Body: Council
Type: Agenda
Meeting: Regular
Date: March 17, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/March 17, 2023 - Regular Agenda.pdf)
Document Text
Regular Council Agenda Friday, March 17, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Registration
Page
Call to Order
Approval of Agenda
a) March 17, 2023
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated March 17, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Introductions
Presentations
10 - 24
a) Eric Kohlsmith, Septic Inspector, Mississippi Rideau Septic System Office (MRSSO)
Be It Resolved That Council receives for information the presentation from Eric Kohlsmith, Septic Inspector, Mississippi Rideau Septic System Office regarding the 2022 Septic Re-inspection Results; and thanks Mr. Kohlsmith for his time spent today.
25 - 49
b) David Bucholtz, Director of Environmental Services, and Darlene Moritz, Project Manager, Cambium Inc. - 2022 Waste Site Update
Be It Resolved That Council receives for information the presentation from David Bucholtz, Director of Environmental Services, and Darlene Moritz, regarding the Annual Update for the Waste Disposal Sites; and thanks them for their time spent today.
Delegations
None. Page 1 of 312 Page
Adoption of Minutes
50 - 65
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
i) a Public Meeting of Council held February 24, 2023;
ii) a Regular Meeting of Council held February 24, 2023; and
iii) a Special Meeting of Council held March 3, 2023.
Business Arising from the Minutes
66
a) By-law #44-18 - Renewal of Agreement with Frontenac Municipal Law Enforcement (FMLE).
Be It Resolved That Council receives for information an email dated March 8, 2023 from the CAO to the Clerk requesting the new Agreement for By-law Enforcement with Frontenac Municipal Law Enforcement Inc. be provided to Council for consideration; with a recommendation of a four year term per past practice; And That Council will consider a By-law for the Agreement later in the meeting.
Communications
67 - 68
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
69 - 72
B1. Town of Grimsby - Request for Support re: Barriers for Women in Politics
Be It Resolved That Council receives for information a Resolution from
the Town of Grimsby, expressing the Town’s support for women in
politics and their right to participate in a political environment that is free
from misogyny and harassment, and where everyone feels equal;
And That Council supports the Town of Grimsby in encouraging other
municipalities in Ontario and across Canada; and joins them in
supporting women in politics and promoting gender equality in all areas
of society;
And That Council instructs the Clerk to provide a copy of this resolution
to the Town of Grimsby, the Premier, the Minister of Municipal Affairs
and Housing and the MPP.
73 - 75
B2. Township of Ashfield-Colborne-Wawanosh - Request for Support re: Accuracy of Permanent List of Electors
Be It Resolved That Council receives for information a Resolution from the Township of Asfield-Colbourne-Wawanosh with respect to concerns Page 2 of 312 Page surrounding the accuracy of the Voters’ List which have been highlighted in past elections and inaccuracies continue to plague municipal elections; and an accurate Permanent Register of Electors could increase voter turnout statistics and requesting support; And That Council supports the request that the Province of Ontario, through Elections Ontario and the Chief Electoral Officer, utilize any resources available to produce the highest quality Permanent Register of Electors; And That Council instructs the Clerk to provide this resolution to the Township of Asfield-Colbourne-Wawanosh; the Minister of Municipal Affairs and Housing; and the MPP.
76 - 78
B3. Baseball for Dad re: Going GREEN for Mental Health in May
Be It Resolved That Council receives the request from Baseball for
Dad regarding their “Go Green for Mental Health Awareness” campaign
being held during Mental Health Awareness Week, May 1-7, 2023;
And That Council approves Baseball for Dad to hang green mental
health green awareness ribbons on Township property throughout our
communities and encourage people to take a selfie and post on social
media;
And That Council approves the Manager of Community Development
sharing details of the campaign on the Township’s Social Media
accounts.
79 - 80
B4. Ministry of Natural Resources and Forestry re: Proposed Amendments to O. Reg. 161/17 under the Public Lands Act regarding Floating Accommodations and other changes
Be It Resolved That Council receives for information a letter dated February 24, 2023 from the Ministry of Natural Resources and Forestry (MNRF), advising MNRF is proposing to make amendments to Ontario Regulation 161/17 regarding the use of floating accommodations and camping on water over public lands in Ontario; and will clarify the definition of “camping unit” to allow for liveaboards and houseboats, but will exclude floating accommodations, float homes and barges with residential units or camping facilities; And That the Ministry is proposing to reduce the number of days a person can camp on water over public land from 21 days to 7 days; increase the distance a person camping on water must move their unit from 100 metres to 1 kilometre; and add a new condition to prohibit camping on water within 300 metres of a developed shoreline; And That Council supports the proposed amendments as the changes will increase lake protection and water quality and provide protection to waterfront property owners; And That Council instructs the Clerk to attend the webinar and provide comments regarding the proposed changes to MNRF on or before the closing date of April 11, 2023.
Page 3 of 312 Page 81
B5. Fedele Tremmaglia - Request for Road Maintenance re: 1918 Arcol Road/Gordie Lane
Be It Resolved That Council receives for information an email dated March 9, 2023 from Fedele Tremmaglia, Resident, requesting an extension of snow plowing service on Arcol Road from where the maintenance currently ends to Gordie Lane; And That Council instructs the Public Works Manager to review the request and provide recommendations to Council at an upcoming meeting.
- Council, CAO, and Managers’ Administrative Reports
82 - 86
a) Chief Administrative Officer: CAO Attendance at the 2023 Rural Ontario Municipal Association (ROMA) Municipal Conference
Be It Resolved ThatCouncil receives for information the Chief Administrative Officer’s Administrative Report entitled “CAO Attendance at the 2023 Ontario East Municipal Conference (OEMC)”.
87 - 88
b) Clerk/Planning Manager: Shore Road Allowance Closure and Sale By- law - Cronk
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “Shore Road Allowance
Closure and Sale By-law – Cronk”;
And That, as required by By-law #22-15,
• All That Part of the Shore Road Allowance lying in front of Lot
16, Concession 8, geographic Township of Barrie, being Part 7
on Registered Plan 13R-21398 (Mississagagon Lake);
be declared as surplus and sold to the adjoining owner. Appraisal of the
property is not necessary as this is a Shore Road Allowance;
And That Council will consider a By-law later in the meeting to Stop-up,
Close and Sell a Portion of the Shore Road Allowance.
89 - 97
c) Clerk/Planning Manager: Boundary Road Closing between North Frontenac and Lanark Highlands – Furlong/Brownlee
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Boundary Road Closing between North Frontenac and Lanark Highlands – Furlong/Brownlee”; And ThatCouncil authorizes the Mayor and Clerk to sign the Agreement to firstly convey the east half of the Road Allowance to Lanark Highlands and the west half to North Frontenac and secondly for North Frontenac to convey the west half to Furlong/Brownlee; And That, once the Agreement is signed by all parties, Council instructs the Clerk to work with the Township of Lanark Highlands to have the required documents prepared.
98 - 174
d) Clerk/Planning Manager: Proposed Amendments to the Procedural Policy for Council, Committees of Council and Task Forces
Page 4 of 312 Page Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed Amendments to the Procedural Policy for Council, Committees of Council and Task Forces”; And ThatCouncil approves the draft Policy with the following amendments:
And ThatCouncil will consider the By-law to amend the Procedural Policy at a future Council Meeting.
175 - 176
e) Clerk/Planning Manager: Proposed 2023 Council Meeting Dates – June to December
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed 2023 Council Meeting Dates – June to December”; And That Council approves Option #_________ and instructs the Clerk to prepare and circulate the Meeting schedule; And That the Meetings will be held in the Council Chambers; And That the Clerk shall provide Notice as set out in Section 4.10 of the Procedural Policy.
177 - 181
f) Manager of Community Development: 2023 Renewal of Township Agreement with the Eastern Ontario Trails Alliance
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2023 Renewal of Township Agreement with the Eastern Ontario Trails Alliance”; And That Council will consider a By-law later in the meeting to sign the 2023 Agreement with the Eastern Ontario Trails Alliance to honour their trail permit on the Crown Roads within the North Frontenac Crown Land Stewardship Program.
182 - 212
g) Manager of Community Development: 2023 Land Use Permit with the Ministry of Northern Development, Mines, Natural Resources and Forestry (MNDMNRF) for the North Frontenac Parklands
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2023 Land Use Permit with the Ministry of Northern Development, Mines, Natural Resources and Forestry (MNDMNRF) for the North Frontenac Parklands”. And That Council approves the 2023 Land Use Permit for operation of the North Frontenac Parklands.
213 - 216
h) Manager of Community Development: 2023 Renewal of Annual Township Agreement with Ottawa Valley ATV Club (OVATVC)
Page 5 of 312 Page Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2023 Renewal of Township Agreement with the Ottawa Valley ATV Club (OVATVC)”; And That Council will consider a By-law later in the meeting to sign the 2023 Agreement with the OVATVC to honour their trail permit on the Crown Roads within the North Frontenac Parklands.
217 - 218
i) Manager of Community Development: Heat Pump at Snow Road Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Heat Pump Snow Road Community Hall”; And That Council approves the MCD proceeding with installation of a new Heat Pump at the Snow Road Community Hall at an approximated cost of $6,159.77 + HST and instructs the Treasurer to transfer the funds from the Ward 3 Special Parks Reserve Fund.
219 - 226
j) Economic Development Officer: Economic Development Update
Be It Resolved That Council receives for information the Economic
Development Officer’s Administrative Report entitled “Economic
Development Update”;
And That Council directs the MCD to establish a Historic Loop;
And That Council directs the MCD to apply to the Ontario Highlands
Tourism Organization’s Tourism Recovery & Innovation Partnership
Projects program for up to $5,000 for signage along the Historic Loop;
And That Council directs the MCD to enter into a funding agreement
with the Ontario Highlands Tourism Organization upon the Township’s
successful application to the Tourism Recovery & Innovation
Partnership Projects program for up to $5,000.
227 - 252
k) Public Works Manager: 2022 Septic Re-Inspection Program and Proposed Program for 2023
Be It Resolved That Council receives for information the Public Works Managers Administrative Report entitled “2022 Septic Re-Inspection Programand Proposed Program for 2023”; And That Council approve the continuation of a voluntary Septic Re- Inspection Program, in partnership with the Mississippi Rideau Septic System Office (MRSSO) for the 2023 season; And ThatTownshipstaff will assist MRSSO arrangepresentations regarding septic system operation and maintenance, forLake Associations participating in the 2023 program; And That Council approve the Public Works Manager (PWM) signing the 2023 Agreement with MRSSO for septic re-inspection services on behalf of the Township; Page 6 of 312 Page And That Council instructs the PWM to place a copy of the 2022 Sewage System Re-inspection Program Report on the Township’s Website.
253 - 261
l) Public Works Manager: 2022 Waste and Recycling Year-End Report
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “2022 Waste and Recycling Year-End Report”.
262 - 264
m) Treasurer: 2022 Council/Committee Remuneration & Expenses
Be It Resolved ThatCouncil receives for information the Treasurer’s Administrative Report entitled “2022 Council/Committee Remuneration and Expenses”.
265 - 267
n) Treasurer: Park Levy Funds and Bill 23
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Park Levy Funds and Bill 23”. And That Council instructs the Treasurer to transfer $332,497.45 to the Community Hall Reserve Fund effective December 31, 2022; And That Council instructs the Treasurer to transfer $14,000 into one Special Parks Reserve Fund effective December 31, 2022; And That Council instructs staff to bring back a proposal to Council to spend or allocate the Special Parks Reserve Fund for 2023 to comply with the 60% requi
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