Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: October 9, 2018 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
11:30 AM, Tuesday, October 9, 2018 Perth Road Fire Hall.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
Reports Requiring Action
(a)
Financial Sustainability of Regional Transportation Network
Question of Clarity (from the public on outcome of agenda items)
Adjournment
2 - 11
Page 2 of 11
REPORT TO COMMITTEE OF THE WHOLE
AGENDA DATE: SUBJECT:
October 9, 2018
Financial Sustainability of South Frontenac’s Road Network
BACKGROUND: The Township of South Frontenac is located within the County of Frontenac immediately north of the separated City of Kingston. The Township is responsible for all local roads, the former County of Frontenac roads and the former Provincial Highway 38. This network as depicted on the Province’s Official Road Map, needs to be seamless across the municipalities within the Kingston/Frontenac region as well as with adjoining Counties. Recognizing that achieving financial sustainability of our entire collective infrastructure seems daunting, South Frontenac has taken steps towards this end but many challenges and opportunities remain. ANALYSIS: The Township of South Frontenac was created by the Ontario government as part of the amalgamation process. The Township covers 941 square kilometers with over 800 center line kilometer of public roads to maintain. Our permanent population is around 18,650 with an additional 12,000 seasonal, and our tax base is almost exclusively residential. South Frontenac supports a strong multi modal transportation network. We believe in the importance of paved shoulders on our arterial roads for cycling in addition to connecting people to the K&P & Cataraqui Trails. South Frontenac is positioned in the middle of the Toronto, Ottawa, Montreal triangle and the routes through the Township are vital to the economy of the area. We recognize the importance of the linkage between the Highway 7 and 401 corridors. Road 38 and 10 (former Provincial Highway 38 and County Road 10) are vital links between the two. In addition, Roads 11 & 12 are designated as an emergency detour route (EDR) for the 401. The Township has demonstrated that this broad road network can be managed efficiently at the local municipal level. We accept that there are continuing opportunities for: a more unified approach across municipal boundaries for more consistent standards, future development (widening/passing lanes) and harmonized levels of service. Over the long term the demands of maintaining both a downloaded Provincial Highway and an EDR that accommodates 401 traffic exceed our financial ability. With an appropriate level of Provincial support, with particular emphasis on Road 38 and the EDR, South Frontenac can continue to partner and take a lead in strengthening a Regional Transportation Network. FINANCIAL CONSIDERATION: Since 2012 Council has been setting funds aside in an Asset Investment Reserve (AIR) fund. This is an annual 1% compounding budget increase that will help to address our infrastructure deficiency. (See attached Capital forecast).
Our strength is our community.
Page 3 of 11
REPORT TO COMMITTEE OF THE WHOLE
An updated Asset Management Plan (AMP) was prepared in December of 2016. Within this AMP segments of both Road 38 and Sunbury Road have been identified as needing repair now. They are no longer meeting the minimum Overall Condition Index (OCI) in our Asset Management Software. The amount of this need is approximately $9 million of which $1.5 million is required for Sunbury Road and $7.5 million is required for Road 38. Additional demands in the next 5 to 10 years amount to a further $18 million dollars. In an attempt to offset this deficit the Municipality has committed to tackling the Sunbury EDR within the Village of Sunbury. An amount of $2 Million dollars has been proposed in the 2019 Capital Budget. An OCIF Top Up application has been submitted (copy attached) ATTACHMENTS:
Map Capital Forecast Excerpts from OCIF application
Submitted/approved by: Mark Segsworth, P. Eng. Director of Public Services
Our strength is our community.
Page 4 of 11
TOWNSHIP OF SOUTH FRONTENAC CAPITAL FORECAST
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
317,243 489,940 1,947,756
499,738 509,537 637,700 352,300
509,733 529,919 517,000 550,000
530,326 573,160 313,000 1,340,000
540,932 596,087
551,751 619,930
0 644,727
0 670,517
0 697,337
1,423,000
1,338,000
4,434,971 900,000
2,263,789
2,572,540
300,000 300,000
500,000 300,000
500,000 300,000
519,927 551,116 534,000 1,276,200 1,350,000 763,620 500,000 600,000
375,000 300,000
350,000 300,000
500,000 300,000
500,000 1,800,000
500,000 300,000
500,000 300,000
3,636,725
2,799,275
2,906,652
6,094,863
3,431,486
3,210,019
3,309,681
8,279,698
3,734,306
4,069,877
6,529,156 1,240,000 0
4,700,000 950,000 425,000
4,850,000 1,050,000 475,000
5,475,000 1,000,000 550,000
6,284,000 1,096,000 0
6,599,000 1,151,000 0
7,647,000 1,333,000 0
102,000 40,800
41,616
43,297
110,408 44,163
45,046
6,931,000 1,209,000 0 4,650,000 114,869 45,947
7,280,000 1,270,000 0
40,000
5,100,000 800,000 800,000 2,450,000 106,121 42,448
46,866
119,509 47,804
TOTAL Expense
7,809,156
6,217,800
6,416,616
9,298,569
7,068,297
7,534,571
7,795,046
12,950,816
8,596,866
9,147,313
NET CAPITAL TRANSFER (Taxation)
4,172,431
3,418,525
3,509,964
3,203,706
3,636,811
4,324,552
4,485,365
4,671,117
4,862,561
5,077,435
REVENUE OCIF Grants from Other Municipalities - County FGT Transfer from Global Reserve Transfer from Reserves - AIR - Roads Transfer From Arterial Reserve Roads Construction - Hwy 38 Transfer from Obligatory Reserve - Federal Gas Tax-Roads Transfer from Obligatory Reserve - Development Charges-Roads TOTAL Revenue EXPENSE Roads Bridges Arterial Reserve Road 38 Roads - New -Controlled intersections Streetlights - New
281,786
Page 5 of 11
Page 6 of 11
W-
lt?“Ontario
Ontario Community Infrastructure Fund (OCIF) 2018 Top-Up Application Component
M’"‘S"V°“““3S”"°*"‘9
Instructions
Submission
Save the completed form and send as an attachment to OClFApps@ontario.ca by the deadline noted above. Attach all relevant documents to the email, including the technical schedule and other supporting documentation. If the email and attachments exceed 10 MB, please separate into multiple emails and indicate the total number of emails which will be submitted (e.g., 1 of 3). Applicants are requested not to submit a scanned copy of the application form through email. If you are unable to submit this form via email or have any additional questions, please
- call 1-877-424-1300, or
- send an email to OC|FApps@ontario.ca
How will I know my application
was received?
You will receive two e-mails from the Ontario Ministry of Agriculture, Food and Rural Affairs. Once the completed application has been submitted, an automated acknowledgement of receipt will be sent to the applicant. A follow up email with your file number will be issued within 10 business days. If you do not receive this email within 10 business days, please contact OC|FApps@ontario.ca or 1-877-424-1300. Fill in all fields on this form that apply to your proposed project. Failure to complete this form in its entirety may result in the inability to assess the application and the project may he declined. If this is a joint project, with two or more applicants, include the names of all applicants that are involved in this project. Section 1
—
MunicipalitylLocal
Services Boards (LSB) Applicant Contact Information
Name of Municipality/LSB
MMACode Number
Township of South Frontenac
CRA Business Number
46619
Mailing Address Unit Number
Street Number
Street Name
4432
George Street
Rural Route
PO Box
100
CitylTown
Province
Postal Code
Sydenham
ON
KOH 2T0
Authorized
Contact
Last Name
First Name
Orr
Wayne
Position
CAO Telephone Number
613 376-3027 Communication
Email Address ext. 2225
Contact Should the Project Be Approved
./
Same as Authorized Contact
Last Name
First Name
Orr
Wayne
If not, ?ll out the following
Position
CAO Telephone Number
613 376-3027 Section 2
—
Email Address ext. 2225
Project information
is this ajoint project? Yes / No Project Name (maximum 150 characters)
Sunbury Village Revitalization 0051 E (2015/04)
© Queen’s
Printer for Ontario, 2018
Disponible en franpais
Page 2 of1O
Page 7 of 11 Project Type (Select the main project type that will address the primary health and safety problem) Bridge Drinking Water I Road Wastewater (including stormwater) Does the proposed project have multiple components? Note: For example, a project including paving, water and sewer main work is acceptable. Applicants submitting an application with multiple components must demonstrate that each component of the project is contiguous and meets eligibilityrequirements. Applicants that are not sure whether a project with multiple components is eligible or if the project is contiguous are encouraged to contact OClFAgps@ontario.ca before submitting an application. No / Yes If yes, identify which of the other categories /
Road
Section 3
Bridge —
apply (all that apply) (Road, Bridge, Drinking Water, Wastewater):
Drinking Water
/
Wastewater (including stormwate r)
Project Details
3.1 Health and Safety Issue Description Please indicate which of the following outcomes/bene?ts are anticipated for the municipality/local services board as a result of the proposed project. Where an outcome/bene?t is selected, provide a description of how the project achieves the outcome/benefit. Select all that apply. Benefit J
Addresses an urgent public health and/or safety issue(s)?
Reduces the probability of asset failure and/or service interruptions?
Achieves service levels or key performance indicators established by in the asset management plan?
Reduces lifecycle costs?
Promotes safe active transportation (e.g., cycling, walking, etc.) and/or transit-supportive policies?
Supports climate change adaptation (i.e., resilient infrastructure) and/or mitigation (i.e., reduced greenhouse gas emissions)?
Supports enhanced environmental protection?
Details
Creation of barrier free facilities for Cyclists and Pedestrians, Controlled commercial entrances onto roadway that reduce con?ict between vehicles and pedestrians/cyclists. Reduction of potential for ?ooding private homes from uncontrolled storm water. Reduction of hazards of Blind Corners. Road segment at end of service life and a priority based on Levels of Service as indicated in Asset Management Plan. Storm sewers only partially serve village, provide no quality or quantity control, and are at end of life cycle. Remainder of Storm water uncontrolled and ends up on private properties. This project will greatly reduce these issues and have a positive impact on our desired network level of service for both roads and storm sewers. Condition of road in Asset Management Plan not meeting desired level of service based on Road Classi?cation. Storm Sewers at end of life and in Poor condition. Replacement of assets will bring assets back to Good condition. Replacement will renew assets and greatly reduce lifecycle costs. Negative impacts to road serface from uncontrolled water will be redirected to storm sewers and reduce base defects that are currently reducing life expectancy. installation of cycling facilities and sidewalks will provide barrier free and safe means for active transportation.
Designing storm sewers to new event standards will reduce uncontrolled overland flow and minimize impacts on Private Residential Properties. Reduction of green house gas emissions will be evident by providing a smooth driving surface with no physical defects. Controlled Flows will minimize impacts downstream to Environmentally Sensitive areas. Storm water sewers will be designed to provide adequate quality and quantity control before being released into natural environment.
3.2 Project Description Provide a technical description of the proposed project. This includes outlining the scope of the project and a full description of all of the infrastructure work to be undertaken. Do not include any outcomes/benefits of the project in the description as this was covered in 3.1. (maximum characters 2000)
The proposed project is to upgrade the existing structure to suitable lifts of Hot-Mix Asphalt including curb and gutter, sidewalk, and bicycle patch in the urban section and fully paved shoulder in rural area to accommodate 0051 E (2018/D4)
Page 3 cf10
Page 8 of 11 the heavy EDR loading and multi-modal requirements. An Engineering ?rm has already been engaged to undertake the following: Geotechnical investigation and have a recommended asphalt structural design completed that will withstand the additonal loading from EDR.
Review the conditions of the underground infrastructure to ensure they are in a condition that will last as long as the wearing course to avoid having to cut into the new structure. Look at future expansion considerations for utilities and provide ducts in the case of expansion.
Pulverize the wearing course where able, Re-Using the pulverized material for granular base to reduce carbon footprint, place granular as required, and install the new structure, to accommodate the multi-modal transportation network. Replace and upgrade all 3-cable guiderail with steel beam guiderail to ensure all is up to standard. Design Storm Sewers to redirect and control ?ows of storm water from Public Lands to a controlled outlet complete with sufficient treatment to remove suspended solids and reduce erosion. Provide barrier free access to public spaces through sidewalks and cycling facilites that will be a connecting link between local businesses, parks, and community centre
—
3.3 Alternative Options What alternative options were considered for this project? (Maximum 2000 characters)
Considered alternatives include replacing like with like (Low Class Bituminous with the same). While this is a lower cost alternative initially it does not rectify the issues created from the EDR traffic or the lack of Multi-Modal transportation. Not Incorporating sidewalks and bicycle paths within the hamlet of Sunbury on Sunbury Road and maintaining a rural cross section was considered. Maintaining this cross section would not deal with speed issues and would not provide as safe of a facility multi-modal traffic in an smaller right of way. 3.4 Estimated
Cost by Fiscal Year (April 1
—
Activities
March 31) April 30, 2018 March 31,2019
Environmental assessment, engineering costs (if any)
design and
—
April 1, 2019 March 31, 2020 —
April 1, 2020 December 31, 2020 (all costs must be incurred by this date) —
50’O0O
Project Management
Total Costs ($)
5o’o0°
50,000
50,000
Construction and material costs
720,000
1,800,000
2,520,000
Contingency (to a maximum of 15%)
80,000
180,000
260,000
50,000
350,000
1,980,000
2,880,000
50,000
850,000
1,980,000
2,880,000
300,000
690,000
990,000
35.29%
34.35%
34.38%
550,000
1,290,000
1,890,000
Total Project Costs (including taxes) Less: Taxes Total Eligible Costs Total OCIF Formula-Based Funding Used (if applicable) Total OCIF Top-Up Funding Requested Top-Up Funding Percentage
(%)
Amount of Other Municipa|lLSB contribution (if applicable)
50,000
3.5 Funding from Other Sources
Has this project been submitted for funding or approved for funding under another capital program? Note: Applicants can use their OCIF formula-based funding to support their OCIF application-based project. But applicants cannot combine their OCIF application funding and funding from another capital program including, but not limited to, Small Communities Fund, Clean Waterwastewater Fund, Connecting Links, and the Northern Ontario Heritage Fund Corporation program to support the same project. However, applicants can submit an application for a project on the same site as a project already receiving funding from another capital program, but the applicant must clearly scope out the component that is unique to the OCIF application. Yes
./
3.6 Mi|estonesITimelines 0051 E (2015/04)
No
Estimates Page4 of10
Page 9 of 11 Note: The dates will be used in creating the successful applicants Contribution Agreement. Successful applicants will be held accountable to maintain the stated project timelines. All projects must be completed by December 31, 2020.
Milestone
Estimated Date
Application Submission Deadline
August 28, 2018
Funding recipients announced
January 2019 (Estimated)
Return of signed Contribution Agreement equivalent
including Municipal By-Law/LSB Board Resolution or
No later than March 15 2019
Project Start Date
May 1, 2018
Completion of Capital Design
December 21, 2018
Awarding of Capital Contract (Note: A report willbe due within approximately 15 business days of this date)
July 31, 2019
Construction Start Date
September 3, 2019
Construction Completion Date (Note: A ?nal project report will be due within approximately 60 business days of this date)
September 4’ 2020
3.7 Timing Risks Outline any risks that might delay achievement of any of the project milestones noted above. Ensure you include the risks associated with completing any regulatory or other requirements (e.g., Environment Assessments, Aboriginal consultations, etc.).
No risks are anticipated as we have already begun the Municipal Class EA Process for this project. Additional steps are required including consideration of Aboriginal Groups and Environmental Compliance Application (ECA) and Conservation Permit for new storm sewers but this will be addressed before the tender is released for construction. Estimate how much each risk could delay achievement of the milestone(s)
and provide mitigation strategies.
None to note 3.8 Project Location Street Number
Unit Number
Street Name
Sunbury Road Rural Route
County/District
Frontenac City/Town
Province
Postal Code
Sunbury
ON
KOH 1X0
Latitude and Longitude coordinates of the project can be pulled from Google Maps by right-clicking and selecting “Whats here”. Please note that Ontarids coordinates are between 41.6723 and 5685012 for latitude and -95.15699 to -71.30798 for longitude. Latitude (e.g., 12.2222) Longitude (e.g., -122.222)
44.38023
—76.42548
Describe the location of the project and provide a map to scale including project start and end points, length and relevant landmarks (e.g., intersecting streets). lfthe project has multiple components, ensure all components of the project are identi?ed. If applicable, describe the area that is affected by the health and/or safety problem addressed by the project.
The project is located in the hamlet of Sunbuiy. The limits are from Washburn Road north to Randy Clark Road on Battersea Road for 2400m, where sitelines, intersection improvements, storm drainage, and multimodal transportation will be addressed; from the Gerald Ball Memorial Park on Moreland Dixon Road to Battersea Road for 300m, where multimodal traffic to and from the park will be addressed; and Sunbury Road from Battersea Road to the eastern limits of the hamlet, for 700m where storm water improvements will be made, and site lines will be addressed. The current road will be removed and replaced with a suitable infrastructure that will withstand addional loading and environmental changes. 3.9
Alignment with Provincial and Municipal Land-use
Planning Priorities
Describe how the proposed project is aligned with the required provincial priorities and outcomes, as set out in the Provincial Policy Statement (PPS) and land use policy, provincial land use plans, where applicable (e.g., Growth Plan for the Greater Golden Horseshoe).
This project is consistent with the Provincial Policy Statement Does this application include the construction of a new building?
Yes 0051 E (201 5/04)
I
No Page 5 of10
Page 10 of 11 Technical
Schedule
—
Roads
The following technical schedule is intended to gather more detailed information and provide assessment scores on the criticality ofthe proposed project. A technical schedule is available for each project type eligible under the Ontario Community Infrastructure Fund (OCIF) and each application and technical schedule will be assessed by the appropriate Ministry. In order to be considered eligible for funding, applicants must complete the following schedule in full. For information on the eligibilityrequirements and desired outcomes of the Roads category, please refer to the Program Gu idelines. A. What are the benefits of your Road Project?
Choose at least one benefit (maximum of 4) Improved traf?c operations improved safety Improved pedestrian and cyclist safety Improved emergency vehicle response Extended service life (number of years) Decrease in flooding or washout incidents Improved drainage (cross—fa||, curb and gutter, storm sewer etc.)
Improve underground infrastructure (watermain, sanitary sewer, etc.) Other
Please describe:|mproved
infrastructure for Emergency Detour Route
B. Criteria for Assessment 1.
Provide a description of the roadway and traffic characteristics in terms of:
Current Average Annual Daily Traf?c (AADT) . . . . . . . . . . . . . . . . . . . . . . . . . . 2500
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3000 of trucks . . . . . . . . . . . . . . . . . . . . . . . . . . 10 and cyclists . . . . . . . . . . . . . . . . . . . . . . . . 100
Summer Average Daily Traf?c (SADT)
Current daily volume or percentage Current daily volume of pedestrians
Future AADT(10 and/or 20 year forecast), truck, pedestrians and cyclists volume
. . . . . . . . 5000
Classi?cation (arterial, collector, local road) . . . . . . . . . . . . . . . . . . . . . . . . . . . arterial Typical cross section of roadway Speed (Design or Posted speed)
—
. . . . . . . . . . . . . . 35 lanes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50, 60 lanes, shoulders and side slopes
Provide a technical description of any roadway safety related de?ciencies including but not limited to: Horizontal or vertical alignment (e.g., de?cient curve or super-elevation etc.)
There is an evident deficiency to Sunbury Road at the east limit of the hamlet that will be rectified as part of this project. There is also a deficiency at the intersection of Sunbury Road and Battersea Road in terms of slghtlines into the built up area. Shoulder or lane width (e.g., de?cient cross—section with respect to speed and AADT)
There is an evident de?ciency in terms of turning lane from Battersea Road North onto Sunbury Road. As this is an active EDR a proper turning facility is required to accommodate the enhanced ADT when activated. Intersections (e.g., operating at capacity or de?cient intersection sight distance etc.)
There is a need for turning Lanes at the intersection of Battersea and Sunbury Road to provide a proper turning facility for traf?c as well as a widened platform for larger trucks Pavement condition (e.g., de?cient pavement in terms of Pavement Condition Index (PCl))
The sections of road identified in the project are considered failed in our Asset Management Plan due to their low OCI Rating and are beyond their useful life as per Appendix D1. Drainage (e.g., failing small structural culvert (up to 3m) span) Note: For large culvert/bridges, see Schedule D Municipal Structure Inspection Form is required —
The current Drainage is handled by a mix of sewers that provide no quantity or quality control and by both ditches 0051 E (2015/04)
Page9of10
Page 11 of 11 and curb outlets onto farm land. The current storm sewer is constructed of CSP and is due for replacement due to its condition. One of the sections failed last year and was emergency replaced. Roadside safety (e.g., de?cient slide slope, guide rail, or clear zone etc.)
There is a de?ciency of Rock Clear Zones within the project limits and insufficient guiderail. Attach any supporting documentation e.g., reports, including Fatal Collisions, Personal Injury Collisions and Property Damage Collisions over the past ?ve years. engineering plans, safety review. photographs. Description
of File or Document Attached
File Name or Hyperlink
Active Transportation (e.g., non-existing and de?cient pedestrian and bicycle infrastructure)
Currently there are no formal pedestrian or cycling facilities within the project limits. This hamlet includes a mix of businesses, park, and community centre that are accessed by locals on a daily basis 3.
Vl?llthe project result in a potential reduction in the frequency or severity of traf?c collisions on the roadway or other public safety risk? ./ Yes
No
If yes, specify details below
V
Clearly describe the present or future road safety issues that arise from the current state of the road and the impact to the community (i.e., vehicle collisions; motorist or pedestrian or cyclist injuries or fatalities). Describe how each improvement will reduce the frequency or severity of traf?c collisions or other public safety risk. include police collision statistics. (Maximum 2000 characters)
Introducing cycling and pedestrian facilities will greatly reduce the potential for con?ict between vehicles and active transportation. incorporating Controls to parking and commercial entrances (Entrance reductions, parking restrictions) will also reduce this hazard. Incorporating turning lanes to the main intersections will allow for increased visibility and widened platforms for large and oversized loads.
How will the project bene?t the Province Wide Cycling network? lfthe road project includes a cycling infrastructure component (e.g., bike lane or paved shoulder on the roadway), provide a description and attach any supporting information (e.g., Active Transportation plan including a cycling network map)
The proposed configuration will incorporate a raised cycling facility. This is supported by the KFL&A Health Unit as per the attached letter. This is also considered a best practice by the Share the Road Cyling Coalition. 5.
Attach any supporting documentation e.g., collision reports from municipality or police records including all types of collisions (fatal, personal injury and property damage) over the past ?ve years, statistics, engineering plans, design reports, safety reviews and photographs. Description
00515 (2015/04)
of File or Document
Attached
File Name or Hyperlink
Page in of 10
