Body: Council
Type: Agenda
Meeting: Regular
Date: August 7, 2025
Collection: Council Agendas
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Document Text
Regular Council Agenda 5:00 p.m. - Thursday, August 7, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 8
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) August 7, 2025
Be It Resolved That Council approves the Agenda dated August 7, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
None.
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the following Minutes as circulated:
- A Regular Meeting of Council held July 10, 2025; and
- A Special Meeting of Council held July 17, 2025.
Regular Council - 10 Jul 2025 - Minutes - Pdf Special Council - 17 Jul 2025 - Minutes - Pdf 9 - 23
Business Arising Out of Minutes
a) Resolution #217-25: Update regarding Official Plan Amendment for Site Plan Control By-law 24 - 25 Page 1 of 124
Whereas, at the meeting held on July 10, 2025, Council passed Resolution #217-25 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Amendments to the Township’s Official Plan and Site Plan Control By-law”; and that a Public Meeting to receive Public Comments was to be scheduled for August 28, 2025; Now Therefore Be It Resolved That Council receives for information an email from the Clerk/Planning Manager requesting the date of the Public Meeting be deferred until later in the fall of 2025; And That Council approves the request and instructs the Clerk/Planning Manager to provide the date of the Public Meeting to Council once the draft policies have been prepared.
Resolution #217-25 Email from CPM
b) Resolution #215-25: Procedural Policy
Whereas, at the meeting held on July 10, 2025, Council passed Resolution #215-25 receiving for information the Clerk/Planning Manager’s Administrative Report entitled “Draft Procedural Policy” and that Council instructed the Clerk to review the wording regarding Local Boards; Now Therefore Be It Resolved That Council receives for information an email from the Clerk/Planning Manager dated July 24, 2025, advising the wording regarding Local Boards includes language from the Municipal Act regarding the Strong Mayor Powers which includes the appointment of chairs and vice-chairs for prescribed local boards; and that there have not been any local boards prescribed by the Province; however the By-law includes wording if it is required in the future; And That Council will consider the adoption of the Procedural Policy By- law later in the meeting.
Resolution #215-25 Email from CPM 26 - 27
c) Resolution #163-25: Community Grant Program - Request for Report Deadline Extension from Cloyne and District Historical Society
Whereas at the meeting held on May 1, 2025, Council passed
Resolution #163-25 receiving for information the Manager of Community
Development’s Administrative Report entitled " 2025 Community Grant
Applications"; and that Council approved the application from the Cloyne
and District Historical Society (CDHS) for the enhancement of gardens
at the Pioneer Museum;
And Whereas, per the Community Grants Policy, within sixty (60) days
of the end of the project or by December 31st of the year the Community
Grant was provided, the Community Organization shall submit a Final
Report to the Manager of Community Development;
Now Therefore Be It Resolved That Council receives an email from
Ken Hook, CDHS Director, advising that due to the presence of an
28 - 29
Page 2 of 124
invasive weed in the gardens, planting of the heritage plants will be delayed until next spring to provide time to eradicate the weed; and the CDHS requests the balance of the funds received through the Community Grant Program be retained until spring; And That Council approves the extension of the reporting deadline for the CDHS until June 30, 2026.
Resolution #163-25 Email from MCD
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 30 - 31
b) Communications ‘B’ Section - Action Items
B1.
North Frontenac Astronomy Club: Request for Camping at Star Festival
Email
Be It Resolved That Council receives the email from Gary Colwell,
North Frontenac Amateur Astronomy Club requesting camping to be
permitted at the September 19-21, 2025 Festival of Stars;
And That Council approves an exemption from By-law #66-17 to
Prohibit Camping on Municipal Property for the Festival of Stars to
permit tent camping only at the Astronomy Park September 19-21,
2025;
And That the event will be covered under the Township insurance
policy as a facility user; the fee of $250 shall be covered by the
Astronomy Club; and alcohol is not permitted;
And That security for the duration of camping and the layout of sites
shall be approved by the Manager of Community Development prior to
the event.
North Frontenac Astronomy Club re Email Request to Permit Tent Camping at the Astronomy Park 32
B2.
Councillor Huetl: Request to Submit Letter to Minister of Industry re:
Access to Telecommunications Infrastructure
Be It Resolved That Council receives for information a letter prepared
by Councillor Huetl to the Honourable Melanie Joly, Ministry of Industry,
regarding the lack of telecommunications services (mobile and fixed)
within the Township of North Frontenac; and advising that Bell was
planning to install fibre infrastructure in North Frontenac; however the
investment has been put on hold due to the CRTC’s recent fibre access
decision; and requesting Minister Joly reconsider the decision;
And That Council instructs the Clerk to send the letter to Minister Joly
and to provide an update to Council if a response from the Minister’s
33
Page 3 of 124
Office is provided.
Letter to Minister Joly from North Frontenac Re: Telecommunications
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Appointment of Member of Council to the Frontenac O.P.P. Detachment Board
Be it Resolved That Council receives for Information the Chief Administrative Officer’s Administrative Report entitled “Appointment of Member of Council to the Frontenac O.P.P. Detachment Board”; And That Council appoints Councillor ____________________ to the Frontenac O.P.P. Detachment Board.
Appointment of Member of Council to the Frontenac O.P.P. Detachment Board - Pdf 34 - 37
b) Clerk/Planning Manager: Shore Road Allowance Closure Approval in Principle - Jarabek and Freeburn
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – Jarabek and Freeburn"; And That Council approves in principle the Application to close, stop up and sell part of the Shore Road Allowance(s) described below:
Part of the Shore Road Allowance lying in front of Part of Lot 8, South West Range, geographic Township of Clarendon (Big Gull Lake) Part of the Shore Road Allowance lying in front of Part of Lot 24, Concession 6, geographic Township of Barrie (Kashwakamak Lake).
Shore Road Allowance Closure Approval in Principle - Jarabek and Freeburn - Pdf 38 - 41
c) Manager of Community Development: Office Roof Mounted Solar Panel System & Feed-In Tariff Microfit Contract
Be It Resolved That Council receives for information the Manager of Community Developments Administrative Report entitled “Roof Mounted Solar Panel System & Feed-In Tariff Microfit Contract”; And That Council approves replacing the existing solar rooftop system with a system of the same capacity, using a sole sourced purchase awarded to the current service provider; And That Council instructs the Treasurer to take the estimated cost of $16,000 for the replacement system (including the inverter) from the Infrastructure Sustainability Reserve Fund.
Office Roof Mounted Solar Panel System & Feed-In Tariff Microfit Contract - Pdf 42 - 43
d) Manager of Community Development: Enhancing Access to Spaces for Everyone (EASE) Grant Application - Accessible Beaches 44 - 45 Page 4 of 124
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Enhancing Access to Spaces for Everyone (EASE) Grant Application - Accessible Beaches”; And That Council approves the MCD’s Application to the 2025 EASE Grant Application - Accessible Beaches for 100% project funding; And That Council directs the CAO to enter into a Funding Agreement with EASE Grant upon the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the accessible additions installed at the Sand Lake and Shabomeka Lake Public Beaches if the Application for Funding is successful.
Enhancing Access to Spaces for Everyone (EASE) Grant Application - Accessible Beaches - Pdf
e) Manager of Community Development: Well Hook-Up - Barrie Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Well Hook-Up
- Barrie Community Hall”; And That Council instructs the Treasurer to transfer the additional approximately $4,175 to complete the well hook-up at the Barrie Community Hall from the Community Hall-Sustainability TCA Reserve Fund.
Well Hook-Up - Barrie Community Hall - Pdf 46 - 47
f) Manager of Community Development: Parking at Shabomeka Lake Landing/Boat Launch - Update
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Parking at Shabomeka Lake Landing/Boat Launch - Update”; And That Council chooses option # ____
Parking at Shabomeka Lake Landing/Boat Launch - Update - Pdf 48 - 50
g) Public Works Manager: Request to extend the 50 km/hr speed zone on Ardoch Road
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Request to extend the 50 km/hr speed zone on Ardoch Road"; And That Council approves extending the limits of the reduced speed zone on Ardoch Road as recommended by the Public Works Manager; And That Council will consider an updated By-law later in the meeting.
Request to extend the 50 km/hr speed zone on Ardoch Road - Pdf 51 - 53
External Committees/Local Boards/Task Force Notes and Reports
a) Committee of Adjustment/Planning Advisory Committee 54 - 58 Page 5 of 124
Be It Resolved That Council receives for information the Minutes of a Meeting of the Committee of Adjustment/Planning Advisory Committee held June 23, 2025.
Committee of Adjustment - 23 Jun 2025 - Minutes - Pdf
b) Economic Development Task Force
Be It Resolved That Council receives for information the Minutes of a Meeting of the Economic Development Task Force held July 21, 2025; And That the Mayor will consider increasing the annual Summerfest budget to $15,000 during the 2026 Budget deliberations.
Economic Development Task Force - 21 Jul 2025 - Minutes - Pdf 59 - 61
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 62 - 63
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: #2025-34 To Approve a Zoning By-law Amendment for a Recreational Commercial Exception Zone; #2025-35 To Adopt a Procedural Policy; #2025-36 To Adopt a Speed Limit By-law; And That these By-law(s) be read a first, second and third time and finally passed.
2025-34 ZBLA Sproule 2025-35 Procedural Policy 2025-36 Speed Limit By-law 64 - 123
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ____. .m. to: a. Adopt Minutes of a Closed Meeting held July 17, 2025; b. Discuss personal matters about an identifiable individual, including municipal or local board employees, specifically appointments to Township Task Forces; and
Page 6 of 124
c. A proposed or pending acquisition or disposition of land by the municipality or local board; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, specifically a Land Lease Agreement.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2025-37
Be It Resolved That By-law #2025-37, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held August 7, 2025 be read a first, second, and third time and finally passed.
2025-37 Confirming By-law - August 7, 2025 124
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until August 12, 2025, or at the call of the Chair.
Page 7 of 124
Please be advised North Frontenac Council Meetings are recorded. By attending a public meeting of Council, you are consenting to your image, voice and comments being recorded. The Chair and/or the Clerk have the discretion and authority at any time to direct the termination or interruption of the recording. Such direction will only be given in exceptional circumstances where deemed relevant. Circumstances may include instances where the conte
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