Published March 19, 2021
Word Count 1684 words
Reading Time 8 min read

Body: Council
Type: Minutes
Meeting: Public 2021 Budget
Date: March 19, 2021
Collection: Council Minutes

[View Document (PDF)](/docs/north-frontenac/Council Minutes/2021/March 19, 2021 - Public Council Minutes - 2021 Budget.pdf)

Document Text

Public Meeting re: 2021 Budget March 19, 2021 Page 1 of 3 Minutes of a Public Meeting of Council regarding the 2021 Budget for The Corporation of the Township of North Frontenac, held March 19, 2021 in the Council Chambers, 6648 Road 506, Plevna, Ontario. Present: Mayor Ron Higgins; Councillor Fred Perry (Electronic) – Ward 1; Deputy Mayor Gerry Martin and Councillor Vernon Hermer (Electronic) – Ward 2; Councillor John Inglis and Councillor Fred Fowler – Ward 3. Absent with Regrets: Councillor Wayne Good - Ward 1. Also Present: Cheryl Robson, Chief Administrative Officer (CAO); Tara Mieske, Clerk/ Planning Manager (CPM); Corey Klatt, Manager of Community Development/CAO Back-up (MCD); Darwyn Sproule, Public Works Manager (PWM); Eric Korhonen, Director of Emergency Services/Fire Chief (DESFC); Kelly Watkins, Treasurer; and Sandra Lessard, Deputy Treasurer.

  1. Call to Order and Purpose of Meeting The Mayor called the Meeting to Order at 9:00 a.m. The purpose of the Meeting is to consider adoption of the Budget By-law that will set the estimates for the sums required to be collected from property taxation during the year 2021; and to provide for the adoption of Tax Rates.
  2. Chair’s Opening Remarks See attached.
  3. Approval of the Agenda Moved by Deputy Mayor Martin, Seconded by Councillor Inglis #127-21 Be It Resolved That Council approves the Amended Agenda for the Public Meeting regarding the 2021 Draft Budget dated March 19, 2021, as circulated. Carried Note: Councillor Wayne Good (Electronic) attended the meeting at this time.
  4. Disclosures of Pecuniary Interest and General Nature Thereof None declared.
  5. Treasurer’s Budget Report Moved by Councillor Hermer, Seconded by Deputy Mayor Martin #128-21 Be It Resolved That Council receives for information the Treasurer’s Budget Report including: a) Tax Rate Comparison 2010 to 2020; and b) Amended 2021 Draft Budget to include: i. Decisions made at the March 3, 2021 Special Council Meeting to Allocate the 2019 Municipal Modernization Funds; and ii. Approving the submission of the Municipal Modernization Intake 2 for the “Modernization of Public Works (Roads) and Risk Management”. Public Meeting re: 2021 Budget March 19, 2021 Page 2 of 3 Carried
  6. Sample Calculations and Summary (see Presentation attached) Moved by Deputy Mayor Martin, Seconded by Councillor Perry #129-21 Be It Resolved That Council receives the Treasurer’s Power Point Presentation, Sample Calculations and Summary of Draft 2021 Tax Rates and Total Levies as provided at the meeting for information purposes, and instructs the Clerk to attach them to the March 19, 2021 Minutes for public information purposes; And That Council will consider approving the 2021 Budget and set the estimates for sums required from property taxation for 2021 and to adopt Tax Rates at the Regular Council meeting today. Carried
  7. Council Comments and Questions Inglis noted there appears to be a big reduction in Reserve Funds this year. The Treasurer advised there is a lot of big projects this year. Martin asked if the Reserve Funds are going down by $2.6 million. The Treasurer confirmed the Reserve Funds will be reduced by $2.6 million (net of what we are taking out), leaving a balance of approximately $8 million at the end of the year. Good asked if Council should consider adding more at this time. The Treasurer advised based on the 10 year Capital Plan Replacement Schedules as part of our Asset Management Plan (AMP) this amount of spending was expected this year (the amount varies each year based on the AMP) and she does not think more money needs to be added at this time. Fowler asked about the Mississippi Bridge work and the PWM provided clarification. Perry asked if the 506 bridge at Myers Cave will be tendered this year. The PWM advised it was revised (i.e. bids received were overbudget last year) and the revised tender is out now until the end of March. Inglis asked if the budget included the Seniors Housing project and wanted to know when the Request for Proposal would be out. The CAO advised the consultant has provided the complex draft to staff for review. She anticipates it will be released next month. Inglis asked if a successful bid is received if the housing would be constructed this year. The CAO advised it will depend on the bids received, what is required to be completed on the property chosen and the timing of the contractor, but it is possible.
  8. Public Comments and Questions None.
  9. By-law to Consider Approving the 202 Budget and Set the Estimates for Sums Required from Property Taxation for 2021 and to Adopt Tax Rates Deferred to Regular Council Meeting to follow today. 10.Adjournment Moved by Councillor Hermer, Seconded by Deputy Mayor Martin #130-21 Be It Resolved That Council adjourns the Public Meeting at 9:20 a.m. Carried Mayor Clerk Public Meeting re: 2021 Budget March 19, 2021 Page 3 of 3 tN FRO TA: - •-ov w ,P owliNni nt ! • /f/ z r11 n f Kt /I VI I I Ill I I .L_.1 I Ltl, w TOWNSHIP OF NORTH FRONTENAC - MAYOR’S OPENING REMARKS 2021 BUDGET - PUBLIC MEETING – MARCH 19, 2021 Good morning everyone and welcome to the Public Meeting being held today to present the Township of North Frontenac’s 2021 budget. The Township of North Frontenac’s mission is the effective, efficient and sustainable delivery of services to its citizens. As with every other year under this Council, I have to state yet again that we have done a great job controlling our finances, maintain our assets and maintain healthy reserves to ensure ongoing sustainability even under this year’s adverse COVID conditions. I thank Council and management for their continued commitment and management of our fiscal responsibility. This year the 2021 Draft Budget Municipal dollars to be raised from taxation is $6.3M (not including County or Education) which is a levy increase of 1.71%. Due to COVID we have had several Provincial funds allocated to North Frontenac to offset our increased costs related to the Pandemic. This has allowed us to maintain our services as usual without incurring additional costs and helped us to maintain our reserves. North Frontenac is an excellent position to recover from the Pandemic. Now, I would like to turn this Public Meeting over to our Treasurer, Kelly Watkins to present the key items of the budget. Then I will ask Council and then the Public for their questions and/or comments. 1 of 1 FROM. 04* ✓north Frontenac FRONTENAC A J•roolroPoroAroo• kiwtise 0 FRONTENAC Fraire;i6c ©FRONTENAC FRONTENAC 2021 Draft Budget

SLIDE | 2 Total Dollars to be raised • Education $1,467,844 • or (.5%) decrease in dollars to be raised • County $1,743,004 • Or 1.65% increase in dollars to be raised • Municipal $6,303,798 • or 1.71% increase in dollars to be raised 2021 DRAFT BUDGET Property Assessment Increase 2020 to 2021 is $8,238,300 or .89% Ward 1 46.05% Ward 2 35.23% Ward 3 18.72% 2021 Taxable Assessment – Ward Breakdown Ward 1 Ward 2 Ward 3 SLIDE | 3 2021 DRAFT BUDGET SLIDE | 4 2021 DRAFT BUDGET Municipal Taxations – Total Municipal Dollars to be Raised Draft as of March 19, 2021 Council Meeting Agenda 2020 Dollars Raised through taxation $6,197,558 2021 Proposed Dollars Raised through taxation $6,303,798 2020 to 2021 Increase in Taxation Dollars $106,240 2020 to 2021 Percentage Increase 1.71% 3/24/2021 1 N417.1.. FRONTENAC N417.1,ittn. FRONTENAC N417.1,ittn. FRONTENAC N417.1,ittn. FRONTENAC

SLIDE | 5 2021 DRAFT BUDGET Example based on $100,000 Residential Assessment Municipal County Education Total 2020-2021 Dollar increase/(decrease) $5.39 $1.36 $0.00 $6.75 % increase/decrease 0.8% .73% 0% .67% 2021 $679.27 $187.82 $153.00 $1,020.09 2020 $673.88 $186.46 $153.00 $1,013.34 SLIDE | 6 2021 DRAFT BUDGET The 2021 Capital Asset Replacements are as follows:

Annual Computer replacements

Fire – Annual bunker Gear, Hoses and Misc. General Equipment replacements

Fire – Continue upgrading the Self Contained Breathing Apparatus (SCBA)

Fire – Purchase a new Tanker

Waste – Retrofit Sea Containers

Recycling – New bear wise bins (3)

MNR Parks – New ½ Ton Truck to be shared with Roads

MNR Parks – New Boat, Motor and Trailer SLIDE | 7 2021 DRAFT BUDGET The 2021 Capital Asset Replacements continued:

Roads - Replace 2010 Freightliner Tandem

Road – New ½ Ton Truck to be shared with MNR Parks

Roads – Replace 2006 Case Backhoe

Roads - Resurfacing work to be completed on portions of Ardoch Rd, Lodge Road, Road 509, Skootamatta Lake Rd

Gravel Road Improvements include portions of Crotch Lake Access Road, East Bay Road, Ladyslipper Road, MacDonald Road, Mountain Road, Perry Road, Ragged Chutes Road, Spencer Road, Struthadam Road, Wellman Road and Wilbur Road

Bridge & Culvert – Buckshot Creek Bridge, Mississippi River Bridge, Myers Cave Bridge and Shiner Road Bridge

Guide Rail Program SLIDE | 8 2021 DRAFT BUDGET Projects funded from Municipal Modernization Reserve fund:

SLIDE | 9 Proposed Projects Pending Grant Funding • Snow Road Hall Accessible Washroom – Full project pending funding from Infrastructure Sustainability Infrastructure Program • Summer Students - Applied for Grant(s) under Canada Summer Jobs • Municipal Modernization Intake 2 – Modernization Public Works (Roads) and Risk Management • Investing in Canada Infrastructure (ICIP) – Remediation and Repairs at the Ward 2 Public Works Garage • Eastern Ontario Trails Alliance(EOTA) – Arcol Road Partnership pending EOTA receiving ICIP Grant SLIDE | 10 2021 DRAFT BUDGET Reserve Funds Projected Year-end Balance per Budget • $8,241,481.00 Reserve/Reserve Fund Total $1,920,481.00 Obligatory Reserve Funds $2,365,953.00 Discretionary (other) Reserve Funds $3,805,420.00 Tangible Capital Assets Reserve Funds $150,000.00 Reserve (working) SLIDE | 11 2021 DRAFT BUDGET

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