Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: December 8, 2020 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
Audio Broadcast to Township’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: 7:00 PM, DATE: Tuesday, December 8, 2020 PLACE: Council Chambers/Electronic Participation. 1.
Call to Order/Roll Call
(a)
Motion
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
(a)
Motion
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations
(a)
Asset Management Presentation by Louise Fragnito, Director of Corporate Services & Treasurer
Reports Requiring Direction
(a)
Public Services - Capital Budget
Reports for Information
(a)
2021-2025 Capital Forecast
60 - 63
(b)
2020 Capital Projects Status
64 - 71
Rise & Report from Committees of Council
(a)
Frontenac County Council
(b)
Frontenac Community Arena Board
(c)
South Frontenac Police Services Board
(d)
South Frontenac Museum Committee
Information Items
3 - 11
12 - 59
Page 2 of 74
(a)
Thank you from L & A Ridge Runners - K & P Trail
(b)
Notice of Complete Application & Open House - Draft Plan of Subdivision (Willowbrook Estates)
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Adjournment
(a)
Motion
72 73 - 74
Asset management
Page 3 of 74
1
Asset management is… What do we own?
What condition is it in?
Where is it?
What needs to be done?
What is it worth?
When does it need to be done by? Page 4 of 74
2
How do all the different steps interconnect?
Page 5 of 74
3
Linear Roads Construction
Page 6 of 74
• Linear Roads construction represents on average 6065% of our yearly capital budget • Since implementing the Cartegraph Asset Management software, work flows and decision tree have been developed to support better decision making • The software, based on workflows and budget, presents a preliminary list that is then reviewed by Public Services staff to validate priorities • The allocation of budget funds is broken down between bridges, preservation (micro-surfacing and seal coats/single surface treatments) and reconstruction or rehabilitation. • The matrix focuses on keeping good roads good.
4
Linear Roads Construction Decision Tree
Page 7 of 74
• The next few slides present the decision tree that staff have developed and which has been programmed to assess priorities • Separate workflows exist for arterial roads and local roads. For example: rehabilitation for a surface-treated arterial road would see a 10 m surface with shoulders whereas a local road would see an 8 m surface • Overall condition index (OCI) is a key component that drives the decision matrix • Other items such as traffic counts and base defects also trigger varying decisions
5
Linear Roads Construction Decision Tree
• Staff inspect roads every 2 years to update condition information. Multiple factors are recorded which impacts how workflows factor the condition • Yearly finalized capital projects are updated with financial information along with the work that was completed to update the condition of the affected road segments. • The updated information impacts the forecasting of future year in removing the required work as a priority Page 8 of 74
6
Decision Tree - Local
Page 9 of 74
7
Decision Tree - Arterial
Page 10 of 74
8
Linear Roads Construction
• Questions?
Page 11 of 74
9
Page 12 of 74
REPORT TO COMMITTEE OF THE WHOLE TREASURY DEPARTMENT AGENDA DATE:
December 8th, 2020
SUBJECT:
2021 Capital Budget – Public Services
RECOMMENDATION: That Council provides feedback on the draft capital budget – Public Services items, for incorporation into the full budget to be tabled for Council consideration in January 2021. BACKGROUND: Each year prior to tabling the complete budget for Council’s consideration, draft Public Services and non-Public Services Capital budgets are presented separately for Council’s review and feedback. ANALYSIS/DISCUSSION: Attached is the draft capital budget document for Public Services projects. This initial version provides a listing of capital projects for Transportation including linear, Solid Waste, Facilities and Recreation. Also provided, itemized in the footer as page 60, in the attachment is an Inspection Truck that falls under building services. This item is for the provision of Part 8 services to the other lower tiers and was omitted from the November 24th non-Public Services presentation in error. The items presented are in line with the targeted annual capital budget as set out in the Township’s 10 year, long range financial plan. This draft capital budget represents the listing received from department heads, vetted by the CAO and Treasurer, and incorporating input from the Township’s strategic plan, committees and Council. Many items are driven by established replacement schedules which and funded by defined reserves (e.g. Equipment Reserve). Changes The format of the 2021 Capital budget builds on changes made in 2018 to provide further information on multi-year projects. In the summary pages attached to this report, the first two columns after the description and project number identify the years over which the project is anticipated to take place as well as the overall estimated project cost. New for this year, individual capital detail sheets have been created for each project which provide additional information including: • • • • • • •
Project descriptions and rationale The type and cost of activities to be carried out as part of the project Funding sources Operational impacts, if any Total cost, current budget year (2021) cost, and expenses to date Relationship to the Strategic Plan Whether projects are related to growth, asset renewal or service changes
The summary page provides the page number to the left of each project where that capital detail sheet can be found.
“Natural, Vibrant and Growing – a Progressive Rural Leader”
Page 13 of 74
REPORT TO COMMITTEE OF THE WHOLE TREASURY DEPARTMENT Senior managers are available for any questions on the listed items. Council is asked to provide direction at this time on whether any of the detailed capital items should be removed at this stage. Council’s feedback on the draft capital budgets will be incorporated into the full budget document that is tabled in January. RELATIONSHIP TO THE STRATEGIC PLAN: Changes to the Township’s capital budgeting process support the following parts of the Township’s Mission: •
Setting exemplary service and infrastructure standards that the community can be proud of;
•
Managing our operations and assets in a financially sustainable manner;
•
Engaging and collaborating with citizens and partners in an open and transparent manner;
It also aligns with the following Township values as set out in the Strategic Plan: Communication & Collaboration Financial Sustainability Public Service Excellence
ATTACHMENTS: •
2021 Public Services Capital Budget Summary and Detail Sheets
Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone Chief Administrative Officer
“Natural, Vibrant and Growing – a Progressive Rural Leader”
2021 South Frontenac Public Services Capital Budget - Draft Project Number
PROJECT
TOTAL
2021
YEAR(S)
PROJECT
BUDGET
21-18 21-19 21-20 21-21 21-22 21-35 21-36
2021 2021 2021 2021 2021 2021 2021
PROPOSED FINANCING TAX LEVY
RESERVES
OTHER
Page # TRANSPORTATION DEPARTMENT
New Projects 21 Tandem Dump Truck 22 Half Ton Truck 23 Motor Grader 24 Two Portable Hoists 25 Water Tank for Tandem 61 Tractors - Mowers x 2 (for 2022 delivery) 62 Tri-axle Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing)
26-37
Total TOWNSHIP FACILITIES MANAGEMENT New Projects Keeley Road Garage - Communications Tower 38 Relocation
300,000 40,000 450,000 40,000 35,000 350,000 400,000
300,000 40,000 450,000 40,000 35,000 350,000 400,000
300,000 40,000 450,000 40,000 35,000 350,000 400,000
10,061,600
7,080,000
3,190,501
2,750,000
11,676,600
8,695,000
3,190,501
4,365,000
100,000
19-29
2019-2021
150,000
100,000
- Facilities
39
Town Hall - Accessible Entrance Ramp & Front Step
20-27
2020-2021
300,000
175,000
40
New Firehall - replacing Station 8
21-01
2021-2022
2,220,000
2,200,000
2,200,000
41
Burridge Fire Hall - Siteworks Portland Garage - Door Operators OPP Building - HVAC/Garage Doors Bedford Sand Dome
21-27 21-28 21-29 21-30
2021 2021 2021 2021
20,000 20,000 27,000 35,000
20,000 20,000 27,000 35,000
20,000 20,000 27,000 35,000
Development Charges 400,000/AIR 1,100,000/ Facilities 700,000
- Infrastructure
- Facilities
- Facilities
- Facilities
2021
15,000
15,000
15,000
- Federal Gas Tax 6,000/ Infrastructure 9,000
2021 2021
6,000 20,000 2,813,000
6,000 20,000 2,618,000
6,000 20,000 2,518,000
42 43 44 45 46 47
Bradshaw Fire Hall - Lighting Retrofit/ Interior Wall Storrington Fire Hall - Lighting Retrofit Admin Office Location Expansion Feasibility Study Total
21-31 21-32 21-33
75,000
- PS equipment Reserve
- PS equipment Reserve
- PS equipment Reserve
- Working Funds
- PS equipment Reserve
- Asset Invesment Reserve
- Asset Invesment Reserve AIR 1,250,000 DCF 800,000 FGT 700,000 OCIF 569,580 1,139,499 County FGT 529,919 Developer Contribution 40,000 1,139,499
100,000 Infrastructure/ICIP grant
- Federal Gas Tax
- Facilities 100,000
Page 14 of 74
2021 South Frontenac Public Services Capital Budget - Draft
RECREATION New Projects 48 Wilmer Park Pumphouse Repairs Storrington Centre Upgrades 49 Playground Rubberized Surfaces 50 Bowes Park - Accessible Washrooms 51 Bowes/Centennial/Inverary/Point Ball Diamonds 52 McMullen Park Court 53 Battersea Park Court 54 Glendower Park Courts 55 Boat Launch Upgrades-Deyos/Bunker Hill 56 Battersea Park Gates 57 Sunbury/Gerald Ball Park Bleachers 58 Total - Recreation ARENA Heat Exchanger/Brine Pump/Condenser Unit/Arena 59 floor/boards replacement Total - Arena TOTALS (with Arena Capital)
Project Number
PROJECT
TOTAL
2021
YEAR(S)
PROJECT
BUDGET
19-49 19-54 20-43 20-44 20-45 21-21 21-22 21-23 21-24 21-25 21-26
2019-2021 2019-2021 2020-2021 2020-2021 2020-2021 2021 2021 2021 2021 2021 2021
2020-2021
16,000 400,000 80,000 76,500 35,000 55,000 33,000 60,000 30,000 10,000 10,000 805,500
10,000 350,000 40,000 75,000 25,000 55,000 33,000 60,000 30,000 10,000 10,000 698,000
1,680,375
1,343,750
1,680,375
1,343,750
16,975,475
13,354,750
PROPOSED FINANCING TAX LEVY
RESERVES
10,000 350,000 40,000 75,000 25,000 45,000 33,000 60,000 30,000 10,000 10,000 688,000
OTHER
Parkland Infrastructure Parkland Parkland Parkland 10,000 Infrastructure/Donation Infrastructure Infrastructure Infrastructure Infrastructure Infrastructure 10,000
211,443
1,132,307
211,443
1,132,307
3,190,501
7,782,443
2,381,806
Working Funds Based on successful ICIP Grant
Page 15 of 74
Year 2021 Linear Asset Construction Schedule Page # 26 18-R14 27 20-R03 28 20-R04 29 21-R01 30 21-R02 31 21-R03 32 21-R04 33 21-R05 34 21-R06 35 21-R07 36 21-R08 37 21-R09
New Projects
Carrying Place Road Bunker Hill/Deyos Road Hinchinbrooke Road Battersea Road Stafford Lane Culvert North Shore Road Culvert Hard Surface Preservation Hard Surface Preservation Battersea - New Sidewalks Guiderail Upgrades Streetlights Arterial Reserve (Road 38) Total
Micro-surfacing Single Surface Treatment
Project Year(s) 2018-2021 2018-2021 2020-2021 2021 2021 2021 2021 2021 2021 2021 2021 2019-2022
Total Project 1,487,800 1,556,800 2,218,700 1,600,000 328,000 340,300 500,000 800,000 50,000 50,000 30,000 1,100,000 10,061,600
2021 Budget 784,800 1,096,800 1,128,100 1,600,000 300,000 340,300 500,000 800,000 50,000 50,000 30,000 400,000 7,080,000
** In 2019, Murvale Boundary Road was moved up from the scheduled 2021 capital plan in the amount of $600,000. The capital project was offset by one-time additional Federal Gas Tax received in 2019
Page 16 of 74
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Tandem Dump Truck
Type of Project: Fleet
Project Number: 21-18
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Used for plowing in winter; summer use for hauling belly dump and float trailer
N/A
Rationale: Scheduled replacement of 2004 Sterling Tandem; ~340,000 kms Part of fleet AMP
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$300,000 $0
Total Project Cost:
$300,000
Current (2021) Year Cost: Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
300,000
Design
Construction
Other
Government Funding
Donations
PS Equipment Reserve
300,000
User Fees
Debenture/Loan
Funding Source(s)
Page 17 of 74
Page 21
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Half Ton Truck
Type of Project: Fleet
Project Number: 21-19
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Used for Supervisor’s assigned truck, then transition to Winter Patrol/general fleet; 8 year replacement cycle
N/A
Rationale: Scheduled replacement; 2013 Ford F150; ~270,000kms; part of fleet AMP
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$40,000 $0
Total Project Cost:
$40,000
Current (2021) Year Cost: Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
40,000
Design
Construction
Other
Government Funding
Donations
PS Equipment Reserve
40,000
User Fees
Debenture/Loan
Funding Source(s)
Page 18 of 74
Page 22
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Motor Grader
Type of Project: Fleet
Project Number: 21-20
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: New motor grader; used for grading gravel roads, prep for surface treatment, occasional snow removal, grading shoulders; 20 year lifespan
N/A
Rationale: Replacing Bedford Grader (2000) Champion 740; ~13,000 hrs Scheduled replacement with fleet AMP
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$450,000 $0
Total Project Cost:
$450,000
Current (2021) Year Cost: Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
450,000
Design
Construction
Other
Government Funding
Donations
PS Equipment Reserve
450,000
User Fees
Debenture/Loan
Funding Source(s)
Page 19 of 74
Page 23
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Portable Hoists x 2
Type of Project: Fleet
Project Number: 21-21
Basis for Activty: Service Level Change
Department: Public Services
Relationship to Strategic Plan:
Description: Two additional portable hoists (increase from 4 to 6 hoists)
Priority #3 - Ensure the organizational capacity to deliver cost-effective services in a changing world
Rationale: Cannot currently pickup Tri-axles or graders or possibility of fire trucks in future; improved mechanics efficiency (currently slide under equipment); more in-house servicing capability
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$40,000 $0
Total Project Cost:
$40,000
Current (2021) Year Cost: Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
40,000
Design
Construction
Other
Government Funding
Donations
Working Funds Reserve
40,000
User Fees
Debenture/Loan
Funding Source(s)
Page 20 of 74
Page 24
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Water Tank for Tandem
Type of Project: Fleet
Project Number: 21-22
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Used for dust suppression and road construction
Priority #3 - Ensure the organizational capacity to deliver cost-effective services in a changing world
Rationale: Replacing 2011 water tank; configuration to match new truck style + increased capacity
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$35,000 $0
Total Project Cost:
$35,000
Current (2021) Year Cost: Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
35,000
Design
Construction
Other
Government Funding
Donations
PS Equipment Reserve
35,000
User Fees
Debenture/Loan
Funding Source(s)
Page 21 of 74
Page 25
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Carrying Place Road
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 18-R14
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
Description: 2021: granular and DST only Prior years (2016): land acquisition, design, ditching, rock breaking, realignment
N/A
Rationale: Gravel Road upgrade/widening Growth - Cranberry Cove/Pine Point/Severances 297 AADT
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Explanation:
Budget Year(s)
Exp/(Rev)
FTE
2021
Current (2021) Year Cost:
Will reduce grading requirements.
Prior Expensed to Date:
$784,800 $600,351
Total Project Cost:
$1,487,800
Phase(s) Purchase/legal
Prior Approved
2021
Contracted Services Design Construction
2024
2025
230,000
703,000
70,800
340,000
Equipment Contingency
2023
Materials Wages
2022 6,000
77,000 61,000
Funding Source(s) Government Funding - OCIF
Developer Contribution
40,000
703,000
214,881
Taxation
529,919
Development Charge Asset Investment Reserve
Page 26
Page 22 of 74
Federal Gas Tax (FGT) County FGT
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Bunker Hill & Deyos Roads
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 20-R03
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
Description: 2021: granular and DST only; steel beam Prior years (2018): design, ditching, rock breaking, realignment
N/A
Rationale: Completion of multi-year project Gravel Road upgrade/widening 200+ AADT (general standard for upgrading gravel roads)
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Explanation:
Budget Year(s)
Exp/(Rev)
FTE
2021
Current (2021) Year Cost:
$1,096,800
Will reduce grading requirements.
Prior Expensed to Date:
$352,733
Total Project Cost:
$1,556,800
Phase(s) Utilities
Prior Approved
2021
Contracted Services Design Construction
2024
2025
375,000
460,000
475,000
Equipment Contingency
2023
Materials Wages
2022 10,000
77,000 61,000
98,800
Funding Source(s) Government Funding - OCIF
Developer Contribution
460,000
446,800
Taxation
200,000
Development Charge Asset Investment Reserve
200,000 250,000
Page 27
Page 23 of 74
Federal Gas Tax (FGT) County FGT
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Hinchinbrooke Road
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 20-R04
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: 2021: Utility relocates; continued property acquisitions ditching; culverts; granular and DST only; steel beam Prior years (2020): design, pulverize, some land acquisition. 5.4 kms
N/A
Rationale: Part of AMP; exceeded lifespan 200+ AADT; bring road up to standard (design for 50km/h continuous speed); improve safety
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$1,128,100 $59,539
Total Project Cost:
$1,793,100
Current (2021) Year Cost: Explanation:
Phase(s) Utilities
Prior Approved
2021
Contracted Services Design Construction
2024
2025
368,545
225,000
440,000
360,000
Equipment Contingency
2023
Materials Wages
2022
154,000 143,000
102,555
Government Funding - OCIF
Developer Contribution
440,000
428,100
225,000
Federal Gas Tax (FGT)
200,000
County FGT Development Charge Asset Investment Reserve
200,000 300,000
Funding Source(s)
Taxation
Page 28
Page 24 of 74
For Staff Use ONLY
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Battersea Road
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R01
Basis for Activty: Asset Renewal
Department: Public Services
Priority #2 - Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment
Relationship to Strategic Plan:
Description: Burnt Hills Road to Bradden Lane (5.2km) - tendered Total reconstruction - Arterial road 10m wide DST Rock breaking; pulverizing; culverts; ditching/drainage; fog sealed shoulders; tie-ins; granular
Rationale: Exceeded life expectancy (2013) - road has gone to failure Rebuild required as per asset management plan Arterial Road; growth anticipated (Tourism potential - cycling) OCI 7.68/100 529 AADT Preserve only following rebuild
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Purchase
Design/Contract Admin Construction Other
Current (2021) Year Cost:
$1,600,000
Prior Expensed to Date:
$0
Total Project Cost:
$1,600,000
2022
2023
2024
2025
100,000
1,500,000
Government Funding - OCIF
569,580
Developer Contribution
Funding Source(s)
330,420
300,000
County FGT Development Charge Asset Investment Reserve
400,000
For Staff Use ONLY
Page 29
Page 25 of 74
Taxation Federal Gas Tax (FGT)
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Stafford Lane Culvert
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R02
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Stafford Lane Causeway - Tendered Culvert relining; Guiderails; bank stabilization; causeway platform widening
N/A
Rationale: OSIM recommended repair (BCI 36.1/100) Urgent - prevent collapse Only access point to Stafford and other lane residents
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$300,000
Prior Expensed to Date:
$0
Total Project Cost:
$328,000
Explanation:
Phase(s) Purchase Design
Prior Approved
2021
2022
2023
2024
2025
28,000
Construction
270,000
Contract Admin
30,000
Government Funding - OCIF
Developer Contribution
Taxation
300,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Funding Source(s)
Page 26 of 74
Page 30
03/12/2020
Capital Project Detail Sheet Project Information Project Name: North Shore Road Culvert
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R03
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: 0.1 km East of Hewlett Packard Rd - Tendered Full replacement; Polymer Laminated CSP (Concrete and CSP) Guiderail; platform widening (8m) DST
N/A
Rationale: OSIM recommended repalcement; BCI 15.4/100 Exceeded life expectancy
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$340,300
Prior Expensed to Date:
$0
Total Project Cost:
$340,300
Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
Design
15,000
Construction
300,300
Guiderail
25,000
Government Funding - OCIF
Developer Contribution
Taxation
340,300
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Funding Source(s)
Page 27 of 74
Page 31
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Microsurfacing (Sydenham Road)
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R04
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Horning to Kepler (2km) and Orser to Rutledge (5.5km) Microsurfacing extent Adding paved shoulders for last 350m (to Rutledge)
N/A
Rationale: Scheduled in Asset Mgmt Plan - pavement preservation Extending life of asset instead of future rebuild Horning to Kepler (OCI 89/100) Orser to Rutledge (70/100) Complete paved shoulders
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$500,000
Prior Expensed to Date:
$0
Total Project Cost:
$500,000
Explanation:
Phase(s) Purchase
Prior Approved
2021
2022
2023
2024
2025
Design
Construction
495,000
Contract Admin
5,000
Government Funding - OCIF
Developer Contribution
Taxation
300,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
200,000
Funding Source(s)
Page 28 of 74
Page 32
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Single Surface Treatment
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R05
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Pavement Preservation - Single Surface Treatment/seal coats. The preliminary list one the next page has been identified as priorities, to be reassessed in the spring.
N/A
Rationale: Scheduled in Asset Mgmt Plan - pavement preservation Extending life of asset instead of future rebuild
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s) Purchase
Prior Approved
2021
Current (2021) Year Cost:
$800,000
Prior Expensed to Date:
$0
Total Project Cost:
$800,000
2022
2023
2024
2025
Design
Construction
800,000
Contract Admin
Government Funding - OCIF
Developer Contribution
Funding Source(s)
Taxation
300,000
Federal Gas Tax (FGT)
Asset Investment Reserve
500,000
Page 33
Page 29 of 74
County FGT Development Charge
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Single Surface Treatment Project Number: 21-R05
Type of Project: Linear Infrastructure (Roads & Bridges) Basis for Activty: Asset Renewal
Road From To Badour Road Crow Lake Road South End Mica Point Road Badour Road West End Desert Lake Road Desert Lake Causeway Canoe Lake Road White Lake Road Central Frontenac Boundary Buck Bay Road Bauder Road Desert Lake Road South End Milburn Road Battersea Road Wellington Street Bear Creek Road Battersea Road South End Washburn Road Battersea Road East Davidson Road Holmes Road Latimer Road Charlie Green Road Norway Road North to Little Long Lake Road Campbell Road Stagecoach Road Amey Road Morrison Road Wilmer Road West to End
Page 30 of 74
Page 33a
Length 2km 1km 2km 1.5km 2km 5.5km 2.8km 2.4km 3.1km 2km 1.5km 1.5km
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Battersea Sidewalks
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R06
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
Description: Continuation of exisiting sidewalk from Battersea Mill Street to Battersea Park
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Rationale: Continuation of downtown revitalization; active transportation
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
2021
Current (2021) Year Cost:
$50,000
Prior Expensed to Date:
$0
Total Project Cost:
$250,000
Explanation: sidewalk plowing will be required; negligible increase, already plowing sidewalks in village
Phase(s) Utilities
Prior Approved
2021
2022
2023
Design
Construction
50,000
50,000
50,000
50,000
50,000
Government Funding - OCIF
Developer Contribution
Taxation
50,000
50,000
50,000
50,000
50,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Equipment Contingency
Materials Wages
2025
Contracted Services
2024
Funding Source(s)
Page 31 of 74
Page 34
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Guiderail Upgrades
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R07
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
Description: Specific locations not yet identified.
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Rationale:
Guiderails - New or update to minimize safety hazards.
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$50,000
Prior Expensed to Date:
$0
Total Project Cost:
$250,000
Explanation:
Phase(s) Utilities
Prior Approved
2021
2022
2023
Design
Construction
50,000
50,000
50,000
50,000
50,000
Government Funding - OCIF
Developer Contribution
Taxation
50,000
50,000
50,000
50,000
50,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Equipment Contingency
Materials Wages
2025
Contracted Services
2024
Funding Source(s)
Page 32 of 74
Page 35
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Streetlights
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R08
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
Description: Specific locations not yet identified.
Rationale:
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Improved street lighting.
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$30,000
Prior Expensed to Date:
$0
Total Project Cost:
$150,000
Explanation:
Phase(s) Utilities
Prior Approved
2021
2022
2023
Design
Construction
30,000
30,000
30,000
30,000
30,000
Government Funding - OCIF
Developer Contribution
Taxation
30,000
30,000
30,000
30,000
30,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Equipment Contingency
Materials Wages
2025
Contracted Services
2024
Funding Source(s)
Page 33 of 74
Page 36
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Arterial Reserve
Type of Project: Linear Infrastructure (Roads & Bridges)
Project Number: 21-R09
Basis for Activty: Growth Related
Department: Public Services
Relationship to Strategic Plan:
N/A
Rationale: Road 38 is the Township’s most travelled road. Possibility of joint project may impact timing.
Description: Year 3 of 4 to set aside funds for the linear construction cost of Road 38 in 2023 and 2024. Total reserve of 1.1 million by end of 2022 Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE Current (2021) Year Cost:
$400,000
Prior Expensed to Date:
$150,000
Total Project Cost:
$1,100,000
Explanation:
Phase(s) Utilities
Prior Approved
2021
150,000
Contracted Services Design Transfer to Reserve
2023
2024
2025
400,000
550,000
Materials Wages
2022
Government Funding - OCIF
Developer Contribution
150,000
400,000
550,000
Federal Gas Tax (FGT)
County FGT
Development Charge
Asset Investment Reserve
Equipment Contingency
Funding Source(s)
Taxation
Page 34 of 74
Page 37
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Keeley Radio Tower
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 19-29
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Relocation of radio tower at Keeley Public Services offices; 16 ft. of
N/A
Rationale: Current tower location poses safety issues re: certification; tower no
antenna installed on Keeley garage roof; removal of paint booth exhaust fan and supporting infrastructure.
longer required for radio communication; reclaim infrastructure within garage currently supporting tower. Removal of paint booth exhaust fan and supporting infrastructure has been added to scope or tower relocation.
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$100,000
Prior Expensed to Date:
$0
Total Project Cost:
$150,000
2022
2023
2024
2025
Purchase
Design
50,000
100,000
Construction Other
Funding Source(s) Government Funding Donations
100,000
User Fees
Debenture/Loan
Page 38
Page 35 of 74
50,000
Facilities Reserve
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Township Offices Accessible Ramp/Entrance
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 20-27
Basis for Activty: Asset Renewal
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Description: New accessible ramp and stairs; improved entrance and pedestrian flow
Rationale: Stairs currently crumbling; leakage into basement at ramp location; contribute to Sydenham downtown beautification; asphalt doesn’t drain well currently; shed water away from building to storm sewers. Scope of project increased to include entire front area of Townhall.
at front of building; beautification; design work; replace asphalt at front of building/improve pull-through area; flag pole relocation. Township will be applying for ICIP funding for this project. Anticipated minimum funding is $100,000 as per guidelines
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s) Purchase
Prior Approved
2021
Current (2021) Year Cost:
$175,000
Prior Expensed to Date:
$0
Total Project Cost:
$300,000
2022
2023
2024
2025
Design
20,000
Construction
105,000
175,000
100,000
Other
Funding Source(s) Government Funding Donations
Infrastructure Reserve
75,000
Debenture/Loan
Page 39
Page 36 of 74
125,000
Facilities Reserve
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Station 8 Fire Hall
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-01
Basis for Activty: Growth Related
Department: SFFR
Priority #3 - Ensure the organizational capacity to deliver cost-effective services in a changing world
Relationship to Strategic Plan:
Description: Same design as Perth Rd. Fire Hall with 3 bays but 2 vehicles deep instead fo 1.5 In line with 4-year fire hall replacement schedule Location of apparatus incl. pumper, tanker, squad, rapid response, and marine unit
Rationale: Closure of former Station 9. Repurposing of current Station 8 back to Public Services. Improved response capabilities in growth area of the Township (new subdivisions).
Staff Contact: Darcy Knott, DIRECTOR EMERGENCY SERVICES/CEMC FIRE CHIEF
Project Finances Operating Impacts:
Budget Year(s)
2022 Explanation:
Phase(s)
Exp/(Rev)
FTE
unknown
PS use of former Station 8 Fire Hall at Storrington Centre facility may result in additional capital costs
Prior Approved
2021
Current (2021) Year Cost:
$2,200,000
Prior Expensed to Date:
$0
Total Project Cost:
$2,220,000
2022
2023
2024
2025
Purchase
Design
25,000
Construction
2,175,000
Other
20,000
Government Funding
Donations
Facilities Reserve
700,000
Development Charges
400,000
Asset Invesment Reserve
1,100,000
Funding Source(s)
Page 37 of 74
Page 40
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Burridge Fire Hall
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-27
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Grading and ditching to direct overland flow away from facility;
N/A
Rationale: Improper lot grading creates drainage issue; heavy rains currently can run
Some work done previously in front of Hall garage doors to prevent flooding
into training room; damage prevention
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$20,000
Prior Expensed to Date:
$0
Total Project Cost:
$20,000
2022
2023
2024
2025
Purchase
Design
Construction
20,000
Other
Government Funding
Donations
Infrastructure Reserve
20,000
User Fees
Debenture/Loan
Funding Source(s)
Page 38 of 74
Page 41
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Portland Garage
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-28
Basis for Activty: Service Level Change
Department: Public Services
Relationship to Strategic Plan:
Description: Facility garage door operators to be replaced (5 doors)
N/A
Rationale: All doors currently oeprated by hand; garages weren’t heated previously; 2017 heating install allows for openers; reduces heat loss
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Explanation:
Phase(s)
Budget Year(s)
Exp/(Rev)
FTE
Operators no longer have to get in/out of equipment
Prior Approved
2021
Current (2021) Year Cost:
$20,000
Prior Expensed to Date:
$0
Total Project Cost:
$20,000
2022
2023
2024
2025
Purchase
20,000
Design
Construction
Other
Government Funding
Donations
Facilities Reserve
20,000
User Fees
Debenture/Loan
Funding Source(s)
Page 39 of 74
Page 42
03/12/2020
Capital Project Detail Sheet Project Information Project Name: OPP Building
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-29
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: HVAC Rooftop Unit
N/A
Rationale: Building condition assessment recommendations
Garage Doors
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
2021 Explanation:
Phase(s)
Reduced energy costs
Prior Approved
2021
Current (2021) Year Cost:
$27,000
Prior Expensed to Date:
$0
Total Project Cost:
$27,000
2022
2023
2024
2025
Purchase
27,000
Design
Construction
Other
Government Funding
Donations
Facilities Reserve
27,000
User Fees
Debenture/Loan
Funding Source(s)
Page 40 of 74
Page 43
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Bedford Sand Dome
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-30
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Replace Roof Fabric (under warranty, pro-rated costs)
N/A
Rationale: Failure in fabric - warranty item, but prorated cost to change panels
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$35,000
Prior Expensed to Date:
$0
Total Project Cost:
$35,000
2022
2023
2024
2025
Purchase
35,000
Design
Construction
Other
Government Funding
Donations
Facilities Reserve
35,000
User Fees
Debenture/Loan
Funding Source(s)
Page 41 of 74
Page 44
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Bradshaw Fire Hall
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-31
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Lighting Retrofit & Interior Wall for Vehicle Seperation from staff areas;
N/A
Rationale: Staff areas contiguous with garage area currently; upgrade lighting for
fire rating required
energy efficiency
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Explanation:
Phase(s)
Budget Year(s)
Exp/(Rev)
FTE
2021
Current (2021) Year Cost:
$15,000
Reduced hydro costs
Prior Expensed to Date:
$0
Total Project Cost:
$15,000
Prior Approved
2021
2022
2023
2024
2025
Purchase
Design
Construction
15,000
Other
Federal Gas Tax
6,000
Infrastructure
9,000
User Fees
Debenture/Loan
Funding Source(s) Government Funding
Page 42 of 74
Page 45
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Storrington Fire Hall
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-32
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Lighting Retrofit
N/A
Rationale: Retrofit of lighting to improve energy efficiency
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Explanation:
Phase(s)
Budget Year(s)
Exp/(Rev)
FTE
2021
Current (2021) Year Cost:
$6,000
Reduced hydro costs
Prior Expensed to Date:
$0
Total Project Cost:
$6,000
Prior Approved
2021
2022
2023
2024
2025
Purchase
Design
Construction
6,000
Other
Government Funding
Donations
Federal Gas Tax
6,000
User Fees
Debenture/Loan
Funding Source(s)
Page 43 of 74
Page 46
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Admin Office Expansion Location Feasibility Study
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-33
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Study to assess options and location for additional office space for
N/A
Rationale: Study to look at possible options to review the use of existing facilities
administrative staff
such as Townhall, library versus the need to build new facility including joint or multi-use facility.
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$20,000
Prior Expensed to Date:
$0
Total Project Cost:
$20,000
2022
2023
2024
2025
Purchase
Design
Construction
20,000
Other
Government Funding
Donations
Facilities Reserve
20,000
User Fees
Debenture/Loan
Funding Source(s)
Page 44 of 74
Page 47
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Wilmer Park Pumphouse Repairs
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 19-49
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Repair improperly installed foundations on utilities/pumphouse shed
N/A
Rationale: Crumbling foundation
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Design
6,000
Contracted Services
$10,000
Prior Expensed to Date:
$0
Total Project Cost:
$16,000
2022
Purchase Construction
Current (2021) Year Cost:
2023
2024
2025
10,000
Funding Source(s) Government Funding
Parkland
6,000
10,000
User Fees
Debenture/Loan
Page 48
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Donations
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Storrington Centre Upgrades
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 19-54
Basis for Activty: Growth Related
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Rationale: Completion of project - design previously approved; Most highly used
Description: Construction of building expansion to accommodate storage and increase usable space; window replacements on Hall side; 2019: design approved.
assembly facility; no storage available for tables chairs currently
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s) Purchase
Prior Approved
2021
Current (2021) Year Cost:
$350,000
Prior Expensed to Date:
$0
Total Project Cost:
$400,000
2022
2024
2025
350,000
Government Funding
Donations
Infrastructure Reserve
350,000
50,000
Design
2023
50,000
Construction
Contracted Services
Funding Source(s)
Debenture/Loan
Page 49
Page 46 of 74
Parkland
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Playground Rubberized Surfaces
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 20-43
Basis for Activty: Asset Renewal
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Description: In 2021, Bowes playground to receive rubberized surface; utilize portion
Rationale: Replacing pea gravel surface; inaccessible surface
of budget carried over from 2020; 2020 dollars used for Gerald Ball playground rubberized surface
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$40,000
Prior Expensed to Date:
$15,259
Total Project Cost:
$80,000
2022
2023
2024
2025
Purchase
Design
40,000
40,000
Construction Contracted Services
Funding Source(s) Government Funding Donations
40,000
User Fees
Debenture/Loan
Page 50
Page 47 of 74
40,000
Parkland Reserve
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Bowes Park Washrooms
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 20-44
Basis for Activty: Service Level Change
Department: Public Services
Priority #2 - Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment
Relationship to Strategic Plan:
Description: Create accessible washrooms using exisiting structure envelope;
Rationale: To meet accessibility requirements.
entrances, configuration changes. Design completed in 2020.
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s) Purchase
Prior Approved
2021
Current (2021) Year Cost:
$75,000
Prior Expensed to Date:
$0
Total Project Cost:
$76,500
2022
2023
2024
2025
1,500
Construction
75,000
Other
Government Funding
Donations
Reserves 1
User Fees
Debenture/Loan
Design
Funding Source(s)
Page 48 of 74
Page 51
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Bowes/Centennial/Sydenham Point Ball Diamonds
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 20-45
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Adding lighting, key switches and timers
N/A
Rationale: Safety issue with user groups accessing electrical panels currently.
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Purchase
Design
Construction Contracted Services
Current (2021) Year Cost:
$25,000
Prior Expensed to Date:
$0
Total Project Cost:
$35,000
2022
2023
2024
2025
10,000
25,000
Funding Source(s) Government Funding Donations
25,000
User Fees
Debenture/Loan
Page 52
Page 49 of 74
10,000
Parkland Reserve
03/12/2020
Capital Project Detail Sheet Project Information Project Name: McMullen Park Court
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-21
Basis for Activty: Service Level Change
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Description: Complete Resurface and colouring courts to support multiple uses:
Rationale: Continue court improvements across Township; greater demand for tennis at this location; current backetball + shuffleboard faclities in state of disrepair
• Two standalone Tennis courts • Basketball court outside fence • Shuffleboard or other outside fence • New Basketball posts/nets
Staff Contact: Tim Laprade, RECREATION SUPERVISOR/ARENA MANAGER
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$55,000
Prior Expensed to Date:
$0
Total Project Cost:
$55,000
2022
2023
2024
2025
Purchase
Design
Construction
55,000
Other
Funding Source(s)
10,000
Infrastructure
45,000
User Fees
Debenture/Loan
Page 53
Page 50 of 74
Government Funding Donations
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Battersea Park Court
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-22
Basis for Activty: Service Level Change
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Rationale: With the current surface measuring 11.5mx 18.5m it would allow for only
Description: Complete resurfacing and colouring courts to support Pickleball and Basketball: $18,000 (current court resurfaced = 1 Pickleball court, basketball lines); $10,000 (fencing); $5,000 new basketball units
one Pickleball court (surface required is 9mX18m); await outcomes of Recreation Master Plan in 2021 before constructing additional rec facilities in this location; newly surfaced pickleball courts in Sunbury (5 min away)
Staff Contact: Tim Laprade, RECREATION SUPERVISOR/ARENA MANAGER
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation: The current space could not be used for events like Pumpkinfest as a food area due to tables and chairs potentially damaging surface.
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$33,000
Prior Expensed to Date:
$0
Total Project Cost:
$33,000
2022
2023
2024
2025
Purchase
Design
Construction
33,000
Other
Government Funding
Donations
Infrastructure Reserve
33,000
User Fees
Debenture/Loan
Funding Source(s)
Page 51 of 74
Page 54
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Glendower Park Courts
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-23
Basis for Activty: Service Level Change
Department: Public Services
Priority #4 - Be a catalyst for the creation of vibrant, complete communities
Relationship to Strategic Plan:
Rationale: Resurfacing and repainting tennis lines on the court at Glendower-Bedford
Description: Glendower Complete resurfacing and colouring courts to support
Hall will eliminate any hazards associated with the rough surface and aide in promoting recreation in all areas of the township.
netsports • One Tennis/two Pickleball courts • Basketball standalone court • Basketball units (5k)
Staff Contact: Tim Laprade, RECREATION SUPERVISOR/ARENA MANAGER
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$60,000
Prior Expensed to Date:
$0
Total Project Cost:
$60,000
2022
2023
2024
2025
Purchase
Design
Construction
60,000
Other
Government Funding
Donations
Infrastructure Reserve
60,000
User Fees
Debenture/Loan
Funding Source(s)
Page 52 of 74
Page 55
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Boat Launch Upgrades (Bunker Hill/Deyos Road)
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-24
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Improving grades; reclaiming land; addition of concrete mats
N/A
Rationale: Address safety concerns & coordinate with nearby linear 2021 capital projects (Deyos/Bunker Hill Road)
Staff Contact: Mark Segsworth, DIRECTOR PUBLIC SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$30,000
Prior Expensed to Date:
$0
Total Project Cost:
$30,000
2022
2023
2024
2025
Purchase
Design
Construction
30,000
Other
Government Funding
Donations
Infrastructure Reserve
30,000
User Fees
Debenture/Loan
Funding Source(s)
Page 53 of 74
Page 56
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Battersea Park Gates (Steam Train Park)
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-25
Basis for Activty: Other
Department: Public Services
Relationship to Strategic Plan:
Description: Gates to control access; access to cemetary maintained
N/A
Rationale: increasing vandalism at this location; gates intended to minimize damage to steam train tracks, etc.
Staff Contact: Tim Laprade, RECREATION SUPERVISOR/ARENA MANAGER
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$10,000
Prior Expensed to Date:
$0
Total Project Cost:
$10,000
2022
2023
2024
2025
Purchase
10,000
Design
Construction
Other
Government Funding
Donations
Infrastructure Reserve
10,000
User Fees
Debenture/Loan
Funding Source(s)
Page 54 of 74
Page 57
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Sunbury/Gerald Ball Park
Type of Project: Vertical Infrastructure (Facilities, Lands & Parks)
Project Number: 21-26
Basis for Activty: Asset Renewal
Department: Public Services
Relationship to Strategic Plan:
Description: Bleachers replacement
N/A
Rationale: Building condition assessment recommendation; meet safety standards
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Explanation:
Phase(s)
Prior Approved
2021
Current (2021) Year Cost:
$10,000
Prior Expensed to Date:
$0
Total Project Cost:
$10,000
2022
2023
2024
2025
Purchase
10,000
Design
Construction
Other
Government Funding
Donations
Infrastructure Reserv e
10,000
User Fees
Debenture/Loan
Funding Source(s)
Page 55 of 74
Page 58
03/12/2020
Capital Project Detail Sheet Project Information Project Name: Arena Ice Pad replacement
Type of Project: Vertical Infratrsucture (Facilities, Lands & Parks)
Project Number: N/A
Basis for Activty: Asset Renewal
Department: Other
Priority #2 - Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment
Relationship to Strategic Plan:
Description: South Frontenac share of Ice pad and board replacement. Figures are based on receipt of ICIP grant in 2021. Grant application decision is still pending. Remove & replace: Condenser unit, Mains/Headers, Heat Exchanger/Chiller, Brine Pump, concrete slab, brine lines, boards/glass, benches, timekeeper box. Install accessible rubber matting and create accessible viewing area.
Rationale: • To reduces the instances of asset failure and service disruptions • To address potential risk and liability issues that impact the safety of staff and public in the facility • Improving the quality of the ice at the arena while iimproving the facilities to benefit the patrons • Reducing annual operating and maintenance costs • Increase accessibility for spectators and patrons
Staff Contact: Tim Laprade, RECREATION SUPERVISOR/ARENA MANAGER
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
Prior Expensed to Date:
$1,343,750 $336,625
Total Project Cost:
$1,680,375
Current Year Cost: Explanation:
Phase(s)
Prior Approved
2021
Purchase
Design
Construction Contingency
2022
336,625
1,130,000
2023
2024
2025
213,750
Government Funding
985,372
Donations
198,609
211,443
Funding Source(s)
Working Funds
138,016
146,935
Page 59
Page 56 of 74
User Fees Other - CF
03/12/2020
Capital Project Detail Sheet Project Information Project Name:
Inspection Truck
Type of Project: Fleet
Project Number: 21-34
Basis for Activty: Growth Related
Department: Development Services
Relationship to Strategic Plan:
Inspection Truck - SUV for the Part 8 Specialist
Priority #1 - Position South Frontenac as a Regional Leader
Rationale: Equipment is required for staff providing Part 8 services to other lower tier municipalities. Cost is recouped through fees for Part 8 permits, etc issues for other lower tiers.
Staff Contact: Claire Dodds, DIRECTOR DEVELOPMENT SERVICES
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
2021 Explanation:
Phase(s)
FTE
$2,500
Yearly maintenance and fuel costs
Prior Approved
2021
Current (2021) Year Cost:
$50,000
Prior Expensed to Date:
$0
Total Project Cost:
$50,000
2022
2023
2024
2025
Purchase
50,000
Design
Other
Consulting
Government Funding
Donations
Funding Source(s)
Building Reserve
50,000
Debenture/Loan
Page 60
Page 57 of 74
Reserves 1
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Tractors with mowers (2)
Type of Project: Fleet
Project Number: 21-35
Basis for Activty: Service Level Change
Department: Public Services
Relationship to Strategic Plan:
Description: Tractors with mowers and side arm
Priority #3 - Ensure the organizational capacity to deliver cost-effective services in a changing world
Rationale: Purchase of equipment in 2021 for delivery in 2022 in time for conversion of roadside mowing to an in-house service
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
2022 Explanation:
Exp/(Rev)
FTE
$42,000
2
Equipment maintenance & renewal costs through chargeout rate. ** FTE and 2022 expense reflects net changes to winter control and mowing contracts as well as staff capacity
Phase(s) Purchase
Prior Approved
Prior Expensed to Date:
$350,000 $0
Total Project Cost:
$350,000
Current (2021) Year Cost:
2021
2022
2023
2024
2025
350,000
Design
Construction
Other
Government Funding
Donations
Asset Investment Reserve
350,000
User Fees
Debenture/Loan
Funding Source(s)
Page 58 of 74
Page 61
01/12/2020
Capital Project Detail Sheet Project Information Project Name: Tri-axle with plow equipment
Type of Project: Fleet
Project Number: 21-36
Basis for Activty: Service Level Change
Department: Public Services
Relationship to Strategic Plan:
Description: Triaxle - winter use for winter control and summer use for haulting gravel
Priority #3 - Ensure the organizational capacity to deliver cost-effective services in a changing world
Rationale: Purchase of equipment in 2021 for delivery in fall of 2021 in time for conversion of arterial winter control route to in-house service.
Staff Contact: Jamie Brash, FACILITIES/SOLID WASTE SUPERVISOR
Project Finances Operating Impacts:
Budget Year(s)
Exp/(Rev)
FTE
2022 Explanation:
Phase(s) Purchase
2
Equipment maintenance & renewal costs through chargeout rate
Prior Approved
Prior Expensed to Date:
$400,000 $0
Total Project Cost:
$400,000
Current (2021) Year Cost:
2021
2022
2023
2024
2025
400,000
Design
Construction
Other
Government Funding
Donations
Asset Investment Reserve
400,000
User Fees
Debenture/Loan
Funding Source(s)
Page 59 of 74
Page 62
Page 60 of 74
REPORT TO COMMITTEE OF THE WHOLE TREASURY DEPARTMENT AGENDA DATE:
December 8th, 2020
SUBJECT:
2021-2025 Capital Forecast
RECOMMENDATION: This report is for information. BACKGROUND: On November 24th and December 1st, the non-Public Services Capital was presented and discussed for Council’s consideration. At tonight’s meeting, the Public Services Capital Budget is being presented. The tabled budget on December 15th will provide the consolidated 2021 capital budget; however, staff felt it was important to provide a longer term forecast of significant capital projects anticipated between 2021 and 2025. DISCUSSION/ANALYSIS: Although not exhaustive, the attached 2021-2025 Capital Forecast provides a listing of projects that have been identified through asset management schedules or through Council direction, are planned within this time period, and which promote the priorities and key initiatives within Council’s strategic plan. The list is provided for information as an overview and does not require any council decision or support. Future budgets and long range financial forecasts will provide further information and request direction or support for any items listed under 2022 to 2025. Any items listed under 2021 correspond to what is being presented in the current capital budget. ATTACHMENTS: •
Capital Forecast 2021-2025
Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone Chief Administrative Officer
“Natural, Vibrant and Growing – a Progressive Rural Leader”
Capital Forecast 2021-2025 Budget Project Name
Project to date Budget
21-34 21-35
7,500 25,000
7,500 25,000
20-07 21-15 21-34
240,473
279,050
65,000 15,000 50,000
344,050 15,000 50,000
21-02 21-03 21-04 21-05 21-06 21-07 21-08 21-09 21-10 21-11 21-12 21-13 21-14
425,000 150,000 80,000 114,500 21,600 55,000 25,000 18,000 38,000 11,200 6,800 5,000 5,700
225,000
50,000
425,000 375,000 80,000 114,500 21,600 55,000 25,000 18,000 38,000 11,200 6,800 5,000 5,700 50,000
21-18 21-19 21-20 21-21 21-22 21-35 21-36
300,000 40,000 450,000 40,000 35,000 350,000 400,000
300,000 40,000 450,000 40,000 35,000 350,000 400,000
18-R14 20-R03 20-R04 20-R10 21-R01 21-R02 21-R03 21-R04 21-R05 21-R06
600,351 352,733 59,539 30,257
703,000 460,000 1,090,600 100,000 28,000
784,800 1,096,800 1,128,100 1,600,000 300,000 340,300 500,000 800,000 50,000
2,000,000 400,000 600,000 50,000
50,000
50,000
50,000
1,487,800 1,556,800 2,218,700 2,100,000 1,600,000 328,000 340,300 900,000 1,400,000 250,000
Project ID
2021
2022
2023
2024
2025
Total Budget
Page 61 of 74
Corporate Services Council Chambers Furniture Upgrades Verona Master Plan Building Building/Planning Software & Support Large Format Scanner Inspection Truck- SUV (Part 8 Specialist) Fire Tanker - Station 4 Rapid Response Unit x 5 -2021(2) & 2022(3) Mechanical/Support Vehicle Volunteer Recruitment (20) Handheld Radios (36) Extractor/Dryer - Station 4 Hartington Bunker Gear Replacement (10) Hoses and Appliances Wildland Firefighting Suits (100) Blowers (8) Holley Tubes (8) Accountability Equipment (2) Ice Water Rescue Suits (6) Community Risk Assessment Transportation-Equipment Tandem Dump Truck Half Ton Truck Motor Grader Two Portable Hoists Water Tank for Tandem Tractors - Mowers x 2 (for 2022 delivery) Tri-axle Transportation-Linear Carrying Place Road Bunker Hill/Deyos Road Hinchinbrooke Road Stars Corner (Yarker and Wilton Road) Battersea Road Stafford Lane Culvert North Shore Road Culvert Hard Surface Preservation-Micro-surfacing Hard Surface Preservation-Single Surface Treatment Battersea - New Sidewalks
Project to date Actuals (Nov 9)
Capital Forecast 2021-2025 Budget Project Name
Project ID
Guiderail Upgrades Streetlights Arterial Reserve (Road 38) Bellrock Road Re-designed Intersections Road 38 Bedford Road Westport Road Westport Road Culvert Bedford Mills Bridge Opinicon Culvert Alton Road West Lower Round Lake Road Transportation Master Plan Township Facilities Keeley Road Garage - Communications Tower Relocation
21-R07 21-R08 21-R09
Project to date Project to Actuals date Budget (Nov 9) 150,000 150,000
2021
2022
2023
2024
2025
Total Budget
50,000 30,000 400,000
50,000 30,000 550,000 665,000
50,000 30,000
50,000 30,000
50,000 30,000
250,000 2,450,000 1,500,000
4,650,000
1,000,000 150,000 500,000 500,000 500,000 750,000 50,000 100,000
500,000
19-29
50,000
Town Hall - Accessible Entrance Ramp & Front Step
20-27
125,000
175,000
New Firehall - replacing Station 8 Burridge Fire Hall - Siteworks Portland Garage - Door Operators OPP Building - HVAC/Garage Doors Bedford Sand Dome Bradshaw Fire Hall - Lighting Retrofit/ Interior Wall Storrington Fire Hall - Lighting Retrofit Admin Office Location Expansion Feasibility Study Firehall - joint with OPP Aministrative Offices Senior’s Affordable Housing Waste Management Waste Management Study Landfill Optimization Recreation Wilmer Park Pumphouse Repairs Storrington Centre Upgrades Playground Rubberized Surfaces Bowes Park - Accessible Washrooms Bowes/Centennial/Inverary/Point Ball Diamonds McMullen Park Court Battersea Park Court Glendower Park Courts
21-01 21-27 21-28 21-29 21-30 21-31 21-32 21-33
2,000,000 20,000 20,000 27,000 35,000 15,000 6,000 20,000
20,000
4,000,000
500,000
2,000,000
50,000
6,000 50,000 40,000 1,500 10,000
10,000 350,000 40,000 75,000 25,000 55,000 33,000 60,000
300,000 2,020,000 20,000 20,000 27,000 35,000 15,000 6,000 20,000 4,000,000 2,500,000
16,000 400,000 80,000 76,500 35,000 55,000 33,000 60,000
Page 62 of 74
150,000
50,000 50,000
50,000 19-49 19-54 20-43 20-44 20-45 21-21 21-22 21-23
250,000 150,000 1,100,000 665,000 250,000 7,100,000 1,500,000 1,000,000 150,000 500,000 500,000 1,000,000 750,000 50,000
Capital Forecast 2021-2025 Budget Project Name Boat Launch Upgrades-Deyos/Bunker Hill Battersea Park Gates Sunbury/Gerald Ball Park Bleachers Planning Official Plan Development of Subdivision /Condo Standards Servicing Options Study Development Charges Study Arena Heat Exchanger/Brine Pump/Condenser Unit/Arena floor/boards replacement Total
Project ID 21-24 21-25 21-26 19-60 21-16 21-17
Project to date Project to Actuals date Budget (Nov 9)
2021
2022
2023
2024
2025
Total Budget
30,000 10,000 10,000
30,000 10,000 10,000
768
146,000
30,000 15,000 100,000
55,000
176,000 15,000 100,000 55,000
336,625
1,343,750
1,680,375
1,434,121
3,575,775
14,418,050
8,090,000
7,430,000
8,835,000
130,000
42,478,825
Page 63 of 74
Page 64 of 74
REPORT TO COMMITTEE OF THE WHOLE TREASURY DEPARTMENT AGENDA DATE:
December 8th, 2020
SUBJECT:
2020 Capital Budget Status
RECOMMENDATION: This report is for information BACKGROUND: Attached is the 2020 Capital budget listing of all projects including any prior year carryovers. The report provides updated actuals to November 20th and any budget variances. A year-end status column is also included to provide an update on the project and whether it is anticipated to be completed or carried over, or in some circumstances, proposed to be cancelled as of the end of the year (to be approved by Council when the capital budget is approved in January). This status is based on the physical work being completed regardless of the timing of receiving invoices on the project. ATTACHMENTS: •
2021 Capital Budget update
Prepared by: Louise Fragnito Director of Corporate Services & Treasurer Submitted/approved by: Neil Carbone Chief Administrative Officer
“Natural, Vibrant and Growing – a Progressive Rural Leader”
2020 CAPITAL BUDGET Project Number GENERAL GOVERNMENT Corporate Services Carryovers Server Upgrade Asset Management Software & Document Update New Projects Council Projectors Budgeting software incl reporting, self serve and metrics Town Hall - Upgrade Electronic Sign Branding Strategy and Implementation Service Delivery Review Verona Land Purchase Total - Corporate Services
PROJECT
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Actuals to Nov 20th
Variance
Year end status
19-04
2019
27,000
27,000
0
-27,000 Carryover
19-06
2019
72,500
72,500
0
-72,500 Carryover
20-01
2020
7,500
7,500
7,517
17 Completed
20-02
2020
50,000
50,000
0
-50,000 Carryover
20-03 20-04 20-05 19-62
2020 2020/21 2020 2019/20
45,000 40,000 50,000
45,000 25,000 204,581
192,500
431,581
0 9,235 204,581 290,331 511,663
-45,000 Carryover -15,765 Carryover 0 Completed 290,331 Completed -210,249
50,000
50,000
47,062
-2,938 Completed
45,460
45,460 Completed
Comments
Implementation Q1 2021 Waiting for branding
PROTECTIVE SERVICES Building New Projects Inspection Truck - convert to SUV (replace 2011 Chev Colorado 152,000 kms)
20-06
2020
Deputy CBO SUV
20-49
2020
Planning/Building Software & Support
20-07
2020/21
Sub-total Fire Carryovers SCBA Tanker 331 replacement (1994)
275,416
243,264
-32,152 Carryover
390,416
325,416
335,786
10,370
18-03 19-08
2018 2019
0 391,845
0 391,845
-4,780 148,653
-4,780 Completed -243,192 Carryover
19-12
2019
15,000
15,000
0
-15,000 Carryover
Purchase typically overlaps 2 years Postponed until Service delivery review was complete
Page 65 of 74
Firehall Study
340,416
2020 CAPITAL BUDGET Project Number New Projects SUV - Assistant Fire Chief Volunteer Firefighters Standardized Uniforms & Safety Boots (125) Radio Repeaters - 1st Run Pumpers (8) Bunker Gear (10) Hoses and Appliances - Replacement Forceable Entry - Training Prop Drone - DJI Enterprise Breathing Apparatus Bench Tester Sub-total
PROJECT
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Hartington Fuel System - Addition of gas for PW & Fire 1 Ton Truck - Truck for parks - replace F55-3 Ton (2013 with 210,000 kms) New Projects New Truck/SUV - replace Truck 13-56 3/4 Ton Truck - replace Truck 12-52 Tandem Truck - Replace Tandem 01-14 Tag Along Trailer Electronic Sign - Sydenham Road & Keeley Streetlights - (includes 18-17/19-14)
Linear Asset Construction-Villages/Local Roads/Arterial Roads (separate Listing)
Year end status
2020
48,000
48,000
48,917
917 Completed
20-09
2020
63,000
63,000
0
-63,000 Carryover
20-10 20-11 20-12 20-13 20-14 20-15
2020 2020 2020 2020 2020
28,800 25,000 18,000 10,000 7,200 12,000 212,000
28,800 25,000 18,000 10,000 7,200 12,000 618,845
26,937 25,186 17,117 7,937 5,282 0 275,249
-1,863 Completed 186 Completed -883 Completed -2,063 Completed -1,918 Completed -12,000 -338,815
602,416
944,261
611,036
-328,445
19-17
2019
40,000
40,000
0
-40,000 Carryover
19-19
2019
40,000
39,767
0
-39,767 Carryover
19-21
2019
100,000
100,000
99,861
-139 Completed
20-16 20-17 20-18 20-50 20-19
2020 2020 2020 2020 2020
40,000 65,000 290,000 50,000 50,000
40,000 65,000 290,000 50,000 50,000
37,745 47,149 281,483 40,773 0
-2,255 Completed -17,851 Completed -8,517 Completed -9,227 Completed -50,000 Cancelled -55,755 Carryover
20-20
2018-2029
370,000
63,662
7,907
10,420,800
8,877,485
6,318,135
-2,559,350
11,285,800
9,615,914
6,833,053
-2,782,861
Comments
Listing of streetlights includes: Opinicon & Perth Road, Hidden Valley & Perth Road, Wilmer & Perth Road and Battersea Road & Frontenac/McGarvey Road
Page 66 of 74
Total
Variance
20-08
Total - Protection Services TRANSPORTATION DEPARTMENT Carryovers Storrington Pit Fencing
Actuals to Nov 20th
2020 CAPITAL BUDGET Project Number SYDENHAM WATER Carryovers Water Hauling Station & Mill Pond Drinking Station New Projects Mechanical, instrumentation and eletrical upgrades (Utilites Kington recommended) Total ENVIRONMENTAL SERVICES Sanitation-Disposal Carryovers Loughborough Waste Site - Ground Penetrating radar Required for MOE approval New Projects Salem WDS- Vegetation & Benthic Monitoring Green Bay WDS - Additional Monitoring Wells Sub-total Total TOWNSHIP FACILITIES MANAGEMENT Carryovers Bradshaw - station 1-paving (per study) Paving - station 7 - Latimer Keeley Admin Office - renovations Energy Retrofits Hartington Sand/Salt Storage Building - Replace building cover Sydenham Library - Replace plastic fencing on roof Town Hall - air conditioning in server room Town Hall - Main Floor washroom upgrades Verona Medical Centre - roof shingles Verona Medical Centre - Stretcher accessibility OPP Station - Asphalt repairs
PROJECT
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Actuals to Nov 20th
Variance
Year end status
18-18
2018
55,000
94,267
2,044
-92,223 Carryover
20-23
2020
50,000
50,000
0
-50,000 Carryover
50,000
144,267
2,044
Comments
-142,223
19-25
2019
45,000
6,400
0
-6,400 Carryover
20-24 20-25
2020 2020
8,500 20,000 73,500 123,500
8,500 20,000 34,900 179,167
0 0 0 2,044
-8,500 Carryover -20,000 Carryover -34,900 -177,123
8,000 10,000
0 0 1,771 7,265
-8,000 Cancelled -10,000 Cancelled 1,771 Completed -12,058 Carryover
14-18 16-31 17-08 18-23
2018-2020
75,000
8,000 10,000 0 19,323
19-30
2019
100,000
100,000
106,179
6,179 Completed
19-31 19-32 19-34 19-35 19-36 19-37
2019 2019 2019 2019 2019 2019
5,000 15,000 5,000 15,000 15,000 10,000
5,000 15,000 5,000 14,412 13,741 10,000
0 0 0 14,861 0 0
-5,000 Carryover -15,000 Completed -5,000 Carryover 449 Completed -13,741 Carryover -10,000 Cancelled
COVID Delay - waiting for follow up with MOE
Council chamber and main floor
Completion May 2021 Other repairs done instead of capital investment
Page 67 of 74
2020 CAPITAL BUDGET Project Number OPP Station - Generator Burridge Station 2 - Lighting retrofit Sunbury - Station 8 - Front Step Sydenham - Station 5 - Front Eavesthrough/ asbestos tile removal and replacement Old Station 6 - Decommissioning New Projects Townhall - Charging Station for Electric Vehicles Townhall - Accessible Entrance Ramp & Front Step Townhall - Lower Floor renovations/reconfiguration & furnace Verona Medical Clinic - Design 2nd floor accessible entrance Glendower Hall- Gravel Parking Lot Extension Keeley Admin Office - Window Replacement Radon Abatement - various facilities Verona Fire Hall - Repairs to Septic System Keeley Road Garage - Communications tower relocation Keeley Road Improvements (including office/washroom/lunchroom upgrades) Battersea Land Acquisition Total
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Actuals to Nov 20th
Variance
Year end status
18-24
2018-19
180,000
180,000
0
-180,000 Cancelled
19-38 19-39
2019 2019
10,000 5,000
5,029 5,000
1,729 3,687
-3,300 Completed -1,313 Completed
19-40
8,500
8,500
0
-8,500 Carryover
19-41
25,000
15,809
14,406
-1,403 Completed
20-26
2020
30,000
30,000
0
-30,000 Cancelled
20-27
2019-20
125,000
115,000
0
-115,000 Carryover
20-28
2020
50,000
50,000
40,152
-9,848 Completed
20-29
2020
5,000
5,000
0
-5,000 Carryover
20-30 20-31 20-32 20-33
2020 2020 2020 2020
15,000 12,000 100,000 17,000
15,000 12,000 100,000 17,000
0 0 6,665 15,273
-15,000 Completed -12,000 Carryover -93,335 Completed -1,727 Completed
19-29
2019
50,000
50,000
5,867
-44,133 Carryover
19-27
2019-2020
450,000
445,507
287,333
-158,174 Carryover
854,000
1,254,321
55,852 561,039
55,852 Completed -693,282
14-39 15-33
2,087 36,612
0 2,436
-2,087 Completed -34,176 Completed
16-39
59,009
0
-59,009 Cancelled
17-22
25,563
0
-25,563 Completed
18-34 18-37
8,458 261,771
13,610 265,830
5,152 Completed 4,059 Completed
20-51
Comments Combined with future project - joint facility
To be reviewed jointly with facility study
Design under way
On order, delivery 2021
Wait for recreation master plan outcome
Page 68 of 74
RECREATION Carryovers Recreation buildings - re-keying Facility Signage Fermoy Hall - Building Upgrades -Structural Integrity Walls/Chimney/Foundation Storrington centre-washrooms/septic/parking lot retroffitting Boat Launch Upgrades - Various Gilmour Point-Washrooms
PROJECT
2020 CAPITAL BUDGET Project Number Wilmer Ball Park - Pump/Storage Building Wall Repair Davidson Beach - Floating Dock (swimming lessons back up location) Glendower Hall - Painting, misc repairs Sydenham Point - Bunker roof replacement Sydenham Point - Multi-purpose pad work incl painitng, basketball/tennis posts/netting Wilmer Ball Park - foundation repairs pumphouse building Centennial Park & Gerald Ball Park - securing movable soccer nets Harris Park - painting, trim work & decommissioning outbuilding Centennial - Dog Park - walkway Storrington Centre - Design work for hall expansion Gerald Ball Park - Playground structure near soccer field Boat Launch Fencing New Projects Centennial Park - Multi-purpose Lanes
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Actuals to Nov 20th
Variance
Year end status
Comments
18-43
6,000
6,253
253 Completed
19-43
10,000
0
-10,000 Cancelled
19-44 19-46
10,000 20,000
12,776 11,449
2,776 Completed -8,551 Completed
19-47
25,000
21,322
-3,678 Completed
19-49
6,000
0
-6,000 Carryover
Additional amount requested under 2021 Capital Budget
19-50
5,000
0
-5,000 Cancelled
No legislation changes
19-51
12,236
1,221
-11,015 Completed
19-52 19-54
4,349 50,000
0 0
-4,349 Completed -50,000 Carryover
19-56
35,000
17,434
-17,566 Carryover
19-58
5,000
0
-5,000 Carryover
Fencing around structure pending
20-35
2020
142,464
142,464
3,114
-139,350 Carryover
20-36
2020
40,000
45,957
54,849
8,892 Completed
Donation of $6,000 received
19-55
2019-2020
40,000
51,530
54,849
3,319 Completed
Donation of $6,000 received
20-38
2020
10,000
10,000
12,720
2,720 Completed
20-39
2020
25,000
25,000
0
-25,000 Carryover
20-40 20-41 20-42
2020 2020 2020
6,000 50,000 6,000
6,000 50,000 6,000
4,291 0 0
-1,709 Carryover -50,000 Carryover -6,000 Completed
20-43
2020
40,000
40,000
15,259
-24,741 Carryover
20-44
2020
5,000
5,000
0
-5,000 Carryover
Design in progress
Page 69 of 74
Centennial Park - Resurface & Paint - Pickle Ball & Tennis Courts Gerald Ball Park - Resurface & Paint - Pickle Ball & Tennis Courts (includes 18-45) Point Park - Paint - Pickle Ball Point Park - Pedestrian Access to Tennis Court & Pickle Ball Point Park - Additional Dock for paddle sports Davidson Beach - Access Road to swim area Inverary Ball Park - Field Lighting Requirements Playground Rubberized Surfaces & Equipment various sites Bowes/Centennial/Point Ball Diamonds- Design of accessible washrooms
PROJECT
2020 CAPITAL BUDGET Project Number
PROJECT
TOTAL
2020 REVISED
YEAR(S)
PROJECT
BUDGET (with carryovers)
Actuals to Nov 20th
Variance
Year end status
Bowes/Centennial/Inverary/Point Ball DiamondsLighting key switches & timers - Safety concern
20-45
2020
10,000
10,000
0
-10,000 Carryover
Boat Launch Upgrades - Shipyards
20-46
2019-20
30,000
25,000
16,728
-8,272 Carryover
20-47
2020
58,545 463,009
58,545 1,057,580
0 514,141
-58,545 Carryover -543,439
19-59
2019
50,000
50,000
9,669
-40,331 Completed
19-60 20-48
2019-2021 2020
176,000 15,000 241,000
145,232 15,000 210,232
0 0 9,669
-145,232 Carryover -15,000 Cancelled -200,563
13,762,225
13,693,056
9,042,644
Recreation Master Plan Total - Recreation PLANNING Carryovers Growth Management Study New Projects Official Plan Community Benefit Charge Strategy Total - Planning
TOTALS Item on hold - requiring follow up report to Council for release
Comments Additional amount requested under 2021 Capital Budget
-4,935,963
Page 70 of 74
Linear Asset Construction Schedule Project
Total
2020
Year(s) 2019 2017 2017/18 2017 2018 2018 2018 2018 2019 2019 2019 2019 2019
Project
Budget
50,000 620,000 425,000
Actuals to Nov 20th 0 5,831 0 74,481 0 20,244 0 3,130 56,314 80,081 286,919 250,798 0 679 31,835 0 24,794 29,398 0 7,614 45,843 7,601 620,000 563,773 255,639
550,000 50,000 550,000 110,000
100,000 50,000 550,000 110,000
100,259 49,636 0 14,392
259 Completed -364 Completed -550,000 Carryover -95,608 Carryover
18-R14 Carrying Place Road 18-R15/20-R03 Deyos Road 19-R05 Fish Creek Road Bridge
Replace and widen for two lanes Removal, Close Road at Structure Complete Ditching and Surface Road, End to Fire Hall Complete Ditching Design 2019 - 2020, Replace 2020
2019-2029 2020 2020 2020 2018 - 2020 2020 - 2021 2019-2020
867,300 400,000 820,000
232,411 193,710 816,957
165,854 86,443 37,232
-66,557 -107,267 Carryover -779,725 Carryover
20-R04 20-R05
Design in 2020, Relocate Poles, Complete 2021 Replace 2020
2020 - 2021 2020
846,200 345,000
440,000 345,000
64,111 5,210
-375,889 -339,790 Completed
2020
660,000
660,000
1,096,515
50,000 660,000 86,000 2,115,600 705,800 1,129,000 1,100,000 10,444,900
50,000 660,000 86,000 1,957,255 75,808 1,129,000 100,000 8,877,485
438 628,201 87,608 1,817,116 8,889 1,012,601 100,000 6,318,135
19-23 17-R06 17-R08 17-R10 18-R03 18-R04 18-R05 18-R13 19-R02 19-R08 19-R13 19-R14
19-16/20-21 19-63 20-R01 20-R02
Carryover Projects Upgrading intersections Green Bay Bridge Bridge replacement study Bedford Road Desert Lake Causeway Petworth Culvert Sydenham Dam Bridge Masonville Road Devils Saddle Culvert Scanlan Road Perth Road Intersection Perth Road Preservation Contingency New Projects Guide Rail - Upgrades Village Revitalization Buck Bay Road Bridge Bunker Hill Road Bridge
Hinchinbrooke Road Hinchinbrooke Road Culvert
Design work - @ Northway Hardware
2019 carryover and 2020
Reconstruction from North Shore Crescent to Leland Rd Design for culvert replacement, Widen, Boat Launch 20-R07 Perth Road at Buck Lake - Design Kerr Road to Road 38, Reconstruction 20-R08 Petworth Road Mill asphalt, Profile surface, Pave with Fibres 20-R09 Road 38 at Portland WDS Start 2019, Complete July 2020 19-R03 Sunbury Village 17-R02/20-R10 Stars Corner/Yarker Road and Wilton Road Design Various Roads 20-R11 Hard Surface Preservation* Arterial Reserve Total 20-R06
Northshore Road
501,018 301,384 50,000 425,000
Road 38 Snyder, Steeles, Buck Bay, Bob’s Lake, Gould, Bedford, Railton, Copper Kettle, Old Boy, Lake Side Road
Carryover
Carryover
Completed - 70k of overage paid by
436,515 Developer contribution Carryover
-49,562 -31,799 Completed 1,608 Completed -140,139 Completed -66,919 Carryover -116,399 Completed 0 -2,559,350
Page 71 of 74
- Hard Surface Preservation Microsurfacing Single Surface treatments/seal coats
2020 2020 2020 2019 - 2020 2020 - 2021 2020 2019-2022
275,133
Variance 5,831 Completed 74,481 Completed 20,244 Completed 3,130 Completed 23,767 Completed -36,121 Completed 679 Completed -31,835 Cancelled 4,604 Completed 7,614 Completed -38,242 Carryover -56,227 Carryover -255,639
Page 72 of 74
LENNOXANDADDINGTONMDGERUNNERS SNOWMOBILECLUB
Township of South Frontenac
November 15, 2020
4432 George Street P. O. Box 100
Sydenham, Ontario
KOH 2TO Attention: Mayor Ron Vandewal
Re: K & P Trail The Lennox & Addington Ridge Runners Snowmobile Club would like to take this opportunity to thank you and all South Frontenac staff who contributed countless hours and considerable effort to make the K&P trail a reality. The K & P trail has allowed families in our community to enjoy outdoor recreation in South Frontenac and to connect to other communities beyond our boundaries. Your forward
thinking has allowed your constituents the chance to connect to trail networks throughout our Province.
Small businesses have reported economic benefits to our members.
Again, thank you for your assistance in helping to create this great trail. Keith Dawson
President- Len^&x & Addington Ridge Runners laridaerunnersDresident@amail.
613 -650-7203
com
Page 73 of 74
Notice of Complete Application & Open House Draft Plan of Subdivision (Willowbrook Estates) Take Notice That in October 2020 the County of Frontenac received an application for a proposed draft plan of subdivision. On November 27, 2020, the application was deemed complete pursuant to the Planning Act, R.S.O., 1990, c.P.13, as amended (hereinafter the “Planning Act”). The application is a re-submission of Phase Two of Willowbrook Estates; the subdivision lapsed prior to the issuance of final approval. The County of Frontenac will be hosting a virtual Open House on Wednesday, December 16, 2020, from 5:30-6:30pm. We invite you to attend to learn more about the subdivision and ask questions! A brief presentation will be provided at 5:30 and 6:00 to provide an overview of the proposal and then opportunity for questions and comments. The applicant’s planner will lead the Open House. Open House: Wednesday, December 16th from 5:30-6:30pm via electronic participation Electronic Participation: The Open House will be held virtually with Zoom in response to COVID-19. Members of the public can participate by registering for the Zoom Open House by computer, tablet or smartphone or by calling in. To register for the meeting, please visit the County of Frontenac Current Planning Applications https://www.frontenaccounty.ca/en/business/current-planning-applications.aspx. The agenda will be available online on the County’s civic web portal in advance of the meeting (https://frontenac.civicweb.net/portal/). County File No. 10T-2020/002 (Willowbrook Estates, Phase 2) Purpose and Effect of the Proposal: The proposed development is an application for Draft Plan of Subdivision to divide the subject lands into 9 lots for residential development and Block 10 which will provide a pedestrian walkway to Perth Road. The application is for Phase 2 of Willowbrook Estates which was previously draft approved, but lapsed prior to the issuance of final approval. The residential lots will be accessed from an extension from Summerside Drive to Willowbrook Drive which connects to Perth Road. The residential lots will range in area from 0.6 ha to 1.59 ha with frontage ranging from 60 meters to 110 meters along the proposed extension to Summerside Drive. The residential lots will each be developed with a single detached dwelling and will be serviced with a private well and septic system. Property Description & Location: The lands are legally described as Part of Lots 18 and 19, Concession 2 and Part of Road Allowance between Lots 18 and 19, former Township of Storrington, in the Township of South Frontenac, in the County of Frontenac. The lands are located within the Settlement Area of Inverary in proximity to the intersection of Perth Road and Willowbrook Drive. Agent/Applicant: Youko Leclerc-Desjardins, Fotenn Planning + Design Owner: 1059823 Ontario Ltd. Documents Submitted to Date in Support of the Application:
Completed application and covering letter; Draft Plan of Subdivision, prepared by Josselyn Engineering, July 22, 2020; Stormwater Management Report Addendum, prepared by Josselyn Engineering, January 25, 2020; Hydrogeological and Terrain Analysis Update, prepared by Cambium, January 24, 2020; Traffic Impact Assessment Report, prepared by Josselyn Engineering, January 25, 2020; Environmental Impact Assessment Addendum, prepared by Ecological Services, February 15, 2020; Planning Justification Report Addendum, prepared by McIntoch Perry Consulting Engineers, October 2020; and Resubmission of studies submitted in support of the original Phase 2 draft plan.
Page 74 of 74 Concurrent Applications: No concurrent applications have been submitted. Public Meeting: The County of Frontenac Planning Advisory Committee will hold the statutory public meeting at a future date to be determined, the notice of which will be provided in accordance with the provisions of the Planning Act. Notice will be provided to all property owners within 120 meters of the proposed development and to anyone who has provided a written request to be notified. Notification: If you wish to be notified of the decision of the County of Frontenac in respect to the proposed plan of subdivision, you must make a written request to the Planning Department via email or personal mail at the address noted below. Appeals: If a person or public body does not make oral submissions at a public meeting, if one is held, or make written submissions to the County of Frontenac in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body is not entitled to appeal the decision of the County of Frontenac to the Local Planning Appeal Tribunal. If a person or public body does not make oral submissions at a public meeting, if one is held, or make written submissions to County of Frontenac in respect of the proposed plan of subdivision before the approval authority gives or refuses to give approval to the draft plan of subdivision, the person or public body may not be added as a party to the hearing of an appeal before the Local Planning Appeal Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to do so. Please be advised that amendments to the Planning Act that came into effect on September 3, 2019, limit third party appeals of plan of subdivision/condominium decisions including appeals from members of the public. Additional Information: Additional information relating to the proposed draft plan of subdivision application may be obtained from the County of Frontenac by contacting (613)548-9400 ext. 350 or planning@frontenaccounty.ca during regular business hours. The County Administrative Offices are closed to the public in response to COVID-19; staff remain available via email and phone. Notice of Collection: Personal information collected as a result of this public meeting is collected under the authority of the Municipal Act, the Municipal Freedom of Information and Protection of Privacy Act (MFIPPA), the Planning Act, and all other relevant legislation, and will be used to assist in making a decision on this matter. All personal information (as defined by MFIPPA), including (but not limited to) names, addresses, opinions and comments collected will be made available for public disclosure to members of the public, at the meeting, through requests, and through the website of the Corporation of the County of Frontenac. Questions regarding the collection, use, and disclosure of this personal information may be directed to the Manager of Legislative Services/Clerk, 2069 Battersea Rd. Glenburnie, ON K0H 1S0 at jamini@frontenaccounty.ca. Dated at Kingston, Ontario this 27th day of November, 2020. Megan Rueckwald Manager of Community Planning County of Frontenac 2069 Battersea Road, Glenburnie, ON K0H 1S0 Attachment:
- Draft Plan of Subdivision
- Public Participant Guide
