Body: Council Type: By-law Meeting: Regular Date: 2023 Collection: By-laws Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2023-67 A By-Law to adopt an Emergency Management Program and Emergency Response Plan as Required under the Emergency Management and Civil Protection Act Whereas under the Emergency Management and Civil Protection Act, R.S.O. 1990, c. E.9 and (the “Act”)Ontario Regulation 380/04 (the “Reg”) every municipality in the Province of Ontario is required to: o Develop and implement an emergency management program, which shall consist of: an emergency plan; o training programs and exercises for employees of the municipality and 0 other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; public education on risks to public safety and on public preparedness for 0 emergencies; and any other elements required by the standards for emergency management 0 set under the Act or by Emergency Management Ontario; o Designate an employee of the municipality or a member of the council as its emergency management program coordinator;
- Establish an emergency management program committee;
- Establish an emergency control group; a Establish an emergency operations centre to be used by the municipal emergency control group in an emergency; and o Designate an employee of the municipality as its emergency information officer; A
Whereas it is prudent that the emergency management program developed under the Act be in accordance with international best practices, including the five core components of emergency management; prevention, mitigation, preparedness, response and recovery; and Whereas the purpose of such a program is to help protect public safety, public health, the environment, critical infrastructure and property during an emergency and to promote economic stability and a disaster resilient community;
Therefore Be it Resolved That the Council of the Corporation of the Township of South Frontenac hereby enacts as follows: Emergency
Management
Program
An Emergency Management Program for the municipality will be developed and reviewed annually by the Emergency Management Program Committee consistent with and in accordance with the Act, the Reg, and international best practices, including the five components of emergency management, namely: prevention, mitigation, preparedness, response and recovery, and such program shall include: training programs and exercises for employees of the municipality and a. other persons with respect to the provision of necessary services and the procedures to be followed in emergency response and recovery activities; public education on risks to public safety and on public preparedness for b. emergencies; and any other elements required by the standards for emergency management c. set under the Act or by Emergency Management Ontario.
The Emergency Management Program shall be consistent with the objectives of protecting public safety, public health, the environment, critical infrastructure and property, and to promoteeconomic stability and a disaster—resilient community.
Emergency 3.
Response
Plan
The Emergency Response Plan, which has been developed in accordance with the requirements of the Act and Reg and international best practices, and which is attached hereto as Schedule A is hereby adopted (the “Plan”).
The Plan shall be reviewed annually by the CEMC and the Emergency Management Program Committee. The CEMC is authorized to make such administrative changes to the Plan as appropriate to keep the Plan current, such as personnel, organizational and contact information updates. Any significant revision to the body of the Plan shall be presented to Council for approval. When an emergency exists but has not yet been declared to exist, employees and the Municipal Emergency Control Group may take such action under the Plan as may be required to protect property and the health, safety and welfare of the inhabitants of the Township of South Frontenac.
Community 6.
Emergency
Management
Coordinator
The Clerk is hereby appointed as the primary community emergency management coordinator (the “CEMC”) responsible for the emergency management program for the Township of South Frontenac including maintenance of the Plan, training, exercises, public education and such other duties and responsibilities as outlined in the Act. The Manager, Human Resources is hereby appointed as alternate CEMC to act in place of the primary CEMC in his/her absence.
Emergency 8.
Management
Program
Committee
The persons holding the following positions in the municipality shall be members of the Emergency Management Program Committee: o CEMC (EMPC Chair, as appointed by Council); 0 Mayor o Chief Administrative Officer o Director, Corporate Services and Treasurer o Director, Development Services 0 Director, Emergency Services & Fire Chief 0 Director, Public Services 0 Manager, Human Resources (Alternate CEMC, as appointed by Council) o Manager of Engineering and Capital Projects 0 Manager of Recreation and Facilities o Senior Planner 0 Communications Officer (EIO, as appointed by Council) o Deputy Fire Chief 0 Fire Admin The CEMC is hereby appointed as chair of the Emergency Management Program Committee.
The Emergency Management Program Committee shall advise Council on the development and implementation of the municipality’s Emergency Management Program and shall review the program annually.
Municipal Emergency
Control Group
The persons holding the following positions in the municipality shall be members of the Municipal Emergency Control Group (MECG):
Traditional Position (Primary) CAO Clerk
MECG - IMS Position EOC Co~Commander CEMC
Policy Group ElO Liaison Officer Scnbe Operations Section Chief
Planning Section Chief Logistics Section Chief Fina nce/Administrative Section Chief Emergency 12.
Appointed as per specifics of the emergency Deputy Fire Chief and Manager, Engineering and Capital Projects *Lead determined by EOC Commander CEMC Facilities Technologist Deputy Treasurer
—
Centre
A primary and an alternate Emergency Operations Centre have been established for use by the MECG in an emergency and with the appropriate technological and telecommunications systems to ensure effective communication in an emergency. The locations of the Emergency Operations Centres are identified in an annex to the Plan.
Emergency
Operations
Mayor Communications Officer Director, Development Services Appointed as per specifics of the emergency Director, Emergency Services and Director, Public Services *Lead determined by EOC Commander CAO Manager, Recreation & Facm?es Director, Corporate Services Treasurer
Traditional Position (Alternate) Clerk (CEMC) Manager, Human Resources Deputy Mayor Deputy Clerk Senior Planner
Information Officer
The Township of South Frontenac, Communications Officer is hereby appointed as the Emergency Information Officer for the municipality to act as the primary media and public contact for the municipality in an emergency. The Deputy Clerk is appointed as the alternate Emergency information Officer.
Administration
The Plan shall be made available to the public for inspection and copying at the Township Office, 4432 George Street, Sydenham during regular business hours.
The Plan, or any amendments to the Plan, shall be submitted to Emergency Management Ontario as identified in the Act.
By~laws 2004-56, 2028-42 and 2023-57 as well as any other by—lawor policy related to the Township of South Frontenac Emergency Management Program, are hereby repealed.
This By—lawwill come into force and take effect on the date of its passing.
September 5, 2023 Given First and Second Readinge: Given Third Reading signed and sealed September
5, 2023 THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC
Q/- Vandewal: Mayor
Ron
James
Thompson,
Clerk
By—law2023-67
Schedule A
aix? SOUTH FRONTENAC The Corporation
of The Township
Emergency
Response
of South Frontenac Plan
Approved by the Council of the Corporation of the Township of South Frontenac on September 5, 2023.
Version: 1 .0 Revised: Enacted under the Emergency Management
Plan & Program By—law2023-67
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By-law 2023-67
Section
1
—
—
Schedule A
Introduction
The Emergency Management and Civil Protection Act defines an emergency
as:
“An emergency means a situation or an impending situation that constitutes a danger of major proportions that could result in serious harm to persons or substantial damage to property and that is caused by the forces of nature, a disease or other health risk, an accident or an act whether intentional or otherwise.” These situations could threaten public safety, public health, the environment, property, crucial infrastructure or economic stability. In order to protect residents, businesses and visitors, the Township of South Frontenac supports a coordinated emergency response by various agencies under the direction of the Municipal Emergency Control Group. The Township of South Frontenac Emergency Response Plan outlines response guidelines based on a framework known as the Incident Management System. With every incident, there are specific management tasks that must be carried out regardless of the number of persons available or involved in the emergency response activity. It is important that residents, businesses and visitors be aware of the Emergency Response Plan. The Township of South Frontenac Emergency Response Plan can be viewed at https://www.southfrontenac.net/en/town-ha||/emergency—preparednessaspx.
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By-law 2023-67
Section
3
Schedule A
Authority
The legislation, regulations, related standards, and By—lawsunder which the municipality and its employees are authorized to respond to an emergency are: The Emergency Management and Civil Protection Act (Act) and Ontario Regulation 380/04; The incident Management System; and The Township of South Frontenac Emergency Response Plan & Program By-Law 2023-67 The Act requires that municipalities develop, implement and maintain an emergency management program (adopted by by—law). The emergency management program must consist of: An emergency plan; Training programs and exercises for employees of the municipality and other persons with respect to the provision of required services and procedures to be followed in emergency response and recovery activities; Public education regarding risks to public safety and public preparedness for emergencies; Any other element required for municipalities in standards of emergency management programs that may be developed by the President of the Treasury Board Secretariat; and Specific statutory appointments for the various key roles to support the overall management during an emergency.
municipal Ontario Regulation 380/04 describes emergency management standardsfor emergency management programs. The required elements consist of: Establishment of an Emergency Management Program Committee, (EMPC); Establishment of a Municipal Emergency Control Group (MECG); Development of an emergency response plan; implementation of an Emergency Operations Centre (EOC) with appropriate communications systems; Designation of an Emergency Information Officer (EIO); and Designation of a Community Emergency Management Coordinator (CEMC). The Chair of the Township of South Frontenac, Emergency Management Program Committee (EMPC) is the Community Emergency Management Coordinator (CEMC).
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By-law 2023-67
Section
5
—
Emergency
Schedule A
Response
Emergency action will include the earliest possible recognition of and response to the situation by all services; the earliest possible establishment of overall control of emergency operations by authorities; the provision of essential aid and assistance for persons affected by the emergency; the recording of decisions take by municipal authorities and costs incurred in relation to the emergency; and the timely distribution of information related to the emergency to the public, all services, media and senior levels of government.
When an incident or an emergency can be handled by emergency services through routine operations, the involved responders are authorized to carry out their respective duties and the Emergency Response Plan does not take effect. in situations where responders require additional resources to manage the situation, the incident Co-Commander will review the need for the potential activation of the Municipal Emergency Control Group (MECG). The Community Emergency Management Coordinator (CEMC) will notify the EOC Co-Commanders that the EOC requires activation and confirm the notification of the appropriate Municipal Emergency Control Group members. It is inherent to note, that when an emergency exists but has not yet been declared (or due to the likelihood of an impending emergency), actions may be taken under this emergency response plan as required to protect life, property, environment and the health, safety and welfare of the residents of the Township of South Frontenac. Emergency response is de?ned by the following three classicisation levels:
Level One Criteria:
o
o
o
Evacuation (Large Scale); impact to Infrastructure (All or most roads closed/loss of major municipal facilities, reduced or elimination of essential services); Loss of Life (Major loss of life or threat to a large number of people); Emergency Service Response (All or most emergency services involved and an impact to service response); and EOC Full Activation
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By-law 2023-67
Section
6
Emergency
Management
Program
Committee
Schedule A
(EMPC)
The Emergency Management Program Committee (EMPC) is required by the Act and authorized by By—law2023-67. The purpose of the Committee is to assist in the development of the Emergency Response Program and advise Council when amendments to the Emergency Management Program are required. The composition of the Township of South Frontenac, EMPC is as follows: 0 0 0
0
v
o o
0 0
CEMC (EMPC Chair, as appointed by Council); Mayor Chief Administrative Officer Director, Corporate Services and Treasurer Director, Development Services Director, Emergency Services Director, Public Services Manager, Human Resources (Alternate CEMC, as appointed by Council) Manager of Engineering and Capital Projects Manager of Recreation and Facilities Senior Planner Communications Officer (ElO, as appointed by Council) Deputy Fire Chief Fire Admin
The EMPC may be expanded or include guests with required subject matter expertise from time to time to review specific hazards faced by the Township of South Frontenac. As outlined in the Act, the EMPC is mandated to conduct an annual review of the Township of South Frontenac, Emergency Management Program and shall make recommendations to the Council through the CEMC when necessary. O. Reg. 380/04, s. 11 (6).
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By-law 2023-67
Section
8
-—
Declaration
—
Schedule A
of Emergency
The Mayor, as Head of Council or their designate has the authority to declare an emergency within the boundaries of the municipality. The ultimate decision to declare an emergency will be made by the Head of Council in consultation with the EOC CoCommander.
lt is inherent to note, that the first arriving Municipal Emergency Control Group Member is expected to assume overall commend of the EOC until command can be transferred to the EOC Co-Commander. Prior to declaring an emergency, the Mayor shall be briefed by the EOC CoCommander. The Declaration of Emergency form is attached to the Emergency Response Plan as Annex F.
Upon the Declaration of an Emergency, notification to the following parties may occur: o o o o o 0
0
Emergency Management Ontario (Mandatory) Members of Council; Neighbouring Community Emergency Management Coordinators, as appropriate; Neighbouring community officials, as appropriate; The public; Local members of Provincial Parliament (MPP), and; Local members of Parliament (MP)
Formal notification to the Solicitor General is required under the Emergency Management and Civil Protection Act.
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By-law 2023-67
Section 10
—
Termination
—
Schedule A
of An Emergency
Termination of an Emergency Declaration is usually the result of a significant reduction in the severity of the emergency situation and/or the impact to the community. A community emergency 0
o
may be terminated at any time by:
Mayor or their Designate; Council; or The Premier of Ontario (The Premier of Ontario may at any time declare that an emergency has terminated.)
When terminating an emergency, the Mayor may authorize notification to:
o
o 0
o
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The Termination of an Emergency form is attached to the Emergency Response Annex G.
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By-law 2023-67
Section
12
—
Emergency
Operations
—
Schedule A
Centre (EOC)
The CEMC will maintain the Emergency Operations Centre (EOC) and alternate EOC in a state of readiness. The EOC is the location where the Municipal Emergency Control Group will convene. The EOC can be activated as required to monitor situations that may escalate or for the coordination of planned events. Persons assigned to the EOC will be responsible to maintain critical services and business continuity for their respective services area(s). The EOC is organized in a manner to support the implementation of the IMS model. A diagram of the IMS system used within the EOC structure is outlined in Section 14. The IMS functions may be expanded or reduced as required. This decision normally is determined after information or situational awareness is received. All persons working within the EOC will receive the appropriate training to carry out their various responsibilities under the IMS model. Further information regarding the primary and alternate EOC can be found in Annex B.
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By—|aw2023-67
Schedule A
The IMS framework consists of standardized structures to support the core functions that are common to all incidents. Each core IMS function is brie?y described in the table below, with an incident response structure graphic following. Command Oversees, co—ordinates, and directs the incident or incident related activities. Responsible for all functions until section is mobilized. includes emergency information and communications.
Operations
Responsible to meet current incident objectives and priorities on behalf of command. Planning
Collects, con?rms, analyses, and shares incident information gathered from incident responders. Internal communication is a key activity. Includes demobilization. Logistics
Arranges and provides services and supports including personnel, supplies, facilities, and other resources to an incident response. Finance and Administration Manages incident-speci?c ?nance and administration including payroll, vendor contracts, and incident cost tracking.
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Schedule A
Responsible for providing overall supervision and leadership to the Planning Section, as well as the organization and assignment of all planning resources. Responsible for coordinating the development of the E.O.C. Incident Action Plan for each operational period and the collection, collation, evaluation, analysis and dissemination of incident information.
Planning Section Chief
Responsible for providing facilities, services and materials in support of the incident. Participates in the development of the logistics-related section of the E.O.C. Incident Action Plan, and activates and supervises the Branches as well as the organization and assignment of resources within the Logistics Section.
_
Responsible for financial and administrative support to an incident, including all business processes, cost analysis, financial and administrative aspects, and ensures compliance with financial _ policies and procedures. Provides direction and supervision to Finance &Administration Section staff including their organization and assignment.
Incident Commander
(Emergency
Site Commander)
The Incident Commander (IC) is appointed by the response agencies on site. The IC will communicate and provide situational updates to the EOC Co-Commander as required. The IC will usually be from the lead agency (jurisdiction) responsible for the emergency response. For example, in a fire incident, an lC from the Fire Department would be appointed. Another of?cer from the Fire Department would then assume responsibility for ?re ground operations. However, the collaborative decision on which person is most appropriate to fill the role of IC is based on knowledge, skills and abilities of the on—scene personnel. by the EOC Co-Commander This appointment would then be acknowledged/confirmed and may be reassessed or transferred appropriately as the incident develops or the situation changes.
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The Municipal Emergency their designates: MECG - IMS Position
Traditional
Position
(Primary) CAO Clerk
Policy Group ElO Liaison Officer
Mayor Communications Officer Director, Development
Operations Section Chief
Planning Section Chief Logistics Section Chief Finance/Administrative Section Chief
Schedule A
Control Group is comprised of the following members and
EOC Co-Commander CEMC
Scribe
—
Services Appointed as per specifics of the emergency Director, Emergency Services and Director, Public Services *Lead determined by EOC Commander CAO Manager, Recreation & Facm?es Director, Corporate Treasurer Services
Traditional Position (Alternate) Clerk (CEMC) Manager, Human Resources Deputy Mayor Deputy Clerk Senior Planner Appointed as per specifics of the emergency Deputy Fire Chief and Manager, Engineering and Capital Projects *Lead determined by EOC Commander CEMC Facilities Technologist Deputy Treasurer
—
The following additional organizations may be requested to attend the EOC to provide advice as necessary: o
0
0
OPP Medical Officer of Health Frontenac Paramedics, Chief Representative from Kingston Health Sciences Centre Representatives from Utilities Representatives from conservation authorities or provincial ministries
Note: Additional organizations are permitted to attend as required. All members of the MECG shall assign designates in their absence as required.
to attend the EOC and act for them
As previously indicated, the Municipal Emergency Control Group adopts the principles of the incident Management System. The EOC Co-Commander may decide to use all or part of the MECG within the IMS model to strategically support and manage emergency activities and action plans. Additional information regarding key external stakeholders can be found in Annex J,
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Section
17 - Plan Distribution
Schedule A
and Review
Copies of the Emergency Response Plan will be provided to the EMPC, MECG, partner organizations and agencies, Emergency Management Ontario, and bordering municipalities which have a role to play in responding to or providing assistance during emergencies in the Township of South Frontenac.
Plan is available to the public through the following website: httpsz//www.southfrontenac.net/en/town—hall/emergencypreparednessaspx.
The Emergency Response
Additionally, members of the public may contact the CEMC to obtain a copy of the Emergency Response Plan at the Township Office, 4432 George Street, Sydenham during business hours. Note: While the Township of South Frontenac, Emergency Response Plan is a public document, the associated annexes are deemed confidential information in accordance with the Municipal Freedom of Information and Protection of Privacy Act, and as such are not available to the public.
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By-law 2023-67
Township
of South Frontenac
—
Emergency
Response
Schedule A
Plan
Annexes
AnnexA— Municipal Emergency Control Group (MECG) Contact information Annex B
—
EmergencyOperations
Centre (EOC) Locations
Annex C Emergency Management and Civil Protection Act
Annex D ONTARIO REGULATION 380/O4 —
Annex E
——
Annex F Checklist
—
Annex H Annex I
Declaration of an Emergency Template and Emergency Declaration
—
Annex G
—
MECG Expanded Duties
Key External Stakeholder Contact Information
—
Annex K Annex L
Termination of a Declaration of Emergency Template
Detailed Breakdown of IMS Roles
—
Annex J
HIRA and Critical Infrastructure Information
—
EMPC Annual Workplan
IMS Forms
Note: While the Township of South Frontenac, Emergency Response Plan is a public document, the associated annexes are deemed confidential information in accordance with the Municipal Freedom of Information and Protection of Privacy Act, and as such are not available to the public.
