Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: October 8, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole October 8, 2019 Time: 7:00 p.m. Location: Council Chambers
Meeting # 27 Present: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland Staff: Neil Carbone, Chief Administrative Officer, Alex Bennet, Assistant Fire Chief, Claire Dodds, Director of Development Services, Louise Fragnito, Director of Corporate Services & Treasurer, Darcy Knott, Fire Chief 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
The agenda was approved as presented.
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations
a)
Brooks Gee, Member of (CARST) Canadian Association of Radon Scientists and Technologist, re: Public Education Opportunities Mr. Gee asked for support from Council to raise awareness about radon gas and to offer opportunities to increase public education. The Director of Development Services provided an update on what the Building Department has done to date with respect to public awareness that includes resource information on the website.
b)
Heritage Committee Updates - Presentation by Brad Barbeau Brad Barbeau provided an overview of the presentation included in the agenda package that outlined the progress of the Heritage Committee to date as well as committee goals for 2020. He encouraged Council to participate in the November 7 fact checking session as well as the Community Heritage Ontario Workshop to be held on November 27 from 2:00 pm to 7:00 pm.
Reports Requiring Direction
a)
Draft Response to Ministry of Municipal Affairs on the 2019 Provincial Policy
Committee of the Whole October 8, 2019 Statement Update Council was supportive of the recommendations provided by the Director of Development Services. Comments from Council included the following: • flexibility of expanding hamlet boundaries - can there also be reduction as some hamlets identified in South Frontenac are not really hamlets • aggregates - extraction is permitted in natural heritage areas so long as there is proof of no impact • storm water management - this takes a variety of formats, however small things collectively make big changes • fast tracking and prioritizing - this will be challenging when considering the timelines outlined in the Planning Act • wetland management - do municipalities have more control? • communal servicing - private vs municipally operated - how are these regulated, concern about failure of systems, upfront securities from developers, important pieces to be considered during implementation through maintenance agreements. The Director will be including minor provisions to the report that will come back to Council on October 15 for final approval and to meet the October 21 submission deadline. b)
Community Branding After the presentation by CAO, Neil Carbone, Council comments included the following: • How do we identify South Frontenac separately from the County of Frontenac? • We’ve already paid for a portion of the County branding - are we competing with ourselves by creating our own brand for South Frontenac? • Our own brand will help to support a “sense of place” and a “place of destination”, we are never going to attract a manufacturer • What happens to the existing logo and coat of arms? • If we go ahead with branding, be ready to be criticized - some taxpayers will see this as a waste of money Generally Council was supportive of including branding in the 2020 budget.
c)
2020 Capital Budget (Excluding Public Services) Council was generally supportive of this portion of the Capital budget as presented but offered some of the following comments: • Under Emergency Services - do not specify a Jeep as an RFP will be issued and it is not a given that a Jeep will be the best suited/most economical, questions about the anticipated use of said vehicle. • Clarification of standardized uniforms and safety boots for Fire Services • Further clarification may be requested on the “Branding” project prior to funds being released • Clarification of the “Service Delivery Review” and what is the intention/goals and outcomes from this
d)
Long Range Financial Plan Update Council was generally supportive of the Long Range Financial Plan, but requested clarity on the following: • What is the scope of work to be done at the Keeley Road complex?
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Committee of the Whole October 8, 2019
•
There has not been any plans presented to Council for review and consideration, therefore it’s difficult to support the amount identified. While the second seniors housing project has been removed, Storrington residents are looking for something to be developed in that part of the township.
Reports for Information - not applicable
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Councillor Revill reported that a new General Manager has been named and will start January 2020. CRCA staff are presenting to all partner municipalities about their programming that is in line with provincial directives.
b)
Quinte Conservation Authority Councillor Roberts reported that staff are working on agreements with 18 member municipalities. They are responding to new directives and mapping improvements and developing their approach to climate change mitigation.
c)
Rideau Valley Conservation Authority Councillor Barr reported that RVCA is experiencing the same issues and challenges as the other conservation authorities. There was a reception for volunteers and donors to the foundation. Staff are focusing on client service and developing their 2020 budget.
Information Items
a)
CRCA - Public Service Announcement - New General Manager Named
b)
AMO - Towards a Reasonable Balance: Addressing growing municipal liability and insurance costs
Notice of Motions
a)
Councillor Sutherland served a notion of motion regarding the proposed closure and mergers of public health units and local ambulance dispatch centres.
Announcements/Statements by Councillors
a)
Deputy Mayor Sleeth commended all of the volunteers who made the Battersea Pumpkin Festival successful, with special mention of Amanda Pantry as the key organizer. This has been a well attended event for the past 25 years.
b)
Mayor Vandewal commented that there are several events held within the area that Council may not necessarily be aware of like the “Old Time Country Music Hall of Fame”. He commended all organizers for providing these events for residents.
Question of Clarity (from the public on outcome of agenda items) - not applicable
Closed Session - not applicable
Adjournment
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Committee of the Whole October 8, 2019 a)
The meeting was adjourned at 9:02 pm.
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