Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: May 9, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole May 9, 2017 Time: 6:00 p.m. Location: Council Chambers Meeting # 15 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Forbes Symon, Manager of Development Services, Angela Maddocks, Executive Assistant
Call to Order
a)
Mayor Vandewal called the meeting to order at 6:00 p.m.
Declaration of pecuniary interest and the general nature thereof -n/a
Scheduled Closed Session
***Recess - reconvene at 7:00 p.m. for Open Session
Rise and Report
a)
There was no report coming out of the closed session.
Delegations -n/a
Reports Requiring Action
a)
Forbes Symon, Manager of Development Services, re: Public Consultation on new Heritage Committee Council was supportive of moving forward with the staff recommendation for public opinion on creating a new Heritage Committee to advise and assist with matters related to the Community’s heritage; they provided input on the survey and the scope of the committee and how to get the message to residents.
b)
Forbes Symon, Manager of Development Services, re: CFDC Proposed Project for Grant Release Council was supportive of the recommendation from staff to release the $20,000.00 grant to undertake the economic development project for 2017. Concern was expressed about showing the value in this investment and a way to measure progress. Forbes Symon agreed that there has to be a cause and effect and clear deliverables for this project. This will be monitored by the Development Services Committee.
c)
Forbes Symon, Manager of Development Services, re: Cost Information with Regards to Enforcement of the Residential Tenancies Act, 2006 Council was supportive of the municipal budget maintaining $2000.00 based on current spending trends for the enforcement cost related to the Maintenance Standards of the Residential Tenancies Act and that the actual costs of enforcement be reviewed for a 12 month period.
Committee of the Whole May 9, 2017 8.
Reports for Information - n/a
Rise & Report
a)
Cataraqui Region Conservation Authority Out of the 170 lakes in the watershed, 45 have been selected by staff to generate a comprehensive report card on regarding water quality, invasive species etc. This will be a useful tool and the intent is to provide reporting every five years. Staff have been very active in reporting on water levels and flood forecasts.
b)
Quinte Region Conservation Authority The barge has been moved out of Picton Harbour. As of today, Lake Ontario and the Bay of Quinte water levels continue to rise. Prince Edward County has declared a state of emergency due to flooding.
c)
Rideau Valley Conservation Authority A copy of the Ministry of Natural Resources presentation on “Wetland and Planning - Past, Present and Future” was emailed to Council members. Continual monitoring and reporting on water levels and flooding. Warnings are in place about high water levels in all lakes within the RVCA jurisdiction.
Information Items - n/a
Notice of Motions
Announcements
a)
Councillor Sleeth commended the Manager of Development Services on the details of his reports and recognizing the deliverables in this new role as positive.
b)
Mayor Vandewal noted the Open House on May 12 for Wemp and Smith Construction at their new facility on Road 38 as well as the retirement celebration for Marion VanBruinesssen, County Treasurer.
c)
Mayor Vandewal noted the first County Planning meeting to take place on June 28 at the Storrington Centre, public meetings for two development proposals in Storrington District.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 7:40 p.m.
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