Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 8, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole March 8, 2016 Time: 7:00 p.m. Location: Council Chmbers Meeting # 7 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Lindsay Mills, Planner, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
a)
Sheri Vivian, re: Fireworks and Noise By-law Sheri Vivian presented a petition to Council that requests a review of By-law 2015-41 that allows fireworks only during Victory Day and July 1- 4 holidays. She felt the by-law restrictions do not take into account that Victoria Day holiday can at times be very chilly and not conducive to firework displays and that July 1 is not longer a long weekend, yet the two long weekends in August and September, firework discharges are not allowed.She felt the fireworks and noise by-law was not well publicized. Mayor Vandewal stated that the request to reconsider the by-law will be referred to Corporate Services for discussion and recommendations.
Reports Requiring Action
a)
Mark Segsworth, Public Works Manager, re: Harrowsmith Intersection Environmental Assessment The proposed changes were reviewed and discussed by Council. There is a preferred solution of installing traffic lights at Road 38 and Wilton Road with the closure of Colebrook Road and Ottawa Street that was presented to the Public Services Committee There is a public meeting scheduled for March 21, 2016 at the Harrowsmith S & A Hall to present the preferred alternative to the public.
b)
Mark Segsworth, Public Works Manager, re: Sydenham Village Parking and Traffic Restrictions Written comments received from Stephen Kapusta and Wilma Kenny were distributed to Council. The proposed changes include changing Cross Street from a two-way to oneway where eastbound traffic will be prohibited.This will allow for additional
Committee of the Whole March 8, 2016 parking capacity on Cross Street while still allowing local traffic flow and also facilitate passage of emergency vehicles while the funeral home is in use. The report addressed restricted parking areas and the time frame associated with the restrictions for various streets in the village. Comments from Council included the provision for accessible parking spaces, clarification and improving the language regarding the “maximum"period allowed” on the by-law schedule and when would the section of George Street Bedford Road be considered It was clarified that when Bedford Road reconstruction takes place the George St, Bedford Road and Portland Avenue intersection will be reviewed. c)
Lindsay Mills, Planner, re: Closing of Road Allowance in Part of Lot 22 between Concessions VII, Loughborough Council was supportive of the closure and transfer of the unused portion of the road allowance. Deputy Mayor Sutherland supported the closing but thought that a land swap had happened when Leland Road was realigned and he felt that the applicant should not be charged. Staff were directed to review files for proof of this land swap and to do a title search. The CAO noted the policy in place for the sale of road allowances and asked to what degree does Council want to consider alternatives. While it was recognized that the $11,000.00 may be excessive, it was recognized that there will be legal and surveying costs that the applicant would be responsible for.
d)
Louise Fragnito, Treasurer, re: Draft 2015 Financials Council was not supportive of funding the $118,837.00 for Centennial Park out of Parkland but to be funded out general reserves and that the Parkland Reserve is already a dwindling reserve. With respect to budget overages, Comments from Council included: discretionary items for roads budget - staff make good decisions and while latitude is appreciated it shouldn’t lead to deficits, this is why we have the multi year capital road plan the two emergency road closure trailers were not approved by Council in the budget. center lines on secondary roads should be prioritized through the five year plan It is important for the winter control reserve to reflect the costs spent and what was saved to give true measure of winter control costs line painting is more valuable than having three cuts on roadside mowing if work done in 2015 was part of 2016 budget then adjustment should be reflected in the 2016 budget. Staff were directed to come back with recommendations to address the overspending in the 2015 budget.
e)
Wayne Orr, Chief Administrative Officer, re: Standardization of Recreation Committee Secretaries Payments The consensus was to bring this item forward for Council approval.
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Committee of the Whole March 8, 2016 f)
Mayor Vandewal, re: Verbal Update on large scale solar projects. The consensus from Council was that Council was willing to individually assess each application for large scale solar projects on it’s own merits.
Reports for Information
a)
Louise Fragnito, Treasurer, re: 2015 Statement of Remuneration and Expenses Paid to Council Members An error was noted in the calculation of the Mayor’s remuneration and expenses. The total should be $31,432.61.
b)
Lindsay Mills, Planner , re: Review of Application for a Zoning By-law Amendment to Expand a Quarry in Part of Lot 17, Concession VI, Portland District This item will be brought forward for approval.
Rise & Report
a)
Councillor Revill provided an update on Councillor Robinson who is now at St. Mary’s convalescing, he looked well and wished to reassure Council and his constituents that he still has their best interest at heart.
b)
County Council
c)
Arena Board
d)
The Willowbrook and Johnson Point developments should be on the March 16 agenda. A Community Improvement Plan (CIP) meeting is scheduled for next month. The County’s Official Plan is now online. The County is still pursuing the Bellrock Road and Road 38 property. The CFDC funding application includes rural Kingston.
The compressors will be replaced after the ice is taken out. The spectator heating campaign will likely surpass their campaign projections. The lights over the ice pad area will be changed to LED. The Arena Board will be approaching Council for temporary funding.
Police Services Board
The next meeting will be March 17, 2016.
Information Items
a)
Deputy Mayor Sutherland, re: Utilities Kingston reporting on Sydenham Water This will be referred to Public Services for review and discussion.
b)
Hanne and Dennis Saunders, 4034 Boyce Rd, Hartington, re: Proposed
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Committee of the Whole March 8, 2016 Hartington Subdivision c)
Helen Bartsch on behalf of Concerned Citizens Group, re: Condominium Developments
d)
Michelle Foxton, Charlie Labarge, Wade Leonard and John Lesperance, re: Proposed Hartington Subdivision: March 1, 2016 Council Agenda Item # 8f
e)
Meela Melnik-Proud & Matt Rennie, re; Applewood Condominium - Letter of Concern
f)
Honourable Mario Sergio, Minister Responsible for Seniors Affairs, re: 2016 Senior of the Year Award Deputy Mayor Sutherland was supportive of nominating an individual for this award.
g)
Chris West, Save Via/Save the Train
h)
Leeds and Thousand Island Township - Teeny Tiny Summit 2016 - March 30, 2016 The CAO, Councillor’s Barr and McDougall plan on attending.
Notice of Motions
a)
Deputy Mayor Sutherland asked if a response has been received from the Ministry with regard to the classification of Class 1 Agricultural lands.
Announcements
a)
Councillor Sleeth noted there will be a bus tour of agricultural businesses organized by the Frontenac Federation of Agriculture in April. County staff and Council members will be invited to attend when the date is confirmed.
b)
Councillor Sleeth asked when the draft Organizational Review will be completed. Wayne Orr confirmed that the consultant will present the draft at the April 12 Committee of the Whole meeting.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session-n/a
Adjournment
a)
The meeting adjourned at 8:50 p.m.
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