Body: Council
Type: Agenda
Meeting: Regular
Date: January 31, 2025
Collection: Council Agendas
[View Document (PDF)](/docs/north-frontenac/Council Agendas/2025/PDF Format/Regular Council - 31 Jan 2025 - Agenda.pdf)
Document Text
Regular Council Agenda 9:00 AM - Friday, January 31, 2025 Council Chambers Zoom Meeting Registration
Call to Order
a) Public Notice regarding Recording of Meetings
Recorded Meetings - Notice to Public 9
Traditional Land Acknowledgement
We begin this gathering by acknowledging and celebrating these traditional lands as a gathering place of the first peoples and their ancestors who are entrusted to care for Mother Earth since time immemorial. We do so respecting both the land and the Indigenous People who continue to walk with us through this world. Today, the Township of North Frontenac is committed to working with Indigenous Peoples and all residents to pursue a united path of reconciliation.
Approval of Agenda
a) January 31, 2025
Be It Resolved That Council approves the Agenda for the Regular Meeting of Council dated January 31, 2025, as circulated.
Disclosure of Pecuniary Interest and General Nature Thereof
Business Profile
a) Nowell Motors
Be It Resolved That Council receives for information the Business Profile of Nowell Motors provided by the Economic Development Task Force (EDTF).
Nowell Motors 10
Presentations
a) Sarah McCullough, Youth Program Supervisor, Rural Frontenac Community Services
Be It Resolved That Council receives for information the presentation from Sarah McCullough, Youth Program Supervisor, Rural Frontenac Community Services, providing an overview of their Services and Programs; and thanks her for her time spent today; And That Council has included $6,000 to assist with funding the Youth Program in the 2025 budget.
Youth Services Presentation 11 - 16
Page 1 of 169
b) Eric Kohlsmith, Septic Inspector, Mississippi Rideau Septic System Office - 2023 Re-Inspection Results
Be It Resolved That Council receives for information the presentation from Eric Kohlsmith, Mississippi Rideau Septic System Office, regarding 2023 Re-Inspection Results; and thanks him for his time spent today.
Septic Presentation 17 - 22
c) Public Works Manager: 2024 Septic Re-Inspection Program and Proposed Program for 2025
Be It Resolved That Council receives for information the Public Works Manager’s Administrative Report entitled “2024 Septic Re-Inspection Program and Proposed Program for 2025”; And That Council approves the continuation of a voluntary Septic Re- Inspection Program, in partnership with the Mississippi Rideau Septic System Office (MRSSO) for the 2025 season; And That Council approves the Public Works Manager (PWM) signing the 2025 Agreement with MRSSO for septic re-inspection services on behalf of the Township; And That Council instructs the PWM to place a copy of the 2024 Sewage System Re-inspection Program Report on the Township’s Website. And That staff shall assist MRSSO to arrange presentations for lakes involved in the 2025 program.
2024 Septic Re-Inspection Program and Proposed Program for 2025 - Pdf 23 - 47
Delegations
Joe and Christina Kearns: Sunday Lake Cell Tower
a) Christina Kearns and Joe Clayton: Concerns regarding Sunday Lake Cell Tower
Be It Resolved That Council receives for information the outline of concerns regarding the Sunday Lake Cell Tower from Christine Kearns and Joe Clayton; and thanks them for their time spent today.
Delegation - Sunday Lake Cell Tower 48
Adoption of Minutes
a) Minutes of the Meeting(s) to be adopted by Council
Be It Resolved That Council adopts the Minutes of a Meeting held January 10, 2025, as circulated.
Regular Council - 10 Jan 2025 - Minutes - Pdf 49 - 56
Business Arising Out of Minutes
a) 2025 Earth Day Event
Whereas at the meeting held March 15, 2024,Council received for 57 - 58 Page 2 of 169
information the Public Works Manager’s Administrative Report entitled “Land O’ Lakes Garden Club Proposed Earth Day Event”; and that the Township has an Adopt-a-Road Policy for events that include litter pickup along Township Roads; And Whereas the event proposed by the Land O’ Lakes Garden Club is large in scope and beyond the scope of the Township’s Adopt-a-Road Policy; And Whereas there was potential liability and insurance concerns for the Township due to the scope of the proposed event; a Memorandum of Understanding (MOU) was required providing that the Garden Club, in their leadership role, would oversee the event, be responsible for and provide proof of insurance for the event and all volunteers, indemnify the Township and commit to all safety provisions; Now Therefore Be It Resolved That Council receives for information an email dated January 24, 2025, from the Public Works Manager (PWM) advising the Land O’ Lakes Garden Club is proposing to host an Earth Day Clean Up Event on Saturday April 26th; and that the scope of the event remains the same as last year; And That the PWM proposes the Township enter into a similar MOU with the Land O’ Lakes Garden Club with some minor amendments; And That Council approves of entering into an MOU with Land O’ Lakes Garden Club, and directs the CAO to sign the MOU.
Resolution #102-24 Email from PWM
Communications
a) Clerk’s Administrative Report - Communications ‘A’ Section
Be It Resolved That Council receives for information Section ‘A’ Items of the Clerk’s Administrative Report entitled “Communications of Interest.”
Communications of Interest - Pdf 59
b) Communications ‘B’ Section - Action Items
B1. Snow Road Community Association re: Request for Generator for Snow Road Hall
Be It Resolved That Council receives for information an email dated
December 27, 2024, from the Snow Road Community Association,
requesting a permanent generator be installed at Snow Road
Community Hall, as the hall has been used as an Emergency Centre in
the past; and that the Association has designated $3500 as their
contribution to the project;
And That the Manager of Community Development advised the former
Fire Chief was unsuccessful in receiving a grant for the installation of a
generator, with the estimated cost (at that time) being $13,650 + HST;
And That Council requests the Manager of Community Development
watch for any grant opportunities;
And That Council will consider this request during the 2026 Budget
60
Page 3 of 169
deliberations.
B1
B2. John Inglis, Resident re: Donation of Benches for use at Clar-Mill Hall
Be It Resolved That Council receives for information the email dated January 22, 2025 from John Inglis wanting to donate three (3) wooden benches for the Clar-Mill Hall; And That Council thanks John for the generous donation of three (3) wooden benches to be used at the Clar-Mill Hall.
B2 61
Council, CAO, and Managers’ Administrative Reports
a) Chief Administrative Officer: Complaint Files - 2024 Annual Report
Be It Resolved That Council receives the Chief Administrative Officer’s Administrative Report entitled “Confidential Complaint Files - 2024 Annual Report” for information purposes.
Complaint Files - 2024 Annual Report - Pdf 62 - 63
b) Clerk/Planning Manager: Shore Road Allowance Application for Approval in Principle – Williams
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Shore Road Allowance Application for Approval in Principle – Williams"; And That Council approves in principle the Application to close, stop up and sell the Shore Road Allowance as described as Part of the Shore Road Allowance lying adjacent to Lot 277, Plan 1044, geographic Township of Barrie (Kashwakamak Lake), shown as Part 3 on Registered Plan 13R-22146.
Shore Road Allowance Application for Approval in Principle – Williams - Pdf 64 - 66
c) Clerk/Planning Manager: Updates to the Township’s Policy for Sale and Disposition of Land By-law
Be It Resolved That Council receives for information the Clerk/Planning Manager’s Administrative Report entitled “Updates to the Township’s Policy for Sale and Disposition of Land By-law”; And That Council will consider a By-law later in the meeting to adopt the updated policy and repeal By-law #20-23.
Updates to the Township’s Policy for Sale and Disposition of Land By- law - Pdf 67 - 83
d) Director of Emergency Services/Fire Chief: Changes To Provincial Ambulance Dispatch Protocol: Transition From Dispatch Priority Card Index. Version 2 (DPCI II) To Medical Priority Dispatch System (MPDS)
Be It Resolved That Council receives the Director of Emergency Service/Fire Chief’s Administrative Report entitled, “Changes To 84 - 85 Page 4 of 169
Provincial Ambulance Dispatch Protocol: Transition From Dispatch Priority Card Index. Version 2 (DCPI II) To the Medical Priority Dispatch System” for information purposes; And That Council directs the DESFC to monitor medical response services in North Frontenac and provide an update, including any recommendations, at a future Council meeting.
Changes To Provincial Ambulance Dispatch Protocol: Transition From Dispatch Priority Card Index. Version 2 (DPCI II) To Medical Priority Dispatch Syst - Pdf
e) Manager of Community Development: UV System at Ompah Community Hall and Fire Hall
Be It Resolved That Council receives for information the Manager of Community Development’s (MCD) Administrative Report entitled “UV System at Ompah Community Hall and Fire Hall ”; And That Council instructs the Treasurer to transfer the UV system cost of $6,016.00 + HST from the Community Hall – Sustainability TCA Reserve Fund.
UV System at Ompah Community Hall and Fire Hall - Pdf 86
f) Manager of Community Development: Rental Agreement with the First Resource Management Group Inc. (Mazinaw-Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Rental Agreement with the First Resource Management Group Inc. (Mazinaw- Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall”; And That Council will consider a By-law later in the meeting to authorize the Mayor and Clerk to sign the Agreement with the First Resource Management Group Inc.
Rental Agreement with the First Resource Management Group Inc. (Mazinaw-Lanark Forest Inc.) for Rental of Office Space at the Barrie Community Hall - Pdf 87 - 90
g) Manager of Community Development: Community Improvement Plan (CIP) - Information Report
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Improvement Plan (CIP) - Information Report”; And That Council directs the Manager of Community Development to work with the County of Frontenac Planners and Economic Development Task Force on a CIP amendment for Council’s consideration to come into place January 1, 2026.
Community Improvement Plan (CIP) - Information Report - Pdf 91 - 121
h) Manager of Community Development: Community Hall Rentals - New Online Booking System Update 122 - 124 Page 5 of 169
Be It Resolved That Council receives for information the Manager of Community Development’s Administrative Report entitled “Community Hall Rentals - New Online Booking System - Update”.
Community Hall Rentals - New Online Booking System Update - Pdf
i) Public Works Manager: Boundary Road By-law and Agreement - Matawatchan Road
Be It Resolved That Council receives for information the Public Works
Manager’s Administrative Report entitled “Boundary Road By-law and
Agreement - Matawatchan Road”;
And That the Township of North Frontenac acknowledges that
Matawatchan Road, from civic address #1654 to #2321 being a length
of 3.1 km, is a Road having Joint Jurisdiction between the Township of
Greater Madawaska and the Township of North Frontenac;
And That Section 29 of the Municipal Act, 2001 states that
municipalities on either side of a boundary line have joint jurisdiction
over any highways forming the boundary line;
And That Section 27(2) of the Municipal Act, 2001 requires
municipalities to pass by-laws in respect of highways for which they
share joint jurisdiction;
And That a By-law will be presented later in the meeting for Council’s
consideration addressing the joint jurisdiction section of Matawatchan
Road and a maintenance Agreement with the Township of Greater
Madawaska.
Boundary Road By-law and Agreement - Matawatchan Road - Pdf 125 - 127
j) Public Works Manager: Update Regarding Arcol Road Bridge and Pine Lake Culvert / Funding Request
Be It Resolved That Council receives the Public Works Manager’s (PWM) Administrative Report entitled “Update Regarding Arcol Road Bridge and Pine Lake Culvert / Funding Request” for information purposes; And That Council approve the proposed staging plan (intermittent closures) for the Arcol Road Bridge rehabilitation; And That Council approve the proposed closure plan for the Pine Lake culvert replacement on Ardoch Road; And that Council approve a sole source consultant assignment for the Greer Galloway Group to provide engineering services for the Pine Lake culvert replacement; And that Council approve funding for the Pine Lake Culvert replacement to be transferred from the Infrastructure Sustainability Tangible Capital Asset Reserve Fund with a projected year-end balance per the 2025 approved budget of $2,053,658.
Update Regarding Arcol Road Bridge and Pine Lake Culvert / Funding Request - Pdf 128 - 130
k) Public Works Manager and Clerk/Planning Manager: K & P Trail 131 - 144 Page 6 of 169
Revised Agreement with the County of Frontenac
Be It Resolved That Council receives for information the Public Works Manager and Clerk/Planning Manager’s Administrative Report entitled “K & P Trail Revised Agreement with the County of Frontenac”; And That Council declares the following PINS as surplus and authorizes the Mayor and Clerk to sign the Transfer for the following once prepared by the Solicitor:
PIN 36209-0012; PIN 36209-0030, subject to an easement for access for waste site monitoring; and PIN 36209-0231
And That Council authorizes the Mayor and Clerk to sign the Agreement as drafted once the Transfers noted above are complete.
K & P Trail Revised Agreement with the County of Frontenac - Pdf
External Committees/Local Boards/Task Force Notes and Reports
a) Economic Development Task Force
Be It Resolved That Council receives for information the Notes of a meeting of the Economic Development Task Force (EDTF) held January 20, 2025; And That Council instructs the Clerk/Planning Manager to send the April 25, 2025 North Frontenac Business Dinner & Forum Invita
[Document continues — view full PDF for complete text]
