By-law 2015-01 - Contract for Policing Services

Published January 1, 2015

Word Count 5073 words

Reading Time 24 min read

Body: Council Type: By-law Meeting: Regular Date: 2015 Collection: By-laws Municipality: South Frontenac

[View Document (PDF)](/docs/south-frontenac/By-laws/2015 By-laws/By-law 2015-01 - Contract for Policing Services.pdf)

Document Text

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2015-01

A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH HER MAJESTT THE QUEEN IN RIGHT OF ONTARIO AS REPRESENTED BY THE MINISTER OF COMMUNITY SAFETY AND CORRECTIONAL SERVICES WHEREAS the Council of the Township of South Frontenac did enter into an

agreement with the Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services on April 1st, 2008 for

the provision of Police Services in accordance with Section 10 of the Police Services Act;

AND WHEREAS pursuant to Section 29 of the Agreement, each party may amend the Agreement by written Agreement;

AND WHEREAS the Parties amended the Agreement by extending the Agreement with the Ministry of Community and Correctional Services; AND WHEREAS it is deemed necessary to now authorize the execution of a new Agreement. NOW THEREFORE THE COUNCIL OF THE TOWNSHIP of SOUTH FRONTENAC HEREBY ENACTS AS FOLLOWS:

THAT the Corporation of the Township of South Frontenac authorizes a new Agreement with the Ministry of Community Safety and Correctional

Services, as outlined in Schedule “A” attached to and forming part of this By-law

THAT the term of such new agreement shall be for a period of years from January 1, 2015
THAT the Mayor and Chief Administrative Officer are hereby authorized to execute on behalf of the the Township of South Frontenac, the Agreement with Her Majesty the Queen in Right of Ontario as represented by the Minister of Community Safety and Correctional Services.

Dated at the Township of South Frontenac this 20th day of January 2015. Read a first and second time this 20th day of January 2015. Read a third time and finally passed this 20th day January 2015. THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

JTj

^ “f^on Vandewal, Mayor T

WayneW;, (^hi^f Administrative Officer

The term ofthis Agreement, made m 4 originally executed copies, is from the 01 day ofJanuary 2015, to the 31stday ofDecember, 2019. AGREEMENTFORTHE PROVISIONOFPOLICESERVICES UNDERSECTION10 OF THE POLICESERVICESACT, R.S.0. 1990, c. P.15, as am. BETWEEN:

HERMAJESTYTHE QUEENINRIGHT OFONTARIOASREPRESENTEDBYTHE MINISTEROF COMMUNITYSAFETYAND CORRECTIONALSERVICES (“Ontario”) OF THE FIRST PART AND:

THE CORPORATIONOFTHE TOWNSHIPOF SOUTHFRONTENAC (the “Municipality”) OF THE SECOND PART

RECITALS:

(a) Under s. 4(1) ofthe Police Services Act, R. S.O. 1990, c. P. 15, as am., the Municipality is required to provide adequate andeffective police services in accordance with its needs;

(b) Unders. 5 ofthe PoliceServices Act,theMunicipality’s responsibility forprovidingpolice services may be discharged by entering into anAgreement withthe Solicitor General under s. lOoftheAct;

(c) Pursuant to Order-in-Council 497/2004, the powers assigned to the Solicitor General in law, including those set out in the Police Services Act, have been transferred to the Minister of Community Safety and Correctional Services; Ifaerefore, all references to the Minister of Community Safely and Correctional Services shall be deemed to include the powers previously exercised by the Solicitor General;

(d) The Municipality has expressed its mtent to provide police services, in pursuance of its responsibilities under s. 5 of the Police Services Act, by means of this Agreement as evidenced by by-law number 2015-01, dated 20 January, 2015 (a copy ofwhichis attached as Schedule “A”);

(e) This Agreement reflects the intent oftheparties to provide anadequate andeffective level ofpolice services for the Municipality as set out m the “Contract Policing Proposal, " dated 17 December, 2014 (attached as Schedule “B”),

NOW THEREFORE, in consideration of the premises and covenants herein, the parties agree as follows:

The parties warrant that the recitals are true.

Definitions

In this Agreement:

(a) “Annual Billing Statement” means a statement prepared by Ontario and submitted to the Boardfor review andto the Municipality for review and approval whichcontams:

(i) the Municipality’s police costs for the year following the year in which the statement is prepared, based on, among other items, an estimate of salary and benefit costs; and

(ii) a reconciliation of actual salary and benefit costs to those billed for the precedmgyear.

(b) “Board"meanstheTownshipofSouthFrontenacPolice ServicesBoard. (c) “Commissioner"meansthe Commissioner ofthe O.P.P.

(d) “Detachment Commander” means the O.P.P officer in charge of Frontenac Detachment. General Provisions

Ontario shall provide adequate and ettective police services in accordance with the needs of the Municipality in compliance with the terms and conditions of the Agreement. The Municipality shall pay Ontario for the police services provided under this Agreement in accordance with this Agreement.

The Commissioner shall ensure that the Detachment Commander responds appropriately to

the Board’s objectives andpriorities for police services, developed after consultation with the Detachment Commander, pursuant to s. 10(9)(b) ofthe Police Services Act. 5.

The Commissioner shall cause the Detachment Commander or his or her designate to

report to the Board at mutually agreed upon intervals in accordance with the Police Services Act regarding the provision of police services in and for the Municipality. The O.P.P. will detennme the information to be contained in the reports and the format in whichthey will be provided.

(a)

For tfae purposes of s. 10(6) of the Police Services Act, the O.P.P. shall provide police services to the Municipality, including the enforcement of mutually agreed upon by-laws. The parties shall annually review fhis part ofthe Agreement with a view to revising or updating the list ofby-laws requmng O.P.P. enforcement.

(b) Municipal Building Code violations overseen by the Municipality’s building code inspector and those by-laws related to anunal control will not form part of this Agreement. Service Levels

(a) Ontario shall cause the Commissioner to assign police officers and other persons to duties relating to the police services m and for the Municipality so as to provide the municipality adequateandeffectivepolicing services.

(b) In the event that the Municipality requests services dedicated specifically to the municipality, it shall be responsible for all costs associated with those dedicated resources.

Liability of Ontario

The O.P.P. shall be liable for any damages that may arise as a result of any negligent acts or omissions of its members in the performance ofthis Agreement.

Provincial Services Usaee

The O.P.P. as legislated by the Police Services Act, must be capable of providing

provincial level response that can be mobilized for emergencies, disaster or specialized

needs. The O.P.P. may meet this requirement by deploying resources fhat normally would be assigned to the Detachment that serves the Municipality. The O.P.P. shall ensure that in the event resources are deployed to a situation requiring provincial level response,

appropriateresources remamavailabletotheDetachmentto provide adequateandeffective policing to theMunicipality. TheuseofO.P.P.officers in caseswherethere is a provincial obligation to respond will beaccounted for aspart ofthe billing model. Eauipment and Facilities

Ontario shall supply or cause to be supplied at Ontario’s cost all vehicles and equipment reasonably necessary and appropriate for the use ofthe O.P.P. in providing police services under this Agreement.
The parties will enter mto negotiations concerning the provision and payment of appropriate buildings and rental agreements, including, but not limited to, location, leasehold improvements, and capital costs.

Adequacy Standards Reeulation

The O.P.P. shall undertake and be responsible for ensuringthat all mandatory standards of

adequate and effective police services as required by Ontario Regulation 3/99 under the Police Services Act are met and maintained.

The Detachment Commander shall provide the Board with reasonable documentation, as

agreeduponbetweenthe Board andthe O.P.P-,to allowthe Boardto evaluatethe services and satisfy itselfthat adequate and effective standards andpolicies are in place. 14. It shall be the responsibility of the Board to monitor the delivery of police services to ensure that the provisions ofthe Ontario Regulation 3/99 under the Police Services Act are satisfied on an ongoing basis. Cost of Police Services

(a) On or before October 1 in each year, Ontario shall prepare and deliver to the Board for review and to the Municipality for review and approval, the Annual Billing Statement for the following year (Schedule “C”), together with sufficient documentation and information reasonably necessary to explain and support the billing.

(b) The Municipality shallreviewthe Annual Billing Statementupon receipt and,within 90 days of such receipt, shall approve the Annual Billing Statement or deliver to Ontario a request to review the Annual Billmg Statement.

(a) In the event that the Municipality fails to approve or request a review ofthe Annual Billing Statement within 90 days of receipt, the Municipality shall be deemed to have approved the Annual Billing Statement.

(b) In the event that the Municipality requests a review of the Annual Billing Statement

as provided in this paragraph, the Annual Billing Statement shall be approved or amended and approved in accordance with Section 17.

Where the Municipality has delivered to Ontario a request to review the Annual Billing Statement, the Municipality shall carry it out expeditiously, and Ontario shall cooperate to

permit such a review to be carried out. If the parties are unable to agree on the Annual Billing Statement, eitherpartymay submitthe matter to the disputeresolution mechanisms set out in paragraphs 22 and 23. In the event that the Municipality delivers a request to review to Ontario, the Annual Billing Statement shall be deemed to apply during the period of review.

18. The Municipality shall make monthly installment payments to Ontario no later than the end ofthe month following the month for whichpayment is being made, each one being one twelfth of the Annual Billing Statement for that year. Any amounts which have become

due and owing shall bear interest at the rate set by the Minister of Finance from time to time.

Ontario shall keep all records, statements of account, invoices and any other such documentsnecessaryto supporttheAnnual Billing Statement, andall suchrecords shallbe kept for a period of seven years. Ontario shall permit the Municipality, upon notice to Ontario, to examine all such records and books of account and conduct a review of the Annual Billing Statement.
Upontheapproval ordeemedapproval oftheAnnualBilling Statement, asprovidedinthis Agreement, adjustments shall be made in the amounts paid by the Municipality by instalhnent so that (i) the total amount paid in respect ofthe preceding year is equal to the amount shown on the approved Annual Billmg Statement and (ii) the installments for the

yearfollowmgthe year inwhichthe statement is preparedareeachequalto onetwelfth of the approved Annual Billing Statement. Any amounts payable by one party to the other shall be paid by means of a credit for the appropriate party in the remaining monthly billings for the yearfollowing the year in whichthe statement isprepared.

Theparties agreethat sections 132 and 133 ofthe Police Services Act will beapplied asif the Frontenac Detachment of the O.P.P. was a municipal police force, and as if the Detachment Commander was a Chief of Police. Dispute Resolution Mechanisms
(a)

The provisions of this paragraph apply in the event of a dispute between the Municipality and Ontario concemmg financial and related issues arising out of the interpretation, application, administration, or alleged violation of this Agreement (“Fuiancial Disputes”) or between the Board and the O.P.P. concerning policing issues arising out of the interpretation, application, administration, or alleged violation ofthis Agreement (“Policing Disputes”).

(b) Intheeventthata dispute arises,theDetachment Commander, orrepresentative, and the Municipality or the Board, as the case may be, or their representative, shall meet within 30 days of such dispute arising and use all best good faith efforts to resolve the dispute.

(c) If the dispute remains unresolved, the Regional Commander, or representative, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best goodfaithefforts to resolve the dispute.

(d) If the dispute remains unresolved, the Commissioner, or Deputy Commissioner, and the Municipality or the Board, as the case may be, or representative, shall meet and use all best good faith efforts to resolve the dispute.

(e) If a Financial Dispute remains unresolved, the issue may be referred to mediation by eitherparty, andeachparty shalluseall bestgoodfaitheffortsto resolvethe dispute. 23. (a) Financial Disputes that cannot be resolved through any of the methods described within paragraph 22, may be referred to and settled by binding arbitration. The provisions of the Arbitration Act, 1991 shall apply to any such arbitration, unless otherwise indicated below:

i) ii) iii)

The language ofthe arbitration shall be English. The place ofthe arbitration shall be the Township of South Frontenac. Eachparty agrees that the arbitration shall be conducted in a summary manner to ensure a full hearmg in a cost effective and efEcient manner.

iv)

Each party shall make prompt full disclosure to the other and, subject to the availability of an arbitrator the arbitration shall be commenced within 30 days of the conclusion of the meeting with the Commissioner, or the mediator, if applicable.

Each party shall be responsible for its own legal expenses and for an equal share of the fees and expenses of the arbitration and any other related

expenses. Section54 oftheArbitrationAct shallnotapply;thearbitratorshall have no right to make an award relating to costs.

vi)

Thepartiesshallhavenorightofappealto a final decisionofanarbitrator.

(b) Policing Disputes shall not be subject to mediation or arbitration.

(c) Neither party shall be entided to proceed to mediation or arbitration until all of the meetings referred to in paragraphs 22 have been held, and eachparty undertakes to exert all bestgoodfaithefforts to resolve the disputein thosemeetings.

(d) Mediations or arbitrations ofdisputes conducted underthis Agreement shall remain closed to the public. All parties to any dispute shall keep all details, admissions or communications made in the course of the dispute resolution process strictly

confidential,nor shall suchmfomiationbe admissible in anylegal proceeding, except as follows:

on consent of all parties;

ii) asmaybe orderedby a court ofcompetentjurisdiction; iii) the final decision ofthe arbitrator may be released.

(e) Eachofthemeetings outlinedm paragraph22 shallbecommencedno earlierthan 15 days, and concluded no more than 30 days, from the conclusion of the prior stage unless theparties otherwise agree.

(f)

Notwithstanding any of the above provisions, nothing in this Agreement shall be construed so asto give the Municipality or the Boardthe right to alter anypolicy of the O.P.P. or the Ministry. Nothing in this Agreement shall be construed so as to

give the Municipality or the Board, the right to supercede or vary the duties and

obligations ofthe Solicitor General pursuant to s. 3(2) ofthe Police Services Act, or

of the Commissioner pursuant to s. 17 and s. 41 of the Police Services Act, and further, the rights of the Municipality and the Board pursuant to the Agreement are subject to the Municipality’s obligations under s. 4 ofthe Police Services Act. Detachment Commander Selection

The Detachment Commander shall be selected from a short-listed pool of candidates as

determined by the O.P.P. in accordance with its relevant provincial policies. Following the formulation of the short-list, a joint committee consisting of Board members and

persons nominated by the Commissioner, shall select the successful candidate m accordance with the process set out in the OPP’s provincial policies. Notice

Any notice, statement, invoice or account to be delivered or given by any of the below listed groups to any otherofthem shall be delivered to all other groups inwriting andsent by mail addressed to those groups attheir respective address as listed below or sentby fax transmission to the fax number listed below. Any notice, statement, invoice or account

sent by mail shall be deemedto bereceived onthe third day following the date ofmailing

unless shown to the contrary and if sent by fax shall be deemed to be received onthe date of transmission. Any group may change its address and fax number by giving notice provided herem:

to Ontario addressed to: The Minister of Community Safety and Correctional

Services, 25 Grosvenor Sb-eet, 11thFloor, Toronto, Ontario, M7A 1Y6, FAX number

(416)325-6067.

ii) to the Commissioner addressed to: The Commissioner, Ontario Provincial Police,

777 Memorial Avenue, OrilUa, Ontario, L3V 7V3, to the attention of the Manager, Municipal Policing Bureau, FAX number (705)330-4191.

iii)

to the Municipality addressed to: The Township ofSouthFrontenac P 0 Box 100,

4432 George Street, Sydenham, Ontario, KOH 2TO, FAX number (613) 376-6657.

iv) to the Board addressed to: The South Frontenac Police Services Board, P.O. Box 100, 4432 George Street, Sydenham, Ontario, KOH 2TO, FAX number (613) 376-

Commencement and Termination ofAereement

Notwithstanding the date upon whichthis Agreement is signed, the term ofthis Agreement shall commence on the 01 day of January 2015, and shall conclude on the 3 Is1 day of December 2019.

27. Eitherparty to this Agreement mayterminate this Agreement upon one yearwrittennotice of termination to the other party, m which case this Agreement shall terminate one year

following the delivery of such notice. Should a notice to terminate be given the Municipality shall continue to be obligated to pay for the cost ofproviding police services under this contract to and mcluding the date of such termination and Ontario shall continue to be responsible to provide the services outlined in this Agreement.

Should the Municipality’s designated responsibility to provide policing under the Police Services Act be changed, either by statute or government interpretation, the Municipality maintains its right upon being so informed to give written notice of its mtention to terminate this Agreement forthwith.

Entire Agreement

This Agreement and the schedules attached constitute the entire Agreement between the parties, and there are no representations, warranties, collateral agreements or conditions affecting this Agreement or the relationship oftheparties or supported hereby other than as

expressed herein in writing. Any amendment to this Agreement must be in writing, duly executed by the parties.

IN WITNESS WHEREOF, the Municipality has affixed its Corporate Seal attested by the

signature of its duly authorized signing ofGcer^S and the Minister of Community Safety and Correctional Services has personally signed dpis Agreement

effective as of the date set out

herein.

FOR ONTARIO The Minister .

FOR THE MUNICIPALITY

tommunity Safety and Correctional Services

Chief A’aSuniStrative

Date signed by the Municipality:

&* i 3o JZ^

it A » SCHEDULE"A

BY-LAW OF THE MUNICIPAL COUNCIL

TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2015-01 A BY-LAW TO AUTHORIZE THE EXECUTION OF AN AGREEMENT WITH HER MAJESTYTHE QUEEN IN RIGHT OF ONTARIO AS REPRESENTEDBY THE MINISTEROF COMMUNITYSAFETYAND CORRECTIONALSERVICES

WHEREAS the Council of the Township of South Frontenac did enter into an agreement with the Her Majesty the Queen in Right of Ontario as represented by

the Minister of Community Safety and Correctional Services on April 1 , 2008 for the provision of Police Services in accordance with Section 10 of the Police Services Act;

AND WHEREAS pursuant to Section 29 of the Agreement, each party may amend the Agreement by written Agreement; AND WHEREAS the Parties amended the Agreement by extending the Agreement with the Ministry of Community and Correctional Services; AND WHEREAS it is deemed necessary to now authorize the execution of a new Agreement.

NOW THEREFORE THE COUNCIL OF THE TOWNSHIP of SOUTH FRONTENAC HEREBY ENACTS AS FOLLOWS:

THAT the Corporation of the Township of South Frontenac authorizes a new Agreement with the Ministry of Community Safety and Correctional Services, as outlined in Schedule “A” attached to and forming part of this By-law
THAT the term of such new agreement shall be for a period of years from January 1, 2015
THAT the Mayor and Chief Administrative Officer are hereby authorized to execute on behalf of the the Townshio of South Frontenac. the Aareemant

MT>M SCHEDULE"B

PROPOSAL FOR POLICE SERVICES

The Township of South Frontenac

Contract Policing Proposal

Prepared by: A/Sgt Gilbert Cadieux Ontario Provincial Police

Municipal Policing Bureau 17 December 2014

Table of Contents f

Executive Summary …………………………………………………………………….3 OPPAnnual Billing Statement…………………………………………………..^ OPPContacts………………………………………………………………………………….8

Executive Summary The Ontario Provincial Police (OPP) has over 100 years of experience in providing effective

community-based policing and protection throughout Ontario. The OPP has provided municipal police services under contract forover60 years and currently maintains contracts with over 140 communities across Ontario.

The Township of South Frontenac requested a costing for OPP municipal policing. This

proposal is based on the Township of South Frontenac paying an amount equal to the sum of the Township of South Frontenac’s allocated portion of the OPP’s total municipal policing base and calls for service costs and the costs for overtime, deaning/caretaker, accommodation, court

security and offender transport as applicable. Where a municipality chooses to receive police sen/ices from the OPP pursuant to a contract, the OPP will provide the level of police services required to provide adequate and effective policing, including providing the services set out in Regulation 3/99, Adequacy and Effectiveness of Police Services under the Police Services Act. This proposal reflects the integrated policing concept, incorporating a police services contract for the Township of South Frontenac with OPP highway patrol services and provincial

responsibilities under one administration. The Frontenac OPP Detachment will remain as the Administration/Operations Centre. The resources will be deployed to the municipality from this facility.

The Frontenac Detachment Commander will be responsible to oversee all aspects of service

delivery. The detachment management including StaffSergeantand Sergeant/ Platoon Leaders as applicable would provide assistance and supervision to members of the Frontenac Detachment.

In order to provide a location for the police and public to interact, and to facilitate the delivery of

police services in a community, the OPPencourages the establishment of Community Policing Offices (CPOs). Where such offices exist they are usually equipped with telephone and computer capabilities for use by officers assigned to the municipality. Any decision on the establishment of a CPO in the Township of South Frontenac rests entirely with township council and any associated costs will be the responsibility of the township. It is recommended that any CPO located within the township be maintained. In consultation with the Police Services Board it is the intent that all existing community service

programs and community policing committees will be maintained.

Any new community service program considered may be implemented after consultation with the Township of South Frontenac Council, the Township of South Frontenac Police Services Board and the Frontenac Detachment Commander.

When a municipality chooses to receive police services from the OPP undercontract, the OPP

will ensure that the municipality receives adequate and effective police services in accordance with the Police Services Act and regulations. The shared infrastructure of the OPP broadens local access to resources, expertise, solutions, training and management without duplicating services. The Township of South Frontenac will continue to benefit as additional staff are readily available from within the Frontenac OPP Detachment as well as neighboring detachments and regions, should the need arise.

The Township of South Frontenac will be required to establish a Police Services Board, as mandated by Section 10 of the Police Services Act that will generally determine objectives and priorities for police services within the community, after consultation with the Detachment Commander. The Commissioner is committed to ensuring that the Detachment

Commander of the Frontenac OPP Detachment responds appropriately to the Board’s

advice and priorities in a manner consistent with the Board’s identified concerns, expectations and needs.

It is long-standing OPP policy and practice to be accountable to the communities we serve. The Commander of the Frontenac OPP detachment, or designee, will report to the Police Services

Board on a regular basis, as per the direction of the Board. The OPP is experienced in being accountable to the municipalities we serve. With over 100 Contracts currently in place and future contracts pending, there is great emphasis placed on OPP accountability to Police Services Boards.

The OPP is required to provide provincial level emergency response that can oe mobilized in times of emergency, disaster or a specialized investigative need. The OPP meets such emergent needs, on an on-call, as-needed basis, by deploying small numbers of officers from multiple locations and assignments, both provincial and municipal. During such times, the OPP is responsible to ensure that appropriate resources remain in place to make certain the municipality receives adequate and effective police services in accordance with the Police Se/v/ces Act and regulations. The use of OPP officers in cases where there is a provincial obligation to respond will be accounted for as part of the billing model. If the Township of South Frontenac chooses to accept an OPP contract for its policing service, the Frontenac OPP Detachment will assign resources, focusing on meeting the Township of South Frontenac’s unique policing needs. Value for the Township of South Frontenac

Assurance of adequacy and effectiveness of police services;

Dedication to resolving community issues through local involvement and community policing committees;

Availability of additional staffing support from neighboring detachments, regional headquarters and general headquarters;

Seamless access to a comprehensive infrastructure and specialized services; and Assists the Detachment Commander in determining the local policing prionties and

objectives through the Township of South Frontenac’s Police Services Board. Based on, among other things, an estimate of salary and benefit costs, the policing cost for 2015 associated with this proposal is $2. 902. 091. The annual billing statement is set out in the attachment to this proposal.

Please Note:

Not included in this proposal are:

. The cost of maintaining the Police Services Board . The costs associated with establishing and maintaining Community Policing Office(s)

. Any applicable revenues accruing to the municipality as a result of police activity (*Note - This proposal expires six months from the date of presentation to Council. At that time the costs identified in the proposal will be subject to review and revision where necessary.)

O. P. P. Annual Billing Statement South Frontenac Twp

Estimated cost for the period January 1 to December 31, 2015 (see notes) Cost per Property

$ 200.51

$ 2, 019, 737

$ 73.75

$ 742, 844

$7.76

$ 78, 165

$241

$ 24, 276

$3.68

$ 37, 069

$288.11

$ 2, 902, 091

Base Service Property Counts Household

9, 829

Commercial and Industrial

244

Total properties Calls for Service

Total all municipalities Municipal portion

$138, 122, 392 0. 5378%

Overtime

Court Security Prisoner Transportation Accommodation

Cleaning Services

(per property cost) (per property cost) (per property cost)

Total 2015 Calculated Cost before Phase-ln Adjustment

2015 Phase-ln Adjustment Billing Summary 2014 Forecasted cost

Total

$2, 773,419

$288.11

2015 Calculated Cost per Property (see above) Cost per Property Variance

2015 Adjustment (Maximum per property)

$ 275. 33

(Increase) (Increase)

$ 12. 78 $ 12. 78

Actual 2015 Phase-ln Adjustment

Total Billing for 2015

$288.11

$ 2, 902,091

Additional Notes to the “OPP Annual Billing Statement”:

The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015.

The Annual Billing Statement is a statement of 2015 costs based on an estimate of salary and benefit costs. Salary and benefit costs are estimates and are subject to a final year end adjustment.

As a result of the implementation of the new OPP billing model municipal policing costs

are subject to Phase-in Adjustments for the calendar years 2015 to 2019. The 2015 phase-in adjustment is dependent on the final 2014 cost. Phase-in adjustments are subject to change and are based on an annual determination:

If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per

property. The capped increase of $40 plus the growth factor per property cost will be applicable for each subsequent year until the full cost is realized. o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures.

o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year.

o The per property reduction limit is an annual per property amount determined for all municipalities. The per property reduction limit is subject to change each year based upon the determination of the funding required to offset the capped increases for all municipalities.

O. P. P. Contacts

Please forward any questions or concerns to Staff Sergeant Sharron Brown, Detachment Commander, Frontenac OPP Detachment or Sergeant Paul Legault, Contract Policing Analyst, Municipal Policing Bureau, OPP East Region Headquarters.

Staff Sergeant Sharon BROWN Sergeant Paul LEGAULT

(613) 372-1932 (613) 285-2759

SCHEDULE"C ?»

ANNUAL BILLING STATEMENT

O. P. P. Annual Billing Statement South Frontenac Twp

Estimated cost for the period January 1 to December 31, 2015 (see notes) Cost per Property

$ 200.51

$2, 019, 737

$ 73. 75

$ 742, 844

$7.76

$78, 165

$2. 41

$ 24, 276

$ 3.68

$ 37, 069

$288.11

$ 2,902,091

Base Service Property Counts

Household

9, 829

Commercial and Industrial

244

Total properties

Calls for Service

Total all municipalities Municipal portion

$138, 122, 392 0. 5378%

Overtime

Court Security Prisoner Transportation Accommodation

Cleaning Services

(per property cost) (per property cost) (per property cost)

Total 2015 Calculated Cost before Phase-ln Adjustment 2015 Phase-ln Adjustment Billing Summary 2014 Forecasted cost

Total

$2, 773, 419

$ 275. 33

(Increase) (Increase)

$288. 11 $12.78 $ 1278

2015 Calculated Cost per Property (see above) Cost per Property Variance

2015 Adjustment (Maximum per property) Actual 2015 Phase-ln Adjustment

Total Billing for 2015

$288. 11

$ 2,902,091

Additional Notes to the “OPP Annual Billing Statement”:

The Annual Billing Statement is determined based on the new OPP billing model effective January 1, 2015.

The Annual Billing Statement is a statement of 2015 costs based on an estimate of

salary and benefit costs. Salaryand benefit costs are estimates and are subjectto a final year end adjustment.

As a result of the implementation of the new OPP billing model municipal policing costs

o If the municipality is subject to an increase between the final 2014 cost and the 2015 cost, the increase will be capped to a maximum of $40 increase per

property. The capped increase of$40 plusthegrowthfactorper property costwill be applicable for each subsequent year until the full cost is realized.

o The growth factor is a set per property cost for all municipalities dependent upon general increases in salary, benefits, support costs and other direct operating expenditures.

o If the municipality is subject to a decrease between the final 2014 cost and the 2015 cost it will be limited to the per property reduction limit applicable to the year.

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