Body: Council
Type: Agenda
Meeting: Regular
Date: August 28, 2025
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2025/PDF Format/Regular Council - 28 Aug 2025 - Agenda.pdf)
Document Text
Regular Council Agenda 5:00 pm - Thursday, August 28, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 10
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) August 28, 2025
Be It Resolved That Council approves the Agenda dated August 28, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Frontenac Stump and Yard Service
Be It Resolved That Council receives for information the Business Profile of Frontenac Stump and Yard Service provided by the Economic Development Task Force.
Business Profile - Frontenac Stump and Yard Services 11
Presentations
a) Richard Allen, Manager of Economic Development: Municipal Accommodation Tax Feasibility in Frontenac County
Be It Resolved That Council receives for information the presentation by Richard Allen, Manager of Economic Development with the County of Frontenac, regarding Municipal Accommodation Tax Feasibility in Frontenac County; and thanks him for his time spent today.
Presentation - MAT Feasibility 12 - 20
b) Richard Allen, Manager of Economic Development: Rural Ontario Development Program - Rehabilitation of K&P Trail 21 - 39 Page 1 of 186
Be It Resolved That Council receives the report “K&P Trail Development: Snow Road Station to Wilbur and Rural Ontario Development Program Funding Opportunity” and presentation from Richard Allen, Manager of Economic Development at Frontenac County; And That the CAO prepare a letter of support to Frontenac County to aid in the application to the Rural Ontario Development Program for the purpose of rehabilitating the Frontenac K&P Trail from Snow Road Station to Wilbur, in the Township of North Frontenac; And That the Township of North Frontenac shall provide $10,000 to come from the Operating Contingency Reserve as part of the overall grant application and in support of the K&P Trail rehabilitation project, as outlined in the report; And That the CAO shall provide a letter of support on behalf of the Township to the County of Frontenac and the Snow Road Snowmobile Club for the emergency replacement of the bridge over Antoine Creek.
Power Point Presentation - K&P Trail Report - K&P Trail Phase 6 Development and Rural Ontario Development Program Rural Economic Development Grant Map
c) Paul Asselin, Member, Environmental Task Force
Be It Resolved That Council receives for information the presentation by Paul Asselin, on behalf of the Environmental Task Force, regarding Net Metering Proposal; and thanks him for his time spent today; And That the estimated cost of the project is $225,000, including permits and consulting services; and that Council approves the funds for the project to be taken from the Infrastructure Sustainability Reserve Fund with any savings realized being placed back into the Infrastructure Sustainability Reserve Fund; And That Council directs staff to issue a Request for Proposal (RFP) for the supply and installation of a net metering system at the Township Office Complex (office building and/or fire hall); And That Council approves a sole source assignment for engineering services with Eastern Engineering, as they are familiar with our facility due to some work completed in 2023, to assess the roof structure of both buildings, not to exceed $15,000, to be completed prior to the RFP being issued; And That the RFP shall be reviewed with the Environmental Task Force prior to being advertised.
Resolution #190-25 Net Metering Proposal 40 - 53
Delegations
None.
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
54 - 74 Page 2 of 186
Be It Resolved That Council adopts the Minutes as circulated, of the following:
- A Public Meeting held August 7, 2025;
- A Regular Meeting held August 7, 2025; and
- A Special Meeting held August 12, 2025.
Public Council - 07 Aug 2025 - Minutes - Pdf Regular Council - 07 Aug 2025 - Minutes - Pdf Special Council - 12 Aug 2025 - Minutes - Pdf
Business Arising Out of Minutes
a) Resolution #266-25: Update - Official Plan Application File OP#02/22 and Zoning By-law Amendment File #Z08/22
Whereas at the meeting held August 12, 2025, Council passed Resolution #266-25 receiving for information the Planning Report prepared by Jennie Kapusta, Community Planner, regarding the Official Plan Application File OP#02/22 and Zoning By-law Amendment File #Z08/22 (Ompah Palmerston Cottage Co-operative); Now Therefore Be It Resolved That Council receives for information an email dated August 21, 2025 from the Palmerston Lake Association, providing the results of a petition regarding the proposed development on Gravel Point; And That Council receives for information an email dated August 21, 2025 from the Clerk/Planning Manager advising the applicants have requested a decision on the applications be deferred to allow them time to review the comments received at the August 12, 2025 Special Meeting; and that the Clerk will provide an update to Council at a future meeting.
Resolution #266-25 Email from Joan Hayes Email from Clerk 75 - 78
b) Resolution #245-25 - Draft Procedural Policy
Whereas at the meeting held August 7, 2025, Council passed Resolution #245-25 receiving for information an email from the Clerk/Planning Manager regarding the draft Procedural Policy provided for review at the July 10, 2025, Regular Council meeting; and that Council instructed the Clerk to include a provision limiting electronic participation by Council members in Closed sessions of Council and Committees; and prohibiting the use of electronic, recording and communication devices during a Closed sessions; Now Therefore Be It Resolved That Council receives for information the sections of the Procedural Policy with the requested amendments; And That Council receives the amendments regarding Budget Meetings and Process; And That Council will consider a By-law to adopt the Procedural Policy later in the meeting.
Resolution #245-25 79 - 84 Page 3 of 186
Amended Sections of Procedural Policy Budget Meetings and Process (see Item 11h)
c) Resolution #150-25: Monthly Usage Reports - Electric Vehicle Chargers
Whereas at the meeting held April 25, 2025, Council instructed the Manager of Community Development to provide monthly usage reports of the EV chargers; Now Therefore Be It Resolved That Council receives for information the EV Usage Report for July 2025.
Resolution #150-25 EV Usage Report - July 2025 85 - 87
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 88
b) Communications ‘B’ Section - Action Items
B1. Murray and Beverley Elliott re: Request for Winter Maintenance - Ragged Chutes Road
Be It Resolved That Council receives for information an email dated August 4, 2025, from Murray and Beverly Elliot, Residents, requesting that winter maintenance be extended from 1280 Ragged Chutes Road to their 911 number, as they have been clearing this section (approximately 1.6 kilometres) since 2010; And That the Township’s Level of Service Policy By-law #89-13 (as amended) sets out the length of maintenance on Ragged Chutes Road to 1.3 kilometers; And That Council instructs the Public Works Manager to provide a recommendation regarding this request at an upcoming meeting.
Email to CAO from Resident re Winter Maintenance on Ragged Chutes Road 89
B2. Aerial Glyphosate Spraying Municipality of West Nipissing Barb Young, Resident
Be It Resolved That the Province of Ontario, through the Ministry of Natural Resources and Forestry, is planning to begin aerial spraying of glyphosate-based herbicides in Mazinaw-Lanark area; And That new scientific evidence published since Health Canada’s last assessment of glyphosate in 2017 has linked glyphosate-based end-use products to cancer, metabolic and 90 - 92 Page 4 of 186
neurological diseases, reproductive toxicity, and ecosystem harm;
And That the Province of Quebec banned the use of glyphosate for
forestry purposes in 2001 and replaced aerial
herbicide spraying with manual forest thinning as a safer alternative
forest management method;
And That Council supports the resolutions from the Municipality of
West Nippissing and the Township of Moonbeam requesting that the
Ministry of Natural Resources and Forestry reconsider the planned
use of glyphosate-based herbicides and suspend the aerial spraying
initiative until further independent research and updated risk
assessments are completed and reviewed;
And That this resolution be provided to the Ministry of Natural
Resources and Forestry; the Association of Municipalities of Ontario;
John Jordan, MPP; and Barbara Young, Resident.
Email from West Nippissing Email from Resident Re Glyphosate Spraying by MNR in Ontario
Council, CAO, and Managers’ Administrative Reports
a) Clerk/Planning Manager: Shore Road Allowance Closure and By-law - Dean
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Closure and Sale By-law –Dean"; And That, as required by By-law #2025-04, the following be declared as surplus and sold to the adjoining owner: All That Partof the Shore Road Allowance abutting Marble Lake lying in front of Lot 25, Concession 8, geographic Township of Barrie, Township of North Frontenac, County of Frontenac being Part 1 on Registered Plan 13R-23307 And That an appraisal of the property is not necessary as this is a Shore Road Allowance; And That Council will consider a By-law later in the meeting to Stop-up, Close and Sell this portion of the Shore Road Allowance.
Shore Road Allowance Closure and By-law - Dean - Pdf 93 - 95
b) Clerk/Planning Manager: Shore Road Allowance Application for Approval in Principle – McKittrick and Muradori/Cote
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – McKittrick and Muradori"; And That Council approves in principle the Application to close, stop up and sell part of the Shore Road Allowance (s) described below:
Part of the Shore Road Allowance lying in front of Part Lot 27, Concession 8, geographic Township of Barrie (Marble Lake). Part of the Shore Road Allowance lying in front of Lot 4, Plan 1535, geographic Township of Clarendon (Big Gull Lake, ).
96 - 101 Page 5 of 186
Shore Road Allowance Application for Approval in Principle – McKittrick and Muradori/Cote - Pdf
c) Director of Emergency Services/Fire Chief: Emergency Response Plan Annual Compliance Report - 2024
Be It Resolved That Council receives for information the Director of Emergency Services, Fire Chiefs Administrative Report entitled “Emergency Response Plan Annual Compliance Report - 2024”.
Emergency Response Plan Annual Compliance Report - 2024 - Pdf 102 - 105
d) Manager of Community Development: Electric Vehicle Charging Stations - Update
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Electric Vehicle Charging Stations - Update”.
Whereas the Township of North Frontenac has completed the installation of public Electric Vehicle (EV) Chargers, which became operational on March 31, 2025, as part of our commitment to promoting sustainable transportation and reducing greenhouse gas emissions; And Whereas the Township received its first electricity bill in July 2025 and was surprised by the unexpectedly high delivery charges applied to the EV Charger account; And Whereas these delivery charges were not communicated or anticipated during the planning and budgeting phases of the project; And Whereas Township staff have engaged in discussions with Hydro One and have been advised that the current rate classification and associated delivery charges are standard for EV Charger accounts; And Whereas high delivery charges may discourage municipalities and private entities from investing in EV infrastructure, thereby undermining provincial and municipal climate goals; Now Therefore Be It Resolved That the Council of the Township of North Frontenac respectfully urges the Ontario Energy Board (OEB) to further review and revise the current rate classifications and delivery charges applied to public EV Charging Stations to make them affordable to operate; And Further That the Township of North Frontenac forward this resolution to the Ontario Energy Board, Hydro One, the Association of Municipalities of Ontario (AMO), and local Members of Provincial Parliament for their support and action; And Further That a copy of this resolution be shared with other Ontario municipalities encouraging them to advocate for fair and sustainable utility rates for public EV infrastructure.
Electric Vehicle Charging Stations - Update - Pdf 106 - 114
e) Manager of Community Development: Community Improvement Plan (CIP) - Recommended Amendment
Be It Resolved That Council receives for information the Manager of 115 - 116 Page 6 of 186
Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - Recommended Amendment”; And That Council directs the Manager of Community Development to work with the County of Frontenac Planners and Economic Development Task Force on a CIP amendment for Council’s consideration.
Community Improvement Plan (CIP) - Recommended Amendment - Pdf
f) Treasurer: New Website Platform Required
Be It Resolved That Council receives for information the Treasurer’s Administrative Report entitled “New Website Platform Required”; And That Council supports the selection of Sandbox Software Solutions as the successful proponent for our website; And That Council instructs the Treasurer to take the One Time Fee and the first year of hosting from the Electronics/Software Su
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