Body: Council
Type: Agenda
Meeting: Regular
Date: March 20, 2026
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2026/PDF Format/Regular Council - 20 Mar 2026 - Agenda.pdf)
Document Text
Regular Council Agenda 9:00 AM - Friday, March 20, 2026 Council Chambers Zoom Link
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 9
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) March 20, 2026
Be It Resolved That Council approves the Agenda dated March 20, 2026, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Cloyne Ultramar
Be It Resolved That Council receives for information the Business Profile of Ultramar provided by the Economic Development Task Force (EDTF).
Business Profile 10
Presentations
a) Michael Pion, Project Manager, Cambium: Annual Report - Waste Disposal Sites
Be It Resolved That Council receives for information the presentation from Mike Pion, Project Manager with Cambium, providing an Annual Update of the Township’s Waste Disposal Sites; and thanks him for his time spent today.
Cambium Annual Report - Waste Site Presentation 11 - 37
b) Public Works Manager: 2025 Annual Waste Management / Recycling Statistics and Year-End 38 - 40 Page 1 of 164
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “2025 Annual Waste Management / Recycling Statistics and Year-End”.
2025 Annual Waste Management / Recycling Statistics and Year-End - Pdf
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes, as circulated, of a Meeting held February 27, 2026.
Regular Council - 27 Feb 2026 - Minutes 41 - 49
Business Arising Out of Minutes
a) Fees and Charges By-law #2026-02 - Schedule ‘A’ Dog Tag Fees - Error in Tax Bill Insert
Whereas at the meeting held on January 16, 2026, Council approved
the Fees and Charges By-law #2026-02, including Schedule ‘A’ setting
out the fees for Dog Tags purchased between January 1st and March
15th;
Now Therefore Be It Resolved That Council receives for information
an email dated March 9, 2026, from Kelly Watkins, Treasurer,
advising a Tax Bill Insert was included with the Interim Tax Bills,
which provided information regarding Dog Tag Fees and renewals;
however the insert listed the incorrect fee amount for dog tags
purchased between January 1st and March 15th;
And That, in consideration of residents who have already submitted
their dog tag renewal payments by mail using the incorrect amount,
and recognizing that the administrative cost of collecting the $5
difference would exceed the value of the fee difference, Council
approves staff accepting the $10 dog tag renewal fee for payments
received by mail until March 31, 2026;
And That staff advise residents attending the municipal office in
person or contacting the office that the correct renewal fee is $15;
And That after March 31, 2026, staff will ensure all dog tag renewal
fees collected are in accordance with the Fees and Charges By-law.
Business Arising - Dog Tags 50 - 52
b) Resolution #136-25: Quinte Conservation Authority - 2025 CD3 Boat Cleaning Unit
Whereas at the meeting held April 25, 2025, Council passed Resolution #136-25 approving a partnership with Quinte Conservation Authority (QCA), for the rotating placement of a CD3 Wayside Solar Trailer Boat Cleaning Station at boat launches in North Frontenac; 53 - 67 Page 2 of 164
Now Therefore Be It Resolved That Council receives for information an email dated February 20, 2026, from Lindsay Nash, Outreach and Stewardship Coordinator, QCA, providing a report detailing the usage of the CD3 Boat Cleaning Unit in 2025; and advising that QCA was unable to obtain the unit for 2026.
Resolution #136-25 Quinte Conservation Authority - 2025 CD3 Cleaning Unit
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 68 - 69
b) Communications ‘B’ Section - Action Items
B1. Municipality of St. Charles: Request for Support - Strengthening Self- Defence Protections and Addressing Rising Home Invasions in Ontario
Be It Resolved That Council receives for information an email dated
February 20, 2026, from the Clerk of the Municipality of St. Charles
requesting support to strengthen self-defence protections and
addressing rising home invasions in Ontario;
And That the Council of the Township of North Frontenac supports this
initiative;
And That Council instructs the Clerk to provide this Resolution of
Support to the Town of Moosonee; the Municipality of St. Charles, the
Prime Minister of Canada; the Minister of Justice and Attorney General
of Canada; the Premier of Ontario; the Attorney General of Ontario; The
Solicitor General of Ontario; Scott Reid, MP; and John Jordan, MPP.
Municipality of St. Charles Resolution 2026-022 support for - Moosonee
- Strengthening Self-Defence Protections and Addressing Rising Home Invasions in Ontario Municipality of Moosonee Resolution 2026-008 - Strengthening Self- Defence Protection and Addressing Rising Home Invasions in Ontario 70 - 74
Council, CAO, and Managers’ Administrative Reports
a) Councillor Hage: Youth Entrepreneurship Initiatives, Incentive & Retention Programs
Be It Resolved That Council receives for information Councillor Hage’s Administrative Report entitled “Youth Entrepreneurship Initiatives, Incentive & Retention Programs”; And That Council recommends this initiative be forwarded to the Economic Development Task Force to review and investigate in more detail.
Youth Entrepreneurship Initiatives, Incentive & Retention Programs - Pdf 75 - 78
Page 3 of 164
b) Environmental Task Force: Proposed Short Term Rental Regulation
Be It Resolved That Council receives for information the Administrative Report entitled “Proposed Short Term Rental Regulation”; And That Council instructs the Clerk/Planning Manager and the Public Works Manager to prepare a report for a future Council meeting outlining steps required to create a new Short Term Rental Bylaw, including costs and realistic time requirements; And That such a bylaw would build on the experience and best practices of municipalities similar to North Frontenac; And That such a bylaw would include the elements summarized in this report and described in the Appendix A, “Short Term Rentals - Recommended Bylaw Components”, dated February 2026.
Proposed Short Term Rental Regulation - Pdf Appendix A - Short Term Rentals - Recommended Bylaw Components (dated February 2026) Appendix B - Current advertised short term accommodations in North Frontenac 79 - 111
c) Clerk/Planning Manager: To Assume a Portion of Buckshot Lake Road as a Highway
Be It Resolved That Council receives for information the Clerk/Planning
Manager’s Administrative Report entitled “To Assume a Portion of
Buckshot Lake Road as a Highway”;
And That Council accepts the offer from Jonathan Tooley to transfer the
portion of Buckshot Lake Road located in Part of Lot 1, Concession 17,
geographic Township of Barrie being Part 9 on Registered Plan 13R-
5191;
And That Council approves paying the legal fees for the preparation of
the Transfer, registering the Transfer and By-law and Law Society Fees,
and miscellaneous disbursement at an estimated cost of $1,000. All
legal work completed by the Township’s Solicitor for Sherriff Certificates,
Mortgage Discharges, Appraisals, and any unforeseen title issues shall
be covered by the property owner;
And That Council instructs the Treasurer to transfer the Township’s
legal costs associated with the property transfer, including preparation of
the Transfer, title search and registering the By-law from the Operating
Contingency Reserve;
And That Council authorizes the Mayor and Clerk to sign the Transfer
for this portion of the Road Allowance and Council will consider a By-law
at a future meeting to assume this portion of Buckshot Lake Road.
To Assume a Portion of Buckshot Lake Road as a Highway - Pdf 112 - 114
d) Clerk/Planning Manager: Request for Township to Transfer Shore Road Allowance in exchange for a portion of Mountain Road
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Request for Township to 115 - 117 Page 4 of 164
Transfer Shore Road Allowance - Tooley”; And That Council does not approve the request to transfer the shore road allowance as part of the Mountain Road being transferred to the Township; And That if the property owners would like to acquire the shore road allowance they can apply to purchase same in accordance with the Sale of Land Policy.
Request for Township to Transfer Shore Road Allowance in exchange for a portion of Mountain Road - Pdf
e) Clerk/Planning Manager: Amendments to the Procedural Policy for Members of Council, Committees and Task Forces
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Amendments to the Procedural Policy for Members of Council, Committees and Task Forces”; And That Council approves the recommended amendments, with the following changes:
And That Council instructs the Clerk to provide Council with the amended policy at an upcoming meeting for consideration.
Amendments to the Procedural Policy for Members of Council, Committees and Task Forces - Pdf 118 - 120
f) Clerk/Planning Manager: Road Allowance Closure - Lot 16, Concession 1 being Part 4 on Registered Plan 13R- 8656 - Title Issue
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Road Allowance Closure - Lot 16, Concession 1 being Part 4 on Registered Plan 13R- 8656 - Title Issue”; And That Council instructs the Clerk to advise the property owner and their solicitor, Council is agreeable to passing a By-law to close, stop-up and transfer the road allowance provided the impacted property owners pay the Township’s legal work to have the By-law registered and are responsible for the completion and costs of having the road allowance resurveyed and the legal work required to correct the title; And That Council approves an exemption to By-law #2025-04, being the Sale of Land Policy in this case, due to the previous passing of the Township of Palmerston, North & South Canonto, By-law #20-89, including not requiring an application, public notice, administration fee and land costs, etc.
Road Allowance Closure - Lot 16, Concession 1 being Part 4 on Registered Plan 13R- 8656 - Title Issue - Pdf 121 - 123
g) Manager of Community Development: Plevna Rink Project – Budget Considerations
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled 124 - 128 Page 5 of 164
“Plevna Rink Project - Budget Considerations”;
And That Council select one of the following options regarding the
project budget overage:
Option A – Decline the Over-Budget Amount
That Council declines the project proceeding at the negotiated contract
amount and directs the Manager of Community Development (MCD) to
provide notice to the Province per Section A4.8 of the Transfer Payment
Agreement that the roof portion of the project will not be completed.
OR
Option B – Approve the Additional Project Funding (excluding
soffit and facia)
That Council approves the project proceeding at the negotiated contract
price, recognizing a current funding shortfall of $82,895 and directs the
Treasurer to transfer up to $85,000 from the Canada Community-
Building Fund (CCBF) to this project to address the shortfall and provide
a small contingency.
OR
Option C -Approve the Additional Project Funding Including Soffit
and Fascia Work
That Council approves the project proceeding at the negotiated contract
price, recognizing a current funding shortfall of $129,705 and directs the
Treasurer to transfer up to $135,000 from the Canada Community-
Building Fund (CCBF) to this project to address the shortfall and provide
a small contingency.
Plevna Rink Project – Budget Considerations - Pdf
h) Public Works Manager and Clerk/Planning Manager: Mandatory Septic Inspection Proposal at Time of Transfer
Be It Resolved That Council receives the Public Works Manager’s Administrative Report entitled “Mandatory Septic Inspection Proposal at Time of Transfer”; And That Council approves Option #4 being to expand the current voluntary septic inspection program to include mandatory septic inspections for properties at the time of sale with services being provided by the Mississippi Rideau Septic System Office (MRSSO); And That prior to implementation the Public Works Manager and Clerk shall complete further research on the following: proposal details from MRSSO costs and user fees duties assigned to each Department, including staffing impacts and the role of MRSSO implementation plan draft By-law provisions proposed exemption criteria for family members, and qualifications required by others to conduct alternate inspections; And That staff will report back to Council at a future meeting.
Mandatory Septic Inspection Proposal at Time of Transfer - Pdf 129 - 135
i) Public Works Manager: Update Regarding 2023 Tandem Mack (T23) - 136 - 137 Page 6 of 164
Insurance Claim
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “Update Regarding 2023 Tandem Mack (T23) - Repair Costs”; And That Council instructs the Treasurer to transfer the $10,000 deductible from the Operating Contingency Reserve.
Update Regarding 2023 Tandem Mack (T23) - Repair Costs - Pdf
j) Treasurer: Cemetery Scotia Trust Resignation as Trustee
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “Cemetery Scotia Trust Resignation as Trustee”; And That Council authorizes the Treasurer to transfer the funds from Scotiatrust to the Bank
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