Body: Council Type: By-law Meeting: Regular Date: 2022 Collection: By-laws Municipality: South Frontenac
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Document Text
Township of South Frontenac Job Description Title:
Chief Administrative Officer
Reports to: Mayor and Council Summary: The Chief Administrative Officer (CAO) shall serve Council as its principal policy advisor and shall direct the implementation of Council directives, through the senior management team. The CAO shall be responsible for the effective and efficient administration of all Township operations by acting as a liaison between Council and staff and by coordinating activities between departments. The CAO will assist Council in developing a clear vision and strategic plan for the Township and will establish an operating culture that engages the community, is focused on service excellence and is able to respond to an ever-changing environment. Duties & Responsibilities: • • • • • • • • • • •
Responsible for advising Council and its Committees on the feasibility, desirability and cost of proposed programs, policies and by-laws. Attends or is represented at all Council/Committee meetings to provide advice and assistance in the development of policy and to ensure that Council is provided with the appropriate staff/external resources. Ensures, when possible, that Council is provided with a series of options in order to facilitate quality decision making. Oversees the development of operating and capital budgets and their presentation to Council and manages the administration of budgets following their adoption by Council. Meets regularly with department heads and other staff to ensure that a high level of administrative coordination supports Council’s policy-making process. Works with Council to ensure that the organization is positioned to manage growth, meet service expectations and respond to the changing landscape. Provides innovative leadership which ensures that the services delivered by South Frontenac are focused on the needs of its residents and that they are delivered at the optimum level feasible and the lowest cost possible. Develops, executes and reports on operational plans that implement Council’s strategic initiatives within the agreed time frames. Ensures municipal compliance with applicable legislation including such matters as Health and Safety, Safe Drinking Water Act, etc. Participates in or directs labour/employee relations processes including collective bargaining to maintain a positive and productive workplace culture. Exercises general direction over all departments; monitors, reviews and evaluates performance.
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Oversees the performance of all contracts and agreements entered into by the Corporation and ensures, either personally or through others, that performance expectations are met. Represents the municipality at external functions and maintains strong effective working relationships with the Municipal Solicitor, Auditor and representatives of the other municipal governments and the Province in order to further the interests of the Township. Maintains a working relationship with the media and represents the interests of the Township when providing information about corporate activities. As Deputy Clerk, performs the statutory duties in the absence of the Clerk or as directed by Council.
Supervision: • •
Provides regular and direct supervision to the Directors of: Public Services, Corporate Services and Development Services as well as the Fire Chief, Clerk and Executive Assistant. Provides general guidance and indirect supervision to approximately 50 full time staff as well as 100 volunteer firefighters and 30 summer staff.
Work Environment: •
Predominantly office based with occasional travel to attend meetings, training, conferences etc. Must be available to attend scheduled evening meetings and meet unplanned commitments as required.
Qualifications: • • • • • •
Post-secondary degree in Business Administration, Political Science or a related field or an equivalent combination of education and experience. A minimum of ten year’s public or private sector experience in progressively senior positions. Demonstrated ability to be a team player and coach who is able to establish effective working relationships with Council, employees and the general public. Extensive experience at the senior management level in corporate and strategic planning, corporate policy development and implementation including service level policies, and leadership; A proven track record of coordinating services across an organization with emphasis on driving excellence in customer service; Ability to lead negotiations and meetings with high level facilitation in complex environment with many competing interests together with conflict resolution skills with the ability to problem solve and make decisions;
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Excellent oral and written communication and presentation skills, including experience in public and media relations; Superior interpersonal and customer service skills with the ability to establish and maintain effective working relationships with members of the public, business owners, developers, government agencies and other stakeholders; Ability to handle confidential and sensitive information in an appropriate manner with the ability to exercise tact and diplomacy with a high degree of judgment and discretion; Strong project management skills with proven ability to multitask and proactively manage competing priorities, with organizational skills necessary to excel in a high pressure, fast paced environment with tight deadlines; Able to utilize and leverage technology. Valid Class “G” Driver’s Licence
Other: • • • •
This is a Full time non-union position based on a 40-hour work week. Some flexibility throughout the year will be required. Compensation is in accordance with the Salary Schedule adopted by Council and amended from time to time. Benefits are in accordance with Township policies. A 12-month probationary period is required.
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Chief Administrative Officer Are you interested in working for a progressive and growing rural municipality in Eastern Ontario? Are you seeking a lifestyle that balances access to urban amenities with all the benefits of world class outdoor recreation opportunities? The Township of South Frontenac wants to hear from you. With over 75 lakes, the Frontenac Arch Biosphere, and the Rideau Canal UNESCO World Heritage Site – and all just a 10 minute drive north of the City of Kingston, ON – the Township of South Frontenac offers a spectacular landscape and growing community in which to apply your qualifications and experience. With a combined operational and capital budget of over $34M, South Frontenac is committed to meeting the needs of our residents and business community by delivering efficient and effective services. In support of this, Council created a strategic plan as a basis for decision making and growth. The vision is to ensure that South Frontenac is a natural, vibrant and growing community and a progressive rural leader. While the strategic plan is aligned to Council term priorities it is also based on a number of sound core values that include: communications & collaboration, financial sustainability, a progressive and flexible approach, environmental sustainability and public service excellence.
Inspire our Future as our Chief Administrative Officer As the ideal candidate you are an inspiring, principled, and collaborative leader with a proven track record of results and accomplishments for a large public or private sector organization. You have exceptional communication skills and the political acumen to interact with diverse stakeholders, foster the development of partnerships, engage, and inspire our employees, while ensuring customer service excellence. Lastly, you will have an exceptional understanding of forward-thinking strategies as it relates to meaningful growth and effective municipal operations in a fiscally accountable fashion and possess the ability to guide our organization into the future. Reporting to the Mayor and Council, the Chief Administrative Officer is responsible for the strategic leadership and efficient delivery of all the municipality’s administrative and operational services. As the key advisor to Council, you have the vision to develop and implement operational plans and ensure the coordination of services which align to and support our vision, mission, values and strategic priorities. You will recommend policies, plans, and programs that benefit our residents by being innovative, accountable and fiscally sound. You will work to enhance growth and development in the community as well as ensure the effective utilization of resources through the priorities and guiding principles in our strategic plan. Leading a talented staff team, this position guides and inspires a dedicated workforce and helps foster a workplace culture focused on service excellence, innovative thinking, and teamwork while positioning South Frontenac as a community and employer of choice.
Your Professional Qualifications •
Education: Post-secondary degree in Business Administration, Political Science or a related field or an equivalent combination of education and experience.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive Rural Leader.
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Management Experience: A minimum of ten year’s public or private sector experience in progressively senior leadership positions.
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Strategic and Operational Acumen: Extensive experience at the senior management level in corporate and strategic planning, corporate policy development and implementation including service level policies, and leadership.
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Relationship Management: Demonstrated ability to be a team player and coach who is able to establish effective working relationships with Council, employees and the general public.
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Service Excellence: A proven track record of coordinating services across an organization with emphasis on driving excellence in customer service.
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Program Delivery: Strong project management skills with proven ability to multitask and proactively manage competing priorities, with organizational skills necessary to excel in a high pressure, fast paced environment with tight deadlines;
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Negotiation and Conflict Resolution: Ability to lead negotiations and meetings with high level facilitation in complex environment with many competing interests together with conflict resolution skills with the ability to problem solve and make decisions.
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Technical Acumen: Able to utilize and leverage technology.
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Interpersonal Abilities: Superior interpersonal and customer service skills with the ability to establish and maintain effective working relationships with members of the public, business owners, developers, government agencies and other stakeholders.
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Communication Skills: Excellent oral and written communication and presentation skills, including experience in public and media relations; ability to handle confidential and sensitive information in an appropriate manner with the ability to exercise tact and diplomacy with a high degree of judgment and discretion.
How to Apply
To explore this opportunity please apply via email by February 28, 2022, or sooner to careers@waterhousesearch.ca quoting project SF-CAO. Should you wish to speak to our Executive Recruiter please contact Jon Stungevicius at 416214-9299 x1, jon@waterhousesearch.com or Amy Oliveira at 416-214-9299 x4, amyoliveira@waterhousesearch.com. All applications will be held in strict confidence. We thank all applicants, however, only those selected for an interview will be contacted. Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment assessment purposes only.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive Rural Leader.
