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P.O. Box 314 Napanee, Ont. K7R 3M4 613-354-1100/1-855-354-1110 www. solforceenergy

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Page 92 of 260

June 04/2015

To: Mayor Ron Vandewal and Members of Council

RE: (Company to be Named) Request for Municipal Support Resolution

We are seeking Municipal Council support for our Solar Garden sites (500 kW and 250 kW). All of the sites are sufficiently treed to allow the solar installations to be naturally screened from roads and neighbours. In a few instances additional trees will be added for additional screening where necessary. All of our sites are on non-prime 4-7 soil classifications in the Canada Land Inventory maps and they are all zoned “rural”.

We believe that the province will have a “carry on” program at the end of the 20 year FIT contracts. The sites should still be producing 80% of their peak capacity. However, other options are available. The

landowner could purchase the solar assets and participate in net-metering or as a third option/

would decommission the site and return the land to its original state.

Construction will be as unobtrusive as possible with 8:00 am to 4:30 pm working hours. Noise and dust

will be kept at a minimum and we will meet all ministry standards. Local contractors will be employed during construction.

Local contractors will be employed over the life of the 20 year contract (operation and maintenance/ grass cutting, snow removal, panel washing etc).

A 500 kW project will prevent 175,000 tons of carbon from going into the atmosphere during the life of the contract.

The project locations are as follows: :#1 2404 Unity Road/PIN #36133-0030 :#2 2290 Unity Rd/ PIN # 36133-0011

:#3 Harrowsmith Road/ PT LT 3 CON 5, PIN # 36141-0099

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Page 93 of 260

Project Information:

Project #1

Property Owner: Oak Roads Trust #1

2404 Unity Road PT LT 13 CON 6

PIN #36133-0030

Contract Capacity: 500 kW

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-;-< /.- ^ v> \ 1 .? ^.h ""- c \ "..'' 0151 t ,Ii-> a °9 n Ift 0 .* h. 0040 .t M M c& & M <.*> REFERENCE PLANS UNDERLYING MORE RECENT REFERENCE PLANS ARE NOT ILLUSTRATED 0 «k 0 .A (>t FOR DIMENSIONS OF PROPERTIES BOUNDARIES SEE RE CORDED PLANS AND DOCUMENTS ^ "^ ^0 .7», »* »^ tO th OOA9 0^ ^ ^ M ^ J 0438 t > ^Ontario CK f, I- ©Queen's Printer for Ontario, 2015 Page 101 of 260 0155 ^ ^r^ 0 0 0 -c .\ REVIEW THE TITLE RECORDS FOR COMPLETE PROPERPT INFORMATION AS THIS MAP MAY NOT REFLECT RECENT REGISTRATH3NS THIS MAP WAS COMPILED FROM PLANS AND DOCUMENTS RECORDED IN THE LAND REGISTRATION SYSTEM AND HAS BEEN PREPARED FOR PROPERTY INDEXING PURPOSES ONLY -A A 6111 0 0300 -»^- <^^£^ .*.. At :0 tf> » $ s ^ *». * * <. -t -*> NOTES 0677 ^-. .'>.? 0 0. -t th. ^? 0080 0 t;& 0 0^ -OA 00 s &1 t^ THIS IS NOT A PLAN OF SURVEY s> .£. ,".1 -^ 0 M <*> *? v \' ^ ;*! Xt "^ ofse 0449 f .f. ^* ^r *^ ^.. PROPERTTNUMBER BLOCK NUMBER GEOGRAPHIC FABRIC EASEMENT <"e,'ff ^ -<4 00 c*, T. ~..3 FREEHOLD PROPERTY LEASEHOLD PROPERTY UMITED INTEREST PROPERTY CONDOMINIUM PROPERTY 0146 § '- Qo. h/ LEGEND T" f s V en -A <.* * ^ ri ^ .^ <. '^ A rf ta * 0 FRONTENAC(NO. 13) «10 <6 .n ^ Q\ ^ I x 0 -&. A. 00 -~h PROPERTY INDEX MAP J 0079 -A. T k * M w » ^ s * ) / -A F2> -^(ft » .<*> 06 k * -^.Q ^: 0 0 00 en .A 0 r> ¥>.-. 750 meters 0 <> >-> Q t»» 0 en 600 (0 N 0 Q t'; 0068 o ^ 0 'tl ,7.\ 450 <& f .* 300 N .*, *»> T+ 150 -t °170--7 ^ ~\ 0 1- f- » ^58 ^f < Tft v 0298 * FO >ft PRINTED ON 26 MAY, 2015 AT 16:36:02 FOR SOL FORCE ENERGY '-^ 0 ^ Ui fs> 0 0 *>. ".*! u f ». ^» y- .**> N 0 0 en »~ w l*> 00 f» <-J f» 95 Green A 63 - 95 (1000 to 1500 USGPM) Orange B 31 - 63 (500 to 1000 USGPM) Red C < 31 (1500 USGPM) (500 USGPM) Page 34 of 42 Page 171 of 260 Township of South Frontenac Design Criteria and Standards March 2015 9.9 Hydrostatic Tests All watermains shall be wet swabbed as follows;
A minimum of three (3) new foam swabs shall be used
Swabs shall have a density of approximately 25kg/m3, minimum diameter of 50mm larger than the watermain, and minimum length of 1.5 times the diameter
Swabs shall be propelled through the watermain using potable water, and shall be spaced a minimum of 1.5m between swabs
During the swabbing procedure the contractor is to install spool pieces in place of all butterfly valves which shall be supplied, installed, and removed by the contractor
Gate valves must be left in the open position
Swabbing shall continue until the discharge water runs clear within 10 seconds of the last swab exiting the discharge point
All fitting, taps, valves, swabs etc. required for the introduction, propelling, and recovery of the swabs are to be supplied by the contractor and removal of all of these at the completion of the swabbing works is also the responsibility of the contractor All water discharged by the flushing/swabbing operations shall be at an approved outlet location. The contractor shall be responsible for collecting and/or disposing of all such water, ensuring that all erosion and sediment control and dechlorination requirements of the MOE, CRCA, and various other authorities having jurisdiction are met. After flushing/swabbing is completed, water from the existing distribution system shall be allowed to flow at a controlled rate into the new pipeline. Liquid chlorine solution shall be introduced so that the chlorine is distributed throughout the section being disinfected. The chlorine shall be applied so that the chlorine concentration is 50mg/L minimum and 200mg/L maximum throughout the section. The system shall be left charged with the chlorine solution for 24 hours. Sampling and testing for chlorine residual will be carried out by the Engineer’s Inspector. The chlorine residual will be tested in the section after 24 hours. If tests indicate a chlorine residual of 25mg/L minimum, the section shall be flushed completely and recharged with water normal to the operation of the system. If the test does not meet the requirements, the chlorination procedure shall be repeated until satisfactory results are obtained. Immediately after the system has been recharged and then following an additionally 24 hours, samples shall be taken for micro bacteriological testing. Two consecutive acceptable samples taken a minimum of 24 hours apart must be obtained. The system shall not be put into operation until clearance has been given by Utilities Kingston. Page 35 of 42 Page 172 of 260 Township of South Frontenac Design Criteria and Standards March 2015 A professional engineer shall certify that testing and the disinfecting of mains was undertaken as per OPSS. All newly constructed watermains shall be isolated from the existing distribution system by physical separation or through the use of an appropriate backflow prevention device approved by the Township. This isolation shall remain in place until approval of the Township is granted for permanent interconnection. 10.0 STREET LIGHTING The following illumination levels will be continually applied to new roadway construction and upgrades to existing roadways that have been designated for other rehabilitation work where application of the new lighting criteria would be justified and warranted. Street lighting design in the Township shall be based on ANSI/IESNA RP-8-00. Modifications to RP-8-00 have been made in certain areas to conform to the Township’s requirements. Lighting standards for other applications such as public pathways shall be considered on a case-by-case basis. Contact the Township to discuss any unique or special situations. 10.1 Design Criteria 10.1.1 Illumination Levels Road Classification Area Classification Average Maintained Illuminance (Lux) Illuminance Uniformity Ratio (Ave. to Min.) Local Commercial 9 3:1 Intermediate 7 Residential 4 Commercial 12 Intermediate 9 Residential 6 Commercial 17 Intermediate 13 Residential 9 Collector (Minor/Major) Arterial (Minor/Major) 4:1 6:1 10.1.2 Design Requirements The street lighting design shall be completed by a qualified professional engineer, licenced in the Province of Ontario, utilizing these design standards and guidelines. The design and supporting documentation shall be included in the design submission for subdivision approval. Page 36 of 42 Page 173 of 260 Township of South Frontenac Design Criteria and Standards March 2015 10.2 Material Specifications All street lighting equipment used in the Township must meet these street lighting standards and specifications and the appropriate CSA standards and specifications. 10.2.1 Street Light Poles Streetlight poles shall be located in accordance with Township standards or as otherwise approved by the Township. On existing rights-of-way in developed areas, poles shall be located having regard for existing utilities and adjacent land use and topographical features. Streetlights shall be located at all urban intersections and all major rural intersections. 10.2.2 Luminaires The following luminaires are approved for use in the Township. Cobra Head Luminaires
Cree: XSP series, or equivalent - XSP1-29W, XSP1-38W XSP2-64W, XSP2-82W, XSP2-90W, XSP2-101W XSP2L-168W Decorative Luminaires
Lumca: CP6114 and CP6113 series, or equivalent - Configuration: 36N/54N/72N Source: LED Wattage: 48W/72W/96W Distribution Type: L3 Lens: AC Voltage: 120 – 277 Colour: Black Page 37 of 42 Page 174 of 260 Township of South Frontenac Design Criteria and Standards March 2015 10.3 Energization Process The developer/contractor shall provide the following documentation to the Township when they wish to have their street lights energized:
Letter requesting energization
As-built drawings clearly showing street light wiring
As-built one-line-diagram
List of lights to be energized along with location, ESA certificate number, transformer number, and wattage of light information
Up-to-date ESA certificates of inspection (ESA certificates are valid for 6 months) When the Township has received and accepted all required documents and materials, the Township will perform an inspection of the installation. If required, a deficiency list will be provided back to the developer/contractor indicating the deficiencies. When the installation passes the inspection, the Township will send a request to energize the lights to the Supply Authority. 11.0 PARKLAND AND OPEN SPACE Under the Planning Act Section 51, the Township is entitled to a conveyance of land or a payment of money for parkland purposes that is equal to a percentage of the appraised value of the development lands as of the day before draft approval. The Township may require a monetary payment ('cash-in-lieu') or a payment in combination with land cash. This may require an appraisal by a qualified appraiser to be completed at the applicant's expense. Should the Township require parkland, the Township will accept only those lands that meet its requirements regarding location and suitability for parkland purposes. The Township will establish whether it will accept the lands in a 'clean' state or whether there will be additional requirements regarding improvements of the lands. The value of such improvements shall be factored into the value of the lands being dedicated. Appropriate information may be required to alert future home owners of specific parkland or open space types, and where applicable, the potential facilities or path system within it, and the expectations of the Township in terms of maintenance. Page 38 of 42 Page 175 of 260 Township of South Frontenac Design Criteria and Standards March 2015 11.1 Types and Maintenance Levels Any required park development plan shall be prepared in accordance with the following criteria as applicable. 11.1.1 Natural Area This type of area is defined as a parcel of land which because of its proximity to sensitive environmental protection areas, water courses, known ANSI’s (Areas of Natural and Scientific Interest), or unique physical characteristics will be retained in its existing natural state. The rationale for these types of areas is to preserve natural resources and their aesthetic quality, and to provide in some instances buffering between active recreation areas, roadways, or developments. Where land has been deeded to the Township as a natural area, the Township will only attend to risk management issues and will not perform any regular maintenance on these parcels. 11.1.2 Woodlots A woodlot is a parcel of land that contains a mix of trees species, and because of the quality and/or numbers of the trees is considered an asset to the community and will be retained for the provision of shade, the quiet enjoyment of nature and the retention of habitat for bird and animals. The woodlot will be managed by the Township and governed by good forestry practices and risk management procedures. 11.1.3 Tot Lots This type of area is defined as a small park designed to serve a 2-3 block area and generally a population of up to 2,500. Tot lots are 0.5 to 1.0 acres in size and generally contain the following types of recreation facilities: equipped play areas, benches, open space landscaping, and picnic tables. Tot lots may be used in areas where it is difficult to acquire sufficient land for a neighbourhood park. The Township will do regular maintenance of these types of parks. 11.1.4 Neighbourhood Park This type of area is defined as a park that provides for both passive and active recreational uses that may include play equipment, playing fields for both organized and impromptu games, court games, skateboard ramps, water play features, pathways, lighting, seating and picnic areas, natural and maintained landscaping, gardens plots, or senior citizen areas. Neighbourhood parks are generally 1.0 to 5.0 acres in size and are accessible by foot or bicycle and a service population of up to 5,000 persons. The Township will do regular maintenance of in these types of parks. Page 39 of 42 Page 176 of 260 Township of South Frontenac Design Criteria and Standards March 2015 11.1.5 Community Park This type of area is defined as a park that provides a diverse range of recreational, passive, and leisure activities; and may contain areas of environmental or aesthetic quality (natural areas or woodlots). Facilities and activities may include, but are not limited to: athletic fields, community centers, public event spaces and buildings, access roads and parking areas, lighting, and any facilities associated with neighbourhood parks. A community park is typically a "drive-to" facility from five to 25 acres in size that services the needs of up to 25,000 people. Community parks are ideally located near collector or arterial roads to accommodate adequate access and should be well-buffered from adjacent residential areas. The Township will do regular maintenance in these types of parks and will do additional or specialized work based on programming and events held in the park. Note: A community park can also have a dual function as a neighbourhood park or tot lot when it provides facilities similar to these park types and its proximity to residential areas allows residents to walk or ride bicycles to the park. 11.1.6 Special Facilities This type of area is generally identified as buildings and supporting lands that can accommodate the needs of the public for activities and events that are unique in function and purpose. Examples of special facilities include public golf courses, areas for field sports, nature trails, boat ramps, beach access points, community sports complexes, and other single-purpose or unique facilities. Special facilities standards are based on the desires or unique characteristics of a community and will be subject to policies and studies undertaken by the Township. The Township will develop specialized maintenance and operational plans for these facilities. 11.1.7 Linear Recreation Spaces This type of area is defined as continuous aligned open spaces that provide travel routes for one or more types of recreational or non-motorized vehicles such as bicycling, roller blading, strolling, hiking, or jogging. In rural areas such activities as horseback riding would be permitted. Pathways and trails may be developed in association with natural areas or stormwater ponds. The Township will do regular maintenance in linear park systems. Mowing or turf maintenance may be restricted to grassed areas immediately adjacent to the path itself depending on the adjacent land categories. Page 40 of 42 Page 177 of 260 Township of South Frontenac Design Criteria and Standards March 2015 11.1.8 Open Space Associated with Stormwater Ponds The Township has acquired through the subdivision process parcels of lands that are used for stormwater purposes and form integral parts of stormwater management systems for the Township. These stormwater parcels are not accepted as dedicated parkland but because of their location adjacent or within township parks or open spaces may contain ancillary amenities for recreational uses. The Township will complete risk management assessment and follow-up maintenance to stormwater ponds lands (above the high water levels) that are within or adjacent to township parks. These parcels of land may include linear recreation trails/paths. Mowing or turf maintenance may be restricted to grassed areas immediately adjacent to the path itself depending on the adjacent type of pond. 11.2 Fencing Adjacent to Parkland and Open Space Fencing may be required to be installed adjacent to parks where active recreational or sports fields require such an element. Additional protective fencing or higher fencing may be installed where needed. All fencing shall conform to OPSD for ‘Fence, Chain Link, Installation – Roadway’. Gates within the fencing will be permitted, subject to approval by the Township and the owners signing a waiver that absolves the Township for repairs required as a result of the gate being installed or damages to it. The cost of the gate will be the owner’s responsibility. Fencing abutting residential lots shall conform, at minimum, to the requirements defined in the Township`s Swimming Pool Regulations By-Law. 11.3 Services Required to Parkland Boundary The developer will be responsible for connections of a water service and electrical services from the street right-of-way to the park property line. The water service sizes shall be based on the functions and size of the proposed park, with a minimum of 50mm. Page 41 of 42 Page 178 of 260 Township of South Frontenac Design Criteria and Standards March 2015 11.4 Drainage and Easements through Parklands All residential lot drainage shall occur on private lands and no drainage ditches or swales will be permitted on the Township parkland unless approved by the Township. No underground services, hydro transformers, or telecommunication boxes will be permitted on the park land unless approved by the Township. 11.5 Parkland Development Plans A parkland development plan submission shall include the following:
A tree inventory and preservation study of the proposed parkland which is acceptable to the Township and which shall will identify and provide a surveyed location for all existing trees including their type, height, caliper, and condition; those trees proposed to be removed and retained; and methods to be used to maximize tree preservation
A site plan showing details of recreational elements, play features/equipment, pathways, lighting, amenities, fencing, signage, and/or buildings or structures
A grading plan including any catch-basins, swales, ditches, or drainage control features and servicing details including any existing or proposed infrastructure in the park with minimum service laterals to the property line 12.0 ACCESSIBILITY All public spaces shall be barrier-free for persons of all ages and abilities. This includes sidewalks, walkways, parks, and semi-private open spaces. Placement of trees, landscaping, seating, public art, and signage should not obstruct paths of travel. Integration of access structures to provide barrier-free connections between streets, pedestrian walkways, and parking areas, should include curb ramps, entry ramps, and handrails. In high activity areas, the use of multi-sensory indicators (tactile, visual, and/or audible) should be implemented as directed by the Township. Barrier-free areas are to be design to standards established by the Accessibility for Ontarians with Disabilities Act and in consultation with the Township. 13.0 STANDARDS It is the responsibility of applicant to acquire the most up-to-date OPSS and OPSD documents. Page 42 of 42 Page 179 of 260 Township of South Frontenac Design Criteria and Standards APPENDIX A – SUBDIVISION/CODOMINIUM DEVELOPMENT FLOWCHART March 2015 Page 180 of 260 Page 181 of 260 Township of South Frontenac Design Criteria and Standards APPENDIX B - STANDARD DRAWINGS Typical Road Cross Section: Local Road - Urban– 20.0m Right-of-Way Local Road - Urban – 20.0m Right-of-Way – No Sidewalk Local Road - Rural – 20.0m Right-of-Way Local Road - Rural – 20.0m Right-of-Way – No Sidewalk Collector (Minor) Road - Urban – 20.0m Right-of-Way Collector (Minor) Road – Rural – 26.0m Right-of-Way Collector (Minor) Road – Rural – 26.0m Right-of-Way – No Sidewalk Typical Permanent Cul-de-Sac Typical Temporary Cul-de-Sac Typical Sign Placement Typical Split Lot Drainage Typical Back to Front Lot Drainage Typical Joint Utility Trench Typical Walkway March 2015 Appendix 'A' uth STEP #1 4' 1»div'r STEP #2 Twp Planner advises that Official Plan permits the Initial discussion witfi Twp Planner regarding minimum xtandards and appropriate location for a subdivision t ^ (um It ., STEP #3 .^ STEP #5 Hydro Geological Developer undertakes a Hydro Geological Study to determine whether thers is enough ground water to support the piopo&ed development ^veloper prepaies a layout plan and meets with Twp staff (planner, building etc) to discuss location ,f .t STEP #4 Study confirms sufficient water foi proposed development. s. ^ J Township Planner advises that STEP #12 Official Plan will NOT permit Hydro Geological Study says there is not enough the location water STEP #11 studies to Malroz Engineering for peer review ^< STEP #10 *' r T .T..^ T- ~-f "»" T .mi-r*'--a' -f T* STEP #8 with all supportive studies STEP #7 i Developer Township Planner bring; undertakes all 1 n~. -^ ^ STEP #6 (eg, Consen/ation, Whole for information Health, Twp staff) studies STEP #18 * ~T' -a f- STEP #14 STEP #13 Developer submits rtezoning Application to Township Township Planner cooidmates comments from all Township staff and commentmg agencies, then prepares a report to present at the Public Meeting >If rw -^. p f .V T STEP #16 / STEP #15 STEP #17 Public Meeting is held and all comments are received by Township staff meet Township Planner prepares Draft Plan conditions incorporating all Township staff, jgency and public comments and presents it to Council. < Council again with ^ ^w\ ^ ^ f -.; sL'pport all draft plan Steps #14 to #16 Pisn conditions .. STEP frl9 Developer works towards meeting all conditions of Draft Plan approval conditions Repeat agreement on Draft .* ?*.-r *-*.-» ^ \ Counctt DOES NOT cannot reach jr^ » -..+ st t County and developfr A Council supports Draft Plan conditions by resolution and they are sent to County representing Township's conditions of Draft Plan approval *"-T Council, Township, w^- .t-» County involving all commenting agencies "* proposal to Committee o^ required expert »-^ f Developer revises layout as per results of HydroG and brings to preconsultation meeting at ^1. \ Developer revises subdivision layout accoiding to comments and undertakes all required suppoitive studies subdivision application to the County along ^ v ./' f ^p-' '* STEP # 9 Developer submits Count" distnbutes application to all commenting agencies and requests Township tp hold Public Meeting County sends \ -rf / h -r. .V .V L STEP #25 Subdivision Agreement with Township is regisertered at Registi'y Office and PIN number;. aie assigned At this points the lots are CREATED Developer works with Township towards release of STEP #23 Township advises County that all conditions for Draft Plan approval have been >, STEP #21 STEP #22 Council authorizes Clerk & Mayor to enter inio subdivision/condo agieement /* <" ^ Township staff meet with Township solicitor to review subdivision/condo STEPrf20 One of the conditions is to entei into ? subdivision agreement with the Township This standard agreernnent is to be prepared and signed by both parties Note: Within 30 days of a complete application the County must notify the Township of the application. Within 180 days of a complete application a decision must be made on the application. Page 182 of 260 securities t f / Page 183 of 260 PLANNING REPORT Township of South Frontenac Prepared for Committee of the Whole Planning Department Agenda Date: June 9, 2015 Date of Report: June 5, 2015 File: RC-15/01 Subject: Closing of Road Allowance in Between Concessions IX and X, and Between Lots 30 and 31, Bedford District, Township of South Frontenac: Mahmud _______________________________________________________________________ Summary of Recommendation: The recommendation is that the Committee receive the Planning Report dated June 5, 2015 and consider the closing and transferring ownership of portions of unopened road allowances, between Concessions IX and X and between Lots 30 and 31 District of Bedford. Purpose of Report: The purpose of this report is to provide the background information necessary to enable Council to provide direction to staff regarding the closing of unopened and untravelled Township road allowances. Background & Discussion: By letter dated March 26, 2015, the property-owner at 306 Campground Lane is requesting to know whether Council would agree to the closure and sale of two portions of unopened road allowance that run through his properties. Attachment #1 shows the location of the owner’s properties and Attachment #2 is a copy of the letter requesting Council’s consideration of the closures (his hand-drawn map is included). As explained in the letter from the owner, the proposal is to stop up and close two portions of road allowance and sell them to him to add to his abutting lands. Recognizing that the closure of the portion on the north of his 2 acre lot would effectively close off the road allowance that leads north towards Bob’s Lake, the applicant proposes to transfer ownership of an equal portion of land to the Township to preserve this access from Burridge Road. The proposed land transfers are shown on Attachment #3. The final lot configuration, after the closures and ownership transfers, is shown on Attachment #4. Burridge Road is a forced road which was constructed to the east of the road allowance, presumably through more acceptable topography. The effect of this is alignment is that many sections of the road allowance are redundant- meaning that they will probably never be used by the Township for roads. Because of this, portions of both of these unopened road allowances have already been closed and sold as seen on the attachments. Thus, it appears that the closing and sale of the portions of road allowances is an acceptable land use decision. The property-owner will acquire more usable land and the Township would benefit from the funds received from land that would never be used for municipal purposes. It should also be noted that, as part of this transaction, the Township would ask for a road widening to the Burridge Road allowance as shown on Attachment #4. Process: If the Committee agrees in principle to the closing of the road allowances a public meeting on the matter must be held. This meeting is advertised in a local newspaper for at least four weeks prior to the meeting and signs would be posted on the property advising of the meeting. Any abutting property-owner would also be contacted as to whether they would be interested in purchasing the road allowance and, if so, they would be entitled to Page 184 of 260 purchase half of the width of the road where it abuts their land. However, in this case the applicant owns both sides of the road allowance. If the request moves forward, the Planning Department would require that the applicant deposit $3,000.00 to cover costs of advertising and administration – much of this may be returned at the end of the process. All surveying and registration costs would be borne by the applicant and there would be no cost to the Township. Council policy related to the sale price of closed Township roads would result in a price of approximately $11,450.00. Direction Requested: Staff are seeking direction as to whether the Committee agrees in principle to the closures and transfer of these unused portions of road allowance. Submitted/approved by: Lindsay Mills Prepared by: Lindsay Mills, attachments RoadClosureReportMahmud Page 185 of 260 Page 186 of 260 ATTACHMENT #2 Township of South Frontenac Planning Department P.O.Box , 4432 George St. Sydenham, ON KOH 2TO Attention Mr. Lindsay Mills 26 March, 2015 Dear Mr. Mills, Enclosed is a plan showing road allowances (coloured in yellow) and a 2 acres lot, (coloured in orange) with a house on it. Please help me in doing the following: 1. I would like the Township to close the road allowances numbered 1,2 &3 and sell them to me. 2. Exchange the road allowance (coloured in yellow) and numbered l with a new road allowance (coloured in blue) and numbered 2. 3. I am assuming that the 2 acres lot has been severed, what would be the annual property tax on it? A copy of the 2015 Interim Tax Notice for the whole property (92 acres) is enclosed. Sincerely, Qasem Mahrnud,P.Eng. Phone: 613-723-1698 Email: qmahmud33@,gmail.com Mailing Address: l Castlethorpe Cres Ottawa, ON K2G 5P6 Page 187 of 260 Page 188 of 260 ATTACHMENT #3 / / / / / / CAMPGROU ,..,-?'s?oY?'a?'s i

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Page 189 of 260

STAFF REPORT TREASURY DEPARTMENT

Prepared for Council:

June 2nd, 2015

Agenda Date:

June 9th, 2015

Page 190 of 260

SUBJECT: Sydenham Water review RECOMMENDATION: This report is for information only. BACKGROUND: New rates were put into effect in June of 2014. This was the first rate adjustment and review undertaken since its inception. The rates that were put into effect incorporated direction received to: • Limit the shortfall in funding the future replacement of the plant • Phasing increases over 3 years after which a 2% inflation rate would be applied. • Differentiating the consumption rates between classes of users • Apply a non-consumption charge for users not connected or not using the water system within a billing cycle. Attached is Schedule A to By-law 2014-21 which provides for the rate structure as of June 1st, 2014. Also attached is a copy of the power point presentation used at the public meeting held on February 11th, 2014 which provides further background information. From this information, some important points include: • Existing legislation is geared towards the user pay principle in an effort to promote greater awareness of water protection and conservation. • Financial plans covering a minimum of 6 years are a requirement to obtain licensing renewals. The financial plan must show the long term sustainability of the water plant. ANALYSIS: The rate structure that was put in place in June of 2014 was an important step towards the sustainability of the water plant. In 2014, $12,516 was added to the existing reserve. Without the rate increase, a deficit of $24,186 would have needed to be funded from the water reserve. The chart below provides a comparison of the number of accounts and their classification from 2013 and 2014. In 2014, 2 accounts were added from the Morgan subdivision. Of the remaining accounts, 34 were previously classified with no consumption or not connected. Contributing to this increase is the Township`s communication efforts with residents in conjunction to the rate increase, and notifying non-connected accounts and accounts with meters from which a reading could not be received of the pending non-usage charge. This communication not only informed them of the rate change but also offered them an opportunity to schedule an appointment to have their meter looked at by the Township (through Utilities Kingston) to pinpoint why a reading could not be

Page 191 of 260

STAFF REPORT TREASURY DEPARTMENT

obtained. 16 meters were returned to working order from this initiative. The remaining accounts could be attributed to the implementation of the non-usage charge. 2013

Residential Commercial Mixed Use Total

2014

of

accounts

of accounts no con.

of

with or no accounts consumption meter 231 127 104 31 21 10 10 6 4 272 154 118

Residential Commercial Mixed use Total

of

accounts 233 31 10 274

of

accounts

of accounts no con.

with or no consumption meter 160 73 24 7 6 4 190 84

From June to December 2014, a total of $11,500 was billed through the nonusage charge. Although feedback was received from some residents stating that the non-usage charge was a penalty and that they are not using the system yet contributing more to the plant`s operations, the significant change in the number of accounts with no connection or no meter shows the effectiveness of the charge. The chart below provides consumption data comparing 2013 and 2014. From 2013 to 2014, overall consumption has grown by 6.9%. As well the last column provides the average quarterly consumption per account. Currently 54 m3 per quarter are included within the base rate. 3

Consumption (m )

Residential Commercial Mixed Use Total

Average 2009-12 22456 10018 2073 34547

2013 24791 11123 2958 38872

2014 28811 10624 2126 41561

2014 Average quarterly per account 45 111 89

Other areas related to the Sydenham Water plant will be brought forward in 2015 for Council`s review. They include: • • •

Review Dwelling Unit Equivalent (DUE) allocations for non-residential accounts Addressing unfunded original construction costs designated as future growth as per auditor`s recommendation Consolidation of existing by-laws

Submitted/approved by: Louise Fragnito, Treasurer

Prepared by: Louise Fragnito, Treasurer

Page 192 of 260 March 18 , 2014 th

SCHEDULE A TO BY-LAW 2014-21 SOUTH FRONTENAC TOWNSHIP SCHEDULE OF WATER SERVICE FEES As of June 1, 2014

Property

Column 1

Column 2

Column 3

Consumption Rate (per cubic meter) in excess of 18 m3/month

Flat rate per month (per non-exempt residential unit or DUE)

Flat rate per month (per exempt residential unit or DUE)

Residential Unit

$0.40

$45.23

$40.25

Industrial, Commercial and Institutional

$1.50

$65.01

N/A

Non-usage: An additional premium per DUE is applied for non-usage including no consumption for the billing quarter unless the property has been exempted.

Property

Flat rate per month (per non-exempt unit or DUE)

Residential Unit

$65.23

Industrial, Commercial and Institutional

$85.01

As of January 1, 2015

Property

Residential Unit

Column 1

Column 2

Column 3

Consumption Rate (per cubic meter) in excess of 18 m3/month

Flat rate per month (per non-exempt residential unit or DUE)

Flat rate per month (per exempt residential unit or DUE)

$0.41

$58.88

$52.40

Page 193 of 260 March 18 , 2014 th

$1.53

Industrial, Commercial and Institutional

$79.04

N/A

Non-usage: An additional premium per DUE is applied for non-usage including no consumption for the billing quarter unless the property has been exempted.

Property

Flat rate per month (per non-exempt unit or DUE)

Residential Unit

$83.88

Industrial, Commercial and Institutional

$104.04

As of January 1, 2016

Property

Column 1

Column 2

Column 3

Consumption Rate (per cubic meter) in excess of 18 m3/month

Flat rate per month (per non-exempt residential unit or DUE)

Flat rate per month (per exempt residential unit or DUE)

Residential Unit

$0.42

$74.57

$66.37

Industrial, Commercial and Institutional

$1.56

$95.09

N/A

Non-usage: An additional premium per DUE is applied for non-usage including no consumption for the billing quarter unless the property has been exempted.

Property

Flat rate per month (per non-exempt unit or DUE)

Residential Unit

$104.57

Industrial, Commercial and Institutional

$125.09

Page 194 of 260 March 18 , 2014 th

As of January 1, 2017 and every year thereafter unless this schedule is amended or revoked, a 2% inflation rate will be applied to all rates in effect.

Sydenham Water Rates Background and where we are today.

Page 195 of 260

Background • In July 2006, the Sydenham water plant was put into operation. • The cost of the original plant was $7,763,593. This was funded through: 2,520,106 2,394,993 695,000 1,386,890 543,000 123,604

Page 196 of 260

Ontario Government Federal Government Limestone School Board Residents Future Growth Liability Municipal Share

Background (continued) • At that time, monthly rates were set, and remain, as follows per dwelling unit equivalent: Base rate for non-exempt Base rate for exempt (3 properties) Consumption rate/m3

$ 41.76 37.26 0.25

Page 197 of 260

Background (continued) • In 2009, there was an upgrade to the Sydenham Water plant totalling $1,435,002. This was funded through: Ontario Government Federal Government Municipal Share

473,333 473,333 488,336

• The municipal share was funded through the Township Working Fund reserve. Page 198 of 260

Legislation • Originally the Sustainable Water and Sewage Act required municipalities that provide water to the public to implement a full cost accounting and full cost recovery including operating, replacement and improvement costs. • This legislation has since been replaced with Water Opportunities Act 2010 which requires municipalities to develop sustainability plans. • The Safe Drinking Water Act, regulation 453/07 also requires municipalities to provide financial plans covering a minimum of 6 years with the renewal of their license. The Township will be required to do so in the spring of 2014.

Page 199 of 260

• This combined legislation seeks to introduce the principle that having the consumer pay the full cost of providing water will promote greater awareness of water protection and water conservation.

Current Financials • For the majority of the last few years, the Township has had to draw from reserves for the operations of the plant to breakeven. • As a result, funds are not being set aside for the future capital requirements of the plant and the existing reserves are being depleted to cover increasing operational costs. Page 200 of 260

Review of Rates • Through several meetings with Council, rates scenarios were discussed to bring the plant to a sustainable level while being aware of affordability. • The rates were reviewed under 3 components – Capital costs – Fixed operational costs – Volumetric operational costs Page 201 of 260

Review of Rates (continued) • Capital costs were set to match the current depreciation on the Water Plant. This provides a good indication of the minimum funds that should be set aside for the future capital requirements of the plant. • Fixed operational costs include communication, insurance and contracted services (Utilities Kingston) • Volumetric operational costs consist largely of hydro cost. Page 202 of 260

Review of Rates (continued) • Direction received from council spoke to: – Phasing increases over 3 years – Differentiating consumption rates between the classes of users • There are two classes of users: – Residential including multi-residential units – Industrial, Commercial and Institutional Page 203 of 260

Proposed Rates • The proposed rates take the volumetric costs and shift the consumption rate by applying 25% of the costs to residential and 75% to the commercial/institutional/industrial class. • The base rate includes 18m3 before any further charges are added for consumption • Additional consumption beyond the 18m3 would be billed at 0.40/m3 for residential and 1.50/m3 for commercial/institutional/industrial • A yearly 2% inflation on rates has been applied within the fixed and volumetric operating as well as the consumption rate. By 2017, a 2% inflation rate is also applied to the capital component. Page 204 of 260

Proposed Rates (continued) • Under this mechanism, monthly rates per DUE would be as follows for residential: 2013

2014

2015

2016

2017

2018

Capital

4.69

7.00

16.00

31.00

31.65

32.28

Operating costs

37.07

38.23

42.88

43.57

44.44

45.36

Total base rate

41.76

45.23

58.88

74.57

76.09

77.64

Volumetric rate/m3

0.25

0.40

0.41

0.42

0.43

0.44

Volumetric cost based on average consumption

0.00

0.00

0.00

0.00

0.00

0.00

Total average monthly costs

41.76

45.23

58.88

74.57

76.09

77.64

Component

Page 205 of 260

Proposed Rates (continued) • Under this mechanism, monthly rates per DUE would be as follows for Commercial/Institutional/Industrial: 2013

2014

2015

2016

2017

2018

Capital

4.69

7.00

16.00

31.00

31.65

32.28

Operating costs

32.57

58.01

63.04

64.09

65.32

66.60

Total base rate

41.76

65.01

79.04

95.09

96.97

98.88

Volumetric rate/m3

0.25

1.50

1.53

1.56

1.59

1.62

Volumetric cost based on average consumption

2.91

18.46

18.82

19.19

19.56

19.93

Total average monthly costs

44.67

83.47

97.86

114.28

116.53

118.81

Component

Page 206 of 260

Proposed Rates

Page 207 of 260

Financial Forecast 2014 234,278 2,400 1,500 0 238,178

2015 293,362 2,400 1,500 0 297,262

2016 361,132 2,400 1,500 0 365,032

2017 368,389 2,400 1,500 0 372,289

2018 375,775 2,400 1,500 0 379,675

Materials/Supplies Communications Utilities Professional and Consulting Contracted Services Insurance Capital Expenses Total Expenses

600 7,729 31,292 6,329 127,500 25,275 0 198,725

612 7,961 32,074 6,456 130,050 25,781 3,500 202,934

624 8,200 32,876 6,585 132,651 26,296 7,700 207,232

637 8,446 33,698 6,716 135,304 26,822 26,300 211,623

649 8,700 34,540 6,851 138,010 27,359 31,680 216,109

662 8,961 35,404 6,988 140,770 27,906 11,860 220,691

Annual Surplus/(Deficit) to/from reserve

-7,245

35,244

90,030

153,409

156,181

158,985

Reserve Balance Accumulated Depreciation

321,822 357,066 447,096 600,505 756,686 915,670 963,945 1,129,368 1,294,791 1,460,214 1,625,637 1,791,060

Rate revenues Rent Miscellaneous revenues Transfer from Reserve Total Revenues

Page 208 of 260

Forecasted 2013 187,105 2,600 1,776 0 191,481

Proposed Rates-non usage • Currently there are 101 out of 282 accounts that either have no meter or no consumption on a monthly basis • Council’s direction is to implement an additional premium per DUE for non-usage unless the property has been exempted. The premium would be as follows: 2014

2015

2016

$20

$25

$30

• The amount of increased users as well the associated costs and revenues will be reviewed on an annual basis. • The monthly base rate on these accounts would be: 2014

2015

2016

Residential

65.23

83.88

104.57

Commercial/Industrial/Institutional

103.47

122.86

144.28 Page 209 of 260

• The revenue forecast does not factor in this additional premium.

Future Reviews • A yearly review of rates will be undertaken during budget • A formal review will take place in late summer or early fall every 3 years, with a presentation to Council.

Page 210 of 260

Page 211 of 260

siinplif) ing solar

May 29, 2015

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JUN -2 2015 5WN8WQ6

Wayne Orr Chief Administartive Officer

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Township of South Frontenac 4432 George Street, P.O. Box 100 Sydenham, ON KOH 2TO Subject:

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Invitation to Community Meeting for the Proposed Wallace Solar Project, Freeman Road Solar Project and Groenewegen Solar Project

Gentlemen:

SunEdison Canada is planning to submit a proposal to the Independent Electricity System Operator

(IESO) to develop three potential solar projects under the IESO’S Large Renewable Procurement (LRP) process within the Township of South Frontenac. The locations of these projects are outlined in the attached notices.

We would like to invite you to an upcoming community meeting to discuss the proposed projects. The meeting will be held at the Harrowsmith Public School, 4121 Colebrook Road, Harrowsmith, on Wednesday June 17, 2015 from 7:00 pm to 9:00 pm. An open house session is planned for the first hour, from 7:00 pm to 8:00 pm and a presentation followed by a question and answer period is planned for the last hour, from 8:00 pm to 9:00 pm.

This informational meeting will provide an opportunity to learn more about the proposed solar projects and meet team members from SunEdison Canada. Information, including each proposed projects boundary, proposed connection lines and environmental features will be on display throughout the

meeting. A copy of the Notice of Public Community Meeting is enclosed for your information, as required by the IESO. A map of the project location is included in the Notice. Further information about the projects and about SunEdison Canada can be found online at: http://www.sunedison.ca/wallace. httD://www.sunedison.ca/aroeneweaen,

httD://www.sunedison.ca/freeman. Should the I ESQ approve any of the proposed project proposals, SunEdison Canada will obtain all requisite permits and approvals, and will organize additional community :3 u>.s.<E.m::m&mo:.om\8965

consultation opportunities.

We look forward to your attendance at the community meeting, and if you have any comments, concerns or questions please do not hesitate to contact me at 647-426-0667 or uamaral@sunedison.com. Sincerely,

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Managing Director, Strategic Affairs, Canada

Canada Headquarters 60 Adelaide Street East, Suite 600 PO Box 6

Toronto, Ontario M5C 3E4

1-877-322-1710 416-521-9111

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SunEdison

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Notice of Community Meeting -Wallace Notice of Community Meeting - Freeman Road Notice of Community Meeting - Groenewegen

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Attachments:

infocanada@sunedison.oom www.sunedison.com

Page 212 of 260

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Prescribed Template - Notice of Public Community Meeting

Page 1 of 2

Mar 2015

IESORP/f-LRPIRFP-010r2

Capitalized terms not defined herein have the meanings ascribed to them in the LRP t RFP.

Notice of Public Community Meeting

For a Project Proposal Under the Large Renewable Procurement The proponent identified below is proposing to submit a proposal to the Independent Electricity System Operator (IESO) to design, build, and operate a Large Renewable Project for the generation of electricity under the IESO’S Large Renewable Procurement (LRP). The LRP is a competitive process for procuring large renewable energy projects generally larger than 500 kilowatts. At the conclusion of the LRP, the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel: 300 megawatts (MW) for wind, 140 MW for solar, 75 MW for waterpower, and 50 MW for bioenergy. This notice is being distributed to notify members of the public of a public community meeting that has been scheduled to discuss the Large Renewable Project proposal. Information regarding the proponent/ the Large Renewable Project proposal, and the meeting details are described below.

This public community meeting is being held as part of the early community engagement requirements of the LRP. The public community meeting will present details about the Large Renewable Project and its proposed connection line. Representatives of the proponent will be available to discuss the Large Renewable’ Project and the overall LRP process. Should this Large Renewable Project be awarded a contract, the Large Renewable Project would need to obtain all required permits and approvals and conduct any further required community engagement activities. Further details regarding the LRP are available at www.ieso.ca/irp. Proponent and the Large Renewable Project proposal Proponent:

SunEdisan Canada

Qualified Applicant from the LRP Request for Qualifications

SunEdison Canadian Construction LP

stage associated with the proponent: Name of the Large Renewable Project proposal:

Freeman Road Solar Project

Renewable fuel of the Large Renewable Project:

Non-rooftop solar

Proposed capacity of the Large Renewable Project (MW):

Up to 100 MW (AC)

Proposed connection point of the Large Renewable Project:

The Project will connect to the transmission network at 44.42, - 76.65

Page 213 of 260

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IESORP/f-LRPIRFP-010r2

Proposed location of the Large Renewable Project and proposed connection line The Freeman Road Solar Project is located on part lots 16,17 and 18, Concession 4, Portland, in the Township of South

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Frontenac, and part lots 47 to 49, Concession 1 and 2 in the Township of Stone Mills. The Connection Line for this Project will run north along the Camden Portland Boundary Road, then east along Colebrook Road into Harrowsmith, then north to the

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Contact information for the proponent Utilia Amarai

Managing Director - Strategic Affairs, Canada 647-426-0667

uamaral@sunedison.com

60 Adelaide St. E/ Suite 600, PO Box 6, Toronto, ON, M5C 3E4 www.sunedison.ca/freeman www.sunedison.ca

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Page 1 of 2

Mar 2015

IESORP/f-LRPIRFP-010r2

Capitalized terms not defined herein have the meanings ascribed to them in the LRP I RFP.

Notice of Public Community Meeting For a Project Proposa! Under the Large Renewable Procurement The proponent identified below is proposing to submit a proposal to the Independent Electricity System Operator (IESO) to design, build, and operate a Large Renewable Project for the generation of electricity under the (ESO’s Large Renewable Procurement (LRP). The LRP is a competitive process for procuring large renewable energy projects generally larger than 500 kilowatts. At the conclusion

of the LRP, the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel: 300 megawatts (MW) for wind, 140 MW for solar, 75 MW for waterpower/ and 50 MW for bioenergy. This notice is being distributed to notify members of the public of a public community meeting that has been scheduled to discuss the Large Renewable Project proposal. Information regarding the proponent, the Large Renewable Project proposal, and the meeting details are described below.

This public community meeting is being held as part of the early community engagement requirements of the LRP. The public community meeting will present details about the Large Renewable Project and its proposed connection line. Representatives of the

proponent will be available to discuss the Large Renewable Project and the overall LRP process. Should this Large Renewable Project be awarded a contract, the Large Renewable Project would need to obtain all required permits and approvals and conduct any further required community engagement activities. Further details regarding the LRP are available at www.ieso.ca/lrp. Proponent and the Large Renewable Project proposal Proponent:

SunEdison Canada

Qualified Applicant from the LRP Request for Qualifications stage associated with the proponent:

SunEdison Canadian Construction LP

Name of the Large Renewable Project proposal:

Groenewegen Solar Project

Renewable fuel of the Large Renewable Project:

Non-rooftop solar

Proposed capacity of the Large Renewable Project (MW):

Up to 50 MW (AC)

Proposed connection point of the Large Renewable Project;

The Project will connect to the transmission network at one of the connection points below: 44.42, - 76.65; 44.31, - 76.63; or 44.34, - 76.62

1 260 Page 215 ..;of

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Page 2 of 2

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Proposed location of the Large Renewable Project and proposed connection line The Groenewegan Solar Project is located on Part Lots 7, 8 and

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June 17, 2015

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Contact information for the proponent Utilia Amaral

Managing Director - Strategic Affairs, Canada 647-426-OG67

uamaral@sunedison.com 60 Adelaide St. E, Suite 600, PO Box 6, Toronto, ON, M5C 3E4 www.sunedison.ca/groenewegen www.sunedison.ca

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Prescribed Template - Notice of Public Community Meeting

Page 1 of 4

Mar 2015

IESORP/f-LRP)RFP-010r2

Capitalized terms not defined herein have the meanings ascribed to them in the LRP I RFP.

Notice of Public Community Meetsng For z Project Proposal Under the Large Renewable Procurement The proponent identified below is proposing to submit a proposal to the Independent Electricity System Operator (IESO) to design/ build, and operate a Large Renewable Project for the generation of electricity under the IESO’S Large Renewable Procurement (LRP). The LRP is a competitive process for procuring large renewable energy projects generally larger than 500 kilowatts. At the conclusion

of the LRP, the IESO may award contracts for successful projects up to the specified procurement targets for each renewable fuel: 300 megawatts (MW) for wind, 140 MW for solar, 75 MW for waterpower, and 50 MW for bioenergy. This notice is being distributed to notify members of the public of a public community meeting that has been scheduled to discuss

the Large Renewable Project proposal. Information regarding the proponent, the Large Renewable Project proposal/ and the meeting details are described below.

This public community meeting is being held as part of the early community engagement requirements of the LRP. The public community meeting will present details about the Large Renewable Project and its proposed connection line. Representatives of the proponent wilt be available to discuss the Large Renewable Project and the overall LRP process. Should this Large Renewable Project

be awarded a contract/ the Large Renewable Project would need to obtain all required permits and approvals and conduct any further required community engagement activities.

Further details regarding the LRP are available at www.ieso.ca/lrp. Proponent and the Large Renewable Project proposal Proponent:

SunEdison Canada

Qualified Applicant from the LRP Request for Qualifications stage associated with the proponent:

SunEdison Canadian Construction LP

Name of the Large Renewable Project proposal:

Wallace Solar Project

Renewable fuel of the Large Renewable Project:

Non-rooftop solar

Proposed capacity of the Large Renewable Project (MW);

Up to 50 MW (AC)

Proposed connection point of the Large Renewable Project:

The Project will connect to the transmission network at: 44.42, - 76.65

Page 217 of 260

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Drop-tn Centre/Open House from 7 to 8, with a presentation and question and answer session beginning at 8

Contact information for the proponent UtHia Amaral

Managing Director-Strategic Affairs, Canada 647-426-0667

uamaral@sunedison.com

60 Adelaide St. E, Suite 600, PO Box G, Toronto, ON, M5C 3E4 www.sunedison.ca/wallace www.sunedison.ca

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The Wallace Solar Project is located on part lots 5 and 6, Concession 6 in the Township of South Frontenac. There will be no Connection Line for this Project as the Connection Point is on the subject property.

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Page 218 of 260

®

Community Engagement Plan Freeman Road Solar Project

Page 219 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Community Engagement Plan - Freeman Road Solar Project

Community Engagement Plan - Freeman Road Solar Project H/348184-0000-07-124-0002

2015-05-29

0

Final

K. Vukovics

N. Boucher

S. Male

S. Male

DATE

REV.

STATUS

PREPARED BY

CHECKED BY

APPROVED BY

APPROVED BY

Discipline Lead

Functional Manager

Project Manager

H/348184-0000-07-124-0002, Rev. 0,

Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 220 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Community Engagement Plan - Freeman Road Solar Project

Table of Contents

1. Introduction …………………………………………………………………………………………………………………………. 1 1.1 1.2 1.3

The Proponent: SunEdison Canadian Construction LP ……………………………………………………… 3 Project Overview …………………………………………………………………………………………………………… 4 Large Renewable Procurement Process ………………………………………………………………………….. 4

2. Community Engagement Requirements ……………………………………………………………………………….. 4 2.1 2.2

Large Renewable Procurement Process ………………………………………………………………………….. 4 Renewable Energy Approval Process ……………………………………………………………………………… 5

3. Community Engagement Plan………………………………………………………………………………………………. 5 3.1 3.2 3.3

Objectives of Community Engagement ……………………………………………………………………………. 5 Publication and Distribution of this Community Engagement Plan ………………………………………. 6 Engagement Strategies and Activities ……………………………………………………………………………… 6 3.3.1 Project Website…………………………………………………………………………………………………. 6 3.3.2 Meetings with Township of South Frontenac Officials…………………………………………….. 6 3.3.3 Large Renewable Procurement Community Meeting……………………………………………… 7 3.3.4 Renewable Energy Approval Community Meetings ……………………………………………….. 8 3.3.5 Ongoing Engagement during Project Construction and Facility Operations ………………. 9 3.3.6 Contact Information …………………………………………………………………………………………… 9

4. Conclusion ………………………………………………………………………………………………………………………… 10

List of Table Table 4-1 Community Engagement Activities by Project Stage ……………………………………………………….. 10

Figure 1-1:

List of Figures Project Location ………………………………………………………………………………………………… 2

H/348184-0000-07-124-0002, Rev. 0, Page i Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 221 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Community Engagement Plan - Freeman Road Solar Project

Introduction The Large Renewable Procurement (LRP) is a competitive process for procuring large renewable energy projects (greater than 500 kW). The Independent Electricity System Operator (IESO; formerly the Ontario Power Authority) has designated SunEdison Canadian Construction LP as a Qualified Applicant under the LRP process based on the ability to meet a set of mandatory requirements focused on past development experience and financial capability. SunEdison Canadian Construction LP is now eligible to submit a proposal under the Request for Proposals (LRP I RFP) stage. SunEdison Canadian Construction LP is proposing to develop an up to 100 MW (AC) groundmount solar project, known as the Freeman Road Solar Project (hereinafter referred to as the “Project”). The Project will be located on part lots 16, 17 and 18, Concession 4, Portland, in the Township of South Frontenac, and part lots 47 top 49, Concessions 1 and 2 in the Township of Stone Mills. A map showing the Project Location is provided in Figure 1. An important part of the Project proposal will be meaningful community engagement. Accordingly, SunEdison Canadian Construction LP has commissioned Hatch to prepare this Community Engagement Plan for the Project. This Community Engagement Plan also addresses some of SunEdison Canadian Construction LP’s community engagement commitments beyond the LRP process should SunEdison Canadian Construction LP be awarded a contract from the IESO. The following sections provide: 

Information on the proponent



A brief Project overview



Information on the LRP process



Information on publication and distribution of this Community Engagement Plan



Consultation requirements within both the LRP and Renewable Energy Approval (REA) Processes



Identification of the various components of this Community Engagement Plan: o

Consultation objectives

o

Project website

o

meeting with municipal officials

o

LRP Public Community Meeting

o

Ongoing engagement

o

Engagement during the REA process

o

Community engagement during construction and operation. H/348184-0000-07-124-0002, Rev. 0, Page 1 Ver: 04.02

© Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

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Page 222 of 260

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Page 223 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

1.1

Community Engagement Plan - Freeman Road Solar Project

The Proponent: SunEdison Canadian Construction LP The Qualified Applicant of the Project is SunEdison Canadian Construction LP, a wholly owned subsidiary of SunEdison. The Registered Proponent for the Project will be SunEdison Canadian Construction LP, or an affiliate thereof (hereinafter jointly referred to as SunEdison Canadian Construction LP). SunEdison is a global provider of renewable energy services that is dedicated to transforming the way energy is generated, distributed, and owned around the globe. They manufacture solar technology and develop, finance, install, own and operate solar and wind energy power plants. SunEdison is one of the world’s largest renewable energy asset managers and provides asset management, operations and maintenance, monitoring and reporting services for its renewable energy customers around the world. Globally, SunEdison currently has more than 1000 solar and wind power plants interconnected, with more than 5 GW of generation capacity. In respect of solar energy, SunEdison knows the power of the sun and they are committed to making its sustainable energy a significant part of Canada’s, and the world’s, energy future. They hold the following core values: 

Innovation in solar energy services by delivering more solar energy while helping protect the environment.



Relentless pursuit of the right tools, techniques, products and technologies that maximize the financial gains associated with photovoltaic solar electricity for their customers.



Environmental accountability, by staying committed to increasing zero-emission energy worldwide.



Integrity by maintaining the highest standards in everything they do.



Respect for their employees, by rewarding hard work, loyalty and dedication with respect, opportunity and outstanding benefits.



Collaboration with partners and customers to deliver viable sustainable energy solutions. Collaboration across boundaries to make solar energy a significant part of the worldwide energy portfolio.

SunEdison is leading the way to a cleaner, greener Canada. SunEdison built and operates Canada’s first utility scale solar farm, First Light 1, located in Stone Mills near Napanee, Ontario. They currently have 66 solar projects in the province with a generation capacity of 302 MW. For more information about SunEdison, please visit www.sunedison.ca.

H/348184-0000-07-124-0002, Rev. 0, Page 3 Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 224 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

1.2

Community Engagement Plan - Freeman Road Solar Project

Project Overview SunEdison Canadian Construction LP is proposing to develop the Freeman Road Solar Project, a ground-mount solar project anticipated to have a capacity of up to 100 MW (AC). The Project will be located on part lots 16, 17 and 18, Concession 4, Portland, in the Township of South Frontenac, and part lots 47 top 49, Concessions 1 and 2 in the Township of Stone Mills. SunEdison Canadian Construction LP will be leasing the properties associated with the Project site from its current landowners. The Connection Line for this Project will run north along the Camden Portland Boundary Road, then east along Colebrook Road into Harrowsmith, then north to the intersection with Alton Road, at which point it will travel east to the Wallace Solar Project connecting via lines from Alton Road or Jamieson Road. The Project location is presented in Figure 1.

1.3

Large Renewable Procurement Process The LRP is a competitive process for procuring large renewable energy (solar, wind, waterpower, and bioenergy) projects. In the current process, the IESO may award contracts for up to 140 MW of solar power. The LRP Process requires that proposals be prepared and submitted to the IESO. These proposals must contain detailed information on the proposed Project as well as the company submitting the proposal (SunEdison Canadian Construction LP). The LRP Process also requires that community engagement activities be undertaken, and provides credit to projects that are able to obtain community support. However, as a competitive process, not all projects submitted to the IESO will be awarded contracts. The deadline for the submission of application under the LRP I RFP Process is September 1, 2015. The IESO currently anticipates awarding contracts by the end of 2015. Should this Project be successful in the LRP process, the Project would then move to obtain the requisite environmental permit, a Renewable Energy Approval (REA), from the Ontario Ministry of the Environment and Climate Change (MOECC) (see below). Should the Project not be successful in the LRP process, no further action would be taken at this time; however the Project may be resubmitted to the IESO under future procurement programs (such as the proposed LRP II RFP Process). More information about the LRP process is available at: http://www.ieso.ca/Pages/Participate/Generation-Procurement/Large-RenewableProcurement/default.aspx.

Community Engagement Requirements

2.1

Large Renewable Procurement Process There are several mandatory community engagement requirements stipulated within the LRP Process. These include: 

Meeting with officials from the local municipality

H/348184-0000-07-124-0002, Rev. 0, Page 4 Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 225 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

2.2

Community Engagement Plan - Freeman Road Solar Project



Creating and maintaining a Project website, on which various documents must be made available



Preparing and distributing this Community Engagement Plan



Hosting a community meeting, and providing notification of the community meeting via direct mail to landowners within 120 m of the Project, and via publication in local newspapers



Preparation of a meeting summary report upon the conclusion of the community meeting.

Renewable Energy Approval Process Should the Project be successful in the LRP Process, there will be additional community engagement requirements associated with the REA Process, including: 

Further meetings with officials from the local municipality, and provision of a prescribed municipal consultation form



Maintaining the Project website, on which additional REA documents will be made available



Preparing and making available for review, various requisite Project reports



Hosting of two community meetings, and providing notice of the community meetings via direct mail to landowners within 120 m of the Project site, and publication in local newspapers



Preparation of a consultation report upon conclusion of the above activities

Community Engagement Plan

3.1

Objectives of Community Engagement The objectives of community engagement as proposed within this Community Engagement Plan are consistent with those identified in the MOECC Environmental Assessment and Approvals Branch’s (EAAB’s) Code of Practice: Consultation in Ontario’s Environmental Assessment Process1, and include: 

Provision of Project information to the community



Identification of potential stakeholders who may have an interest in or be affected by the Project



Ensuring that municipalities and members of the public are notified and consulted early in the development process

1

MOECC. 2014. Draft Code of Practice: Consultation in Ontario’s Environmental Assessment Process. January 2014. H/348184-0000-07-124-0002, Rev. 0, Page 5 Ver: 04.02

© Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 226 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Community Engagement Plan - Freeman Road Solar Project



Obtaining local input regarding the Project in the form of questions and comments



Identification of and responding to concerns which may arise as a result of the Project.

To ensure this occurs, SunEdison Canadian Construction LP is committed to maintaining open and honest communications with stakeholders throughout the development, and ultimately construction and operation of this Project should it occur.

3.2

Publication and Distribution of this Community Engagement Plan In accordance with Section 3.2.5(a) of the LRP I RFP2 this Community Engagement Plan will be continuously posted on the Project website 15 days prior to the date of the community meeting until the IESO announcement of the Selected Proponents for LRP I RFP. In accordance with Section (iv), a copy of this Community Engagement Plan will also be delivered to the Clerk of the local municipality. Should the Project receive a contract from the IESO, this Community Engagement Plan will remain on the Project website for the life of the Project, and will be updated periodically as necessary.

3.3

Engagement Strategies and Activities

3.3.1

Project Website Project information, including this Community Engagement Plan (as discussed in Section 3.2 above), will be posted to the Project website: www.sunedison.ca/freeman and updated, as necessary, throughout the LRP I RFP process. Should the Project receive a contract from the IESO, the Project website will remain active for the life of the Project, and will be used to post regular information updates, as well as required documentation during the REA process.

3.3.2

Meetings with Township of South Frontenac Officials SunEdison Canadian Construction LP has already engaged various officials of the Township of South Frontenac with respect to this Project, including a presentation before Council. This engagement with officials from the Township of South Frontenac is intended to continue throughout the development of the Project. SunEdison Canadian Construction LP will be appearing before the Committee of the Whole on June 18, 2015, and requesting a Council support resolution in support of this Project during the July 7, 2015 Council meeting. Those wishing to appear before Council regarding this Project at either of the meetings identified can contact the Township’s Chief Administrative Officer Wayne Orr at 613-376-3027 x2225 or worr@southfrontenac.net to discuss any requirements. A formal submission will be required at least 7 days prior to the date of the meeting.

2

IESO. 2015. LRP I RFP. March 10, 2015. H/348184-0000-07-124-0002, Rev. 0, Page 6 Ver: 04.02

© Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 227 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Community Engagement Plan - Freeman Road Solar Project

3.3.3

Large Renewable Procurement Community Meeting A community meeting will be held in the Township of South Frontenac during summer 2015. Further information on this meeting is provided below

3.3.3.1

Notice of Community Meeting Prior to the community meeting a notice of community meeting will be:

3.3.3.2



published on at least two separate days in local newspapers, more than 15 days prior to the meeting;



published in a newspaper printed by each Aboriginal Community that may be affected by or otherwise interested in the Large Renewable Project or proposed Connection Line, if such newspaper exists and it is reasonable to do so;



posted to the Project website: www.sunedison.ca/freeman;



distributed to neighbouring landowners abutting and within 300 m of the boundary of the Project site



distributed to every First Nation and Métis community that may be affected by or otherwise interested in the Project



distributed to the Clerk of the local municipality.



distributed to the Director, Environmental Approvals Access and Service Integration Branch, MOECC



distributed to the secretary of every company operating an oil or natural gas pipeline if a pipeline right-of-way is located within 200 m of the Project



distributed to the secretary-treasurer of the local Conservation Authority.

Community Meeting A community meeting will be held to discuss the Project with members of the local community. As per Section 3.2.5(c) the following information will be made available on display during the meeting: 

Proponent and Project details (fuel, capacity, connection point)



Proposed Project and connection line location



Contact Information for the Proponent



Site Considerations Information including: o

Project and property boundaries (including for abutting properties)

o

Connection line and connection point location

o

Project features (access roads, equipment, transformers, inverters, etc)

o

Municipal boundaries

o

First Nation Lands

o

Geographic township

o

Highways and railways located within 5 km of the Project H/348184-0000-07-124-0002, Rev. 0, Page 7 Ver: 04.02

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

Community Engagement Plan - Freeman Road Solar Project

o

National parks, provincial parks or conservation reserves

o

Airports, aerodromes and weather radars

o

Permanent known waterbodies

o

Natural Heritage Information Centre 1 km grid squares containing an “Endangered” or “Threatened” species observation record

o

Provincially significant areas of natural and scientific interest

o

Provincially significant wetlands

o

Recognized heritage resources

A copy of the Community Engagement Plan.

The community meeting will take place within the Township of South Frontenac from 6:00 to 8:00 pm on June 17, 2015. The community meeting will be held at the Harrowsmith Public School, 4121 Colebrook Road, Harrowsmith, ON. The first hour of the community meeting will be an open house format with poster board displays available for review, while during the second hour a town hall meeting will be held with a presentation from SunEdison Canadian Construction LP, followed by a question and answer period. Copies of the poster boards will be made available in hard copy format to be kept for future reference. Copies can also be obtained for those unable to attend the meeting by contacting one of the individuals listed in Section 3.3.6. Notification of the community meeting will be undertaken as detailed in Section 3.3.3.1 above. 3.3.3.3

Meeting Summary Report A meeting summary report will be prepared following the community meeting described in Section 3.3.3.2. It is anticipated that the report will include: 

Copies of all materials presented during the community meeting



Summaries of all comments and questions submitted, and SunEdison Canadian Construction LP. response.

A copy of the meeting summary report will be posted to the Project website and distributed to the Clerk of the local municipality. 3.3.4

Renewable Energy Approval Community Meetings Should the Project receive a contract from IESO, the Project would then be required to obtain a REA from the MOECC prior to construction. As part of this process, two public meetings will be held. Locations, dates and times of the public meetings would be determined at a later date; however, further information is provided below with respect to Notifications and timelines.

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3.3.4.1

Community Engagement Plan - Freeman Road Solar Project

Renewable Energy Approval First Community Meeting The first community meeting in the REA process is held after the Project Description Report has been prepared. The Project Description Report provides general information on the proposed project, along with a preliminary assessment of potential impacts and mitigation measures to be employed to minimized environmental impacts. Notices for the public meeting will be distributed to all individuals on the stakeholder mailing list identified in Section 3.3.3.1, along with any additional stakeholders who have indicated an interest in being on the Project mailing list. The Notice will also be posted in local newspapers on two separate occasions, one of which is at least 30 days prior to the community meeting date.

3.3.4.2

Renewable Energy Approval Second Community Meeting The second community meeting in the REA process is held after all of the various reports, required as part of an REA application (with the exception of the Consultation Report) are prepared. The reports will be made available for public review (both on the Project website and at the local municipal office) 60 days prior to the public meeting date. Notices for the public meeting will again be distributed to all individuals on the stakeholder mailing list, and will be posted in local newspapers on two separate occasions, one of which is at least 60 days prior to the date of the community meeting.

3.3.4.3

Consultation Report At the conclusion of the REA process, a Consultation Report will be prepared summarizing the results of all consultation activities, and questions and comments received from the public and other interested parties, will be assembled and submitted with the REA Application to the MOECC.

3.3.5

Ongoing Engagement during Project Construction and Facility Operations Once all permits and approvals have been obtained, the facility will proceed into construction, and then operations. Throughout this period, a sign will be maintained at the Project site to provide contact information for representatives of SunEdison Canadian Construction LP. Based on feedback from the public and municipal representatives during earlier engagement activities, additional engagement activities that will be considered during this time may include issuance of Project newsletters, formation of a Community Liaison Committee, educational outreach to local schools, or additional public meetings

3.3.6

Contact Information SunEdison Canadian Construction LP welcomes any questions or comments submitted at any time during the development process. Please submit any comments or questions regarding the Project to:

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Utilia Amaral SunEdison Canada 60 Adelaide St. E, Suite 600 PO Box 6 Toronto, ON M5C 3E4 Ph: 647-426-0667 uamaral@sunedison.com

Community Engagement Plan - Freeman Road Solar Project

Sean Male Hatch Ltd. 4342 Queen Street, Suite 500 Niagara Falls, ON L2E 7J7 Ph: 905-374-0701 x5280 Fax: 905-374-1157 smale@hatch.ca

Conclusion SunEdison Canadian Construction LP is committed to comprehensive and transparent engagement regarding the proposed Project. This Community Engagement Plan will be updated as necessary to provide up-to-date Project information including the timing of various engagement activities. A table summarizing the community engagement activities is provided below. Table 4-1 Community Engagement Activities by Project Stage

Project Stage Large Renewable Procurement Process

Renewable Energy Approval Process

Requirement  One community meeting  Notification of community meeting to landowners within 120 m of the Project, and other stakeholders  Publication of notification of community meeting on two separate days in local papers  Meeting with municipality  Maintenance of Project website  Provide direct contact information for Project representatives  Preparation of meeting summary report  Two community meetings  Notification of project and community meetings to landowners within 120 m of the Project, and other stakeholders  Publication of notification of community meetings on two separate days in local papers  Meeting with municipality  Maintenance of Project website  Provide direct contact information for Project representatives  Preparation of consultation report

Additional Engagement Activities proposed  Notification of community meeting will occur to landowners within 300 m of the Project site  Signs regarding the proposal and the community meeting will be placed at the Project site and on the nearby major thoroughfare.  SunEdison is appearing before council, and seeking a council support resolution  The community meeting will incorporate both an open house and town hall format.

 Notification of community meeting will 



occur to landowners within 300 m of the Project site Signs regarding the Project and the community meeting will be placed at the Project site and on the nearby major thoroughfare. Community meeting will incorporate both an open house and town hall format.

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Project Stage Construction and Operations

Requirement None

Community Engagement Plan - Freeman Road Solar Project

Additional Engagement Activities proposed  Maintenance of Project website  Provide direct contact information for Project representatives  Sign to be maintained on the Project site  Additional engagement activities to be determined through consultation with the local community and municipal representatives.

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®

Community Engagement Plan Groenewegen Solar Project

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Community Engagement Plan - Groenewegen Solar Project

Community Engagement Plan - Groenewegen Solar Project H/348184-0000-07-124-0003

2015-05-29

0

Final

K. Vukovics

N. Boucher

S. Male

S. Male

DATE

REV.

STATUS

PREPARED BY

CHECKED BY

APPROVED BY

APPROVED BY

Discipline Lead

Functional Manager

Project Manager

H/348184-0000-07-124-0003, Rev. 0,

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Community Engagement Plan - Groenewegen Solar Project

Table of Contents

1. Introduction …………………………………………………………………………………………………………………………. 1 1.1 1.2 1.3

The Proponent: SunEdison Canadian Construction LP ……………………………………………………… 3 Project Overview …………………………………………………………………………………………………………… 4 Large Renewable Procurement Process ………………………………………………………………………….. 4

2. Community Engagement Requirements ……………………………………………………………………………….. 5 2.1 2.2

Large Renewable Procurement Process ………………………………………………………………………….. 5 Renewable Energy Approval Process ……………………………………………………………………………… 5

3. Community Engagement Plan………………………………………………………………………………………………. 5 3.1 3.2 3.3

Objectives of Community Engagement ……………………………………………………………………………. 5 Publication and Distribution of this Community Engagement Plan ………………………………………. 6 Engagement Strategies and Activities ……………………………………………………………………………… 6 3.3.1 Project Website…………………………………………………………………………………………………. 6 3.3.2 Meetings with Township of South Frontenac Officials…………………………………………….. 7 3.3.3 Large Renewable Procurement Community Meeting……………………………………………… 7 3.3.4 Renewable Energy Approval Community Meetings ……………………………………………….. 9 3.3.5 Ongoing Engagement during Project Construction and Facility Operations ………………. 9 3.3.6 Contact Information …………………………………………………………………………………………. 10

4. Conclusion ………………………………………………………………………………………………………………………… 10

List of Table Table 4-1 Community Engagement Activities by Project Stage ……………………………………………………….. 10

Figure 1-1:

List of Figures Project Location ………………………………………………………………………………………………… 2

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Community Engagement Plan - Groenewegen Solar Project

Introduction The Large Renewable Procurement (LRP) is a competitive process for procuring large renewable energy projects (greater than 500 kW). The Independent Electricity System Operator (IESO; formerly the Ontario Power Authority) has designated SunEdison Canadian Construction LP as a Qualified Applicant under the LRP process based on the ability to meet a set of mandatory requirements focused on past development experience and financial capability. SunEdison Canadian Construction LP is now eligible to submit a proposal under the Request for Proposals (LRP I RFP) stage. SunEdison Canadian Construction LP is proposing to develop an up to 50 MW (AC) groundmount solar project, known as the Groenewegen Solar Project (hereinafter referred to as the “Project”). The Groenewegen Solar Project is located on part lots 7, 8 and 9, Concession 1 Portland, and on part of lots 7 and 8, Concession 3, Portland, in the Township of South Frontenac. A map showing the Project Location is provided in Figure 1. An important part of the Project proposal will be meaningful community engagement. Accordingly, SunEdison Canadian Construction LP has commissioned Hatch to prepare this Community Engagement Plan for the Project. This Community Engagement Plan also addresses some of SunEdison Canadian Construction LP’s community engagement commitments beyond the LRP process should SunEdison Canadian Construction LP be awarded a contract from the IESO. The following sections provide: 

Information on the proponent



A brief Project overview



Information on the LRP process



Information on publication and distribution of this Community Engagement Plan



Consultation requirements within both the LRP and Renewable Energy Approval (REA) Processes



Identification of the various components of this Community Engagement Plan: o

Consultation objectives

o

Project website

o

meeting with local municipal officials

o

LRP Public Community Meeting

o

Ongoing engagement

o

Engagement during the REA process

o

Community engagement during construction and operation. H/348184-0000-07-124-0003, Rev. 0, Page 1 Ver: 04.02

© Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

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2. Spatial referencing UTM NAD 83, Zone 18.

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1.1

Community Engagement Plan - Groenewegen Solar Project

The Proponent: SunEdison Canadian Construction LP The Qualified Applicant of the Project is SunEdison Canadian Construction LP, a wholly owned subsidiary of SunEdison. The Registered Proponent for the Project will be SunEdison Canadian Construction LP, or an affiliate thereof (hereinafter jointly referred to as SunEdison Canadian Construction LP). SunEdison is a global provider of renewable energy services that is dedicated to transforming the way energy is generated, distributed, and owned around the globe. They manufacture solar technology and develop, finance, install, own and operate solar and wind energy power plants. SunEdison is one of the world’s largest renewable energy asset managers and provides asset management, operations and maintenance, monitoring and reporting services for its renewable energy customers around the world. Globally, SunEdison currently has more than 1000 solar and wind power plants interconnected, with more than 5 GW of generation capacity. In respect of solar energy, SunEdison knows the power of the sun and they are committed to making its sustainable energy a significant part of Canada’s, and the world’s, energy future. They hold the following core values: 

Innovation in solar energy services by delivering more solar energy while helping protect the environment.



Relentless pursuit of the right tools, techniques, products and technologies that maximize the financial gains associated with photovoltaic solar electricity for their customers.



Environmental accountability, by staying committed to increasing zero-emission energy worldwide.



Integrity by maintaining the highest standards in everything they do.



Respect for their employees, by rewarding hard work, loyalty and dedication with respect, opportunity and outstanding benefits.



Collaboration with partners and customers to deliver viable sustainable energy solutions. Collaboration across boundaries to make solar energy a significant part of the worldwide energy portfolio.

SunEdison is leading the way to a cleaner, greener Canada. SunEdison built and operates Canada’s first utility scale solar farm, First Light 1, located in Stone Mills near Napanee, Ontario. They currently have 66 solar projects in the province with a generation capacity of 302 MW. For more information about SunEdison, please visit www.sunedison.ca.

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1.2

Community Engagement Plan - Groenewegen Solar Project

Project Overview SunEdison Canadian Construction LP is proposing to develop the Groenewegen Solar Project, a ground-mount solar project anticipated to have a capacity of up to 50 MW (AC). The Groenewegen Solar Project is located on part lots 7, 8 and 9, Concession 1 Portland, and on part of lots 7 and 8, Concession 3, Portland, in the Township of South Frontenac. SunEdison Canadian Construction LP will be leasing the properties associated with the Project site from its current landowners. The Connection Line for this Project will run north from the Project along Florida Road, to the intersection with Henderson Road, where it will travel east to the intersection with Yarker Road, and then east to the Intersection with Highway 38. From here, the Connection line will either (i) travel north through Harrowsmith to the Wallace Solar Project, connecting via lines from Alton Road or Jamieson Road or (ii) travel south along Highway 38 to one of two possible Connection Points in the City of Kingston. The Project location is presented in Figure 1.

1.3

Large Renewable Procurement Process The LRP is a competitive process for procuring large renewable energy (solar, wind, waterpower, and bioenergy) projects. In the current process, the IESO may award contracts for up to 140 MW of solar power. The LRP Process requires that proposals be prepared and submitted to the IESO. These proposals must contain detailed information on the proposed Project as well as the company submitting the proposal (SunEdison Canadian Construction LP). The LRP Process also requires that community engagement activities be undertaken, and provides credit to projects that are able to obtain community support. However, as a competitive process, not all projects submitted to the IESO will be awarded contracts. The deadline for the submission of application under the LRP I RFP Process is September 1, 2015. The IESO currently anticipates awarding contracts by the end of 2015. Should this Project be successful in the LRP process, the Project would then move to obtain the requisite environmental permit, a Renewable Energy Approval (REA), from the Ontario Ministry of the Environment and Climate Change (MOECC) (see below). Should the Project not be successful in the LRP process, no further action would be taken at this time; however the Project may be resubmitted to the IESO under future procurement programs (such as the proposed LRP II RFP Process). More information about the LRP process is available at: http://www.ieso.ca/Pages/Participate/Generation-Procurement/Large-RenewableProcurement/default.aspx.

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Community Engagement Plan - Groenewegen Solar Project

Community Engagement Requirements

2.1

Large Renewable Procurement Process There are several mandatory community engagement requirements stipulated within the LRP Process. These include:

2.2



Meeting with officials from the local municipality



Creating and maintaining a Project website, on which various documents must be made available



Preparing and distributing this Community Engagement Plan



Hosting a community meeting, and providing notification of the community meeting via direct mail to landowners within 120 m of the Project, and via publication in local newspapers



Preparation of a meeting summary report upon the conclusion of the community meeting.

Renewable Energy Approval Process Should the Project be successful in the LRP Process, there will be additional community engagement requirements associated with the REA Process, including: 

Further meetings with officials from the local municipality, and provision of a prescribed municipal consultation form



Maintaining the Project website, on which additional REA documents will be made available



Preparing and making available for review, various requisite Project reports



Hosting of two community meetings, and providing notice of the community meetings via direct mail to landowners within 120 m of the Project site, and publication in local newspapers



Preparation of a consultation report upon conclusion of the above activities

Community Engagement Plan

3.1

Objectives of Community Engagement The objectives of community engagement as proposed within this Community Engagement Plan are consistent with those identified in the MOECC Environmental Assessment and

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Community Engagement Plan - Groenewegen Solar Project

Approvals Branch’s (EAAB’s) Code of Practice: Consultation in Ontario’s Environmental Assessment Process1, and include: 

Provision of Project information to the community



Identification of potential stakeholders who may have an interest in or be affected by the Project



Ensuring that municipalities and members of the public are notified and consulted early in the development process



Obtaining local input regarding the Project in the form of questions and comments



Identification of and responding to concerns which may arise as a result of the Project.

To ensure this occurs, SunEdison Canadian Construction LP is committed to maintaining open and honest communications with stakeholders throughout the development, and ultimately construction and operation of this Project should it occur.

3.2

Publication and Distribution of this Community Engagement Plan In accordance with Section 3.2.5(a) of the LRP I RFP2 this Community Engagement Plan will be continuously posted on the Project website 15 days prior to the date of the community meeting until the IESO announcement of the Selected Proponents for LRP I RFP. In accordance with Section (iv), a copy of this Community Engagement Plan will also be delivered to the Clerk of the local Municipality. Should the Project receive a contract from the IESO, this Community Engagement Plan will remain on the Project website for the life of the Project, and will be updated periodically as necessary.

3.3

Engagement Strategies and Activities

3.3.1

Project Website Project information, including this Community Engagement Plan (as discussed in Section 3.2 above), will be posted to the Project website: www.sunedison.ca/groenewegen and updated, as necessary, throughout the LRP I RFP process. Should the Project receive a contract from the IESO, the Project website will remain active for the life of the Project, and will be used to post regular information updates, as well as required documentation during the REA process.

1

MOECC. 2014. Draft Code of Practice: Consultation in Ontario’s Environmental Assessment Process. January 2014. 2 IESO. 2015. LRP I RFP. March 10, 2015. H/348184-0000-07-124-0003, Rev. 0, Page 6 Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

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3.3.2

Community Engagement Plan - Groenewegen Solar Project

Meetings with Township of South Frontenac Officials SunEdison Canadian Construction LP has already engaged various officials of the Township of South Frontenac with respect to this Project, including a presentation before Council. This engagement with officials from the Township of South Frontenac is intended to continue throughout the development of the Project. SunEdison Canadian Construction LP will be appearing before the Committee of the Whole on June 18, 2015, and requesting a Council support resolution in support of this Project during the July 7, 2015 Council meeting. Those wishing to appear before Council regarding this Project at either of the meetings identified can contact the Township’s Chief Administrative Officer Wayne Orr at 613-376-3027 x2225 or worr@southfrontenac.net to discuss any requirements. A formal submission will be required at least 7 days prior to the date of the meeting.

3.3.3

Large Renewable Procurement Community Meeting A community meeting will be held in the Township of South Frontenac during summer 2015. Further information on this meeting is provided below

3.3.3.1

Notice of Community Meeting Prior to the community meeting a notice of community meeting will be:

3.3.3.2



published on at least two separate days in local newspapers, more than 15 days prior to the meeting;



published in a newspaper printed by each Aboriginal Community that may be affected by or otherwise interested in the Large Renewable Project or proposed Connection Line, if such newspaper exists and it is reasonable to do so;



posted to the Project website: www.sunedison.ca/groenewegen;



distributed to neighbouring landowners abutting and within 300 m of the boundary of the Project site



distributed to every First Nation and Métis community that may be affected by or otherwise interested in the Project



distributed to the Clerk of the local Municipality



distributed to the Director, Environmental Approvals Access and Service Integration Branch, MOECC



distributed to the secretary of every company operating an oil or natural gas pipeline if a pipeline right-of-way is located within 200 m of the Project



distributed to the secretary-treasurer of the Cataraqui Region Conservation Authority.

Community Meeting A community meeting will be held to discuss the Project with members of the local community. As per Section 3.2.5(c) the following information will be made available on display during the meeting:

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Community Engagement Plan - Groenewegen Solar Project



Proponent and Project details (fuel, capacity, connection point)



Proposed Project and connection line location



Contact Information for the Proponent



Site Considerations Information including:



o

Project and property boundaries (including for abutting properties)

o

Connection line and connection point location

o

Project features (access roads, equipment, transformers, inverters, etc)

o

Municipal boundaries

o

First Nation Lands

o

Geographic township

o

Highways and railways located within 5 km of the Project

o

National parks, provincial parks or conservation reserves

o

Airports, aerodromes and weather radars

o

Permanent known waterbodies

o

Natural Heritage Information Centre 1 km grid squares containing an “Endangered” or “Threatened” species observation record

o

Provincially significant areas of natural and scientific interest

o

Provincially significant wetlands

o

Recognized heritage resources

A copy of the Community Engagement Plan.

The community meeting will take place within the Township of South Frontenac from 6:00 to 8:00 pm on June 17, 2015. The community meeting will be held at the Harrowsmith Public School, 4121 Colebrook Road, Harrowsmith, ON. The first hour of the community meeting will be an open house format with poster board displays available for review, while during the second hour a town hall meeting will be held with a presentation from SunEdison Canadian Construction LP, followed by a question and answer period. Copies of the poster boards will be made available in hard copy format to be kept for future reference. Copies can also be obtained for those unable to attend the meeting by contacting one of the individuals listed in Section 3.3.6. Notification of the community meeting will be undertaken as detailed in Section 3.3.3.1 above. 3.3.3.3

Meeting Summary Report A meeting summary report will be prepared following the community meeting described in Section 3.3.3.2. It is anticipated that the report will include: 

Copies of all materials presented during the community meeting

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Community Engagement Plan - Groenewegen Solar Project

Summaries of all comments and questions submitted, and SunEdison Canadian Construction LP. response.

A copy of the meeting summary report will be posted to the Project website and distributed to the Clerk of the local municipality. 3.3.4

Renewable Energy Approval Community Meetings Should the Project receive a contract from IESO, the Project would then be required to obtain a REA from the MOECC prior to construction. As part of this process, two public meetings will be held. Locations, dates and times of the public meetings would be determined at a later date; however, further information is provided below with respect to Notifications and timelines.

3.3.4.1

Renewable Energy Approval First Community Meeting The first community meeting in the REA process is held after the Project Description Report has been prepared. The Project Description Report provides general information on the proposed project, along with a preliminary assessment of potential impacts and mitigation measures to be employed to minimized environmental impacts. Notices for the public meeting will be distributed to all individuals on the stakeholder mailing list identified in Section 3.3.3.1, along with any additional stakeholders who have indicated an interest in being on the Project mailing list. The Notice will also be posted in local newspapers on two separate occasions, one of which is at least 30 days prior to the community meeting date.

3.3.4.2

Renewable Energy Approval Second Community Meeting The second community meeting in the REA process is held after all of the various reports, required as part of an REA application (with the exception of the Consultation Report) are prepared. The reports will be made available for public review (both on the Project website and at the local municipal office) 60 days prior to the public meeting date. Notices for the public meeting will again be distributed to all individuals on the stakeholder mailing list, and will be posted in local newspapers on two separate occasions, one of which is at least 60 days prior to the date of the community meeting.

3.3.4.3

Consultation Report At the conclusion of the REA process, a Consultation Report will be prepared summarizing the results of all consultation activities, and questions and comments received from the public and other interested parties, will be assembled and submitted with the REA Application to the MOECC.

3.3.5

Ongoing Engagement during Project Construction and Facility Operations Once all permits and approvals have been obtained, the facility will proceed into construction, and then operations.

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Throughout this period, a sign will be maintained at the Project site to provide contact information for representatives of SunEdison Canadian Construction LP. Based on feedback from the public and municipal representatives during earlier engagement activities, additional engagement activities that will be considered during this time may include issuance of Project newsletters, formation of a Community Liaison Committee, educational outreach to local schools, or additional public meetings 3.3.6

Contact Information SunEdison Canadian Construction LP welcomes any questions or comments submitted at any time during the development process. Please submit any comments or questions regarding the Project to: Utilia Amaral SunEdison Canada 60 Adelaide St. E, Suite 600 PO Box 6 Toronto, ON M5C 3E4 Ph: 647-426-0667 uamaral@sunedison.com

Sean Male Hatch Ltd. 4342 Queen Street, Suite 500 Niagara Falls, ON L2E 7J7 Ph: 905-374-0701 x5280 Fax: 905-374-1157 smale@hatch.ca

Conclusion SunEdison Canadian Construction LP is committed to comprehensive and transparent engagement regarding the proposed Project. This Community Engagement Plan will be updated as necessary to provide up-to-date Project information including the timing of various engagement activities. A table summarizing the community engagement activities is provided below. Table 4-1 Community Engagement Activities by Project Stage

Project Stage

Requirement

Large Renewable Procurement Process

 One community meeting  Notification of community meeting to     

landowners within 120 m of the Project, and other stakeholders Publication of notification of community meeting on two separate days in local papers Meeting with municipality Maintenance of Project website Provide direct contact information for Project representatives Preparation of meeting summary report

Additional Engagement Activities proposed  Notification of community meeting will occur to landowners within 300 m of the Project site  Signs regarding the proposal and the community meeting will be placed at the Project site and on the nearby major thoroughfare.  SunEdison is appearing before council, and seeking a council support resolution  The community meeting will incorporate both an open house and town hall format.

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Project Stage

Requirement

Renewable Energy Approval Process

 Two community meetings  Notification of project and community

Construction and Operations

meetings to landowners within 120 m of the Project, and other stakeholders  Publication of notification of community meetings on two separate days in local papers  Meeting with municipality  Maintenance of Project website  Provide direct contact information for Project representatives  Preparation of consultation report None

Additional Engagement Activities proposed  Notification of community meeting will occur to landowners within 300 m of the Project site  Signs regarding the Project and the community meeting will be placed at the Project site and on the nearby major thoroughfare.  Community meeting will incorporate both an open house and town hall format.

 Maintenance of Project website  Provide direct contact information  

for Project representatives Sign to be maintained on the Project site Additional engagement activities to be determined through consultation with the local community and municipal representatives.

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®

Community Engagement Plan Wallace Solar Project

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Community Engagement Plan - Wallace Solar Project

Community Engagement Plan - Wallace Solar Project H/348184-0000-07-124-0001

2015-05-28

0

Final

K. Vukovics

N. Boucher

S. Male

S. Male

DATE

REV.

STATUS

PREPARED BY

CHECKED BY

APPROVED BY

APPROVED BY

Discipline Lead

Functional Manager

Project Manager

H/348184-0000-07-124-0001, Rev. 0,

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Community Engagement Plan - Wallace Solar Project

Table of Contents

1. Introduction …………………………………………………………………………………………………………………………. 1 1.1 1.2 1.3

The Proponent: SunEdison Canadian Construction LP ……………………………………………………… 3 Project Overview …………………………………………………………………………………………………………… 4 Large Renewable Procurement Process ………………………………………………………………………….. 4

2. Community Engagement Requirements ……………………………………………………………………………….. 4 2.1 2.2

Large Renewable Procurement Process ………………………………………………………………………….. 4 Renewable Energy Approval Process ……………………………………………………………………………… 5

3. Community Engagement Plan………………………………………………………………………………………………. 5 3.1 3.2 3.3

Objectives of Community Engagement ……………………………………………………………………………. 5 Publication and Distribution of this Community Engagement Plan ………………………………………. 6 Engagement Strategies and Activities ……………………………………………………………………………… 6 3.3.1 Project Website…………………………………………………………………………………………………. 6 3.3.2 Meetings with Township of South Frontenac Officials…………………………………………….. 6 3.3.3 Large Renewable Procurement Community Meeting……………………………………………… 7 3.3.4 Renewable Energy Approval Community Meetings ……………………………………………….. 8 3.3.5 Ongoing Engagement during Project Construction and Facility Operations ………………. 9 3.3.6 Contact Information …………………………………………………………………………………………… 9

4. Conclusion ………………………………………………………………………………………………………………………… 10

List of Table Table 4-1 Community Engagement Activities by Project Stage ……………………………………………………….. 10

Figure 1-1:

List of Figures Project Location ………………………………………………………………………………………………… 2

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Community Engagement Plan - Wallace Solar Project

Introduction The Large Renewable Procurement (LRP) is a competitive process for procuring large renewable energy projects (greater than 500 kW). The Independent Electricity System Operator (IESO; formerly the Ontario Power Authority) has designated SunEdison Canadian Construction LP as a Qualified Applicant under the LRP process based on the ability to meet a set of mandatory requirements focused on past development experience and financial capability. SunEdison Canadian Construction LP is now eligible to submit a proposal under the Request for Proposals (LRP I RFP) stage. SunEdison Canadian Construction LP is proposing to develop an up to 50 MW (AC) groundmount solar project, known as the Wallace Solar Project (hereinafter referred to as the “Project”). The Project will be located on private property on Part Lots 5 and 6, Concession 6, in the Township of South Frontenac. A map showing the Project Location is provided in Figure 1. An important part of the Project proposal will be meaningful community engagement. Accordingly, SunEdison Canadian Construction LP has commissioned Hatch to prepare this Community Engagement Plan for the Project. This Community Engagement Plan also addresses some of SunEdison Canadian Construction LP’s community engagement commitments beyond the LRP process should SunEdison Canadian Construction LP be awarded a contract from the IESO. The following sections provide: 

Information on the proponent



A brief Project overview



Information on the LRP process



Information on publication and distribution of this Community Engagement Plan



Consultation requirements within both the LRP and Renewable Energy Approval (REA) Processes



Identification of the various components of this Community Engagement Plan: o

Consultation objectives

o

Project website

o

meeting with Township of South Frontenac officials

o

LRP Public Community Meeting

o

Ongoing engagement

o

Engagement during the REA process

o

Community engagement during construction and operation.

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1.1

Community Engagement Plan - Wallace Solar Project

The Proponent: SunEdison Canadian Construction LP The Qualified Applicant of the Project is SunEdison Canadian Construction LP, a wholly owned subsidiary of SunEdison. The Registered Proponent for the Project will be SunEdison Canadian Construction LP, or an affiliate thereof (hereinafter jointly referred to as SunEdison Canadian Construction LP). SunEdison is a global provider of renewable energy services that is dedicated to transforming the way energy is generated, distributed, and owned around the globe. They manufacture solar technology and develop, finance, install, own and operate solar and wind energy power plants. SunEdison is one of the world’s largest renewable energy asset managers and provides asset management, operations and maintenance, monitoring and reporting services for its renewable energy customers around the world. Globally, SunEdison currently has more than 1000 solar and wind power plants interconnected, with more than 5 GW of generation capacity. In respect of solar energy, SunEdison knows the power of the sun and they are committed to making its sustainable energy a significant part of Canada’s, and the world’s, energy future. They hold the following core values: 

Innovation in solar energy services by delivering more solar energy while helping protect the environment.



Relentless pursuit of the right tools, techniques, products and technologies that maximize the financial gains associated with photovoltaic solar electricity for their customers.



Environmental accountability, by staying committed to increasing zero-emission energy worldwide.



Integrity by maintaining the highest standards in everything they do.



Respect for their employees, by rewarding hard work, loyalty and dedication with respect, opportunity and outstanding benefits.



Collaboration with partners and customers to deliver viable sustainable energy solutions. Collaboration across boundaries to make solar energy a significant part of the worldwide energy portfolio.

SunEdison is leading the way to cleaner, greener Canada. SunEdison built and operates Canada’s first utility scale solar farm, First Light 1, located in Stone Mills near Napanee, Ontario. They currently have 66 solar projects in the province with a generation capacity of 302 MW. For more information about SunEdison, please visit www.sunedison.ca.

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1.2

Community Engagement Plan - Wallace Solar Project

Project Overview SunEdison Canadian Construction LP is proposing to develop the Wallace Solar Project, a ground-mount solar project anticipated to have a capacity of up to 50 MW (AC). Located on Part Lots 5 and 6, Concession 6, in the Township of South Frontenac, the nearest intersection to the Project site is Alton Road and Highway 38, north of the community of Harrowsmith. SunEdison Canadian Construction LP will be leasing the properties associated with the Project site from its current landowners. The Project will be connected to the transmission network via transmission lines which currently cross the properties associated with the Project site. As a result, no off-site connection line is required for this Project. The Project location is presented in Figure 1.

1.3

Large Renewable Procurement Process The LRP is a competitive process for procuring large renewable energy (solar, wind, waterpower, and bioenergy) projects. In the current process, the IESO may award contracts for up to 140 MW of solar power. The LRP Process requires that proposals be prepared and submitted to the IESO. These proposals must contain detailed information on the proposed Project as well as the company submitting the proposal (SunEdison Canadian Construction LP). The LRP Process also requires that community engagement activities be undertaken, and provides credit to projects that are able to obtain community support. However, as a competitive process, not all projects submitted to the IESO will be awarded contracts. The deadline for the submission of application under the LRP I RFP Process is September 1, 2015. The IESO currently anticipates awarding contracts by the end of 2015. Should this Project be successful in the LRP process, the Project would then move to obtain the requisite environmental permit, a Renewable Energy Approval (REA), from the Ontario Ministry of the Environment and Climate Change (MOECC) (see below). Should the Project not be successful in the LRP process, no further action would be taken at this time; however the Project may be resubmitted to the IESO under future procurement programs (such as the proposed LRP II RFP Process). More information about the LRP process is available at: http://www.ieso.ca/Pages/Participate/Generation-Procurement/Large-RenewableProcurement/default.aspx.

Community Engagement Requirements

2.1

Large Renewable Procurement Process There are several mandatory community engagement requirements stipulated within the LRP Process. These include: 

Meeting with officials from the local municipality

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Community Engagement Plan - Wallace Solar Project



Creating and maintaining a Project website, on which various documents must be made available



Preparing and distributing this Community Engagement Plan



Hosting a community meeting, and providing notification of the community meeting via direct mail to landowners within 120 m of the Project, and via publication in local newspapers



Preparation of a meeting summary report upon the conclusion of the community meeting.

Renewable Energy Approval Process Should the Project be successful in the LRP Process, there will be additional community engagement requirements associated with the REA Process, including: 

Further meetings with officials from the local municipality, and provision of a prescribed municipal consultation form



Maintaining the Project website, on which additional REA documents will be made available



Preparing and making available for review, various requisite Project reports



Hosting of two community meetings, and providing notice of the community meetings via direct mail to landowners within 120 m of the Project site, and publication in local newspapers



Preparation of a consultation report upon conclusion of the above activities

Community Engagement Plan

3.1

Objectives of Community Engagement The objectives of community engagement as proposed within this Community Engagement Plan are consistent with those identified in the MOECC Environmental Assessment and Approvals Branch’s (EAAB’s) Code of Practice: Consultation in Ontario’s Environmental Assessment Process1, and include: 

Provision of Project information to the community



Identification of potential stakeholders who may have an interest in or be affected by the Project



Ensuring that municipalities and members of the public are notified and consulted early in the development process

1

MOECC. 2014. Draft Code of Practice: Consultation in Ontario’s Environmental Assessment Process. January 2014. H/348184-0000-07-124-0001, Rev. 0, Page 5 Ver: 04.02

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

Obtaining local input regarding the Project in the form of questions and comments



Identification of and responding to concerns which may arise as a result of the Project.

To ensure this occurs, SunEdison Canadian Construction LP is committed to maintaining open and honest communications with stakeholders throughout the development, and ultimately construction and operation of this Project should it occur.

3.2

Publication and Distribution of this Community Engagement Plan In accordance with Section 3.2.5(a) of the LRP I RFP2 this Community Engagement Plan will be continuously posted on the Project website 15 days prior to the date of the community meeting until the IESO announcement of the Selected Proponents for LRP I RFP. In accordance with Section (iv), a copy of this Community Engagement Plan will also be delivered to the Chief Administrative Officer of the Township of South Frontenac. Should the Project receive a contract from the IESO, this Community Engagement Plan will remain on the Project website for the life of the Project, and will be updated periodically as necessary.

3.3

Engagement Strategies and Activities

3.3.1

Project Website Project information, including this Community Engagement Plan (as discussed in Section 3.2 above), will be posted to the Project website: www.sunedison.ca/wallace and updated, as necessary throughout the LRP I RFP process. Should the Project receive a contract from the IESO, the Project website will remain active for the life of the Project, and will be used to post regular information updates, as well as required documentation during the REA process.

3.3.2

Meetings with Township of South Frontenac Officials SunEdison Canadian Construction LP has already engaged various officials of the Township of South Frontenac with respect to this Project, including a presentation before Council. This engagement with officials from the Township of South Frontenac is intended to continue throughout the development of the Project. SunEdison Canadian Construction LP will be appearing before the Committee of the Whole on June 18, 2015, and requesting a Council support resolution in support of this Project during the July 7, 2015 Council meeting. Those wishing to appear before Council regarding this Project at either of the meetings identified can contact the Township’s Chief Administrative Officer Wayne Orr at 613-376-3027 x2225 or worr@southfrontenac.net to discuss any requirements. A formal submission will be required at least 7 days prior to the date of the meeting.

2

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3.3.3

Large Renewable Procurement Community Meeting A community meeting will be held in the Township of South Frontenac during summer 2015. Further information on this meeting is provided below

3.3.3.1

Notice of Community Meeting Prior to the community meeting a notice of community meeting will be:

3.3.3.2



published on at least two separate days in local newspapers, more than 15 days prior to the meeting;



published in a newspaper printed by each Aboriginal Community that may be affected by or otherwise interested in the Large Renewable Project or proposed Connection Line, if such newspaper exists and it is reasonable to do so;



posted to the Project website: www.sunedison.ca/wallace;



distributed to neighbouring landowners abutting and within 300 m of the boundary of the Project site



distributed to every First Nation and Métis community that may be affected by or otherwise interested in the Project



distributed to the Township of South Frontenac Chief Administrative Officer



distributed to the Director, Environmental Approvals Access and Service Integration Branch, MOECC



distributed to the secretary of every company operating an oil or natural gas pipeline if a pipeline right-of-way is located within 200 m of the Project



distributed to the secretary-treasurer of the Cataraqui Region Conservation Authority.

Community Meeting A community meeting will be held to discuss the Project with members of the local community. As per Section 3.2.5(c) the following information will be made available on display during the meeting: 

Proponent and Project details (fuel, capacity, connection point)



Proposed Project and connection line location



Contact Information for the Proponent



Site Considerations Information including: o

Project and property boundaries (including for abutting properties)

o

Connection line and connection point location

o

Project features (access roads, equipment, transformers, inverters, etc)

o

Municipal boundaries

o

First Nation Lands

o

Geographic township

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

Community Engagement Plan - Wallace Solar Project

o

Highways and railways located within 5 km of the Project

o

National parks, provincial parks or conservation reserves

o

Airports, aerodromes and weather radars

o

Permanent known waterbodies

o

Natural Heritage Information Centre 1 km grid squares containing an “Endangered” or “Threatened” species observation record

o

Provincially significant areas of natural and scientific interest

o

Provincially significant wetlands

o

Recognized heritage resources

A copy of the Community Engagement Plan.

The community meeting will take place within the Township of South Frontenac from 6:00 to 8:00 pm on June 17, 2015. The community meeting will be held at the Harrowsmith Public School, 4121 Colebrook Road, Harrowsmith, ON. The first hour of the community meeting will be an open house format with poster board displays available for review, while during the second hour a town hall meeting will be held with a presentation from SunEdison Canadian Construction LP, followed by a question and answer period. Copies of the poster boards will be made available in hard copy format to be kept for future reference. Copies can also be obtained for those unable to attend the meeting by contacting one of the individuals listed in Section 3.3.6. Notification of the community meeting will be undertaken as detailed in Section 3.3.3.1 above. 3.3.3.3

Meeting Summary Report A meeting summary report will be prepared following the community meeting described in Section 3.3.3.2. It is anticipated that the report will include: 

Copies of all materials presented during the community meeting



Summaries of all comments and questions submitted, and SunEdison Canadian Construction LP. response.

A copy of the meeting summary report will be posted to the Project website and distributed to the Township of South Frontenac’s Chief Administrative Officer. 3.3.4

Renewable Energy Approval Community Meetings Should the Project receive a contract from IESO, the Project would then be required to obtain a REA from the MOECC prior to construction. As part of this process, two public meetings will be held. Locations, dates and times of the public meetings would be determined at a later date, however further information is provided below with respect to Notifications and timelines.

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3.3.4.1

Community Engagement Plan - Wallace Solar Project

Renewable Energy Approval First Community Meeting The first community meeting in the REA process is held after the Project Description Report has been prepared. The Project Description Report provides general information on the proposed project, along with a preliminary assessment of potential impacts and mitigation measures to be employed to minimized environmental impacts. Notices for the public meeting will be distributed to all individuals on the stakeholder mailing list identified in Section 3.3.3.1, along with any additional stakeholders who have indicated an interest in being on the Project mailing list. The Notice will also be posted in local newspapers on two separate occasions, one of which is at least 30 days prior to the community meeting date.

3.3.4.2

Renewable Energy Approval Second Community Meeting The second community meeting in the REA process is held after all of the various reports, required as part of an REA application (with the exception of the Consultation Report) are prepared. The reports will be made available for public review (both on the Project website and at the Township of South Frontenac municipal office) 60 days prior to the public meeting date. Notices for the public meeting will again be distributed to all individuals on the stakeholder mailing list, and will be posted in local newspapers on two separate occasions, one of which is at least 60 days prior to the date of the community meeting.

3.3.4.3

Consultation Report At the conclusion of the REA process, a Consultation Report will be prepared summarizing the results of all consultation activities, and questions and comments received from the public and other interested parties, will be assembled and submitted with the REA Application to the MOECC.

3.3.5

Ongoing Engagement during Project Construction and Facility Operations Once all permits and approvals have been obtained, the facility will proceed into construction, and then operations. Throughout this period, a sign will be maintained at the Project site to provide contact information for representatives of SunEdison Canadian Construction LP. Based on feedback from the public and municipal representatives during earlier engagement activities, additional engagement activities that will be considered during this time may include issuance of Project newsletters, formation of a Community Liaison Committee, educational outreach to local schools, or additional public meetings

3.3.6

Contact Information SunEdison Canadian Construction LP welcomes any questions or comments submitted at any time during the development process. Please submit any comments or questions regarding the Project to:

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Utilia Amaral SunEdison Canada 60 Adelaide St. E, Suite 600 PO Box 6 Toronto, ON M5C 3E4 Ph: 647-426-0667 uamaral@sunedison.com

Community Engagement Plan - Wallace Solar Project

Sean Male Hatch Ltd. 4342 Queen Street, Suite 500 Niagara Falls, ON L2E 7J7 Ph: 905-374-0701 x5280 Fax: 905-374-1157 smale@hatch.ca

Conclusion SunEdison Canadian Construction LP is committed to comprehensive and transparent engagement regarding the proposed Project. This Community Engagement Plan will be updated as necessary to provide up-to-date Project information including the timing of various engagement activities. A table summarizing the community engagement activities is provided below. Table 4-1 Community Engagement Activities by Project Stage

Project Stage

Requirement

Large Renewable Procurement Process

 One community meeting  Notification of community meeting to     

Renewable Energy Approval Process

      

landowners within 120 m of the Project, and other stakeholders Publication of notification of community meeting on two separate days in local papers Meeting with municipality Maintenance of Project website Provide direct contact information for Project representatives Preparation of meeting summary report Two community meetings Notification of project and community meetings to landowners within 120 m of the Project, and other stakeholders Publication of notification of community meetings on two separate days in local papers Meeting with municipality Maintenance of Project website Provide direct contact information for Project representatives Preparation of consultation report

Additional Engagement Activities proposed  Notification of community meeting will occur to landowners within 300 m of the Project site  Signs regarding the proposal and the community meeting will be placed at the Project site and on the nearby major thoroughfare.  SunEdison is appearing before council, and seeking a council support resolution  The community meeting will incorporate both an open house and town hall format.

 Notification of community meeting 



will occur to landowners within 300 m of the Project site Signs regarding the Project and the community meeting will be placed at the Project site and on the nearby major thoroughfare. Community meeting will incorporate both an open house and town hall format.

H/348184-0000-07-124-0001, Rev. 0, Page 10 Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

Page 259 of 260

SunEdison Canadian Construction LP Large Renewable Procurement Process H/348184

Project Stage

Requirement

Construction and Operations

None

Community Engagement Plan - Wallace Solar Project

Additional Engagement Activities proposed  Maintenance of Project website  Provide direct contact information for Project representatives  Sign to be maintained on the Project site  Additional engagement activities to be determined through consultation with the local community and municipal representatives.

H/348184-0000-07-124-0001, Rev. 0, Page 11 Ver: 04.02 © Hatch 2015 All rights reserved, including all rights relating to the use of this document or its contents.

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Page 260 of 260

Register LaflGCL Matrec REGISTER NOW! Terms & Conditions of Registration Before proceeding with your registration, please read the following terms and conditions carefully: All participants must register through the online registration form. Reservations for mobile tours may be cancelled if full payment is not received in a timely manner, and the space will be released for sale to other delegates. Payment via the online payment system is recommended to ensure your selections are confirmed. Cancellations:

Notifications of cancellations must be made in writing and sent by email to the OEMC Conference Office (oemc@eventsmgt.com) on or before September 1, 2015 in order for registration fees to be refunded. If you have been invoiced but not paid the fees, you are still liable to pay the cancellation charges below: . .

Up to and including September 1, 2015: Registration fee will be refunded less $50 administration fee. After September 1, 2015: No refunds on registration fees will be made. Substitutions can be made.

Special Access and Food Requirements: Please list essential special food requirements only. In general, choice of food is the delegate’s responsibility. Special dietary requirements can only be accommodated through advance registration. On or before After August 15 August 15 20145 2015 or Onsite $560 $525 $265 $265 $359 $389 $389 $359 $229 $199

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Full Registration Intern Registration Wednesday Only Thursday Only Friday Only *AppHcablc taxes ara cirtra.

Full and Intern registration includes: Wednesday Welcome Reception, Thursday Taste of the Town ticket, breakfast Thursday and Friday, lunch Wednesday and Thursday, access to exhibit halls and all educational sessions. Wednesday registration includes: Lunch, and access to exhibit halls and all educational sessions on Wednesday, September 16. Only one day may be attended at this rate - attendance on multiple days requires full registration. Thursday registration Includes: Lunch, and access to exhibit halls and all educational sessions on Thursday, September 17. Only one day may be attended at this rate - attendance on multiple days requires full registration. Friday registration includes: Access to all educational sessions on Friday September 18. Only one day may be attended at this rate - attendance on multiple days requires full registration. ADDITIONAL TICKETS

Mobile Tours (Limited to 40 registrations each day) Wednesday Tour - Brockville Aquatarium Thursday Tour - Affordable Housing Companion Program Meals With Thursday Artisan Tour

$50

$50 $150

.Applicable taxes an extra.

Mobile Tour registration includes: Transportation to and from Ambassador Hotel, tours as outlined, and lunch. Companion Program registration includes: Wednesday Welcome Reception, Thursday Taste of the Town ticket, breakfast Thursday and Friday, lunch Wednesday and Thursday, Artisan excursion on Thursday September 17. Does not include educational sessions.

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OEMC is held annually in September and is hosted in partnership by the Ontario East Economic Development Commission (OEEDC) and the Ontario Ministry of Municipal Affairs & Housing (MMAH).

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