and Mrs. Cruickshank that Council approves of their request to have the docks on the Shoreline Road Allowance on Marble Lake, provided a Licence Agreement is entered into before the dock is re-installed; And That Council authorizes the Mayor and Clerk to sign the Licence Agreement once Mr. and Mrs. Cruickshank sign the Agreement and provide a Certificate of Insurance. Carried h. Manager of Community Development: Ded Martin Resolution #: 272-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the Manager of Community Developments (MCD) Administrative Report entitled “Dedication for the late Gerry Martin”; And That Council instructs the MCD to purchase Option # 1 and have the memorial installed at the Cenotaph. Carried i. Manager of Community Development: 202 Foundation Capital Grant Resolution #: 273-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2023 Ontario Trillium Capital Grant”; And That Council directs the MCD to apply to the 2023 Ontario Trillium Capital Grant for 100% project funding; And That Council directs the CAO to enter into a funding agreement with the Ontario Trillium Foundation upon the Township’s successful application to the Capital Grant for 100% project funding; And That Council directs the MCD to install an ‘Outdoor Fitness Zone’ at the Clarendon Mil
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