Body: Council
Type: Agenda
Meeting: Regular
Date: October 4, 2024
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2024/October 4, 2024 - Regular Council Agenda.pdf)
Document Text
Regular Council Agenda 9:00 AM - Friday, October 4, 2024 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 7
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) October 4, 2024
Be It Resolved That Council approves the Agenda dated October 4, 2024, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Myers Cave Resort
Be It Resolved That Council receives for information the Business Profile of Myers Cave Resort provided by the Economic Development Task Force (EDTF).
Myers Cave Resort 8
Presentations
a) Economic Development Task Force: Unveiling of Murals
Leane and Brian Bailey Roxane Bay Anne Garrett Penny Hawley Michelle Ross
b) Emergency Management Ontario
Be It Resolved That Council receives for information the presentation 9 - 25 Page 1 of 121
from MacKenzie Henry, Field Officer (Loyalist Sector), Emergency Management Ontario, entitled “Senior &b Elected Officials Workshop”; and thanks Ms. Henry for her time spent today.
EMO Presentation
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes, as circulated, of the following:
- A Joint Council Meeting with Addington Highlands held September 9, 2024; and
- A Regular Meeting of Council held September 12, 2024.
Joint Council Meeting - September 9, 2024 Regular Council Meeting - September 12, 2024 26 - 36
Business Arising Out of Minutes
a) Resolution #309-24 - Update regarding Ardoch Post Office
Whereas, at the meeting held September 12, 2024, Council received for information an email dated September 4, 2024, from the Manager of Community Development (MCD) advising Canada Post received an application from a constituent for a Post Office; and that, if the interview with the applicant was successful, Canada Post would proceed with a site visit to assess the suitability of the premises; Therefore Be It Resolved That Council receives a verbal update from the MCD regarding the status of the application.
Resolution #309-24 37
b) Resolution #260-21: Appointment of the Emergency Information Officer (EIO)
Be It Resolved That Council receives for information Resolution #260- 21 designating the Economic Development Officer (EDO) as the Emergency Information Officer and that as the Township no longer has an EDO position, Council designates the position of CAO Executive Assistant as the Emergency Information Officer and will consider a By- law to amend the Emergency Management Program later in the meeting.
Resolution #260-21 38
Communications
a) Communications of Interest
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of 39 Page 2 of 121
Interest.”
Communications of Interest - Pdf
B1. Seagal Construction - Developing Attainable or Seniors Housing Through a Municipal Housing Corporation
Be It Resolved That Council receives for information an email dated September 16, 2024 from Daniel Sagel, Segal Construction requesting a delegation to Council to discuss a proposal to develop attainable or seniors housing at market rates though a Municipal Housing Corporation; And That Council invites Mr. Sagel to attend an upcoming Council meeting to present his proposal; And That Council instructs the Clerk to provide Mr. Sagel with available delegation dates.
B1 40 - 43
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Boundary Road Allowance Closure and By-law
- Withers and Bell
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Boundary Road Allowance Closure and Sale By-law –Withers and Bell"; And That, as required by By-law #20-23, all those parts of the Boundary Road Allowance between Lot 19, Concession 1, geographic Township of South Canonto and Lot 32, Concession 6, geographic Township of Palmerston Township of North Frontenac, County of Frontenac being Parts 3 and 4 on Registered Plan 13R-19993 be declared as surplus and sold to the adjoining owners; and that Appraisal of the property is not necessary as this is a Boundary Road Allowance; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell the identified portion of the Boundary Road Allowance.
Boundary Road Allowance Closure and By-law - Withers and Bell - Pdf 44 - 46
b) Clerk/Planning Manager: Shore Road Allowance Application for Approval in Principle – Noye
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – Noye"; And That Council approves in principle the Application(s) to close, stop up and sell the Shore Road Allowance as described as Part of the Shore Road Allowance lying adjacent to Part of Lot 24, Concession 7, geographic Township of Barrie (Marble Lake).
Shore Road Allowance Application for Approval in Principle – Noye - Pdf 47 - 48
c) Clerk/Planning Manager: Concession Road Allowance Closure - Approval in Principle - Pisani/Willis 49 - 50 Page 3 of 121
Be It Resolved That Council receives for information the Clerk/Planning Manager Administrative Report entitled “Road Allowance Closure for Approval in Principle – Pisani/Willis"; And That Council approves the Application to close, stop up and sell a portion of the Concession Road Allowance between Lot 38, Concession 6 and 7, geographic Township of Clarendon to the adjacent property owner(s) in accordance with the Road Closing Policy; And That the Clerk shall notify the adjacent property owner to discuss purchasing half of the Road Allowance.
Concession Road Allowance Closure - Approval in Principle - Pisani/Willis - Pdf
d) Clerk/Planning Manager: Proposed By-law to Regulate Fences within the Township of North Frontenac
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed By-law to Regulate Fences within the Township of North Frontenac”; And That Council will consider the By-law to Regulate Fences later in the meeting.
Proposed By-law to Regulate Fences within the Township of North Frontenac - Pdf 51 - 52
e) Clerk/Planning Manager: Request for Reimbursement of Shore Road Allowance Fees
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Request for Reimbursement of Shore Road Allowance Fees”; And That Council chooses Option #2 and instructs the Clerk to advise the property owners of Council’s decision; And That Council authorizes the Treasurer to reimburse $9,674.05 including HST to the property owners.
Request for Reimbursement of Shore Road Allowance Fees - Pdf 53 - 59
f) Director of Emergency Services: Community Emergency Preparedness Grant (CEPG) 2024-2025
Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s (DESFC) Administrative Report entitled “Community Emergency Preparedness Grant (CEPG) 2024- 2025"; And That Council directs the DESFC to proceed with the Application for the Community Emergency Preparedness Grant for two (2) Variable Messaging Trailers; ten (10) Hytera portable radios; four (4) portable LED scene lights; and twenty (20) first responder flashlights. And that Council directs the CAO to sign the Application and enter into an Agreement upon the Township’s successful Application for Funding.
Community Emergency Preparedness Grant (CEPG) 2024-2025 - Pdf 60 - 61
Page 4 of 121
g) Public Works Manager: Energy Conservation and Demand Management Plan 2024 - 2028
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Energy Conservation and Demand Management Plan (ECDMP) 2024-2028”; And That Council approves the draft 2024-2028 ECDMP; And That Council directs the Public Works Manager (PWM) to implement the 2024-2028 ECDMP, aiming to reduce the Townships energy consumption, related costs and impact on the environment; And That the PWM will post the ECDMP on the Township’s website and place a hardcopy in the Office for access by the public in accordance with the applicable Regulation.
Energy Conservation and Demand Management Plan 2024 - 2028 - Pdf 62 - 97
External Committees/Local Boards/Task Force Notes and Reports
a) Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Minutes of the Committee of Adjustment/Planning Advisory Committee dated August 26, 2024.
C of A Minutes - August 26, 2024 98 - 102
b) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of the Economic Development Task Force dated September 23, 2024; And That, due to a member Resignation, Council approves the MCD advertising for a new member of the EDTF, for future consideration by Council.
Economic Development Task Force - September 23, 2024 103 - 105
c) Environmental Task Force
Be It Resolved That Council receives for information the Notes of the Environmental Task Force dated September 24, 2024; And That Council approves the Terms of Reference for the Task Force.
Environmental Task Force - September 24, 2024 Draft Terms of Reference 106 - 111
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. 112 - 113 Page 5 of 121
The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-laws that have been circulated to all members of Council: #2024-58 To Regulate the Height and Type of Fences #2024-59 To Close, Stop up and Sell a Boundary Road Allowance #2024-60 To Amend the Emergency Plan By-law #85-22 And That these By-laws be read a first, second and third time and finally passed.
#2024-58 To Regulate Height and Type of Fences #2024-59 Road Closure By-law - Withers Bell #2024-60 To Amend By-law #84-22 - Emergency Plan - EIO Position 114 - 120
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to:
a. Adopt Closed Minutes of a Meeting held August 22, 2024; and
b. Consider Advice that is subject to Solicitor-Client Privilege,
including communications necessary for that purpose, specifically
regarding a Confidential Complaint.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2024-61
Be It Resolved That By-law #2024-61, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held October 4, 2024, be read a first, second, and third time and finally passed.
2024-61 Confirming By-law October 4, 2024 121
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until October 25, 2024, or at the call of the Chair.
Page 6 of 121
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Page 7 of 121
Myers Cave Resort
2471 Hwy506
Cloyne, ON
K0H 1K0
(613) 336-9900
(778) 384-3382
www.myerscaveresort.com
www.facebook.com/MyersCaveResort/
Owners: Mike & Nawar Hage
Established in 1892 as a tourist destination on the waters of Marble Lake, Mike and Nawar purchased the property in 2020 thus starting on a new venture.
Mike, a civil engineer and Nawar an event planner, both had varying experience in start-ups, the hospitality sector and other businesses, they immediately recognized the massive potential of this new venture.
Providing accommodations in a relaxed and picturesque part of the township their cliental are mostly tourists from out of the area. Guests come from Toronto, Ottawa, Montreal, the United States and Europe.
The business employs 4 full time and 10-1
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