Body: Council Type: By-law Meeting: Regular Date: 2012 Collection: By-laws Municipality: South Frontenac
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THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTONAC BY-LAW 2012-29
BEING A BY-LAW TO AMEND BY-LAW 2011-59 BEING A BY-LAW TO
PROVIDE FOR GOVERNING THE PROCEEDmGS OF THE COUNCIL, THE CONDUCT OF MEMBERS AND THE CALLING OF MEETOWS
WHEREAS Section 238 (2) of (he Municipal Act, 2001, c.25, as amended (fhe Act), provides that CouncU shall adopt a Procedure By-law for governing fhe calling, fhe place and proceedings of meetings;
AND WHEREAS Section 2.1 of tfae Act provides that the procedure by-law shall provide for public notice of meetings; AND WHEREAS the Corporation of fhe TownsUp of South Frontenac deems it expedient to amend By-law 2011-59; NOW THEREFORE the Council for The Corporation of Ihe Township of South Frontenac hereby enacts as follows:
That the proceedmgs of all Council meetings, the conduct of members and the calling of meetings shall be in accordance with fhe procedures and rules as set down in Schedule “A” attached hereto.
Tbis by-law shall come into force and take effect on the date of its passing.
NOW THEREFORE THE CORPORATION OF THE TOWNSHIP OF SOUT
FRONTENAC, BY FTS COUNCIL, HEREBY ENACTS AS FOLLOWS:
Dated at the Township of South Fronteaac this 1st day of May 2012. Read a first and second time {his 1st day of May 2012.
Read a third time and finally passed this 1st day of May 2012. The Corporation of the Township of South. Frontenac
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avison, Mayor
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SCHEDULE “A” TO BY-LAW 2007-83 PROCEDURAL RULES General
2.1
Page 1 of 2
2.1 GENERAL
(a) INTRODUCTION - This section addresses both basic procedural items and other more complex questions and issues that might arise in Council or Committee meetings. Well-docu merited procedures result in more productive Council meetings and lessen the amount of extraneous debate on unrelated topics. (b)
DEFINITIONS - Listed below are definitions of common procedural terms:
- AGENDA and Orders of the Day are synonymous.
- AMENDMENT means a change in the form of a Motion. An amendment is
designed to alter or vary the terms of the main Motion without materially changing the meaning. It may propose that certain words be left out, that certain words be
omitted and replaced by others, or that certain words be inserted or added. Every amendment must be strictly relevant to the question being considered.
CLERK means the CA.O./Clerk or the Deputy Clerk acting in the Clerk’s absence or in the absence of both the CAO/Clerk and the Deputy Clerk, another person appointed by Council resolution.
CLOSED SESSION means a meeting or a part of a meeting of Council or a Committee which is closed to the public. All meetings shall be open to the public except as provided for in the Municipal Act. 2001. Ch. 25. Section 239.
COMMITTEE means any advisory or other committee, subcommittee or similar entity of Council.
COMMITTEE CHAIR is the person presiding at meetings of Committees of Council. Elected by the Committee from its members and may be removed only by vote of a majority of the Committee.
COMMITTEE OF THE WHOLE means Council sitting in Committee.
COUNCIL means the Council of The Corporation of the Township of South Frontenac.
HOLIDAY means a holiday with pay (or statutory holiday) as identified in the current C.U.P.E., Local 4336, Collective Agreement.
IN-CAMERA SESSION shall have the same meaning as closed session (see item #4)
MEETING means any regular, special, committee or other meeting of
Council.
- MEMBER means a member of Council and a member of a Committee;
- MINUTES - In strict accordance with the Municipal Act, 2001, Ch. 25, Sect 228, record, without note or comment, of all resolutions, decisions and other
proceedings of Council (per By-law 2011 -59) 14) MOTION and resolution shall be considered synonymous and will include an original motion or an amendment to a motion;
- POINT OF ORDER - The purpose of raising a point of order is to bring to
the attention of the presiding officer that a rule has been broken or an error i procedure has been made as follows:
a) Breaches of the rules of order of Council; b) Difficulty in continuation of the meeting;
c) Improper, offensive or abusive language; d) Notice that the discussion is outside the scope of the motion of the notice of motion;
e) Irregularities in the proceedings.
in
PROCEDURAL RULES General
2.1
Page 2 of 2
- ^ ^ PRESIDING OFFICER is the Mayor or in his/her absence, Deputy Mayor or
in his/her absence acting head of Council whom presides at meetings of Council or
the Chair of a Committee meeting;
- QUORUM means a majority of the whole number of members required to
constitute Council or a Committee.
QUESTION means that the vote now be taken.
RECORDED VOTE means the calling for the yeas and nays of all members of Council by any member of Council and the yeas and nays of each individual member of Council shall be so noted in the minutes.
Rules of Order (See 2.2. (b))
Website means the Official Website of the Corporation of the ownship of South Frontenac - www.township.southfrontenac.on.ca
PROCEDURAL RULES 2.2
Meetings
Page 1 of 3
2.2 MEETINGS
(a)
MEETING LOCATION - All meetings of Council shall be held at the municipal complex, 4432 George Street, Sydenham, Ontario, unless otherwise
stipulated in a resolution of Council (b) RULES OF ORDER - The rules of order of the parliament of Canada will govern the proceedings of the Council and the conduct of its members. The
official parliamentary guide is Bourinot’s Rules of Order. However, where the
wording of this by-law varies from Bourinot’s Rules of Order, this by-law shall take precedence.
(c) SEATING - No person is permitted to come within the enclosure formed by
the members’ chairs or to address Council unless that person: Is a member of Council
Is the C.A.O., the Clerk or Recording Secretary Has been given permission from the Presiding Officer
.
(d)
CHAIR - The presiding officer of the Council shall be the Mayor. In his or
her absence the Deputy Mayor shall preside. The Deputy Mayor will have the powers and duties of the Mayor when performing in that capacity. If neither the Mayor nor the Deputy Mayor is present to open the meeting, the Council shall elect a presiding officer.
e) CONVENING MEETINGS - The inaugural meeting of Council shall be held on the first Monday in December at 7 o’clock p.m. but shall not be later than 31 days after Council term commences.
Unless otherwise stipulated, Council shall meet at 6:00 p.m. on the first and third Tuesday in each month from January to December inclusive with the exception of the months of July and August when only one meeting will be held each month. If needed, Council will begin in closed session. Open session will begin at 7:00 p.m. Council will not meet on a statutory holiday nor will it meet between Christmas and New Years.
Should a Council meeting conflict with any committee meeting, such committee meeting shall be rescheduled after consultation with the Committee Chair.
The Clerk will advertise any meeting date changes caused by this policy.
Council reserves the right to dispense with or alter the time, day or place of any meeting by resolution, (per By-law 2011-59) (f)
NOTICE REQUIREMENTS
(i)
Notice to Members of Council and Staff
The Clerk will give notice of all Council and Committee meetings to members of Council and to all Department Heads. The notice will be accompanied by an agenda and any other matter to be addressed at the meeting. The Clerk will send the notice by delivery, by facsimile or by electronic mail, to
the residence or place of business of each member. Generally members will receive notice at least three days before the day of meeting. However failure to
receive the notice will not affect the meeting itself, including the timing of or any
actions taken thereat.
(ii)
Notice to the Public
The Clerk shall give notice to the public of all regular meetings of Council by posting a schedule of meeting dates on the Township’s official web site at the
beginning of each calendar year. Agenda shall be posted on the Friday preceding
the date of the Council meeting.
PROCEDURAL RULES
Meetings
2.2
Page 2 of 3
The Clerk shall give notice to the public of all special meetings of Council by
posting a notice on the Township’s web site as soon as possible after the date of
the special meeting has been confirmed.
(g) SPECIAL MEETINGS - A special meeting may be called under the following circumstances:
a) The Mayor may at any time summon a special meeting.
b) Upon receipt of a petition of the majority of the members of Council, the Clerk shall call a special meeting for the purpose and at the time mentioned in the petition. Notice may be given by telephone, e-mail or facsimile transmission
If there is no by-law or petition fixing the place of a special meeting, that meeting
shall be held at the place where the last regular meeting was held. (h)
CLOSED SESSION
Notwithstanding Section 2.6, as per Subsection 239(2) of the Municipal Act, 2001, as amended, a meeting or part of a meeting may be closed to the public if the subject matter being considered is:
a) the security of property of the municipality
b) personal matters about an identifiable individual, including municipal employees
c) a proposed or pending acquisition or disposition of land by the municipality; d) labour relations or employee negotiations e) litigation or potential litigation including matters before administrative tribunals effecting the municipality
f) advice that is subject to solicitor client privilege including communications necessary for that purpose;
g) a matter in respect of which a council, board, committee or other body has authorized a meeting to be closed under another Act; or
h) if the meeting is held for the purpose of educating or training the members: and at the meeting, no member discusses or otherwise deals with any matter in a way that materially advances the business or decision-making of the council, local board or committee;
A meeting shall be closed to the public if the subject matter relates to the consideration of a request under the Municipal Freedom of Information and Protection of Privacy Act if the Council is the head of the institution for the purposes of the Act.
Prior to holding a meeting or part of a meeting that is to be closed to the public, Council shall state by resolution the fact that a closed meeting is being held and the general nature of the matter to be considered at the closed meeting. A meeting may only be closed to the public during a vote, if: (i) (ii)
the subject matter is as defined above; and
the vote is for a procedural matter or for giving directions or instructions to officers, employees or agents of the municipality or persons retained by or under contract with the municipality (i)
All information, documentation or deliberations received, reviewed or take into a closed meeting is confidential.
(ii)
The response of Members to enquiries about any matter dealt with by Council or a Committee of Council at a closed meeting, prior to it being reported publicly, shall be “no comment”, or words to that effect. No
member shall release or make public any information considered at a
closed meeting or discuss the content of such a meeting with persons other than members of Council or relevant senior staff members included in the Closed Session.
PROCEDURAL RULES
Meetings
(iii)
2.2
Page 3 of 3
Any violation of this regulation may result in exclusion of the offending
Member from future closed meetings of Council or a Committee of Council
and that Member no longer being provided with correspondence, material or information proposed to be dealt with by Council at a closed meeting. (IV)
The _determination^of whether or not a violation of the closed meeting
provision of this By-law and the length of the exclusion from closed meetings if so determined, shall be made by Council, and Council in Closed
Session shall consider the issue. Prior to this determination by Council, the offending Member shall have the allegation explained to him/her, and he/she shall have the opportunity to provide his/her explanation regarding he matter. The results of Council’s deliberations shall be reported publicly. (v) Despite clause (iv), the Member affected shall not be permitted to vote on a motion respecting his/her purported violation of the closed meeting provision of the procedural by-law, his or her exclusion from closed meetings, or the length of any such exclusion.
(vi) The release of any information about any matters deal with by Council at a closed meeting shall be by the Mayor or his delegate only. Once the Mayor or his delegate has released the information, it shall be considered to be
public information and a Member may discuss the matter without being considered to be in violation of this By-law.
(vii) Agendas, minutes or any items thereon for consideration by Council at a closed meeting shall not be released to the public. (i)
COMMITTEE OF THE WHOLE COUNCIL
Committee of the Whole Council meetings will be held on the 2na> 4th and 5 Tuesdays of each month, if required, except during July and August, and shall follow the same rules of procedure as Regular Meetings of Council, except that no resolutions approved by Committee of the Whole shall be binding on Council. All
decisions of the Committee of the Whole must be confirmed at a Regular or Special Meeting of Council.
Committee of the Whole meetings of Council shall be open to the public except as otherwise provided by The Municipal Act. (See Section 2.2(g)) (per By-law 201159)
th
PROCEDURAL RULES
Agenda
2.3
Page 1 of 1
2.3 AGENDAS
(a) REGULAR MEETINGS - The Clerk will prepare an agenda for the use of members at regular meetings. The Agenda shall be posted in the Municipal Building, Sydenham and delivered to each member of Council
by mail, facsimile transmission or e-mail not less than two days (48 hours) prior to the meeting date.
The Clerk will attach copies of all relevant correspondence to the agenda package for Council information.
All items of business for the agenda of a regular Council meeting will be received by the Clerk by 12:00 noon on the Thursday prior to the
Council meeting date and the agenda for a Council meeting may only be amended at that meeting by a motion supported by a majority of the members present.
The agenda will contain the following: 1)
Call to Order.
- Declaration of pecuniary interest and the general nature thereof Scheduled Closed Session
Recess 4) 5) Public Meeting 6) Approval of Minutes 7) Business Arising 8) Reports Requiring Action 9) Committee Meeting Minutes 10) By-laws 11) Reports for Information 12) Information Items 13) New Business
- Closed Session (if requested)
- Confirmatory By-law
- Adjournment.
NOTE: When a “Closed Session” meeting is required, Council will meet at 6:00 p.m. and reconvene at 7:00 p.m. The business of each meeting follows the order in which it stands on the
agenda, unless Council decides otherwise. Any undisposed matters will be placed on the agenda for the next meeting, (per By-law 2011-59) COMMITTEE OF THE WHOLE Call to Order. D
- Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session Recess
Delegations Reports Requiring Direction Reports for Information Rise and Report
Information Items 9) 10) New Business
- Closed Session (if requested)
- Adjournment. (b)
DELEGATIONS - Delegations will be received by Council when sitting as
Committee of the Whole only. Delegations will be limited to a maximum ten minute presentation, unless otherwise approved by Council, and are considered in the following order:
- Those persons Council has requested or commissioned to appear (e.g. representatives of senior government, consultants).
2) Citizens, organizations or their representatives who have notified the
Clerk in writing of their desire to appear before the appropriate
Committee no later than 12 o’clock noon on the Thursday prior to the meeting date.
Those persons not included on the agenda but who have requested and been granted permission by Council to address the meeting.
All delegations must provide a written summary of their presentation prior to 12:00 noon on the Thursday prior to the Committee meeting at which they will be appearing. (per By-law 2011-59)
PROCEDURAL RULES
Quorum, Presiding Officer
2.4
Page 1 of 1
2.4 QUORUM. PRESIDING OFFICER (a)
REGULAR MEETINGS - As soon as there is a quorum after the hour fixed
for the meeting, the Presiding Officer will assume the role as Chair and call the members to order. The Clerk will then take note of attendance. (b)
TIME LIMIT - The time limit for a quorum is 30 minutes after the time
appointed for the meeting. If no quorum is present after 30 minutes, the Council or
Committee wil! stand adjourned until the next regular day of meeting or until a
special meeting is called. The special meeting will deal with the matters intended to be addressed at the adjourned meeting. The Clerk will record the names of the
members present at the expiration of the time limit and append this record to the next agenda.
(c) PRESIDING OFFICER - The Presiding Officer shall oversee the conduct of the meeting including: . .
Call the meeting to order
Introduce the items listed on the Agenda in the order presented unless otherwise determined by Council
.
Call on the Clerk to read any background information, motion or by-law as requested by the Presiding Officer
.
Designate the Member who has the floor when two or more Members request permission to speak
.
. .
To put to a vote all questions which are properly moved and seconded and after full discussion has been provided, and announce the results of the vote Ensure the preservation of good order and decorum Ruling on points of order and privilege
Deciding all questions relating to the orderly procedure of the meeting subject to an appeal by any member of Council from any ruling of the Presiding Officer) .
The Presiding Officer may state his or her position on any matter before Council.
The Presiding Officer may expel any person for improper conduct at a meeting.
PROCEDURAL RULES
2.5
Conduct of Council Members Page 1 of 2 2.5 CONDUCT OF COUNCIL MEMBERS
(a)_ SPEAKING - Each member must be recognized by the Presiding Officer before speaking on any matter or motion. The member who moves a motion may
speak first and the seconder may speak next. A member may not speak more than once on a matter without leave of Council, except:
In explanation of a material part of the speech which may have been misunderstood; or
In reply after everyone else wishing to speak has spoken provided that member has presented the motion to Council.
No member may speak to the same matter or in reply for longer than 5 minutes. Through the Presiding Officer, a member may ask for an explanation of any part of the previous speaker’s remarks. A member may also, through the Presiding Officer, ask questions to obtain information relating to the minutes presented to
Council or any clause contained therein. However this must be done at the
commencement of the debate on the minute or clause.
(b)
CONDUCT - Members shall not:
Speak disrespectfully of the Reigning Sovereign, any member of the Royal Family, the Governor-General or a Lieutenant-Govemor;
Use offensive words or unparliamentary language in Council;
Disobey the rules of the Council or decision of the Presiding Officer or of Council on questions of order or practice;
Leave his or her seat or make any noise or disturbance while a vote is being taken and the result is declared;
Enter the Council Chamber while a vote is being taken;
Interrupt a member while speaking, except to raise a point of order;
Pass between a member who is speaking and the Chair. c)
DECLARATIONS OF CONFLICT OF INTEREST
Members shall at all times conduct themselves in accordance with the
requirements of the Municipal Conflict of Interest Act, Chapter M50, Revised Statutes of Ontario 1990, including any subsequent amendments, revisions and regulations thereto.
All declarations and disclosures made in accordance with the Act shall be made by the member before the item is discussed during the Council meeting. If, after making such a declaration, the member determines that he/she does not
have a Conflict of Interest, then a public statement to that effect shall be made by
the member. Such public statement may be in the same form and substance as the original declaration.
PROCEDURAL RULES Conduct of Council Members
d)
2.5
Page 2 of 2
DISCIPLINARY ACTION
It is not the intention of discipline in a meeting to punish a member but to change
the behaviour of the member. If a member commits a breach of conduct, the escalation of remedies is as follows:
The Presiding Officer requests that the member refrain from
breaking the rules and specifies the infraction or rule being broken.
ii) If this fails, the Presiding Officer provides a sterner warning by calling the member to order.
lii)
If, after this instruction, the member continues with the action or
refuses to be seated the Presiding Officer may, if the breach of conduct is serious enough, request that the offending member to apologize or failing an apology to be expelled from the meeting.
If expulsion from the meeting is ordered, the Presiding Officer may establish and
appoint individuals to escort the member from the meeting room. If the member refuses to leave, the appropriate civil authorities should be called.
e)
EARLY DEPARTURE FROM MEETINGS
A member who wishes to leave a Council meeting prior to the adjournment must so advise the Presiding Officer. The recording officer will note the member’s time of departure. f)
NOTICE OF ABSENCE FROM MEETING
If a member can not be in attendance at a meeting, they should notify the ClerkAdministrator or the Secretary of their absence at their earliest opportunity.
PROCEDURAL RULES Motions
2.6
Page 1 of 3
2.6 MOTIONS
(a)
NOTICE OF MOTION " The Clerk may receive a notice of motion at any
time during a Council meeting. However they will become part of the agenda for
the subsequent Council meeting unless otherwise approved by Council. A notice of motion requires a seconder only at the time of debate.
If a motion is not moved and seconded on the day and at the meeting for which notice was given, it cannot be moved at any subsequent meeting without notice being given on the agenda for that meeting. (b)
GENERAL - Every motion, once presented to the Presiding Officer, becomes the property of Council. The presiding officer may call on the Clerk to read the motion. A member can withdraw a motion only when the consent of the majority of Council is present. Motions shall be debated in the order of presentation to the Presiding Officer.
Any member may request that the Clerk read the motion under discussion at any time during the debate, except when another member is speaking. Any member may request separation of a motion. Each section of the motion will
be voted on separately. When a matter is under debate, no motions can be made other than a motion: To refer / defer.
To amend.
To adjourn the meeting. To vote on the matter.
(c)
REFER/DEFER - A motion to refer or defer takes precedence over any motion or amendment, except a motion to adjourn. A motion to refer requires direction as to the body to which it is being referred. A motion to defer must include a reason for deferral. Neither motion is debatable.
(d)
VOTING - When a member makes a motion that the vote now be taken, it shall be put to a vote without debate. If a majority of the members agree to put a motion to a vote, the motion and any amendments thereto will be submitted to a vote immediately without further notice.
No members may speak or present another motion once the Presiding Officer commences the vote on that motion. Each member present at a Council meeting will vote when the vote is taken on a matter, unless prohibited from so doing by statute. Any member who is present but refuses to vote or abstains to vote, their vote will be deemed to be a vote in the negative.
A recorded vote on a motion before Council may be requested at any time by any Council member before the vote is taken or after the vote has been taken unless
Council has commenced discussion on a new matter on the agenda.
When a member requests a recorded vote, all members will vote in the following order when polled by the Clerk in alphabetical order and Mayor. The Clerk will note the names of those who voted for and against in the minutes, and will announce the results.
If a member disagrees with the results of the vote, he or she may object to the declaration and ask that the Clerk retake the vote. An objection to’any resolution shall not be recorded unless a recorded vote is requested.
(e) AMENDMENT - A member may present only one amendment to the main motion at a time. Another amendment may be introduced only after the previous one has been disposed of. In the case of an amendment, the amendment to the motion may not be withdrawn or defeated until the amendment to the amendment has been dealt with.
PROCEDURAL RULES Motions
2.6
Page 2 of 3
NEW MATTER" A member may not introduce a new matter without notice, unless Council without debate dispenses with the notice by two-thirds vote. (g)
RECONSIDERATION
A member who voted with the prevailing side may move for reconsideration at the same meeting as follows: If the motion to reconsider receives a seconder, the motion for
reconsideration shall be open to debate and voted upon. The motion will require the votes of two thirds of members present to pass.
If adopted, the motion to reconsider temporarily nullifies the previous decision. The main motion originally voted on is again pending.
The motion may now be amended or considered as moved and voted upon. Example:
- Original Motion
Vote
Motion to Reconsider -> Vote
Reconsideration of main motion (it may now be amended) -> Vote ii)
If a member who voted on the prevailing side presents a motion for reconsideration at a subsequent meeting, the motion must be preceded by a notice of motion. At the subsequent meeting, the motion to reconsider follows the same process, as noted above. It will require a two thirds majority vote of the members present to carry.
Example: Meeting #1 Meeting #2 Meeting #3 Meeting #3
Vote on original motion Notice of Motion to be received Motion to Reconsider to be voted on
Matter for Reconsideration to be voted on
No matter may be reconsidered more than once in a twelve-month period. A notice of motion for reconsideration will not stop or delay action on the decided matter unless Council agrees otherwise. In this case, Council must approve the injunction by a two-thirds majority vote of the members present. If Council approves a motion to reconsider, the reconsideration will become the next order of business, unless the motion calls for a future definite date. Debate
on the matter shall proceed as though it had not been previously voted upon. The debate must be confined to reasons for or against reconsideration only. (h)
ADJOURNMENT - A motion to adjourn a meeting will be in order except:
.
When a member is in possession of the floor.
.
When it has been decided that the vote now be taken.
.
During the taking of a vote.
. If determined in the negative the vote shall not be taken again until some intermediate proceedings have been taken by Council
Members may not leave their places on adjournment until the Presiding Officer
vacates the role as Chair.
Council will adjourn at 10:00 p.m. if in session at that hour, unless determined otherwise by a majority vote of the members present.
PROCEDURAL RULES Motions
2.6
Page 3 of 3
- irBYL^VY? ~ T!le agenda may contain a summary of the contents of each bylaw. If a majority of Council requests, the Clerk will read the by-law in its entirety All by-laws must be passed in meetings that are open to the public.
A Confirmatory By-law, to confirm the proceedings of Council during the meeting, will be placed before Council each meeting. 0)
SUSPENSION OF THE RULES - Any Member may request that the rules
of procedure be temporarily suspended. An example of a motion to suspend the rules would be to extend the meeting past 10:00 p.m.
(k) ULTRA VIRES - No motion shall be put on a matter which is Ultra Vires the jurisdiction of Council (I)
CHANGES TO COUNCIL COMPOSITION (As amended by By-law 2010-09) Where Council wishes to consider changes to the composition of council
5 votes shall be required to support the change,
At least one Councillor from each district shall support the change,
There shall be widespread consultation with voters before any proposal is adopted including at least one public meeting in advance of day of the meeting where the resolution is decided. Normal municipal procedures for public notice shall apply.
PROCEDURAL RULES Committees
2.7
Page 1 of1
2.7 COMMITTEES
(a)
SPECIAL PURPOSE COMMITTEES - Council may from time to time
appoint, by resolution, special purpose or “Ad Hoc” committees with Terms of Reference as set out in the appointment resolution.
(b) EXTERNAL COMMITTEES/BOARDS - Council may from time to time appoint, by resolution, individuals to external committees or boards.
(c) COMMITTEE CHAIR - Each Committee at its first meeting in the year will
elect a Committee Chair and Committee Vice-Chair from its members. The
Committee Chair may be removed only by a vote of a majority of the Committee. The Committee will also at the first meeting arrange its own schedule of meetings. (d) QUORUM A quorum shall be a majority of those appointed to a Committee
by Council. A majority is more than half of the total number of those appointed to the Committee (Bourinet’s Rules of Order). (e) COMMENCEMENT OF MEETINGS - If a Committee Chair or Committee
Vice-Chair is not present within fifteen minutes from the time of the opening of the
Committee meeting, the members present will elect another member of the
Committee to preside. That member will discharge the duties of the Presiding Officer for that meeting, or until the arrival of the Committee Chair or Vice-Chair. RULES - The rules governing the procedure of Council will be observed in
all Committees, except that the number of times speaking on a question will not be limited.
(g)
VOTING - The Mayor or his/her designate will be an ex-officio member of all
Committees of Council. Further the Mayor or designate will have the same rights and privileges as any other Committee member and may constitute part of the quorum.
Any member, including the Committee Chair, may propose or second a motion. When the Committee Chair proposes a motion, he or she must vacate the chair to
the Acting Chair of the Committee during the debate on the motion and resume the chair following the vote. All members will vote on all motions except when disqualified by reasons of interest or otherwise. A tie vote at the Committee level shall be considered lost.
(h)
DUTIES - The Committee Chair may report to Council any Committee member who refuses or neglects to attend a meeting. Council may then remove that member from the Committee and appoint another member in his/her place. Council may discharge from responsibility any Committee, which refuses or
neglects to give due consideration to any matter before it. Council may then allot such responsibility to another Committee. All Committees are subject to the control and direction of Council.
Each Committee must submit to Council reports including minutes and
recommendations on all matters connected with their duties.
Y:\SecretaryFiles\ACTIVE FILES\Confidential Sec\By-laws\2012\2007-83Procedas Amended by 2011-59and 2012-29 May 1,2012 Council.doc
