Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: June 9, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole June 9, 2020
Time: 7:00 PM Location: Council Chambers and Electronic Present in Council Chambers: Mayor Ron Vandewal, Pat Barr, Ray Leonard, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Present via teleconference: Doug Morey, Randy Ruttan Staff Present in Council Chambers: Angela Maddocks - Clerk, Neil Carbone - Chief Administrative Officer, Mark Segsworth - Director of Public Services Staff Present via teleconference: Claire Dodds - Director of Development Services, Louise Fragnito - Director of Corporate Services and Treasurer. 1.
Call to Order
a)
The Clerk conducted the roll call as reflected in the attendance noted above.
b)
Resolution Moved by Councillor Roberts Seconded by Councillor Leonard That the Committee of the Whole meeting be called to order at 7:00 p.m. Carried
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations reported.
Approval of Agenda
a)
Motion to Approve: Moved by Deputy Mayor Sutherland Seconded by Councillor Sleeth That the agenda be adopted as presented. Carried
Scheduled Closed Session - not applicable
Recess - not applicable
Public Meeting - not applicable
Delegations - not applicable
Reports Requiring Direction
a)
Ad Bag Delivery/Local Newspapers Council was generally supportive of the recommendation and provided further direction that includes a timeline of mid to late fall and to ensure there is a
Committee of the Whole June 9, 2020 consistent approach. If there are mailboxes at delivery sites the delivery personnel are required to place the newspaper (including advertising) in mailboxes. Moved by Councillor Morey Seconded by Councillor Sleeth That Committee of the Whole support staff working with Kingston This Week/Frontenac this Week to establish protocols that address those areas where newspapers (that include ad bags) are left alongside municipal ditches and road allowances, in the ways outlined in this report. Carried b)
Arterial Road Winter Maintenance Moved by Councillor Revill Seconded by Councillor Ruttan That Committee of the Whole support a further one season contract extension with K. Mulrooney Trucking for arterial snow plow operations based on the pricing outlined in this report. Carried
c)
Assumption of Responsibilities under Part 8 of the Ontario Building Code
Reports for Information
a)
Status of Construction of Garbage Enclosure - Valleyview Estates Morgan Drive
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Councillor Revill reported that CRCA are opening up their properties for public use. They have started their budget deliberations recognizing the revenue loss due to the pandemic and that their municipal partners have also been impacted by revenue loss.
b)
Quinte Conservation Authority Councillor Roberts reported that he had been unable to connect to the last meeting conducted via Zoom. The authority is experiencing the same challenges as everyone during this pandemic.
c)
Rideau Valley Conservation Authority The last two scheduled meetings were cancelled, one due to weather, the next due to COVID-19 pandemic. Councillor Barr reported that RVCA has completed their 2020 budget and have circulated the levies to member municipalities. At the last meeting the Chair and Vice Chair were appointed for 2020. Conservation staff are developing strategies and programming to offer septic inspection services.
d)
South Frontenac Museum Committee Councillor Morey indicated that volunteers at the museum are anxious to be
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Committee of the Whole June 9, 2020 able to re-open for the season and are looking at ways in which to do that under current pandemic restrictions and guidelines. The committee is excited about their new Strategic Plan which they hope to present to Council when it is safe to do so. The committee has been communicating via emails so far, no regular meeting has been held since the pandemic closed operations down. 11.
Information Items - not applicable
Notice of Motions
a)
Councillor Roberts served a notice of motion with respect to having a report from the Director of Public Services concerning speed limit reductions throughout the township. Mayor Vandewal indicated that he too has received numerous emails about speeding and have referred them to the CAO to discuss with the Police Services Board.
Announcements/Statements by Councillors
a)
Councillor Sleeth thanked the Mayor and staff for ensuring business as usual during the closure of municipal offices. He also thanked the Public Services staff and the contractor involved in the Sunbury Village Revitalization, who all worked well with the community during this phase.
b)
Deputy Mayor Sutherland noted the barrier installed at the Desert Lake causeway was a great idea and works well for parents watching children; it keeps the road separated from the public. He also expressed concern about a dock that has recently been installed along the causeway but acknowledged that the Director of Public Services has already discussed the removal of it with the private citizen responsible.
c)
Mayor Vandewal noted the sidewalk installed along Moreland Dixon Road to Gerald Ball Memorial Park works well and looks great. This project has made a huge difference to this community and he commented staff on how receptive they were to input from local residents. He agreed with Deputy Mayor Sutherland that the barrier along the causeway at Desert Lake is being put to good use and is an improvement to the area.
Question of Clarity (from the public on outcome of agenda items)
a)
Wilma Kenny thanked Council and staff for allowing her to attend meetings and for the assurance of maintaining the social distancing protocols at the same time.
b)
The Clerk reported that staff will be looking at developing protocols and guidelines for reconvening meetings for the various committees of Council.
Closed Session
a)
Motion to Approve: Moved by Councillor Leonard Seconded by Councillor Barr That Committee of the Whole move into closed session as permitted by Section 239 of the Municipal Act, item (b) personal matters about an identifiable
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Committee of the Whole June 9, 2020 individual, including municipal or local board employees; and the impending requirement to provide inspections under Part 8 of the Building Code Act in 2021, (d) labour relations or employee negotiations; (i) a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization and (k)a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. 2001, c. 25, s. 239 (2); 2017, c. 10, Sched. 1, s. 26. Carried b)
Assumption of Responsibilities under Part 8 of the Ontario Building Code
c)
Motion to Approve: Moved by Councillor Sleeth Seconded by Councillor Revill That Committee move out of closed session. Carried
Rise and Report from Closed Session
a)
Assumption of Part 8 Building Code Inspection Services
Motion to Approve: (streaming to Facebook Live was restarted) Moved by Councillor Sleeth Seconded by Councillor Revill That Committee support the assumption of Part 8 Building Code Inspection services from Kingston Frontenac Lennox and Addington Public Health (KFLPA) no later than December 1, 2020 That Committee support the creation of a Deputy Chief Building Official position and associated overhead costs within the Development Services Department to support the assumption of Part 8 service delivery. Carried 17.
Adjournment
a)
Motion to Approve: Moved by Councillor Morey Seconded by Councillor Sleeth That the Committee of the Whole meeting be adjourned at 8:39 p.m. Carried
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