Body: Council
Type: Agenda
Meeting: Regular
Date: May 19, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/May 19, 2023 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda May 19, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
Approval of Agenda
a) May 19, 2023
Be It Resolved That Council approves the Agenda for the Regular Meeting dated May 19, 2023, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
11 - 19
a) Frontenac County OPP Detachment: Rural Mobile Crisis Response Team
Be It Resolved That Council receives for information the presentation from Acting Staff Sargeant Jamie Davis, Frontenac OPP Detachment, Skyla Barr and Tiffany Martin regarding the Rural Mobile Crisis Response Team; and thanks them for their time spent today.
Delegations
20
a) North Frontenac Lake Association Alliance(NFLAA): NFLAA - A Township Partner
Be It Resolved That Council receives for information the presentation from Bruce Moore, President, North Frontenac Lake Alliance Association (NFLAA) and Pat McCarron, NFLAA Executive member, entitled “NFLAA - A Township Partner”; and thanks them for their time spent today. Page 1 of 253 Page
Adoption of Minutes
21 - 29
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes of a Meeting dated April 28, 2023 as circulated.
Business Arising Out of Minutes
30 - 33
a) Resolution #203-23: Agreement with By-Town Motorcycle Association (BMA) for 2023
Whereas, at their meeting on April 28, 2023, Council passed Resolution #203-23 receiving for information the Manager of Community Development’s (MCD) Administrative Report entitled “By-Town Motorcycle Association Agreement (BMA) request”; and that Council directed the MCD to bring back a signed Agreement to a Regular meeting of Council for signature; Therefore Be It Resolved That Council will consider a By-law later in the meeting to sign the Agreement.
34 - 35
b) Resolution #20-23: Lake Association Representation
Whereas, at their meeting on January 13, 2023, Council passed Resolution #20-23 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Council Portfolio Appointments and Vacancies”; and that Council appointed both Councillors from each Ward as representatives for the Lake Associations; Therefore Be It Resolved That, Council receives for information the email from Mayor Lichty dated May 8, 2023 advising the Malcolm and Ardoch Lake Association feels having one representative is better than two to ensure continuity of actions, answers, etc.; And That the Mayor has requested this matter be discussed by Council; And That ___________________________
Communications
36 - 37
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
38 - 45
B1. Federation of Ontario Cottagers’ Association re: April Elert - Short Term Rental By-law Update
Be It Resolved That Council receives for information the Federation of Cottagers’ Association (FOCA) Elert for April 2023, including information regarding the adoption of a Short Term Rental (STR) By-law Page 2 of 253 Page by the City of Kawartha Lakes and the rejection of an STR By-law by Seguin Township; And That, at their meeting on February 4, 2022 , Council approved in principle STR Rental Guidelines to be mailed to all North Frontenac residents and businesses; And That, at their meeting on September 2, 2022, Council directed the CAOs discuss STRs and the CAO prepare a report for the next term of Council; And That Council will discuss STRs at their Strategic Planning Sessions in 2023 to determine priority of this topic.
46 - 50
B2. Township of Central Frontenac re: Request for Support - Tax Sale Surplus
Be It Resolved That Council receives for information a letter dated
March 31, 2023 from the CAO of Central Frontenac and a letter dated
March 22, 2023, from the Acting Clerk of the Towns of Essex to Steve
Clark, Minister of Municipal Affairs, requesting the reinstatement of
previous legislation permitting a municipality to apply for and retain
surplus proceeds from a tax sale within their jurisdiction ;
And That Council supports this request and directs the Clerk to forward
this Resolution to the Ministry of Municipal Affairs and Housing, the
Ministry of Finance and MPP John Jordan.
51 - 52
B3. Deputy Mayor Inglis: Update Report on the Restoration of Waites Beach
Be It Resolved That Council receives for information an email dated May 6, 2023 from Janice Arthur providing an update on the restoration of Waites Beach, as a result of the Derecho in May 2022; And That Council receives the email from the Manager of Community Development advising the accessibility path has been repaired and providing some further information on the repairs and clean-up; And That Council would like to extend their gratitude to all the volunteers for their hard work restoring this beautiful site; and also would like to thank Township staff and staff from Mississippi Valley Conservation Authority (MVCA) for their assistance.
53 - 55
B4. Cloyne Recreation Club re: Meet the Machine Invite and Request for Township Participation
Be It Resolved That Council receives for information an email dated May 9, 2023 the Cloyne Rec Club requesting the Township’s participation in the “Meet the Machine” Event to be held June 10, 2023 from 10am to 12pm at the Cloyne Community Hall and North Addington Education Centre; And That Council approves the Township’s participation provided staff are available from the Public Works and/or North Frontenac Fire Department to participate in the event.
Page 3 of 253 Page
- Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action
56 - 61
a) Clerk/Planning Manager: Proposed Pre-Application Consultation By-law and Amendments to the Requirements for the Processing of Planning Applications By-law
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “Proposed Pre-Application
Consultation By-law and Amendments to the Requirements for the
Processing of Planning Applications By-law”;
And ThatCouncil will consider the Pre-Application Consultation By-law
and the amended Requirements for Processing Planning Applications
later in the meeting.
62 - 64
b) Clerk/Planning Manager: Two (2) Shore Road Allowance Applications for Approval in Principle – Ward and Whitton
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Two (2) Shore Road Allowance Applications for Approval in Principle – Ward and Whitton”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: • Part of the Shore Road Allowance lying adjacent to Part Lot 29, Concessions 3 and 4, geographic Township of South Canonto (Canonto Lake); • Part of the Shore Road Allowance lying adjacent to Part Lot 8 and Lot 8A, Plan 417, geographic Township of Miller (Grindstone Lake).
65 - 66
c) Clerk/Planning Manager: Road Allowance Closure for Approval in Principle – Jackson & Stroobach and Witteveen & McClure
Be It Resolved That Council receives for information the Clerk/Planning Manager Administrative Report entitled “Road Allowance Closure for Approval in Principle – Jackson & Stroobach and Witteveen & McClure”; And That Council approves the Application to close, stop up and sell a portion of the Road Allowance between Lots 15 and 16, Concession 1, geographic Township of South Canonto to the two (2) adjacent property owners in accordance with the Road Closing Policy.
67 - 70
d) Clerk/Planning Manager: Road Allowance between Lots and Shore Road Allowance Closure for Approval in Principle – Kosziwka
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Road Allowance between Lots and Shore Road Allowance Closure for Approval in Principle – Kosziwka”; And That based on the Road Closing Policy not to sell Concession Road Allowances which lead to water or have potential future use by the Township; and the recommendations from the Municipal Road Inspector Page 4 of 253 Page and the Public Works Manager, Council denies the Application to close, stop up and sell a portion of the Road Allowance between Lots 15 and 16, Concession 2, geographic Township of Barrie; And That Council approves in principle the Application to close, stop up and sell the Shore Road Allowance as described below: • Part of the Shore Road Allowance lying in front of Lot 16, Concession 2, geographic Township of Barrie (Big Gull Lake).
71 - 81
e) Clerk/Planning Manager: Encroachment Agreement for a Structure Located on Township Road Allowance – Heather Glen Properties Inc.
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Encroachment Agreement for a Structure Located on Township Road Allowance – Heather Glen Properties Inc.”; And That Council instructs the Clerk to advise Heather Glen Properties Inc. that Council approves of their request to permit the encroachment of the structure on a portion of the Gull Lake Road, provided an Encroachment Agreement is entered into; And That Council authorizes the Mayor and Clerk to sign the Encroachment Agreement once signed by Heather Glen Properties Inc. and a Certificate of Insurance is provided.
82 - 88
f) Clerk/Planning Manager: Licence Agreement Application for Use of Township Shoreline Road Allowance – Eggleton
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shoreline Road Allowance – Eggleton”; And That Council instructs the Clerk to advise Mr. and Mrs. Eggleton that Council approves of their request to have the dock on the Shoreline Road Allowance on Marble Lake, provided a Licence Agreement is entered into before the dock is re-installed; And That Council authorizes the Mayor and Clerk to sign the Licence Agreement once Mr. and Mrs. Eggleton sign the Agreement and provide a Certificate of Insurance.
89 - 94
g) Director of Emergency Services/Fire Chief: Fire Department Roster Update
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Fire Department Roster Update”; And That Council instructs the Director of Emergency Services, Fire Chief to continue to provide updates via an Administrative Report, to the Personnel and Audit Committee when the Roster is revised.
95 - 152
h) Manager of Community Development: 2023 North Frontenac Community Grants Proposals
Page 5 of 253 Page Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2023 North Frontenac Community Grants Proposals”; And That Council approves $1,000 for The North Frontenac Amateur Astronomy Club to help fund the construction of a second observatory and additional eyepieces for the telescopes; And That Council approves $1,000 for the Lions Club of Land O’ Lakes to assist with the cost of the 2023 Santa Claus Parade; And That Council approves $1,000 for the Clarendon Central Public School Parent Council for student transportation to excursions; And That Council instructs the MCD to include $1,500 in the draft 2024 Budget for consideration at that time, in regards to Clarendon Central Public School Parent Council’s request to have $1,500 included in the annual budget to assist with school transportation for excursions; And That Council approves $1,000 for the North Frontenac Historical Society and Archives (NFHSA) to assist with Preservation Projects they are completing in 2023 as described in their Application for funding; And That Council approves of the request from the NFHSA to install signs at the Dempsey, Ompah and Plevna/Ardoch Cemeteries and Council directs the Public Works Department to have them installed this year; And That Council approves $1,000 for the Back Roads Studio Tour to advertise and promote their 2023 Studio Tour; And That Council approves $987.39 for the North Frontenac Fitness Group for the purchase of exercise equipment.
153 - 154
i) Manager of Community Development: Clar/Mill Community Hall Committee
Be It Resolved That Council receives for information the Manager of Community Developments (MCD) Administrative Report entitled “Clar/Mill Community Hall Committee”. And That Council instructs the MCD to advertise for a new Clar/Mill Community Hall Committee and assist the current and new group with the transition when the time comes.
155 - 160
j) Manager of Community Development: Prospective North Frontenac Astronomy Park Logos
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Prospective North Frontenac Astronomy Park Logos”; And That Council selects Logo _____ as the official logo of the North Frontenac Astronomy Park.
161 - 162
k) Public Works Manager: Update Regarding RFP 2023-04 4WD Backhoe Loader 2023 Model Year
Page 6 of 253 Page Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Update Regarding RFP 2023- 04 4WD Backhoe Loader 2023 Model Year ”; And That Council approves awarding the tender at a maximum price of $203,540.35 including non-recoverable HST; And That Council instructs the Treasurer to take the additional cost from the Roads Sustainability TCA Reserve Fund.
163 - 164
l) Public Works Manager: Mattress Recycling Trial
Be It Resolved ThatCouncil receives for information the Public Works Manager’s Administrative Report entitled “Mattress Recycling Trial”; And That Council approves conducting a mattress recycling trial at the 506 Waste Site for the 2023 season; And That the Public Works Manager will report the findings from the trial to Council at a future meeting.
165 - 172
m) Treasurer: EOS Positioning Systems: RTK Base Station Hosting Agreement
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “EOS Positioning Systems: RTK Base Station Hosting Agreement”. And That Council authorizes the Treasurer to sign the Agreement with EOS Positioning Systems
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