Body: Council
Type: Agenda
Meeting: Regular
Date: January 10, 2025
Collection: Council Agendas
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Document Text
Regular Council Agenda 9:00 AM - Friday, January 10, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 7
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) January 10, 2025
Be It Resolved That Council approves the Agenda dated January 10, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
None.
Delegations
a) Donnie and Margie McAlear: Public Notification of Communication Tower
Be It Resolved That Council receives for information the presentation from Margie McAlear regarding the lack of public notification of the Communications Tower located in Matawatchen Road; and thanks her for her time spent today; And That Council instructs the CAO to provide a response to Ms. McAlear addressing the points raised in her presentation.
Opening Statement McAlear presentation January 10, 2025 Donnie and Margie McAlear questions 8 - 10
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council 11 - 20 Page 1 of 86
Be It Resolved That Council adopts the Minutes of the following meetings as circulated:
- Regular Meeting of Council dated December 13, 2024.
December 13, 2024 - Regular Council Agenda - Minutes - Pdf
Business Arising Out of Minutes
a) Resolution #420-24: Amended to Community Grant Policy - Section 8: Exemptions
Whereas at the meeting held November 29, 2024, Council passed
Resolution #420-24 to approve providing $2000 to the North Frontenac
Food Bank annually; and that this be added as an exemption to the
Community Grants Policy;
Now Therefore Be It Resolved That Council receives for information
an email dated December 12, 2024 from the Manager of Community
Development advising the By-law will be amended to include this
exemption to the North and Central Frontenac Food Bank Inc.;
And That Council will consider the amended Community Grants Policy
By-law later in today’s meeting.
Resolution #420-24 Email from MCD 21 - 22
b) Resolution #355-24: 2025 Annual Billing Ontario Provincial Police Update
Whereas at the meeting on October 25, 2024, Council passed Resolution #355-24 receiving for information a letter dated October 4, 2024, from the Municipal Policing Board with the 2025 Annual Billing Statement Package, with an increase of $178,294 (21.39%) over last year; Now Therefore Be It Resolved That Council receives for information an email dated December 19, 2024, from the Superintendent - Commander of the Municipal Policing Bureau advising the Township would be receiving a credit in the amount of $147,480 to allocate towards the Township’s policing costs versus receiving a payment; And That, as a result of this information, the 2025 Budget has been updated to reflect the billing change versus receiving payment and the Treasurer has incorporated the change with no effect to the tax rate and the approved Final Tax Rate Bylaw.
Resolution #355-24 Email from Treasurer OPP 2025 Annual Billing Statement - Revised NorthFrontenac 2025 Revised Annual Billing Letter for Municipalities 23 - 37
Communications
a) Clerk’s Administrative Report: Communications of Interest - A Section
Be It Resolved That Council receives for information Section ‘A’ Items 38 Page 2 of 86
of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf
b) Communications ‘B’ Section - Action Items
B1 Herman Doornbos re: Linda’s Loop Trails (Crotch Lake) - Maintenance
Be It Resolved That Council receives for information a letter dated December 6, 2024, from Herman Doornbos providing an overview of the history of Linda’s Loop, a trail system located near Crotch Lake; and advising the trails have deteriorated over the years therefore are in need of maintenance, augmenting/replacing the blazes and replacement of some signage; And That the volunteer group Mr. Doornbos represents is able to begin the augmenting and replacement of the blazes to ensure the trail system is well defined and will allow maintenance crews to clear the existing trails; and the group will also purchase the plastic sheets for the production of the blazes and fasteners at an estimated cost of $1200; And That the group is requesting the Township provide $500 to facility the purchases; And That Council approves this request and instructs the Treasurer to transfer the $500 cost from the Recreational Land Obligatory Reserve Fund with a proposed year end balance of $24,595.42 as presented in the 2025 Budget.
Funding Blazes Frontenac 39
B2 Ompah Community Centre Association Executive: Hall Booking System
Be It Resolved That Council receives for information a letter dated December 18, 2024, from the Ompah Community Centre Association Executive registering their disapproval of the new hall booking system and the lack of process to create the system; And That the Executive Group is advising their preference is to use the past hall booking system, with events and programs posted to the Ompah Hall calendar website; And That Council directs the Manager of Community Development to provide information at the next Council Meeting regarding the Public Meeting referred to in Resolution #175-24; and address the concerns raised in the letter regarding lack of communication regarding the implementation of the current booking system.
Email from Ompah Community Centre Association Executive 40
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Shore Road, Road Between Lots and Concession Road Allowance Application for Approval in Principle – Falchetto
Be It Resolved ThatCouncil receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road, Road between Lots and Concession Road Allowance Applications for Approval in 41 - 44 Page 3 of 86
Principle – Falchetto"; And That Council approves in principle the Applications to close, stop up and sell Part of the Shore Road Allowance lying adjacent to Part of Lot 6, Concession 10 (Big Gull Lake); a portion of the Lot Road Allowance between Lots 5 and 6, Concession 10; and a portion of the Concession Road Allowance between Concessions 10 and 11, Lots 7 and 8 (south of the wetland area) geographic Township of Clarendon.
Shore Road, Road Between Lots and Concession Road Allowance Application for Approval in Principle – Falchetto - Pdf
b) Clerk/Planning Manager: Planning Department Year End Report for 2024
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Planning Department Year End Report for 2024".
Planning Department Year End Report for 2024 - Pdf 45 - 52
c) Manager of Community Development: Senior Community Grant 2024-25
- Community Hall Technology Updates
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “Senior Community Grant 2024-25 - Community Hall Technology Updates”; And That Council approves the MCD’s Application to the Senior Community Grant for 100% project funding; And That Council directs the CAO to sign the Application for Funding and to enter into a Funding Agreement with the Senior Community Grant upon the Township’s successful Application for 100% project funding; And That Council directs the MCD to have the new technology purchased and installed if the Application for Funding is successful.
Senior Community Grant 2024-25 - Community Hall Technology Updates - Pdf 53 - 54
d) Treasurer - Building Department Annual Activity - 2024
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Building Department Annual Construction Activity 2024”.
Building Department Annual Activity - 2024 - Pdf 55 - 57
e) Purchase of a Double Drum Steel Roller and Trailer
Be It Resolved That Council receives for information the Public Works Manager’s (PWM) Administrative Report entitled “Purchase of a Double Drum Steel Roller and Trailer"; And That Council approves the sole source purchase of a used double drum steel roller; And That Council approves the purchase of a new tilt-and-load trailer using a competitive procurement process; 58 - 59 Page 4 of 86
And That Council approves the purchase of the double drum steel roller and trailer with a total cost of $50,000, being the amount approved for the Roller in the 10 Year Capital Plan for 2025.
Purchase of a Double Drum Steel Roller and Trailer - Pdf
External Committees/Local Boards/Task Force Notes and Reports
a) Kaladar Barrie Joint Fire Department
Be It Resolved That Council receives for information the Minutes of a Meeting of the Kaladar Barrie Joint Fire Committee held September 12, 2024.
Joint Fire Committee Kaladar Barrie - 12 Sep 2024 - Minutes - Pdf 60 - 63
b) Joint Health and Safety Committee
Be It Resolved That Council receives for information the Minutes of a Meeting of the Joint Health and Safety Committee held November 12, 2024.
Joint Health and Safety Committee - 12 Nov 2024 - Minutes - Pdf 64 - 66
c) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a Meeting of the Economic Development Task Force held December 10, 2024.
Economic Development Task Force - 10 Dec 2024 - Minutes - Pdf 67 - 69
d) Environmental Task Force
Be It Resolved That Council receives for information the Notes of a Meeting of the Environmental Task Force held December 17, 2024.
Environmental Task Force - 17 Dec 2024 - Minutes - Pdf 70 - 73
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
Council Portfolios 2022-2026 74 - 75
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law(s) that have been circulated to all members of Council: 76 - 85 Page 5 of 86
#2025-01 Borrowing By-law;
#2025-02 Community Grant Policy
And That these By-law(s) be read a first, second and third time and
finally passed.
2025-01 Borrowing By-law 2025-02 Community Grants Policy
Public Forum
Closed Session
a) Closed Meeting of Council
Be It Resolved That Council retires to Closed Session at ________.
.m. to:
a. Adopt Minutes of a Closed Meeting held December 13, 2024; and
b. To Receive Advice that is subject to Solicitor-Client Privilege,
including communications necessary for that purpose with
respect to a Public Notification Process.
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #25-03
Be It Resolved That By-law #25-03, being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held January 10, 2025 be read a first, second, and third time and finally passed.
2025-03 Confirming By-law 86
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ______ .m. until January 31, 2025 or at the call of the Chair.
Page 6 of 86
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Page 7 of 86
From: Donnie McAlear greenthrasher77@gmail.com
Sent: Wednesday, January 1, 2025 8:36 AM
To: Tara Mieske Clerkplanning@northfrontenac.ca
Subject: Opening Statement McAlear presentation Jan 10/25
Opening Statement Mr. Klatt and members of North Frontenac council: thank you for extending to us, the opportunity to raise our concerns regarding the Rogers Communications Tower C8660 “Matawatchan Rd. @Wilson” at 2116 Matawatchan Road, the property directly adjacent to us ours.
Twenty two years ago my wife and I discovered this beautiful 100 acre property at 2331 Matawatchan Road, with its sweeping views of the surrounding hills and rugged terrain.
We fell in love with it.
Fifteen years ago a series of serendipitous events culminated in us purchasing the property, and building our home here. We have worked tirelessly over these years, creating
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