Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: June 9, 2020 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
Online via Teleconference and Broadcast live to the South Frontenac’s Facebook Page https://www.facebook.com/SouthFrontenacTwp TIME: 7:00 PM, DATE: Tuesday, June 9, 2020 PLACE: Council Chambers/Electronic Participation. 1.
Call to Order
(a)
Roll Call
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
(a)
Recommendation: That the agenda for the June 9, 2020 Committee of the Whole meeting be approved.
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations - not applicable
Reports Requiring Direction
(a)
Ad Bag Delivery/Local Newspapers
3-4
Recommendation: That Committee of the Whole support staff working with Kingston This Week/Frontenac this Week to establish protocols that address those areas where newspapers (that include ad bags) are left alongside municipal ditches and road allowances, in the ways outlined in this report (b)
Arterial Road Winter Maintenance
5-7
Recommendation: That Committee of the Whole support a further one season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the pricing outlined in this report. (c)
Assumption of Responsibilities under Part 8 of the Ontario Building Code
8 - 19
Page 2 of 20
Reports for Information
(a)
Status of Construction of Garbage Enclosure - Valleyview Estates - Morgan Drive
Rise & Report from Committees of Council
(a)
Cataraqui Region Conservation Authority
(b)
Quinte Conservation Authority
(c)
Rideau Valley Conservation Authority
(d)
South Frontenac Museum Committee
Information Items
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session
(a)
Recommendation: That Committee of the Whole move into closed session as permitted by Section 239 of the Municipal Act, item (b) personal matters about an identifiable individual, including municipal or local board employees; and the impending requirement to provide inspections under Part 8 of the Building Code Act in 2021, (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and (k)a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26.
(b)
Assumption of Responsibilities under Part 8 of the Ontario Building Code
Rise and Report from Closed Session
20
Recommendation That Committee support the assumption of Part 8 Building Code Inspection services from Kingston Frontenac Lennox & Addington Public Health (KFLAPH) no later than December 1, 2020. That Committee support the creation of a Deputy Chief Building Official position and associated overhead costs within the Development Services Department to support the assumption of Part 8 service delivery. 17.
Adjournment
Page 3 of 20
REPORT TO COMMITTEE OF THE WHOLE CLERK’S DEPARTMENT
AGENDA DATE:
June 9, 2020
SUBJECT:
Ad Bag Delivery/Local Newspapers
RECOMMENDATION: That Committee support staff working with Kingston This Week/Frontenac this Week to establish protocols that address those areas where newspapers (that include ad bags) are left alongside municipal ditches and road allowances, in the ways outlined in this report. BACKGROUND: Council continues to have concerns about the issue of ad bags included in door to door newspaper delivery that are not being picked up and are left alongside township road allowances and ditches. At the March 10, 2020 Committee of the Whole, discussion occurred on a staff report regarding ad bags and direction was provided to staff as follows: c) Ad Bags (included with newspaper distribution) Deputy Mayor Sutherland spoke to the report prepared by the Clerk. Staff were directed to bring back a report outlining options or other mechanisms there may be to address the ad bags and newspapers being left alongside township roads. It was suggested that staff look at how other municipalities are dealing with this issue or if there is the same issue in other municipalities. ANALYSIS/DISCUSSION: The Waste Management By-law 2005-98, Part VII, Clause 40 states that “No person shall throw, place or deposit waste, refuse, debris or garbage on private property or Municipal property, on any roadway within the boundaries of the Municipality or any property owned or operated by any such local board thereof within the authority of the owner or occupant of such property”. If a littering problem exists which requires enforcement, this would be the basis on which to address the issue. Following discussions with Lianne Ruttan, Frontenac Municipal Law Enforcement, it was recognized that there would be challenges enforcing the Waste Management By-law in this particular situation. The delivery person could very well have placed the newspaper/ad bag directly on private property, but there may be circumstances where someone not interested simply throws it into the ditch instead of calling to suspend the service or it may be moved by some other means. It would be very difficult and costly to impose fines on a case by case basis and have the required proof for court purposes. Further, in most cases ad bags are collected by property owners within a day of them being distributed. In speaking with Jeff Lundy, Regional Distribution Supervisor for Eastern Ontario Communities for Post Media about this concern there are a couple of possible changes that he is proposing; however at the time of the writing of this report, he had not obtained approval for his recommendations.
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 4 of 20
REPORT TO COMMITTEE OF THE WHOLE CLERK’S DEPARTMENT The first recommendation would be similar to what was proposed initially where the distribution in hamlets would no longer be done door to door but rather a community mailbox could be located for interested parties to pick a copy up themselves. The challenge with this is that these boxes do not hold enough papers that would normally be distributed to each household within a particular hamlet. There would still need to be time allowed for Post Media to obtain the boxes and for them to be put into locations that are central in each hamlet. Second, wherever there is an existing mailbox, delivery staff have been directed to place the newspaper in a mailbox. It should also be recognized that when the papers are delivered on a particular day it appears as though there are many being left along the road allowance; however, it needs to be recognized that some residents are not at home to pick up the newspaper until later in the day. Third, the township would include in the Final Tax Notice insert a message to all property owners regarding the discontinuation of service when they are not going to be at their residence or are not interested in receiving the ad bag. This messaging would also be promoted through our website and social media platforms. Some of the concerns about the newspapers/ad bags left along private lanes is that the delivery staff do not know whether or not there are full time or seasonal residents on township roads and lanes, and this is where they tend to build up. Staff at “Frontenac This Week” are receptive to addressing this concern and indicated that residents who do not wish to receive the newspaper can contact the distribution office by calling at 544-5000 Ext 547147 and provide their civic number and street address to have it cancelled, or the service suspended. Staff supports an approach whereby we work with Post Media to address the problem before taking additional action or enforcement. While there is the provision to impose fines under the Waste Management By-law, this would be a cumbersome and potentially ineffectual process given the cost of fines, court costs and the difficulty in providing suitable evidence. Alternate approaches, including administrative penalties or a broader ban could be considered but are not recommended by staff at this time. Staff is also mindful that the weekly circulation provides important information for residents who look forward to the traditional option of newspapers and advertising brochures for area businesses. FINANCIAL/STAFFING IMPLICATIONS: No significant costs are anticipated. ATTACHMENTS: None Submitted by: Angela Maddocks, Clerk Approved by: Neil Carbone Chief Administrative Officer
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 5 of 20
REPORT TO COMMITTEE OF THE WHOLE PUBLIC SERVICES DEPARTMENT
AGENDA DATE:
June 9, 2020
SUBJECT:
Arterial Road Winter Maintenance
RECOMMENDATION: That Committee of the Whole support a further one season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the pricing outlined in this report. BACKGROUND: K. Mulrooney Trucking has been snow plowing all arterial routes between 5 pm and 5 am and 24 hour per day coverage on Road 38 for the past 7 years. 2019 was an option year and due to the possibility of other service delivery options and given the recent tendering results in some nearby municipalities, Public Services chose not to issue a new Tender at this time. K. Mulrooney Trucking has provided exceptional service to South Frontenac over the past 7 years so in addition to other options staff requested pricing from Mulrooney for the upcoming 2020/21 winter season. ANALYSIS: New Pricing Below are the updated prices received from Mulrooney Trucking for 2020/21 and comparison to the 2019/20 winter season prices. Route
2019/20 Prices
2020/21 Prices
503: Highway 38
$149.95/hr
$175/hr
504: Westport Road
$149.95/hr
$175/hr
506: Bedford Road
$162.20/hr
$200/hr
W130: Perth Road
$157.10/hr
$180/hr
W143: Sydenham Road
$157.10/hr
$180/hr
W429: Battersea Road
$157.10/hr
$180/hr
** HST is not included in the above prices In addition to the hourly rates, a stand-by charge of $500/week for each tandem snow plow would apply in 2020/21. This was not a cost incurred by the Township in previous years and would represent the largest increased cost in 2020/21, but it is typical practice in other winter maintenance contracts.
“Natural, Vibrant and Growing – a Progressive Rural Leader”
Page 6 of 20
REPORT TO COMMITTEE OF THE WHOLE PUBLIC SERVICES DEPARTMENT Comparisons The following table compares surrounding Municipalities’ costs for 2020 Winter Control Operations: Township
Stand By Cost
Rate
Rideau Lakes Township
$100.00/day
$6.00/km
Leeds & Grenville County
$100.00/day
$7.40/km
City of Kingston
$500.00/week
$240.00/hour
Lanark County
$100.00/day
$195.00/hour
The renewal rates with Mulrooney are very reasonable when compared with other winter plowing contracts in the region; however, these rates will still represent a significant increase from the previous contract. This can be most attribute to the addition of standby charges. Budget Implications The table below illustrates the difference between the current 2020 budget and the impact of the new rates on the late winter 2020 months and annualized for the 2021 season.
Arterial Routes
2020 Budget
Revised 2020 w/ New Rates (Nov-Dec)
2021 Estimate
Original 2020 vs revised 2020
Budget 2020 vs Estimate 2021
503
72,576
76,617
84,700
5.57%
16.71%
504
74,975
79,150
87,500
5.57%
16.71%
130
34,248
35,912
39,240
4.86%
14.58%
143
33,777
35,418
38,700
4.86%
14.58%
429
28,435
29,817
32,580
4.86%
14.58%
506
24,168
26,045
29,800
7.77%
23.30%
Standby
n/a
23,000
63,250
100.00%
100.00%
TOTALS
$268,178
$305,959
$375,770
14.09%
40.12%
Despite the significant increase, it is staff’s recommendation that a one season extension to K. Mulrooney Trucking is in the Townships best interest as it will allow for alternative service delivery options to be explored and the rates are very reasonable in the context of other winter plowing contracts in the region.
“Natural, Vibrant and Growing – a Progressive Rural Leader”
Page 7 of 20
REPORT TO COMMITTEE OF THE WHOLE PUBLIC SERVICES DEPARTMENT
FINANCIAL CONSIDERATIONS: The revised rates would result in an increase of $37,781 or 14.09% for contracted winter plowing in 2020. Staff is confident that sufficient funds can be found in the 2020 Operating Budget to cover this unexpected increase. The implications of the rate increase and the annualized impact of standby charges will have a more substantial impact on the 2021 budget resulting in an increase of $107,592 or 40.12% over the 2020 budget when the impact of pricing across all arterial routes is considered. It should be noted that these estimates are associated with the arterial winter plowing routes ONLY and do not include village or other smaller non-arterial plowing contracts which will come forward to Council for consideration in the near future. It is anticipated that the Township will experience increases in the pricing for those routes as well. As noted, staff is considering alternate options for contracted winter control alongside other in-house and alternate service delivery opportunities in Public Services in order to mitigate the cost increases being experienced by the industry.
Submitted/approved by:
Prepared by:
Mark Segsworth, P. Eng. Director, Public Services
Brian Kirk CRS-I Operations Supervisor
Approved by: Neil Carbone, Chief Administrative Officer
“Natural, Vibrant and Growing – a Progressive Rural Leader”
Page 8 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer
AGENDA DATE:
June 9, 2020
SUBJECT:
Assumption of Responsibilities under Part 8 of the Ontario Building Code
RECOMMENDATION: That Committee support the assumption of Part 8 Building Code Inspection services from Kingston Frontenac Lennox & Addington Public Health (KFLAPH) no later than December 1, 2020. That Committee support the creation of a Deputy Chief Building Official position and associated overhead costs within the Development Services Department to support the assumption of Part 8 service delivery. (Recommendation to be addressed under Rise and Report after Closed Session) BACKGROUND: In January 2020 the Township and other Municipalities in the region were notified of KFLAPH’s intention to cease providing sewage system inspections outlined in Part 8 of the Ontario Building Code Act. The legislative oversight for these private sewage systems is found in the Ontario Building Code. Across the province, Part 8 components of the Ontario Building Code are typically administered by Municipal building officials along with the rest of the Code. KFLAPH is one of only four (4) health units in the Province that have voluntarily provided sewage system inspections under Part 8 of the Building Code. This change is due in part to the Ministry of Health and Long-Term Care’s Public Health Modernization program which has mandated cost savings and improved service delivery through consistency and equity of service delivery and the clarity of roles and responsibilities between the province, Public Health Ontario and local public health units. At its regular meeting on March 3, 2020, Township Council passed the following motion directing staff to bring forward a recommendation regarding Part 8 inspections: Resolution No. 2020-6-06 Moved by Deputy Mayor Sutherland Seconded by Councillor Barr Whereas KFL&A Public Health have provided notification of their intent to terminate the agreement to carry out the municipality’s responsibility for sewage systems under the Ontario Building Code Act and attendant regulations effective January 1, 2021; And whereas the Township of South Frontenac recognizes the importance of protecting the environment and the installation and monitoring of septic systems;
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 9 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer And whereas the Township of South Frontenac recognizes the requirement to provide this service; And whereas the overarching priorities in the Township’s Strategic Plan include 1) Promote and support growth that meets the community’s needs while maintaining the integrity of the natural environment; 2) Ensure the organizational capacity to deliver cost-effective services in a changing world; and, 3) Position South Frontenac as a regional leader; Be it resolved that the Council of the Township of South Frontenac request that staff provide a report that considers the Township’s capacity to administer Part 8 of the Building Code (septic inspections) in-house, with consideration for associated costs, including training, physical space, data from KFL&A Public Health and other implications. Carried ANALYSIS/DISCUSSION: South Frontenac’s Share of Regional Part 8 Services The Township has obtained KFLAPH’s Part 8 inspection data for the past three (3) years including the number and type of permits issued, the hours allocated to Part 8 services and the fee revenue associated with each jurisdiction. South Frontenac accounts for 67% of the total number of permits issued by KFLAPH across all municipalities in 2019 (191 of 285), and for approximately 30% of the total inspection hours (1,427 of 4,811). In addition to the hours above, KFLAPH provides approximately 200-300 hours to South Frontenac for application review when Development Services processes consents, minor variances, subdivision/condominium and rezoning applications. KFLAPH’s allocation of courses/training, meetings and vacation time are also not included in the above numbers and amounts to an additional 300 hours annually for a total of 2,000+ inspector hours allocated to South Frontenac, not including administrative functions. The KFLAPH data also points to an upwards trend in the number of permits, fee revenue and hours allocated to South Frontenac over the last three (3) years. The fee revenues associated with South Frontenac’s share of Part 8 permits and related services has been calculated as $165,700 in 2017, $174,250 in 2018, and $176,950 in 2019, and is based on fixed fees over the three (3) year period. Cost of In-House Delivery Based on the 2,000+ hours being allocated to South Frontenac for Part 8 services, it would not be feasible to bring this service in-house without the addition of another Part 8-qualified position (1 FTE = 2,080 hours). This does not capture the administrative hours that KFLAPH is currently allocating to this service, nor does it accommodate any increased demands associated with growth trends.
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 10 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer The cost for the Township to add a Part 8-qualified position (1.0 FTE) including wages/benefits, amortization of an additional vehicle, and overhead costs is between $117,500 - $135,000 annually. The fee revenue associated with the Township’s Part 8 Services in 2019 was $176,950 based on 278 chargeable services including 191 permits. This results in net proceeds from assuming Part 8 from KFLAPH estimated at between $41,950 - $59,450 annually. Service Level Benefits The Development Services Department has identified a number of benefits of bringing Part 8 inspections and related services in-house instead of contracting this service to another outside agency:
- All inspectors would ideally perform Part 8 inspections for the files they are assigned, reducing wait times, processing delays and the requirement to liaise with outside agencies or conduct additional site visits;
- Ensures the Township has all information and history related to a property instead of regularly having to request information from others;
- Eliminates customer wait times for Part 8 reviews associated with circulating planning applications to an outside agency;
- Integrates Part 8 reviews within the internal development review process, delivering one-stop service to customers within the Township. Other Options Staff also considered other options for contracting Part 8 services to an outside agency: •
Preliminary discussions have occurred with some of our neighbouring municipalities about a collective approach to delivery of Part 8 Services
•
Rideau Valley Conservation Authority (RVCA) provides Part 8 inspection services to some municipalities and may be an option for the Township.
In these scenarios, the challenges associated with review timelines and process delays would likely continue. Further, the synergies and efficiencies that could be realised for South Frontenac in-house would be lost as would the allocation of net fee revenue to other Township building department needs. Contracting out is most advantageous when an organization lacks the resources or expertise to deliver a service efficiently. However, the Township possesses two Part 8-qualified staff and the administrative capacity to support the service. The Development Services Department is also in the process of implementing its CityView Land Management software which would further modernize the delivery of this service, beyond the capacity of most other service providers. Labour Market Considerations Natural, Vibrant and Growing – A Progressive Rural Leader
Page 11 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer
Recruitment of certified building inspectors has become a challenge in Eastern Ontario. The Township’s positions have only been filled after a market adjustment to the Collective Agreement wage rates for the unionized inspectors, and after the Township experienced considerable turnover in CBOs over the past five years. Further, the market-adjusted rate for South Frontenac’s unionized inspectors is below that of Loyalist Township, the City of Kingston and KFLAPH’s current wages. While staff is confident in the business case for assuming Part 8 services, our ability to attract an individual with the appropriate qualifications is a concern. Succession Planning Providing career paths to retain existing personnel and the need to secure a qualified, experienced CBO into the future are factors in determining how the Township might recruit for another 1.0 FTE Part 8-qualified position. Regional Leadership and Service Delivery The organizational capacity of our Building Department and our geography make South Frontenac ideally positioned to provide Part 8 services to others. Subject to a business case, staff strongly supports the notion of providing this service to others; however, this added responsibility would create additional personnel management needs, possible satellite office oversight and emphasizes the importance of having qualified and experienced personnel in place to deliver the service to others. Given the labour market issues noted above and the fact that other municipalities in the region also require this service, South Frontenac needs to determine in short order if it wants to be in a position to offer this service to others, and to resource itself accordingly. Conclusion Based on the business case and discussion above, staff is recommending that the Township assume Part 8 building services and position itself to be able to deliver the service to others in the near term. This approach requires the addition of 1 x Part 8-qualified position at the onset in order to accommodate the local service demands. Due to the market for qualified building inspectors, there is strong concern about our ability to recruit a sufficiently experienced individual. A ‘green’ inspector would not allow us to assume Part 8 services by the end of 2020 when KFLAPH relinquishes this responsibility. Rather than risk an unsuccessful recruitment process and the strong potential that we would not be prepared to take on Part 8 services at the end of the year – and almost certainly not be in a position to assist our neighbours – staff is
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 12 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer recommending the recruitment of an experienced, mid-level, Part 8-qualified building official position which would provide the following: • • • • • •
Part 8 qualifications and experience out of the gate Support for current inspectors as they build Part 8 experience Ability to offer competitive compensation options Oversight capacity/experience for any future outside service delivery Succession planning and career paths for current personnel Improved departmental capacity for eventual assumption of delegated planning authority from the County
In most jurisdictions, this type of position would take the form of a Deputy Chief Building Official which would have the statutory responsibility of the CBO in his/her absence and which may have an element of formal supervisory responsibility while still being required to conduct inspections. In this instance, another differentiator of this position would be its responsibility for the review and ability to comment on septic services to support approval of planning applications, which was a core service previously performed by KFLAPH. This recommendation is intended for discussion in open session on June 9, 2020 prior to a final report coming forward to Council on June 16, 2020.
STRATEGIC PLAN ALIGNMENT: This discussions in this report are aligned with the following aspects of the Strategic Plan: Priority #1: Position South Frontenac as a Regional Leader Priority #2: Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment Priority #3: Ensure the organizational capacity to deliver cost-effective services in a changing world Mission • • •
Planning for the future, being proactive and having the capacity to adapt to change; Setting exemplary service and infrastructure standards that the community can be proud of; Managing our operations and assets in a financially sustainable manner;
Values • • •
Financial Sustainability Progressive and Flexible Public Service Excellence
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 13 of 20
REPORT TO COMMITTEE OF THE WHOLE Office of the Chief Administrative Officer
FINANCIAL/STAFFING IMPLICATIONS: Assuming part 8 services would result in the hiring of one new FTE Part 8qualified positions at an annualized cost of between $117,500 – and $135,000 including wages, benefits and associated overhead. The delivery of Part 8 building code inspections and related services is anticipated to generate $176,950 in additional revenue annually based on the current KFLAPH fee schedule. The building division is mandated to recoup all service delivery costs through its fees. The anticipated net proceeds from these additional fees ($41,950 $59,450) would be transferred to the building reserve and used to fund future operating shortfalls or associated capital investments. The change in service would require a comprehensive review and update of the Building Fees By-Law at a later date. ATTACHMENTS:
- Letter from KFLAPH (January 2020)
- Pro Forma for in-house Part 8 service delivery
- Projected Fees
- KFLAPH current allocations per Municipality Submitted by: Neil Carbone Chief Administrative Officer
Louise Fragnito Director of Corporate Services & Treasurer
Claire Dodds, RPP MCIP Director of Development Services
Tom Berriault, CBCO Chief Building Official
Approved by: Neil Carbone Chief Administrative Officer
Natural, Vibrant and Growing – A Progressive Rural Leader
Page 14 of 20
Telephone: 613-549-1232, Ext. 1265 Email: Linda.Murray@kflaph.ca January 30, 2020 VIA: Electronic Mail (ncarbone@southfrontenac.net) Neil Carbone, CAO Township of South Frontenac 4432 George St, Box 100 Sydenham, ON, K0H 2T0 Dear Mr. Carbone: The Ministry of Health and Long-Term Care has initiated a program they refer to as Public Health Modernization and they have engaged Jim Pine to consult with local boards of health on how to best advance this provincial direction. Boards of Health are asked to focus on:
- consistency and equity of service delivery of public health programs,
- improved clarity and alignment of roles and responsibilities between the province, Public Health Ontario and local public health,
- better and deeper relationships with primary care, and
- improved public health delivery and the sustainability of the public health system. In preparing for the consultation we have determined that KFL&A Public Health is one of only four of the 34 health units in Ontario that are voluntarily involved in handling sewage system inspections outlined in Part 8 of the Ontario Building Code Act. Given the Ministry of Health’s direction we realize that we are in a difficult position and need to be proactive going forward. The Ontario Public Health Programs (OPHS) identify the minimum expectations for public health programs and services to be delivered by a Board of Health. Legislative oversight for sewage systems is found in the Ontario Building Code, not the OPHS. As such, KFL&A Public Health will be better positioned to implement the province’s modernization objectives if we focus on improving mandatory public health programs and services and disinvest of non-essential programs, including the Part 8 program. Part 8 is best aligned with the other sections of the Ontario Building Code which are currently delivered by municipalities. Our goals for disinvestment are the maximized provision of public health services to our area municipalities and allowing health opportunities for all residents. …/2
Page 15 of 20 2. To ensure that our municipal partners have ample time to explore alternative service provision and that KFL&A Public Health can supply transitional aid, we are providing you with notification of our intent to terminate our agreement to carry out the municipality’s responsibilities for sewage systems under the Ontario Building Code Act and attendant regulations effective January 1, 2021. In order to support our municipal partners in this transition, KFL&A Public Health will: • •
provide enforcement services and transitional aid to our area municipalities for the remainder of 2020 and will continue to be a resource for municipalities into the future, and offer our records, resources and equipment related to the delivery of the Part 8 program to municipalities at no charge.
Sarah Ryding, Manager, Environmental Health, will be in touch with you shortly to schedule a meeting to discuss the details of a transition plan. If you have any question or require any further clarification, please contact Ms. Ryding or the undersigned. Yours sincerely,
Linda Murray Director, Corporate Services
Page 16 of 20
Part 8 Inspections for South Frontenac - Pro Forma Expenses (2020) Wages & Benefits
Total
Total
$95,000
$112,500
$95,000
$112,500
$7,500 $5,000 $10,000
$7,500 $5,000 $10,000
$22,500
$22,500
$117,500
$135,000
-$176,950
-$176,950
Total Fees
-$176,950
-$176,950
NET (Range)
-$59,450 -$41,950
Building Inspector (Range) Total Wages & Benefits
FTE 1
Other Vehicle Amortization (6 yrs) Legal Overhead (Training, phone, supplies, etc.) Total Other
Total Expenses
Revenues (2020) Fee Revenue All Fees
Part 8 Inspections for South Frontenac - Pro Forma 2019 Permit Volumes Location Bedford Storrington Loughborough Portland TOTAL South Frontenac
HRS 221 424 455 328 1428
Permits 29 56 62 44 191
For all KFLAPH Part 8 work
4812
285
South Frontenac Share
30%
67%
Permits and Other Services Certificate of Approval (class 4-5) Certificate of Approval (class 2-3) Additional inspections Septic tank replacement only Class A (large) Subdivision lots Severance applications Minor variances Minor var with performance review Garages, pools, decks Renovation Renewal Septic file search record search Change of installer Minor Variance with new system
TOTALS
Fee $950 $950 $250 $750 $1,050 $500 $500 $450 $700 $250 $250 $150 $150 $150 $500 $1,150
116 0 5 12 2 1 30 9 5 17 17 10 54 0 4 0
2017 Fees $110,200 $0 $1,250 $9,000 $2,100 $500 $15,000 $4,050 $3,500 $4,250 $4,250 $1,500 $8,100 $0 $2,000 $0
282
$165,700
115 0 0 20 0 5 47 11 5 9 23 11 26 0 4 0
2018 Fees $109,250 $0 $0 $15,000 $0 $2,500 $23,500 $4,950 $3,500 $2,250 $5,750 $1,650 $3,900 $0 $2,000 $0
126 0 0 25 0 0 16 11 7 11 22 8 46 0 4 2
2019 Fees $119,700 $0 $0 $18,750 $0 $0 $8,000 $4,950 $4,900 $2,750 $5,500 $1,200 $6,900 $0 $2,000 $2,300
276
$174,250
278
$176,950
Page 17 of 20
Page 18 of 20
Page 19 of 20
Page 20 of 20
REPORT TO COMMITTEE OF THE WHOLE DEVELOPMENT SERVICES DEPARTMENT AGENDA DATE:
June 9, 2020
SUBJECT:
Status of Construction of Garbage Enclosure Site Plan Control Application S-01-18-L
Location of Property: 118 Morgan Drive, Valleyview Estates Subdivision, Sydenham
This report is for information only.
BACKGROUND • • • • •
A site plan for RKR Landholdings Corp. (Rob Morgan) was approved at the April 16, 2019 meeting of Council. The site plan agreement was registered on title of the property on May 15, 2019. Securities in the amount of $29,000 were paid to the municipality to ensure the Owner’s obligations under the site plan agreement are completed. A building permit was issued on June 7, 2019 for the construction of a residential building containing six residential apartments. All six apartments are now occupied. No securities have been released; the works included in the site plan are not yet complete.
Status of Construction of Garbage Enclosure: • • • • • • • • • • •
A complaint was received from residents of Morgan Drive via a Councillor on May 5, 2020 that garbage bags had been placed at the street in front of the six-plex at 118 Morgan Drive and that garbage collection was a week away. The Director contacted the owner of the building on May 5, 2020. The owner immediately addressed the concern and removed the uncollected garbage bag. The Township provides regular household curbside waste collection to the six-plex. The site plan does not require garbage be collected by a commercial contractor and the Director of Public Services confirmed it was always the intent that the Township would collect garbage from the six-plex. The site plan includes a provision that a screened garbage enclosure be placed at the rear of the building; however, there is limited area in this location due to the large septic system that services the building. Due to the proximity to the septic system, the Site Plan Agreement stipulates that the placement of a garbage enclosure must be approved by the Township and Public Health. Since occupancy, the owner has required residents to store garbage in-unit or in a storage locker inside the building until garbage day. Staff have agreed to monitor how garbage is being handled on site for the next four months (June to September) in order to develop an appropriate plan for the site. Should there be an issue with garbage being placed outside prior to pick-up day, staff will require the construction of the garbage enclosure and will work with the developer and KFL&A Public Health to find a suitable location at the rear of the building. Given there is no requirement for Commercial collection at this location, staff will also consider the implications of adhering to the site plan agreement and whether or not an amendment to the agreement should be considered. Staff is also considering this issue in the context of our development standards for future multi-residential buildings.
Submitted by:
Claire Dodds, MCIP, RPP, Director of Development Services
Approved by:
Neil Carbone, CAO
Natural, Vibrant and Growing – A Progressive Rural Leader
