Body: Council
Type: Minutes
Meeting: Regular
Date: May 19, 2023
Collection: Council Minutes
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[image] Minutes of a Regular Meeting of The Corporation of the Township of N Held May 19, 2023 in the Council Chambers, 6648 Present: Mayor Gerry Lichty; Counc Councillor Stephanie Rege Huetl and Councillor Verno Mayor John Inglis and Cou Also Present: Corey Klatt, Chief Adminis Watkins, CAO Back-up/Tre Planning Manager (CPM); Community Development ( Works Manager (PWM); E Emergency Services/Fire C Kurylovich, Community Pla 1. Call to Order The Mayor called the meeting to order at 9:04 a.m. 2. Approval of Agenda a. May 19, 2023 Resolution #: 218-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council approves the Agenda for the Regular Meeting dated May 19, 2023, as circulated. Carried 3. Disclosure of Pecuniary Interest and Genera Councillor Huetl declared a Pecuniary Interest in Item 10h - Manager of Community Development’s Administrative Report entitled “2023 North Frontenac Community Grants Proposal”. He is a member of the North Frontenac Fitness Group, who submitted a grant application to be considered. 4. Business Profile None. 5. Presentations a. Frontenac County OPP Detachment: Rura Team Resolution #: 219-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the presentation from Acting Staff Sargeant Jamie Davis, Frontenac OPP Detachment, and Laine Johnson, Mobile Crisis Response Team Member, regarding the Rural Mobile Crisis Response Team; and thanks them for their time spent today. Carried 6. Delegations a. North Frontenac Lake Association Allianc NFLAA - A Township Partner Resolution #: 220-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information the presentation from Bruce Moore, President, North Frontenac Lake Alliance Association (NFLAA) and Pat McCarron, NFLAA Executive member, entitled “NFLAA - A Township Partner”; and thanks them for their time spent today. Carried 7. Adoption of Minutes a. Minutes of Meeting(s) to be Adopted by C Resolution #: 221-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council adopts the Minutes of a Meeting dated April 28, 2023 as circulated. Carried 8. Business Arising Out of Minutes a. Resolution #203-23: Agreement with By-T (BMA) for 2023 Resolution #: 222-23 Moved By: Seconded By: Councillor He Councillor Hu Whereas, at their meeting on April 28, 2023, Council passed Resolution #203-23 receiving for information the Manager of Community Development’s (MCD) Administrative Report entitled “By- Town Motorcycle Association Agreement (BMA) request”; and that Council directed the MCD to bring back a signed Agreement to a Regular meeting of Council for signature; Therefore Be It Resolved That Council will consider a By-law later in the meeting to sign the Agreement. Carried b. Resolution #20-23: Lake Association Repr Resolution #: 223-23 Moved By: Seconded By: Councillor Hu Councillor He Whereas, at their meeting on January 13, 2023, Council passed Resolution #20-23 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Council Portfolio Appointments and Vacancies”; and that Council appointed both Councillors from each Ward as representatives for the Lake Associations; Therefore Be It Resolved That Council receives for information the email from Mayor Lichty dated May 8, 2023 advising the Malcolm and Ardoch Lake Association feels having one representative is better than two to ensure continuity of actions, answers, etc.; And That the Mayor has requested this matter be discussed by Council; And That Council will leave as is. Carried 9. Communications a. Clerk’s Administrative Report - Communic Resolution #: 224-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.” Carried b. Communications ‘B’ Section - Action Item c. Federation of Ontario Cottagers’ Associat Term Rental By-law Update Resolution #: 225-23 Moved By: Seconded By: Councillor Hu Councillor He Be It Resolved That Council receives for information the Federation of Cottagers’ Association (FOCA) Elert for April 2023, including information regarding the adoption of a Short Term Rental (STR) By-law by the City of Kawartha Lakes and the rejection of an STR By-law by Seguin Township; And That, at their meeting on February 4, 2022, Council approved in principle STR Rental Guidelines to be mailed to all North Frontenac residents and businesses; And That, at their meeting on September 2, 2022, Council directed the CAOs discuss STRs and the CAO prepare a report for the next term of Council; And That Council will discuss STRs at their Strategic Planning Sessions in 2023 to determine priority of this topic; And That Council instructs the CAO to contact the other CAOs for an update on how they are addressing STRs and report to Council. Carried d. Township of Central Frontenac re: Reques Surplus Resolution #: 226-23 Moved By: Seconded By: Councillor He Councillor Hu Be It Resolved That Council receives for information a letter dated March 31, 2023 from the CAO of Central Frontenac and a letter dated March 22, 2023, from the Acting Clerk of the Town of Essex to Steve Clark, Minister of Municipal Affairs, requesting the reinstatement of previous legislation permitting a municipality to apply for and retain surplus proceeds from a tax sale within their jurisdiction; And That Council supports this request and directs the Clerk to forward this Resolution to the Ministry of Municipal Affairs and Housing, the Ministry of Finance and MPP John Jordan. Carried e. Deputy Mayor Inglis: Update Report on th Beach Resolution #: 227-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council receives for information an email dated May 6, 2023 from Janice Arthur providing an update on the restoration of Waites Beach, as a result of the Derecho in May 2022; And That Council receives the email from the Manager of Community Development advising the accessibility path has been repaired and providing some further information on the repairs and clean-up; And That Council would like to extend their gratitude to all the volunteers for their hard work restoring this beautiful site; and also would like to thank Township staff and staff from Mississippi Valley Conservation Authority (MVCA) for their assistance. Carried f. Cloyne Recreation Club re: Meet the Mach Township Participation Resolution #: 228-23 Moved By: Seconded By: Councillor Fo Councillor He Be It Resolved That Council receives for information an email dated May 9, 2023 the Cloyne Rec Club requesting the Township’s participation in the “Meet the Machine” Event to be held June 10, 2023 from 10am to 12pm at the Cloyne Community Hall and North Addington Education Centre; And That Council approves the Township’s participation provided staff are available from the Public Works and/or North Frontenac Fire Department to participate in the event. Carried 10. Council, CAO, and Managers’ Administrative Reports Requiring Action a. Clerk/Planning Manager: Proposed Pre-Ap law and Amendments to the Requirements Planning Applications By-law Resolution #: 229-23 Moved By: Seconded By: Councillor Fo Councillor He Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Proposed Pre- Application Consultation By-law and Amendments to the Requirements for the Processing of Planning Applications By-law”; And ThatCouncil will consider the Pre-Application Consultation By- law and the amended Requirements for Processing Planning Applications later in the meeting. Carried b. Clerk/Planning Manager: Two (2) Shore Ro for Approval in Principle – Ward and Whit Resolution #: 230-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved ThatCouncil receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Two (2) Shore Road Allowance Applications for Approval in Principle – Ward and Whitton”; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance(s) as describes below: Part of the Shore Road Allowance lying adjacent to Part Lot 29, Concessions 3 and 4, geographic Township of South Canonto (Canonto Lake); Part of the Shore Road Allowance lying adjacent to Part Lot 8 and Lot 8A, Plan 417, geographic Township of Miller (Grindstone Lake). Carried c. Clerk/Planning Manager: Road Allowance Principle – Jackson & Stroobach and Witt Resolution #: 231-23 Moved By: Seconded By: Councillor Fo Councillor He Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Road Allowance Closure for Approval in Principle – Jackson & Stroobach and Witteveen & McClure”; And That Council approves the Application to close, stop up and sell a portion of the Road Allowance between Lots 15 and 16, Concession 1, geographic Township of South Canonto to the two (2) adjacent property owners in accordance with the Road Closing Policy. Carried d. Clerk/Planning Manager: Road Allowance Road Allowance Closure for Approval in P Resolution #: 232-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Road Allowance between Lots and Shore Road Allowance Closure for Approval in Principle – Kosziwka”; And That based on the Road Closing Policy not to sell Concession Road Allowances which lead to water or have potential future use by the Township; and the recommendations from the Municipal Road Inspector and the Public Works Manager, Council denies the Application to close, stop up and sell a portion of the Road Allowance between Lots 15 and 16, Concession 2, geographic Township of Barrie; And That Council approves in principle the Application to close, stop up and sell the Shore Road Allowance as described below: Part of the Shore Road Allowance lying in front of Lot 16, Concession 2, geographic Township of Barrie (Big Gull Lake). Carried e. Clerk/Planning Manager: Encroachment A Located on Township Road Allowance – H Resolution #: 233-23 Moved By: Seconded By: Councillor Fo Councillor Hu Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Encroachment Agreement for a Structure Located on Township Road Allowance – Heather Glen Properties Inc.”; And That Council instructs the Clerk to advise Heather Glen Properties Inc. that Council approves of their request to permit the encroachment of the structure on a portion of the Gull Lake Road, provided an Encroachment Agreement is entered into; And That Council authorizes the Mayor and Clerk to sign the Encroachment Agreement once signed by Heather Glen Properties Inc. and a Certificate of Insurance is provided. Carried f. Clerk/Planning Manager: Licence Agreem Township Shoreline Road Allowance – Eg Resolution #: 234-23 Moved By: Seconded By: Councillor Hu Councillor Fo Be It Resolved That Council receives for information the Clerk/ Planning Manager’s Administrative Report entitled “Licence Agreement Application for Use of Township Shoreline Road Allowance – Eggleton”; And That Council instructs the Clerk to advise Mr. and Mrs. Eggleton that Council approves of their request to have the dock on the Shoreline Road Allowance on Marble Lake, provided a Licence Agreement is entered into before the dock is re-installed; And That Council authorizes the Mayor and Clerk to sign the Licence Agreement once Mr. and Mrs. Eggleton sign the Agreement and provide a Certificate of Insurance. Carried g. Director of Emergency Services/Fire Chief Update Resolution #: 235-23 Moved By: Seconded By: Councillor Fo Councillor Hu Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Fire Department Roster Update”; And That Council instructs the Director of Emergency Services, Fire Chief to continue to provide updates via an Administrative Report, to the Personnel and Audit Committee when the Roster is revised. Carried h. Manager of Community Development: 202 Community Grants Proposals Resolution #: 236-23 Moved By: Seconded By: Councillor He Councillor Fo Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2023 North Frontenac Community Grants Proposals”; And That Council approves $1,000 for The North Frontenac Amateur Astronomy Club to help fund the construction of a second observatory and additional eyepieces for the telescopes; And That Council approves $1,000 for the Lions Club of Land O’ Lakes to assist with the cost of the 2023 Santa Claus Parade; And That Council approves $1,000 for the Clarendon Central Public School Parent Council for student transportation to excursions; And That Council approves $1,000 for the North Frontenac Historical Society and Archives (NFHSA) to assist with Preservation Projects they are completing in 2023 as described in their Application for funding; And That Council approves of the request from the NFHSA to install signs at the Dempsey, Ompah and Plevna/Ardoch Cemeteries and Council directs the Public Works Department to have them installed this year; And That Council approves $1,000 for the Back Roads Studio Tour to advertise and promote their 2023 Studio Tour; And That Council approves $987.39 for the North Frontenac Fitness Group for the purchase of exercise equipment. Carried This was a Recorded Vote: Member of Council Yes Councillor Fowler X Councillor Good Councillor Hermer X Councillor Huetl – Declared Pecuniary Interest Deputy Mayor Inglis X Councillor Regent X Mayor Lichty X Carried By: 5 Member of Council Vote - Councillor Fowler Yes Councillor Good No Councillor Hermer Yes Councillor Huetl No Vote Deputy Mayor Inglis Yes Councillor Regent Yes Mayor Lichty Yes Carried By 6 to 1 Request from Clarendon Central Public Sc Costs Resolution #: 237-23 Moved By: Seconded By: Councillor Fo Councillor He Be It Resolved That Council instructs the MCD to include a request from Clarendon Central Public School to include $1500 in the 2024 draft budget to assist with school transportation for excursions for Council’s consideration. Carried i. Manager of Community Development: Cla Committee Resolution #: 238-23 Moved By: Seconded By: Councillor Fo Councillor Hu Be It Resolved That Council receives for information the Manager of Community Developments (MCD) Administrative Report entitled “Clar/Mill Community Hall Committee”. And That Council instructs the MCD to advertise for a new Clar/ Mill Community Hall Committee and assist the current and
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