Body: Council
Type: Minutes
Meeting: Special Succession Planning
Date: October 28, 2021
Collection: Council Minutes
[View Document (PDF)](/docs/north-frontenac/Council Minutes/2021/October 28, 2021 - Special Council Minutes - Succession Planning.pdf)
Document Text
taous•60. Towviship of orth Frontenac Minutes Minutes Minutes of of of a a a Special Special Special Meeting Meeting Meeting of of of Council Council Council for for for The The The Corporation Corporation Corporation of of of the the the Township Township Township of of of North North North Frontenac Frontenac Frontenac Held Held Held October October October 28, 28, 28, 2021 2021 2021 in in in the the the Council Council Council Chambers, Chambers, Chambers, 6648 6648 6648 Road Road Road 506, 506, 506, Plevna, Plevna, Plevna, Ontario Ontario Ontario Present: Present: Present: Mayor Mayor Mayor Ron Ron Ron Higgins; Higgins; Higgins; Councillor Councillor Councillor Wayne Wayne Wayne Good Good Good — Ward Ward Ward 1 1 1 (Electronic (Electronic (Electronic Participation); Participation); Participation); Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin and and and Councillor Councillor Councillor Vernon Vernon Vernon Hermer Hermer Hermer — — — Ward Ward Ward 2; 2; 2; Councillor Councillor Councillor John John John Inglis Inglis Inglis (Electronic (Electronic (Electronic Participation) Participation) Participation) and and and Councillor Councillor Councillor Fred Fred Fred Fowler Fowler Fowler — Ward Ward Ward 3 3 3 Absent Absent Absent with with with Regret: Regret: Regret: Councillor Councillor Councillor Fred Fred Fred Perry Perry Perry - - - Ward Ward Ward 1 1 1 Also Also Also Present: Present: Present: Cheryl Cheryl Cheryl Robson, Robson, Robson, Chief Chief Chief Administrative Administrative Administrative Officer Officer Officer (CAO); (CAO); (CAO); and and and Tara Tara Tara Mieske, Mieske, Mieske, Clerk/ Clerk/ Clerk/ Planning Planning Planning Manager Manager Manager (CPM) (CPM) (CPM) 1. 1. 1. Call Call Call to to to Order Order Order and and and Purpose Purpose Purpose of of of Meeting Meeting Meeting The The The Mayor Mayor Mayor called called called the the the meeting meeting meeting to to to order order order at at at 3:47 3:47 3:47 p.m. p.m. p.m. 2. 2. 2. Chair’s Chair’s Chair’s Opening Opening Opening Remarks Remarks Remarks The The The Mayor Mayor Mayor advised advised advised the the the meeting meeting meeting was was was call call call to to to discuss discuss discuss Succession Succession Succession Planning. Planning. Planning. 3. 3. 3. Approval Approval Approval of of of Agenda Agenda Agenda a) a) a) October October October 28, 28, 28, 2021 2021 2021 Special Special Special Meeting Meeting Meeting re: re: re: Succession Succession Succession Planning Planning Planning Resolution Resolution Resolution #: #: #: 480-21 480-21 480-21 Moved Moved Moved By: By: By: Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin Seconded Seconded Seconded By: By: By: Councillor Councillor Councillor Fowler Fowler Fowler Be Be Be It It It Resolved Resolved Resolved That That That Council Council Council approves approves approves the the the Agenda Agenda Agenda for for for the the the Special Special Special Meeting Meeting Meeting of of of Council Council Council dated dated dated October October October 28, 28, 28, 2021, 2021, 2021, as as as circulated. circulated. circulated. Carried Carried Carried 4. 4. 4. Disclosure Disclosure Disclosure of of of Pecuniary Pecuniary Pecuniary Interest Interest Interest and and and General General General Nature Nature Nature Thereof Thereof Thereof None None None declared. declared. declared. 5. 5. 5. Closed Closed Closed Session Session Session a) a) a) Closed Closed Closed Meeting Meeting Meeting of of of Council Council Council Resolution Resolution Resolution #: #: #: 481-21 481-21 481-21 Moved Moved Moved By: By: By: Councillor Councillor Councillor Fowler Fowler Fowler Seconded Seconded Seconded By: By: By: Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin Minutes of a Special Council Meeting October 28, 2021 Page 1 of 3 Minutes of a Special Council October Page 1 of 3 Meeting 28, 2021 Minutes of a Special Council Meeting October 28, 2021 Page 1 of 3 taous•60. Towviship orth Frontenac of taous•60. Towviship of orth Frontenac Be Be Be It It It Resolved Resolved Resolved That That That Council Council Council retires retires retires to to to Closed Closed Closed Session Session Session at at at 3:48 3:48 3:48 p.m. p.m. p.m. to to to consider: consider: consider: a. a. a. Personal Personal Personal Matters Matters Matters about about about an an an Identifiable Identifiable Identifiable Individual, Individual, Individual, including including including Municipal Municipal Municipal or or or Local Local Local Board Board Board Employees, Employees, Employees, more more more specifically specifically specifically Succession Succession Succession Planning. Planning. Planning. Carried Carried Carried Return Return Return to to to Open Open Open Session Session Session Resolution Resolution Resolution #: #: #: 482-21 482-21 482-21 Moved Moved Moved By: By: By: Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin Seconded Seconded Seconded By: By: By: Councillor Councillor Councillor Fowler Fowler Fowler Be Be Be It It It Resolved Resolved Resolved That That That Council Council Council returns returns returns to to to open open open session session session at at at 4:16 4:16 4:16 p.m. p.m. p.m. Carried Carried Carried 6. 6. 6. Rise Rise Rise and and and Report Report Report (Overview (Overview (Overview of of of the the the Closed Closed Closed Session Session Session by by by the the the Presiding Presiding Presiding Officer) Officer) Officer) The The The Mayor Mayor Mayor advised advised advised that that that Council Council Council considered: considered: considered: a. a. a. Personal Personal Personal Matters Matters Matters about about about an an an Identifiable Identifiable Identifiable Individual Individual Individual, , , including including including Municipal Municipal Municipal or or or Local Local Local Board Board Board Employees, Employees, Employees, more more more specifically specifically specifically Succession Succession Succession Planning. Planning. Planning. Retirement Retirement Retirement of of of Chief Chief Chief Administrative Administrative Administrative Officer Officer Officer Resolution Resolution Resolution #: #: #: 483-21 483-21 483-21 Moved Moved Moved By: By: By: Councillor Councillor Councillor Hermer Hermer Hermer Seconded Seconded Seconded By: By: By: Councillor Councillor Councillor Good Good Good Be Be Be It It It Resolved Resolved Resolved That That That the the the Council Council Council instructs instructs instructs the the the Chief Chief Chief Administrative Administrative Administrative Officer Officer Officer (CAO) (CAO) (CAO) to to to not not not advertise advertise advertise the the the CAO’s CAO’s CAO’s vacant vacant vacant position position position when when when the the the CAO CAO CAO retires retires retires from from from her her her full-time full-time full-time position position position on on on December December December 31, 31, 31, 2021; 2021; 2021; And And And That That That commencing commencing commencing in in in January January January 2022 2022 2022 Cheryl Cheryl Cheryl Robson Robson Robson be be be retained retained retained at at at 4 4 4 days days days (32 (32 (32 hours) hours) hours) per per per week, week, week, on on on a a a term term term contract contract contract basis, basis, basis, to to to mentor mentor mentor & & & train train train Corey Corey Corey Klatt, Klatt, Klatt, Manager Manager Manager of of of Community Community Community Development Development Development (MCD), (MCD), (MCD), and and and CAO CAO CAO Back-up Back-up Back-up for for for the the the last last last ten ten ten years, years, years, for for for the the the CAO’s CAO’s CAO’s position position position effective effective effective approximately approximately approximately the the the end end end of of of July July July / / / first first first of of of August August August 2022; 2022; 2022; And And And That That That to to to provide provide provide for for for a a a smooth smooth smooth transition transition transition and and and time time time for for for recruitment, recruitment, recruitment, Council Council Council instructs instructs instructs the the the Treasurer Treasurer Treasurer to to to transfer transfer transfer the the the additional additional additional funds funds funds for for for a a a maximum maximum maximum of of of six six six months months months for for for mentoring mentoring mentoring and and and training training training (overlapping (overlapping (overlapping position(s)) position(s)) position(s)) and and and future future future CAO CAO CAO mentoring/assistance mentoring/assistance mentoring/assistance from from from the the the Contingency Contingency Contingency Reserve Reserve Reserve Fund; Fund; Fund; And And And That That That Council Council Council appoints appoints appoints Deputy Deputy Deputy Mayor Mayor Mayor Gerry Gerry Gerry Martin, Martin, Martin, as as as the the the Personnel Personnel Personnel-Audit -Audit -Audit Committee Committee Committee Chair Chair Chair to to to the the the Interview Interview Interview Panel Panel Panel for for for the the the MCD’s MCD’s MCD’s replacement, replacement, replacement, along along along with with with the the the current current current CAO CAO CAO and and and MCD. MCD. MCD. Carried Carried Carried 6. 6. 6. Confirmatory Confirmatory Confirmatory By-law By-law By-law a) a) a) Confirming Confirming Confirming By-law By-law By-law #61-21 #61-21 #61-21 Resolution Resolution Resolution #: #: #: 484-21 484-21 484-21 Moved Moved Moved By: By: By: Councillor Councillor Councillor Fowler Fowler Fowler Seconded Seconded Seconded By: By: By: Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin Be Be Be It It It Resolved Resolved Resolved That That That By-law By-law By-law #61-21, #61-21, #61-21, being being being a a a By-law By-law By-law to to to confirm confirm confirm all all all actions actions actions and and and proceedings proceedings proceedings of of of Council Council Council for for for its its its Special Special Special Meeting Meeting Meeting held held held October October October 28, 28, 28, 2021 2021 2021 be be be read read read a a a first, first, first, second, second, second, and and and third third third time time time and and and finally finally finally passed. passed. passed. Carried Carried Carried Minutes of a Special Council Meeting October 28, 2021 Page 2 of 3 Minutes of a Special Council October Page 2 of 3 Meeting 28, 2021 Minutes of a Special Council Meeting October 28, 2021 Page 2 of 3 7. 7. 7. Adjournment Adjournment Adjournment a) a) a) Adjournment Adjournment Adjournment of of of Council Council Council Meeting Meeting Meeting Resolution Resolution Resolution #: #: #: 485-21 485-21 485-21 Moved Moved Moved By: By: By: Deputy Deputy Deputy Mayor Mayor Mayor Martin Martin Martin Seconded Seconded Seconded By: By: By: Councillor Councillor Councillor Fowler Fowler Fowler Be Be Be It It It Resolved Resolved Resolved That That That Council Council Council adjourns adjourns adjourns the the the Meeting Meeting Meeting at at at 4:19 4:19 4:19 p.m. p.m. p.m. until until until November November November 19, 19, 19, 2021 2021 2021 or or or at at at the the the call call call of of of the the the Chair. Chair. Chair. Carried Carried Carried Mayor Clerk Minutes of a Special Council Meeting October 28, 2021 Page 3 of 3 Mayor Clerk Minutes of a Special Council October Page 3 of 3 Meeting 28, 2021 Mayor Clerk Minutes of a Special Council Meeting October 28, 2021 Page 3 of 3
