Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: January 9, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole January 9, 2018 Time: 7:00 pm Location: Council Chambers Meeting # 1 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager Louise Fragnito, Treasurer, Lindsay Mills, Planner, Angela Maddocks, Deputy Clerk.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
Motion to Approve
Scheduled Closed Session - n/a
***Recess *** - n/a
Public Meeting
a)
Zoning Amendment - Concession XIII, Part of Lots 24 & 25, Loughborough Lindsay Mills explained that the amendment would rezone the proposed new lot from Rural (RU) to Special Limited Service Residential-Waterfront (RLSW119) to recognize that the new lot would be used for residential purposes with waterfrontage on Buck Lake and accessed by a private lane. The new lot will be 12 acres in size with 800 feet of waterfrontage and 300 feet of frontage on Twisty Lane and will meet all of the minimum standards. He noted that the south basin of Buck Lake is highly sensitive for lake trout however in this case the drainage of the proposed lot flows to a separate non-sensitive watershed as a result of existing topographical and physical features on the site. Due to the sensitivity of the lake, an Environmental Impact Statement was prepared that provides a list of recommendations to achieve low impact development one of which is a minimum 40 metre setback from the lake for any development. All commenting agencies had no objection at the consent stage and no written comments have been received from the public in response to the advertising of the application. Councillor Sutherland sought clarification on the required circulation of notices under the Planning Act for this rezoning. Lindsay Mills confirmed that notification had been sent out as required and that the property was posted with signage indicating the rezoning application.
Committee of the Whole January 9, 2018 There were no comments from the public. 7.
Delegations
a)
Stephen Saunders, re: Private Shooting Range Stephen Saunders provided clarification on his request regarding his private shooting range that has been in existence since 18 years. The letter that he requires from the Township to forward to the Chief Firearms is specific to the discharge of restrictive weapons and only needs to confirm that the township has no concerns or by-laws that would prevent his application. . He circulated pictures of weapons and had samples of ammunition used for the various weapons noting that the only change he is asking for is to use handguns. He noted that all shooting is directed into a backstop and once approved the complaints and liabilities are directed to the Chief Firearms and not the municipality. Council appreciated the clarification but will still proceed with the public meeting as advertised.
b)
Southern Frontenac Community Services - Support for Seniors Active Living Grant David Townsend referred to the Seniors Active Living Centres Act, 2017 noting that the province has allocated $8 million over three years for the expansion of new programming for seniors. Part of the program requires new community based centres to work with municipalities to provide a minimum of 20 percent of the net annual costs of maintaining and operating the program and on behalf of Southern Frontenac Community Services he requested Council’s consideration to allocate $12,000 annually over each of the next three years in a combination of cash and in-kind services. Council was supportive of the request based on Southern Frontenac Community Services being successful in provincial funding.
Reports Requiring Direction
a)
Louise Fragnito, Treasurer, re: Tax Sale Policy Update Since the report was written, the legislation has received proclamation. Council was supportive of the recommendations set out in the Treasurer’s report.
b)
Mark Segsworth, Public Works Manager, re: Purchase of Surplus County of Frontenac Vehicle. Council provided clear direction for the Public Works Manager to move forward with an offer of $60,000 for the purchase of the surplus Emergency Support Unit from the County of Frontenac.
Reports for Information
a)
Wayne Orr, Chief Administrative Officer, re: 20 Years in Review Council appreciated the 20 year review and the sense of satisfaction and achievement recognized in the report.
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Committee of the Whole January 9, 2018 b)
Angela Maddocks, Deputy Clerk, re: Conflict of Interest Act (Bill 68) Councillor Schjerning suggested changes to some of the wording and that the Committee of Adjustment be included.
Rise & Report from Committees of Council
a)
County Council Councillor McDougall noted that a new Warden and Deputy Warden have been sworn in at the County. Other information included a report on an integrity commissioner, reappointment of auditors, a four month attendance report that indicated positive change in paramedic services and direction for the CAO’s group to develop a funding model for additional planners for the Frontenac’s.
b)
Arena Board No updates.
c)
Police Services Board The 2018 meetings are being scheduled.
d)
Portland Heritage Executive members of the heritage group have participated in tours of other museums. A three year plan is being developed.
Information Items
a)
Honourable Bob Chiarelli, Minister of Infrastructure, re: New Municipal Asset Management Planning Regulation
b)
Honourable Charles Sousa, Minister of Finance, re: Federal Legalization of Cannabis
c)
Honourable Tracy MacCharles, Minister of Government and Consumer Services and Honourable Bill Mauro, Minister of Municipal Affairs, re: Bill 59, Putting Consumers First Act, 2017
Notice of Motions
a)
Councillor Schjerning served notice of motion to amend Schedule A-44 of Bylaw 2017-80 regarding speed limits on Rutledge Road.
Announcements/Statements by Councillors
a)
Councillor Sutherland asked for a summary update on the outstanding items from the Development Services Committee.
b)
Mayor Vandewal noted Council’s policy on attending conferences and that the Ontario East Municipal Conference being held in Cornwall this year it is now considered an out of town conference.
Question of Clarity (from the public on outcome of agenda items) - n/a
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Committee of the Whole January 9, 2018 15.
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 7:57 p.m.
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