Body: Council
Type: Agenda
Meeting: Regular
Date: May 15, 2025
Collection: Council Agendas
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Document Text
Regular Council Agenda 5:00 p.m.- Thursday, May 15, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 6
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) May 15, 2025
Be It Resolved That Council approves the Agenda dated May 15, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
None.
Presentations
a) Steve Pegrum, Chair of Frontenac OPP Detachment Board: Annual Report 2025
Be It Resolved That Council receives for information the presentation from Steve Pegrum, Chair of the Frontenac OPP Detachment Board; and thanks him for his time spent today.
Detachment Board Annual Report 2025 7 - 12
Delegations
a) Laura Logan, President, Shabomeka Lake Association: Security Improvements for the Shabomeka Lake Landing and Parking Area
Be It Resolved That Council receives for information the presentation from Laura Logan and Brad Pound, Shabomeka Lake Association, regarding Security Improvements for the Shabomeka lake Landing and Parking Area; and that Council thanks them for their time today; 13 - 17 Page 1 of 144
And That per the Procedural Policy requests from delegations shall be deferred until the next Regular Meeting, and Council instructs the Manager of Community Development to look into the requests and provide recommendations to Council.
Presentation
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes of a Regular Council meeting held April 25, 2025, as circulated.
Regular Council - 25 Apr 2025 - Minutes - Pdf 18 - 28
Business Arising Out of Minutes
a) Resolution #150-25: Monthly Usage Reports of Electric Vehicle Chargers
Whereas at the meeting held April 25, 2025, Council passed Resolution #150-25 instructing the Manager of Community Development to provide monthly usage reports of the EV Chargers to Council; Now Therefore Be It Resolved Council receives for information the April 2025 Usage Report.
Resolution #150-25 EV Usage Report - April 2025 29 - 30
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 31
b) Communications ‘B’ Section - Action Items None.
Council, CAO, and Managers’ Administrative Reports
a) Director of Emergency Services/Fire Chief: Fire Protection Grant 2024- 2025 Update and Additional Available Funding
Be It Resolved That Council receives for information the Director of Emergency Services/Fire Chief’s (DESFC) Administrative Report entitled “Fire Protection Grant 2024-2025 Update and Additional Available Funding; And That Council instructs the DESFC to sign the Transfer Payment Agreement (TPA) for the additional funding being offered of $361.73 available for year one to help cover the cost of installing the new PPE extractor at the Clarendon-Miller Fire Station.
Fire Protection Grant 2024-2025, Update and Additional Available 32 - 33 Page 2 of 144
Funding - Pdf
b) Manager of Community Development: 2025 Community Grants Applications
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “2025 Community Grants Applications”; And That Council approves $1,000 for the Ompah/Plevna Parade and Kids Christmas Party Group for the purchase of presents for the children; And That Council approves $950 for the Clarendon Central Public School’s (CCPS) Parent Council for the purchase of one hood fan for ventilation, one microwave, two foldable serving carts and one large stainless steel pot; And That Council approves $1,000 for the Cloyne and District Historical Society for the enhancement of gardens at the Pioneer Museum; And That Council approves $367.28 for the Cloyne Recreational Volleyball Club for the rental and insurance coverage of the gym; And That Council approves $1,000 for the Clar-Mill Community Volunteers for the purchase of six stainless steel stock pots and four plastic folding card tables; And That Council approves $1,000 for the Lions Club of Land O’Lakes for the defrayment of the costs of the Santa Claus Parade, the Holly Shoppe and Santa’s Workshop; And That Council approves $1,000 for North Addington Education Centre (NAEC) Parent Council for the purchase of iPads; And That Council approves $1,000 for the Ompah Community Centre Association for the replacement of the community refrigerator in the accessible foyer; And That Council approves $1,000 for the North Frontenac Backroads Studio for the purchase of wayfinding and studio signage; And That Council approves / declines $__________ for the North Frontenac Amateur Astronomy Club to cover the cost of on-site security and advertising costs (Application for Funding received after the deadline).
2025 Community Grants Applications - Pdf 34 - 97
c) Public Works Manager: New Grant Opportunity - Health and Safety Water Stream (HSWS)
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Grant Opportunity - Health and Safety Water Stream (HSWS)”; And That Council approves submitting an Application for Funding to the Health and Safety Water Stream (HSWS) to deliver stormwater infrastructure repairs, replacements and upgrades in the Village of Plevna; And That the Chief Administrative Officer (CAO) is authorized to sign the HSWS Application for Funding and Agreement if successful; 98 - 100 Page 3 of 144
And That Council approves a sole source Consultant Services Agreement with the Greer Galloway Group to inspect the stormwater infrastructure, identify needs / costing, and provide a planning report to support the grant application, not to exceed $20,000 to be taken from the Infrastructure Sustainability Reserve Fund; And That Staff will update Council at a future meeting regarding the status of the HSWS Application.
New Grant Opportunity - Health and Safety Water Stream (HSWS) - Pdf
External Committees/Local Boards/Task Force Notes and Reports
a) Committee of Adjustment/Planning Advisory Committee
Be It Resolved That Council receives for information the Minutes of a Meeting of Committee of Adjustment/Planning Advisory Committee held March 24, 2025.
Committee of Adjustment - 24 Mar 2025 - Minutes - Pdf 101 - 104
b) Economic Development Task Force
Be It Resolved That Council receives for information the Minutes of the Economic Development Task Force dated April 22, 2025; And That Council approves the updated 2025 EDTF Workplan.
Economic Development Task Force - 22 Apr 2025 - Minutes - Pdf 105 - 110
c) Joint Health and Safety Committee
Be It Resolved That Council receives for information the Minutes of a Meeting of the Joint Health and Safety Committee held April 30, 2025.
Joint Health and Safety Committee - 30 Apr 2025 - Minutes - Pdf 111 - 114
d) Environmental Task Force
Be It Resolved That Council receives for information the Minutes of a Meeting of the Environmental Task Force dated April 29, 2025; And That Council approves the Task Force providing general information to the public on battery storage projects on the Township’s website, social media and to the lake associations and comments and questions shall be directed from the public to the Clerk who will provide these to the Task Force for future communication efforts.
Environmental Task Force - 29 Apr 2025 - Minutes - Pdf 115 - 118
Giving Notice of Motion (By a Member of Council to the Clerk for Council’s consideration for inclusion on the next Meeting Agenda)
Motions, Written Notice of which has been Given (By a Member of Council and approved by Council at a prior Meeting)
None.
Council Portfolio Verbal Reports
a) Each Council member has a portfolio for which they are responsible. The Councillor may provide a verbal report for information purposes.
119 - 120 Page 4 of 144
Council Portfolios 2022-2026
Introduction and Reading of By-laws
a) By-law(s) to be Considered:
Be It Resolved That leave be given the Mover to introduce the following By-law that has been circulated to all members of Council: #2025-24 To Adopt a Fees and Charges By-law; And That this By-law be read a first, second and third time and finally passed.
2025-24 Fees and Charges By-law 121 - 141
Public Forum
Closed Session
Rise and Report (Overview of the Closed Session by the Presiding Officer)
Confirmatory By-law
a) Confirming By-law #2025-25
Be It Resolved That By-law #2025-25 being a By-law to confirm all actions and proceedings of Council for its Regular Meeting held May 15, 2025, be read a first, second, and third time and finally passed.
2025-25 Confirming By-law - May 15, 2025 142
Adjournment
a) Adjournment of the Council Meeting
Be It Resolved That Council adjourns the Meeting at ___ .m. until June 12, 2025, or at the call of the Chair.
Page 5 of 144
Please be advised North Frontenac Council Meetings are recorded. By attending a
public meeting of Council, you are consenting to your image, voice and comments being
recorded.
The Chair and/or the Clerk have the discretion and authority at any time to direct the
termination or interruption of the recording. Such direction will only be given in
exceptional circumstances where deemed relevant. Circumstances may include
instances where the content of debate is considered misleading, defamatory or
potentially inappropriate to be published.
The Township shall not be responsible should technical difficulties prevent the recording
of any meeting, or a portion thereof. Technical issues may include but are not limited to
the availability of the internet connection, device failure or malfunction, unavailability of
social media platforms or power outages. It should be noted that no protection is
afforded to Council Members, Employees or the public for comments made during
Meetings which are subsequently challenged in a court of law and/or determined to be
defamatory.
Notice is hereby provided that under the authority of the Municipal Act, 2001 and in
accordance with the Municipal Freedom of Information and Privacy Act (MFIPPA), that
all information provided for at a public meeting or other public process are considered a
public record.
Members of Council, Staff, Delegates and attendees should be mindful of using names
of individuals or entities when discussing matters in public. Attendees are advised that
they may be subject to legal action if their actions result in inappropriate and/or
unacceptable behaviour or comments.
Page 6 of 142
1
Frontenac O.P.P. Detachment Board
Annual Report 2025
Board Composition
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2
Page 7 of 142
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Frontenac O.P.P.
●Responsible for policing 3,130 square kms in three
municipalities including 40 km of Hwy 401. Total full time
resident population of approximately 27,000 plus an
additional 17,000 seasonal residents.
●Main detachment in Hartington, satellite detachment in
Sharbot Lake.
●Staffing Complement – 1 Staff Sergeant, 5 Sergeants (4
frontline 1 Admin), 34 Constables (uniform, street crime,
crime unit, CSO/MCRT), 5 civilian staff.
●8 frontline members report to Sharbot Lake Detachment.
Community Safety and Police Act
●Replaced the Police Services Act on April 1, 2024.
Advance modernization of policing and ensure adequate
and effective policing functions.
●Functions include – crime prevention, law enforcement,
maintain public peace, emergency response, victim
assistance, any other prescribed function.
●Requires Board Members to complete provincially
mandated training modules, a clear police records check,
and comply with prescribed code of conduct.
●Board to meet a minimum of 4 times/year.
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4
Page 8 of 142
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What Has Changed
●All municipalities within a detachment’s
jurisdiction are represented by one Detachment
Board.
●Creation of Inspector General of Policing.
●Board has its own budget.
●Maintains its own records.
●Board operates outside of municipal governance
structure.
Board’s Role
●Act as an independent civilian oversight. Considered a bridge between
the community and the police.
●Participate in the selection process and monitor the performance of the
Detachment Commander.
●In consultation with the Det. Commander determine the priorities and
objectives of the detachment (Local Action Plan).
●Establish local policies.
●Advise the Det. Commander with respect to the policing provided.
●Review reports provided by the Det. Commander.
●Provide and annual report to municipalities and band council on or
before June 30th.
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Page 9 of 142
4
Local Action Plan
●Prepared at minimum every four years. Practice
has been every two years.
●Current plan is established for 2023-2025.
●Speaks to how adequate and effective policing
will be provided.
●The objectives and priorities for the Detachment
as determined by the Board.
●Specific performance objectives and indicators.
Board Budget/Administration
●In accordance with the Regulations prepare an
estimate of the total amount that will be required
to pay the expenses of the Board.
●Board costs are shared by the municipalities.
●South Frontenac Treasurer is responsible for
administration of the board’s budget.
●South Frontenac Clerk is responsible for the
administration of the Detachment Board.
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Page 10 of 142
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Inspector General of Policing
●Supported by staff within Inspectorate of Policing.
●Ensures compliance with CSPA and regulations
by employing a system of inspections, monitoring
and advisory services.
●Investigates complaints relating to the conduct of
Board or its members, complaints pertaining to the
provision of adequate and effective policing.
Yearly Highlights
●478 MVC’s including 6 fatal collisions.
●Multiple marine fatality on Bob’s Lake.
●1516 Criminal Code and Prov. Statute charges.
●174 incidents involved violent crime (70% clearance)
●328 incidents of pr
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