Body: Council
Type: Agenda
Meeting: Public Meeting Fees and Charges Schedule E, G
Date: May 19, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/May 19, 2023 - Public Council Meeting - Fees and Charges - Schedule E, G.pdf)
Document Text
Public Council Agenda Amendments to Fees and Charges By-law May 19, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order and Purpose of Meeting
Approval of Agenda
a) Approval of Agenda
Be It Resolved That Council approves the Agenda for the Public Meeting regarding amendments to the Fees and Charges By-law dated May 19, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Amendment to Fees and Charges By-law
3 - 22
a) Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemeteries
Be It Resolved That Council receives for information the Proposed Amendments to the Fees and Charges By-law – More Specifically to Schedule ‘E’ and Schedule ‘G’; And That Council will consider a By-law to amend the Fees and Charges By-law later at the regular meeting .
Public Comments
Adjournment
a) Adjournment of Meeting
Be It Resolved That Council adjourns the Public Meeting at _______
.m
Page 1 of 22 Page
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firecheif@northfrontenac.ca if you have an Accessible accommodation
request.”
Page 2 of 22 Township of North Frontenac By-law #28-23 Schedule ‘E’ – Planning Reports Zoning Compliance Reports $80.00 $120.00 – if required within 2 business days Type of Application Minor Variance o Fee $750.00 o Pre Development Deposit – Not Applicable Severance o Fee $750.00 o Pre Development Deposit – Not Applicable Concurrent Minor Variance and Severance Application o Fee $1,200.00 o Pre Development Deposit – Not Applicable Certificates of Validation o Fee $750.00 o Pre Development Deposit – Not Applicable Official Plan Amendments – Minor o Fee $1,000.00 o Pre Development Deposit – Not Applicable Official Plan Amendments – Major o Fee $2,000.00 o Pre Development Deposit – Not Applicable Zoning By-law Amendments o Fee $1,000.00 o Pre Development Deposit – Not Applicable Site Plan Approval – Minor o Fee $750.00 o Pre Development Deposit – Not Applicable Site Plan Approval – Major o Fee $1,500.00 o Pre Development Deposit – Not Applicable Plan of Subdivision Approval o Fee $1,000.00 o Pre Development Deposit – $1,000.00 Plan of Condominium Approval o Fee $1,000.00 o Pre Development Deposit – $1,000.00 Part Lot Control Exemption Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 3 of 22 Current Fees o Fee $750.00 o Pre Development Deposit – Not Applicable Deeming By-law o Fee $750.00 o Pre Development Deposit – Not Applicable A pre consultation fee of $100.00 must be submitted which will be deducted from the application fee if the inquiry results in a complete planning application. All of the foregoing Application Fees are non-refundable (exclusive of the Pre- Development Deposit) and include the fees charged by the Municipality’s Contract Planner. They do not include any other external costs that the Municipality may incur in connection with its review of the application or additional fees charged by the Municipality’s Contract Planner. In addition to the Application Fee, the Applicant is required to enter into an Indemnity Agreement. Per the Indemnity Agreement, the Applicant shall pay all external costs incurred by the Municipality in respect of the Planning Application. The Applicant is required to pay additional fees for peer evaluation reports to agencies including but not limited to Kingston Frontenac Lennox and Addington, Public Health, Conservation Authorities, etc. A Pre-Development Deposit, as well as an Indemnity Agreement, must be submitted with an Application for Site Plan Approval for commercial projects (Major); Plan of Subdivision or Plan of Condominium, in the amount of $1,000.00. The Pre-Development Deposit or any portion thereof shall be retained by the Municipality until all accounts, statements, invoices, etc. submitted to the Municipality and relating to the Application have been paid in full and all matters relating to the Application have been completed. Any balance remaining on completion shall be returned to the Applicant without interest. Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 4 of 22 Township of North Frontenac By-law #00-23 Schedule ‘E’ – Planning
Pre-Application Consultation Official Plan Amendments, Zoning By-Law Amendments, Site Plan Control, Plan of Subdivision, Plan of Condominium - $300.00
All other types of Planning Applications - $100.00
Official Plan Official Plan Amendment (OPA) - $2,000.00 Deposit for OPA Application - $2,000.00
Zoning Amendment Zoning By-law Amendment (ZBA) - $1,500.00 Deposit for ZBA Application - $1,000.00
ZBA Application as a condition of a consent - $750.00
Removal of Holding (H) Symbol - $700.00
Temporary Use By-law - $1,200.00
Minor Variance/Request for Permission Standard Applications (Minor Variance/Request for Permission) - $1,200.00
Accessory uses to a principal use on non-waterfront properties - $700.00
Minor variance application in combination with a consent application - $700.00
Consents Severance to Create a New Lot - $1,200.00 Lot Addition or Easement - $750.00 Amendments to Conditions - $300.00
Cancellation of Consent - $350.00
Validation of Title - $700.00
Plan of Subdivision 1 to 20 units - $2,500.00 Deposit to Township - $3,000.00
Greater than 20 units - $3,500.00 Deposit to Township - $5,000.00
Amendment to conditions following draft plan approval - $700.00
Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 5 of 22 Draft Plan Approval Extension – $500.00
Final Plan of Subdivision/Condominium: Clearance of Conditions - $1,000.00
Deeming By-law/Part Lot Control Deeming By-law (Application Fee) - $400.00
Registration of Deeming By-law – Legal Fees to be charged to Applicant
Part Lot Control By-law - $700.00
Site Plan Control
Minor Application (developments equal to or less than 200 square metres in area) -
$1,500.00
Deposit - $1,000.00
Major Application (developments greater than 200 square metres in area) - $2,500.00 Deposit - $2,000.00
Modification: Amending agreement not required - $1,000.00
Request for Security Reduction/Release - $400.00
Other Planning and Administrative Items Public Notices Notice to Cancel a Public Meeting - $100.00 Recirculation of Public Meeting Notice (due to an amended application, rescheduling a public meeting, or the need to hold a second public meeting) - $100.00
Development Agreement (includes registration) - $700.00
Minimum Distance Separation (MDS)
Calculation - $200.00
Re-calculation - $100.00
Zoning Compliance Review Formal Letter (3-5 Business Days) $120.00 Formal Letter (2 Business Days or less) $240.00
Review by Planner (outside a formal application) - $120.00/hour
Radio Communications Facility (e.g., cell tower) Review (fee collected by CRINS and transferred to Township) - $750.00
Archive/File Search Fee - As per Schedule A of the Fees and Charges By-Law
Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 6 of 22 Site Inspections Chief Building Official - As per Schedule C of the Fees and Charges By-Law
Public Works - $60.00 per visit
Director of Emergency Services/Fire Chief - As per Schedule H of the Fees and Charges By-Law
Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 7 of 22 Date April 28, 2023 Resolution # 206-23 Resolution of the Council of the Corporation of the Township of North Frontenac Moved By: Councillor Fowler Seconded By: Councillor Hermer Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed New Fees for Planning Applications”; And That Council approves in principle the proposed fees as set out in the Planning Fees – Comparison Chart being Attachment #1 of the Administrative Report; And That Council instructs the Clerk to provide Notice of a Public Meeting and the intent to pass a By-law to amend the Fees and Charges By-law at a later date. Carried Mayor Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 8 of 22 Clerk/Planning Manager Proposed New Fees for Planning Applications April 28, 2023 Page 1 of 5 Administrative Report To: Mayor and Members of Council From: Tara Mieske, Clerk/Planning Manager, Dipl.M.A., Dipl.M.M. Sonya Bolton, Manager of Community Planning, County of Frontenac Recommended by: Corey Klatt, Dipl.M.A., Chief Administrative Officer Date of Meeting: April 28, 2023 Re: Proposed New Fees for Planning Applications Background This report is to outline proposed changes to the fees charged for various planning applications. The fees associated with planning applications have not changed significantly since 2013 and do not accurately reflect the costs associated with reviewing and processing the applications. Most planning applications propose changes that benefit one property or property owner, such as a consent to create a new lot or a minor variance to put an addition on a dwelling. In these instances, the applicant/property owner should be responsible for covering the cost of processing their application. When the application fees do not accurately reflect the cost of processing planning applications, the remaining costs are covered by all taxpayers through the general levy. Planning staff at the County, along with Township staff, have been reviewing Township expenses and revenue associated with planning applications, as well as reviewing planning application fees in other Ontario municipalities. In 2022, revenue from planning applications was $44,930, while expenses were $87,161. The total expenses include those for County planning staff and Committee of Adjustment members but does not include expenses for Township planning staff. The difference between the expenses and revenue results in a shortfall of $42,231. In undertaking a review of planning fees, County planning staff reviewed application fees at the following municipalities in Ontario, in addition to the other townships in the County of Frontenac: Addington Highlands Mississippi Mills Arnprior Montague Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 9 of 22 Clerk/Planning Manager Proposed New Fees for Planning Applications April 28, 2023 Page 2 of 5 Bonnechere Valley Muskoka Lakes Drummond-North Elmsley Niagara-on-the-Lake Gananoque North Glengarry Greater Madawaska Pelham Innisfil Penetanguishene Kawartha Lakes Prince Edward County Lake of Bays Renfrew Lanark Highlands Scugog Loyalist Township Stone Mills Madawaska Valley Tay Valley Township McNab-Braeside Woolwich Township Research By Tara Mieske, Clerk/Planning Manager Sonya Bolton, Manager of Community Planning, County of Frontenac Brooke Drechsler, Deputy Clerk/Assistant to the Planning Manager Kelly Watkins, Treasurer Comments Proposed Fees The full list of planning applications and related services that are to be the subject of the proposed updated planning fees schedule in the Township’s Fees and Charges By-Law is attached (Attachment #1). Included in the table are the following: The proposed new fee The proposed deposit (for certain applications only) Current fees for each of the four townships in the county Updated fees proposed by the Township of South Frontenac, who are currently conducting their own fees review The average fee charged from the research conducted on the 26 municipalities Township staff and County Planning staff are of the opinion that the proposed changes to the fees are reasonable and are in keeping with the average that is charged by other smaller municipalities in the Province. The new fees will not be 100% cost recovery but will ensure that more of the planning service fees are covered, along with the costs of the Committee of Adjustment. For Committee of Adjustment files (minor variances, requests for permission, and consents), staff have proposed fees that have differentiated between types of applications based on complexity and the amount of effort normally required. Proposed Amendments to Schedule ‘E’ Planning Fees and Schedule ‘G’ Cemet… Page 10 of 22 Clerk/Planning Manager Proposed New Fees for Planning Applications April 28, 2023 Page 3 of 5 Although the County of Frontenac is the approval authority for plans of subdivision and condominium, the proposed fees for the Township for these types of applications are intended to reflect the time and consideration that must be taken by the municipality. The final agreement registered on title will be with the Township, and the Township will be responsible for providing the County with a letter outlining whether draft conditions have been complied with. The Township may also have to hire peer reviewers to assist with the review of the submission if there are not staff that have the specific expertise, e.g., traffic impact study, stormwater management study, etc. The proposed new schedule also includes fees for services that currently require staff time but are not captured in the current Fees and Charges By-Law. These include such things as the calculation of Minimum Distance Separation (MDS) between sensitive uses and livestock facilities that is required by the province, or the circulation of additional public notices to cancel or reschedule a public meeting. Pre-Application Consultation The Township’s current Fees and Charges By-Law charges $100.00 for pre-application consultation for a planning application, with the fee being deducted from the application fee if the applicant proceeds with the proposal. However, there is a caveat in the by-law that only requires this fee if the person is not a resident of the Township. As all planning applications require the permission of the property owner, the fee is never charged and the Township is not recovering the cost of the service. Pre-application consultation is a requirement for all planning applications, as directed by the province. The intent of it is to inform the applicant about the type of application they need and what the formal process entails, to outline everything that needs to be submitted for the application to be complete, and to review their preliminary proposal and offer feedback. The intent is to help the applicant prepare the best submission possible, which allows them to move through the review process as smoothly and quickly as poss
[Document continues — view full PDF for complete text]
