Body: Council
Type: Agenda
Meeting: Regular
Date: March 14, 2025
Collection: Council Agendas
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Document Text
Regular Council Agenda 9:00 AM - Friday, March 14, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 10
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) March 14, 2025
Be It Resolved That Council approves the Agenda dated March 14, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
a) Joe Gallivan, Director of Planning and Economic Development, County of Frontenac: Planning Services and 2025-2026 Work Plan
Be It Resolved That Council receives for information the presentation from Joe Gallivan, Director of Planning and Economic Development, County of Frontenac, and Sonya Bolton, Manager of Community Planning, County of Frontenac regarding Planning Services and 2025- 2026 Work Plan; and thanks them for their time spent today.
2025-26 Work Plan 11 - 28
b) Cambium Inc.: Annual Waste Sites Report
Be It Resolved That Council receives for information the presentation from Michael Pion, Project Manager, Cambium Inc., providing the Annual Update of the Township Waste Sites; and thanks him for his time spent today. 29 - 55 Page 1 of 308
Waste Site Presentation
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes dated February 21, 2025, as circulated.
Regular Council - 21 Feb 2025 - Minutes - Pdf 56 - 64
Business Arising Out of Minutes
a) Kaladar Barrie Annual Report 2024
Be It Resolved That Council receives for information the Kaladar Barrie Annual Report 2024; And That Council thanks Chief Cuddy for the report.
2024 KBFD Annual Report 65 - 89
b) Kaladar Barrie Joint Fire Committee Resolution #07-25 - Kaladar Barrie Fire Department 2025 Budget
Whereas at the meeting held February 14, 2025, the Kaladar Barrie
Joint Fire Committee passed Resolution #07-25 receiving for information
the draft 2025 Budget for the Kaladar Barrie Fire Department and
approved the budget with the following amendment;
Insurance to be increased to $22,875 to reflect the actual cost
recently provided;
Now Therefore Be It Resolved That Council receives for information
the draft Kaladar/Barrie Fire Department 2025 Budget;
And That Council approves the budget as approved in principle by the
Committee;
And That Council instructs the Clerk to provide this Resolution to Fire
Chief Cuddy, the Township of Addington Highlands’ Clerk and the Joint
Fire Committee.
Joint Fire Committee Kaladar Barrie Resolution #07-25 Draft 2025 Budget 90 - 96
c) Resolution #60-25 - Senior of the Year Nominees
Whereas at the meeting held on February 21, 2025, Council received for information the Clerk/Planning Manager’s Administrative Report entitled “Senior of the Year Award – 2025 Nominations”; and Council deferred the nominations until the next Council meeting for additional candidates to be considered for the awards; Now Therefore Be It Resolved ThatCouncil nominates _____________________ as Senior of the Year; and instructs the Clerk to submit the Application prior to the April 30, 2025 deadline; And That Council nominates ____________________ for the Ontario 97 Page 2 of 308
Achievement Award; and instructs the Clerk to obtain two testimonial letters and submit the Application prior to the June 15, 2025 deadline.
Resolution #60-25
d) Resolution #350-24 - Update re: Eurasian Water-Milfoil Meeting with North Frontenac, Addington Highlands Councils, Ministries, MP’s and MPP’s
Whereas at the meeting held on October 25, 2024, Council passed Resolution #350-24 receiving a letter from the Mazinaw Property Owners’ Association (MPOA) regarding government action to manage Eurasian Water-Milfoil Invasive Species; and that Council supported the request for a meeting with representatives from the Township of North Frontenac; the Township of Addington Highlands; MPs and MPPs in both ridings; senior level representatives from MNRF, the Department of Oceans and Fisheries and the Mississippi Valley Conservation Authority; and that Council instructed the CAO to work with Addington Highland’s CAO to coordinate a meeting; Now Therefore Be it Resolved That Council receives for information an email dated February 26, 2025 from the CAO advising that Addington Highland’s Council decided to pare down the meeting regarding Eurasian Milfoil previously approved by both Councils as it has been difficult to get responses from several of the ministries and to reduce the invitation to the MP’s, MPP’s, MPOA and other Lake Associations and the previously designated Councillors and staff; And That North Frontenac Council hereby rescinds Resolution #350-24; and directs the CAO to work with Addington Highland’s CAO to assist in setting up a meeting with the local MPs and MPPs; the MPOA; other Lake Associations; Addington Highland’s Councillors; Councillor Huetl and Councillor Regent to discuss Eurasian Water-Milfoil and the importance of the MPs and MPPs lobbying for assistance with controlling and/or funding the eradication of Eurasian Water-Milfoil.
Email from CAO 2025.01.24- MPOA Letter to AH Council re EWM 98 - 112
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 113
b) Communications ‘B’ Section - Action Items None.
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Proposed Updates to By-Law #14-20 Being a By-Law to Regulate the Location, Installation and Operation of Outdoor Solid-Fuel Combustion Appliances 114 - 121 Page 3 of 308
Be it Resolved That Council receives for information the Chief Administrative Officer’s Administrative Report entitled “Proposed Update to By-Law #14-20 Being a By-Law to Regulate the Location, Installation and Operation of Outdoor Solid-Fuel Combustion Applances”; And That an amended By-Law will be presented later in the meeting for Council’s consideration addressing proposed changes to the By-law as recommended by the Township’s Solicitor.
Proposed Updates to By-Law #14-20 Being a By-Law to Regulate the Location, Installation and Operation of Outdoor Solid-Fuel Combustion Applances. - Pdf Red Lined By-law Outdoor Solid-Fuel Combustion Appliances
b) Clerk/Planning Manager: Updated Procedural Policy for Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Updated Procedural Policy for Committee of Adjustment/Planning Advisory Committee”; And That Council will consider a By-law later in the meeting to adopt the new Procedural Policy.
Updated Procedural Policy for Committee of Adjustment/Planning Advisory Committee - Pdf 122 - 133
c) Clerk/Planning Manager: Shore Road Allowance Closure and By-law - Williams
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law –Williams"; And That, as required by By-law #20-23, the following be declared as surplus and sold to the adjoining owner: All That Partof the Shore Road Allowance around Lake Kashwakamak lying in front of Lot 277, Registered Plan No 1044, geographic Township of Barrie, Township of North Frontenac, County of Frontenac being Part 3 on Registered Plan 13R-22146
And That appraisals of the properties are not necessary as these are Shore Road Allowances; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell portions of the Shore Road Allowances.
Shore Road Allowance Closure and By-law - Williams - Pdf 134 - 135
d) Clerk/Planning Manager: Proposed Update to Procedural Policy for Members of Council, Committees and Task Forces
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed Update to Procedural Policy for Members of Council, Committees and Task 136 - 137 Page 4 of 308
Forces”; And That Council instructs the Clerk to prepare a draft Procedural Policy for Council’s review at a future Council Meeting.
Proposed Update to Procedural Policy for Members of Council, Committees and Task Forces - Pdf
e) Clerk/Planning Manager: Proposed By-law to Regulate and Govern the Operation of Cemeteries
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Proposed By-law to Regulate and Govern the Operation of Cemeteries”; And That Council approves the draft Cemetery By-law with the following amendments:
And That Council instructs the Clerk to prepare the required public notice;
And That if public comments are received, the Clerk shall provide them to Council; and
if no public comments are received, the By-law shall be provided to the Bereavement
Authority of Ontario for consideration;
And That Council approves in principle the proposed fees (excluding care and
maintenance) as follows:
Plot (resident) - $500
Cremation Lot (resident) - $250
Lot (non resident) - $600
Cremation Lot (non-resident) $300
Repurchase Plot Administration Fee $100
Transfer Administration Fee $100
Mark a Plot or Monument $100;
And That Council instructs the Clerk to schedule a Public Meeting for Council to
receive any public comments on the proposed fees; and consider adopting an amended
Fees and Charges By-law - Cemetery Schedule.
Proposed By-law to Regulate and Govern the Operation of Cemeteries - Pdf 138
161
f) Community Emergency Management Coordinator: Preparedness Week, May 5 - 11, 2025
Be It Resolved That Council receives for information the Community Emergency Management Coordinator’s (CEMC) Administrative Report entitled “Emergency Preparedness Week May 5 - 11, 2025”; And That Council is joining with the Ontario Fire Marshall and Emergency Management to remind and educate local residents about the importance of being personally prepared; And That Council declares May 5 - 11, 2025 as Emergency Preparedness Week; And That Council approves the Mayor’s Declaration; And That Council instructs the CEMC to include a copy of the Mayoral Declaration on the Township’s Website, Social Media and in the Frontenac News. And That Council instructs the CEMC to publish the quiz and approves the purchase of one (1) 2 Person 72 Hour Emergency Survival Kit with water as a draw prize; 162 - 165 Page 5 of 308
And That Council instructs the CEMC to post daily (Monday-Friday) bulletins on the Township’s Website and Social Media regarding safety tips for Emergency Preparedness. The five (5) topics will include:
- Extreme Heat;
- Wild Fires;
- Severe Storms/Flooding;
- Power Outages;
- Pets during an Emergency.
Emergency Preparedness Week, May 5 - 11, 2025 - Pdf
g) Director of Emergency Services/Fire Chief: 2025 Bunker Gear Purchase
Be It Resolved That Council receives for information the Director of
Emergency Services / Fire Chief’s Administrative Report entitled, “2025
Bunker Gear Purchase;
And That Council directs the Treasurer to take the additional $15,000
required for the additional bunker gear in 2025 from the Fire
Sustainability TCA Reserve Fund.
2025 Bunker Gear Purchase - Pdf 166 - 167
h) Director of Emergency Services/Fire Chief: Emergency First Responder Day (May 1st, 2025), and International Firefighters Day (May 4th, 2025)
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chief’s Administrative Report entitled “Emergency First Responder Day (May 1st, 2025), and International Firefighters Day (May 4th, 2025).”
Emergency First Responder Day (May 1st, 2025), and International Firefighters Day (May 4th, 2025) - Pdf 168 - 171
i) Manager of Community Development: 2025 Land Use Permit with the Ministry of Natural Resources and Forestry (MNRF) for the North Frontenac Parklands
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “2025 Land Use Permit with the Ministry of Natural Resources and Forestry (MNRF) for the North Frontenac Parklands”. And That Council approves the 2025 Land Use Permit for operation of the North Frontenac Parklands.
2025 Land Use Permit with the Ministry of Natural Resources and Forestry (MNRF) for the North Frontenac Parklands - Pdf 172 - 204
j) Treasurer: 2024 Council/Committee Remuneration & Expenses
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “2024 Council/Committee Remuneration and Expenses”.
2024 Council/Committee Remuneration & Expenses - Pdf 205 - 207
k) Public Works Manager: Contract Extension - Waste Site Environmental 208 - 252 Page 6 of 308
Monitoring and Reporting
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Contract Extension - Waste Site Environmental Monitoring and Reporting”; And That Council approves extending the existing Agreement with Cambium Inc. (Cambium) for a further three years, to April 30, 2028; with an option for the Township to extend the Agreement by an additional two years; And That based on Cambium’s specialized experience, knowledge, expertise and on-going projects, it is more efficient to extend the existing Agreement than to issue a Request for Proposal and potentially secure services from another vendor; And That further efficiencies result from two other Frontenac Townships also extending the existing Agreements with Cambium; And That Council authorizes the Chief Administrative Officer (CAO), in consultation with the Public Works Manager, to approve the extended Agreement on behalf of the Township; And That the terms and conditions governing the Environmental Monitoring and Reporti
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