Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 8, 2014 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole April 8th, 2014 Time: 7:00 p.m. Location: Council Chambers Meeting # 13 Present: Mayor Gary Davison, Pat Barr, John McDougall, Allan McPhail, Cam Naish, Bill Robinson, Ron Vandewal Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Brian Gass, Chief Building Official, Lindsay Mills, Planner 1
Call to Order
a)
The Mayor called the meeting to order at 7:00 pm.
2
Declaration of pecuniary interest and the general nature thereof
a)
None
3
Scheduled Closed Session - n/a
4
***Recess - reconvene at 7:00 p.m. for Open Session
5
Delegations
a)
Philippe Archambault - Liberal Nominee, Lanark-Frontenac Mr. Archambault introduced himself to Council and provided a brief review of his background. Mayor Davison thanked him for attending.
6
Reports Requiring Action
a)
Report from Louise Fragnito, Treasurer, re: 2014 Budget Update The Treasurer reviewed her report. Council direction was to bring forward the Budget Bylaw with all the recommended changes.
b)
Report from Brian Gass, Chief Building Official, re: Building Department fees The Chief Building Official reviewed his report. Council direction was to serve public notice and bring forward an revised By Law with changes in the fees from $10/$1000 to $14 /$1000.
c)
Report from Lindsay Mills, Planner/Deputy Clerk, re: Hartington Subdivision: Hydrogeological Study for Peer Review The Planner reviewed his report and committed to providing Council with a copy of the peer review study once completed.
d)
Report from Lindsay Mills, Planner/Deputy Clerk, re: Development Charges RFP The Planner reviewed his report and informed Council that the Request for Proposal once finalized would be issued.
Committee of the Whole April 8, 2014 e)
Report from Anne Levac, Planning Assistant, re: Ralph Boston - Licensing Agreement The Planner reviewed this report and indicated that this request moves further away from the intent of the Official Plan. If a license agreement is approved and construction commenced, Council will have little choice but to renew the agreement with subsequent owners. The lot could obtain water access in accordance with the requirements for dedicated parking space. The topography of the area is a concern as well as the existing condition of the Road. Any discussion needs to be linked to the current listing of current Roads that the Township does not fully maintain. Prior to any decision, Councillors will need the opportunity to see the property for themselves.
f)
Councillor McDougall, re: Backgrounder for Senior’s Housing Discussion Council had a roundtable discussion on the needs for seniors housing. Staff were directed to investigate and report back on the items identified on page 39 of the agenda package.
7
Reports for Information
a)
Report from Mark Segsworth, Public Works Manager, re: Road with Partial Maintenance - A Comprehensive Listing The Public Works Manager reviewed his report and the work of the Public Services Committee. The Committee will look to develop priorities and criteria for improving these Roads.
8
Rise & Report
a)
Rideau Valley Conservation Authority Planning for spring flooding is underway Considering environmental impact of Trans Canada pipeline The Foundation has gotten grants to move projects forward Concern has been expressed about he closure of Kemptville College
b)
Cataraqui Region Conservation Authority The Board has approved a response to the Ministry’s comments on the Source Water Protection Plan.
c)
Quinte Region Conservation Authority Work on building continues
9
Information Items
10
New Business
a)
Councillor McDougall informed Council that the County has hired a new CAO. Mr. Kelly Pender will join the County in early May. Discussions with the County on shared services need to be addressed with full participation of all parties and not an ad hoc basis. The Verona Community meeting was well done and issues were clearly addressed.
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Committee of the Whole April 8, 2014
b)
Councillor Vandewal asked about properties in tax arrears and the tax sale process.
c)
Councillor Robinson asked about work on Jamieson Road. The public works manager will follow up.
d)
Councillor Vandewal stressed the need for communication between departments if efficiencies are to be found. ie snow plowing for boat ramp that is no longer in use.
e)
Council was reminded of the 1:00 pm start for the Council meeting on April 15.
11
Closed Session (if requested)
12
Adjournment
a)
The meeting adjourned at 8:35pm.
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