Body: Council
Type: Agenda
Meeting: Regular
Date: October 13, 2023
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2023/October 13, 2023 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda Friday, October 13, 2023 - 9:00 a.m. Municipal Office - Council Chambers 6648 Road 506, Plevna Zoom Meeting Registration
Page
Call to Order
9
a) Public Notice regarding Recording of Meetings
Approval of Agenda
a) October 13, 2023
Be It Resolved That Council approves the Agenda dated October 13, 2023 as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Matters considered at a Public Meeting of Council
10 - 180
a) Jennie Kapusta, Community Planner, County of Frontenac: Zoning By- law #55-19 Housekeeping Amendment
Be It Resolved That Council receives for information Jennie Kapusta,
Community Planner, County of Frontenac’s Planning Report entitled
“Zoning By-law #55-19 Housekeeping Amendment”;
And That Zoning By-Law #55-19 be further amended, as per the Draft
By-Law to included as Attachment #1 in the report;
And That Council determines that in accordance with Section 34(17) of
the Planning Act, no further notice is required prior to the passage of the
By-Law;
And That Council will consider a By-law to amend Zoning By-law #55-
19 later in the meeting.
Business Profile
181 - 182
a) KXO Timber Frame
Be It Resolved That Council receives for information the Business Page 1 of 345 Page Profile of KXO Timber Frame provided by Councillor Huetl, Member of the Economic Development Task Force (EDTF).
Presentations
183 - 193
a) Acting Staff Sargeant Jamie Davis, Frontenance Detachment, Ontario Provincial Police - Billing Summaries
Be It Resolved That Council receives for information the Billing Summary Report and Q3 Report from Staff Sargeant Jamie Davies, Frontenac Detachment, OPP; and thanks him for his time spent today.
194
b) Janice Powell, Executive Director, Lakelands Family Health Team: Physician Recruitment
Be It Resolved That Council receives for information the presentation from Janice Powell, Executive Director, Lakelands Family Health Team regarding Physician Recruitment; and thanks her for her time spent today.
195 - 238
c) Director of Emergency Services/Fire Chief: North Frontenac Fire Department (NFFD) Annual Report - 2022
Be It Resolved ThatCouncil receives the Director of Emergency Services/Fire Chiefs Administrative Report entitled “North Frontenac Fire Department Annual Report 2022” for information purposes.
Delegations
None.
Adoption of Minutes
239 - 251
a) Minutes of Meeting(s) to be Adopted by Council
Be It Resolved That Council adopts the Minutes as circulated, of:
A Public Meeting of Council held September 22, 2023;
A Regular Meeting of Council held on September 22, 2023; and
A Special Meeting of Council held on September 26, 2023.
Business Arising Out of Minutes
252 - 254
a) Resolution #285-23: Frontenac Municipal Services Corporation (FMSC)
- Appointment of Member to FMSC Board
Whereas at their meeting on June 20, 2023, Council passed Resolution
285-23 agreeing to join the proposed Frontenac Municipal Services
Corporation (FMSC); Therefore Be It Resolved That Council receives for information a letter dated September 21, 2023 from Jannette Amini, Manager of Legislative Services/Clerk, County of Frontenac, advising the County of Frontenac at a regular meeting held on September 20, 2023, passed Resolution #166-23 requesting that, prior to October 21, 2023, the Councils of each Page 2 of 345 Page member municipality appoint a member to the Board of the FMSC; And That Council appoints the following member of Council to represent North Frontenac: _____________________.
- Communications
255 - 256
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
b) Communications ‘B’ Section - Action Items
257
B1. Residents: Request - Mosque Lake Road
Be It Resolved That Council receives for information an email dated September 27, 2023 from Jim Ford, Southside Road Association, Mary Doxtater, Eastside Road Association and Brent Loney, Westside Road Association regarding the blind hill on Mosque Lake Road; and that many residents feel the hill poses a safety hazard as it is impossible to see traffic coming down the road, particularly ATVs and snowmobiles; And That the Associations are requesting the Township consider leveling off the top of the hill to improve visibility on the road; And That Council instructs the Public Works Manager to prepare a report including potential costs to level the hill and provide recommendations to be considered at an upcoming meeting.
258 - 269
B2. Ontario Housing Affordability Task Force - Proposed Response
Be It Resolved That Council receives for information a letter dated September 15, 2023 from Paul Calandra, Minister of Municipal Affairs and Housing, advising the Housing Affordability Task Force delivered its final report with 74 recommendations to tackle to the housing supply crisis and build 1.5 million homes by 2031; and that Minister Calandra is requesting that the Mayor prioritize the top five recommendations for future consideration; and that the completed chart must be returned no later than October 16, 2023: And That, as per the Mayor’s recommendations, Council has identified the following recommendations as priorities:
Task Force Recommendation #26: Pre-consultation with all relevant parties
Task Force Recommendation #30 - Option of Pay on Demand surety bonds and letters of credit
Task Force Recommendation #50 - Provincial and Federal loan guarantees for affordable rental and ownership projects
Task Force Recommendation #52 - Develop and implement a Municipal Services Corporation utility model for water and wastewater
Task Force Recommendation #56 - Province should establish Page 3 of 345 Page “Ontario Housing Delivery Fund”
And That Council instructs the Clerk to provide the recommendations to the Ministry of Municipal Affairs and Housing.Council, CAO, and Managers’ Administrative Reports
Reports Requiring Action:
270 - 273
a) Clerk/Planning ManagerShore Road Allowance Closure and Sale By- law – Rubio and Tement-DeCamillis:
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law – Rubio and Tement-DeCamillis”; And That, as required by By-law #20-23, All That Part of the Shoreline Road Allowance around Kashwakamak Lake, lying in front of Lot 12, Concession 6, geographic Township of Barrie, being Part 1 on Registered Plan 13R-22967 (Kashwakamak Lake); All That Part of the Shoreline Road Allowance lying in front of Lot 326, Registered Plan 1045, geographic Township of Barrie, being Part 1 on Registered Plan 13R-22976 (Kashwakamak Lake); be declared as surplus and sold to the adjoining owner. Appraisal of the properties are not necessary as these are Shore Road Allowances; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell a Portion of the Shore Road Allowance.
274 - 276
b) Clerk/Planning Manager: Proposed 2024 Council Meeting Dates
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “Proposed 2024 Council
Meeting Dates”;
And That Council approves the following meeting schedule:
Friday, January 12, 2024 at 9:00 a.m.
Friday, February 2, 2024 at 9:00 a.m.
Friday, February 23, 2024 at 9:00 a.m.
Friday, March 15, 2024 at 9:00 a.m.
Friday, April 5, 2024 at 9:00 a.m.
Friday, April 26, 2024 at 9:00 a.m.
Thursday, May 16, 2024 at 5:00 p.m.
Thursday, June 6, 2024 at 5:00 p.m.
Thursday, June 27, 2024 at 5:00 p.m.
Thursday, July 25, 2024 at 5:00 p.m.
Thursday, August 22, 2024 at 5:00 p.m.
Thursday, September 12, 2024 at 5:00 p.m.
Friday, October 4, 2024 at 9:00 a.m.
Friday, October 25, 2024 at 9:00 a.m.
Page 4 of 345
Page
Friday, November 22, 2024 at 9:00 a.m.
Friday, December 13, 2024 at 9:00 a.m.
And That the Meetings will be held in the Council Chambers;
And That the Clerk shall provide Notice as set out in Section 3.3 of the
Procedural Policy.
277 - 283
c) Clerk/Planning Manager: Assumption of a Portion of Roads – South Bush Road, Shabomeka Lake Road, Smith Road and Folger Road
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Assumption of a Portion of Roads – South Bush Road, Shabomeka Lake Road, Smith Road and Folger Road”; And That Council will consider a By-law later in the meeting to dedicate and assume a portions of the Roads as noted in the report; And That Council instructs the Clerk to have the Municipal Solicitor register the By-law against each of the properties.
284 - 286
d) Clerk/Planning Manager: Concession Road Allowance Closure – McNicol - Amended
Be It Resolved That Council receives for information the Clerk/Planning Manager Administrative Report entitled “Concession Road Allowance Closure – McNicol - Amended”; And That based on the Policy for the sale and Disposition of Land not to sell Road Allowances which result in a negative impact on neighbouring owners land, Council denies the Application to close, stop up and sell this Road Allowance; And That Council instructs the Clerk to advise the Applicant and adjacent property owners of Council’s decision.
287 - 288
e) Manager of Community Development: Update re: Commercial Use of Campsites within North Frontenac Parklands
Be It Resolved That Council receives for information the Manager of
Community Development’s (MCD) Administrative Report entitled
“Update re: Commercial Use of Campsites within North Frontenac
Parklands”;
And That Council directs the MCD to continue to monitor the use of
campsites by all users, including businesses, within the North Frontenac
Parklands and to report back to Council if major concerns arise
throughout the future.
289 - 290
f) Manager of Community Development: Snow Road Community Association (SRCA) Request for Cost Sharing for PA system for Snow Road Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Snow Road Community Association (SRCA) Request for Cost Sharing for PA System for Snow Road Community Hall”; Page 5 of 345 Page And That Council agrees to assist with the purchase of a PA system for the Snow Road Community Hall in the amount of $500 coming from the current 2023 Budget line 610-50205 (Other Materials); And That Council accepts the donation of the PA system to be used at the Snow Road Community Hall; And That Council instructs the Manager of Community Development to contact the SRCA to thank them for their generous contribution to the Snow Road Community Hall.
291 - 293
g) Treasurer: Auditor Appointment 2023 - 2027
Be It Resolved ThatCouncil receives for information the Treasurer’s Administrative Report entitled “Auditor Appointment 2023 - 2027”; And That Council approves the appointment of KPMG LLP to be the Township Auditors for the Audit Years 2023 – 2027; And That Council will consider an appointing By-law later in the meeting.
Reports Received for Information Purposes Only:
294 - 298
h) Clerk/Planning Manger: Launching New North Frontenac iCompass Portal
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Launching new North Frontenac iCompass Portal”.
- External Committees/Local Boards/Task Force Notes and Reports
299 - 304
a) Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated August 28, 2023.
305 - 307
b) Economic Development Task Force
Be It Resolved That Council receives for information the September 18, 2023 Notes of the Economic Development Task Force (EDTF). And That Council approves the EDTF Photos & Biography’s to be posted on the ICompass page where all Council, Committee & Task Force notes/Agendas are posted.
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
- Council Portfolio Verbal Reports Page 6 of 345 Page
308 - 309
a)
Each Council member has a portfolio for which they are responsible.
The Councillor may provide a verbal report for information purposes.
- Introduction and Reading of By-laws
310 - 344
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: By-law #66-23 To Sign Memorandum of Understanding with Quinte Conservation Authority; By-law #67-23 To Close and Sell Shore Road Allowances; By-law #68-23 To Establish portions of South Bush, Shabomeka Lake, Smith and Folger Roads as a Highway; By-law #69-23 To Appoint Auditors By-law #70-23 To Amend Zoning By-law #55-19; And That these By-law(s) be read a first, second and third time and finally passed.
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: a. Adopt Closed Minutes dated September 22, 2023; b. Consider Personal Matters about an Identifiable Individual, specifically appointment of a member to a Township Task Force; and c. Consider Advice that is Subject to Solicitor Client Privilege, specifically with regards to a Confidential Complaint.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
345
a) Confirming By-law #71-23
Be It Resolved That By-law #71-23, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held October 13, 2023 be read a first, second, and third time and finally passed.
- Adjournment
a) Adjournment of Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until October 27, 2023 or at the call of the Chair.
Page 7 of 345 Page
“Accessible formats and communication support are available upon request.
The Township of North Frontenac is committed to accessibility for persons
with disabilities. Please contact Eric Korhonen, Accessibility Coordinator at
firechief@northfrontena
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