Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 10, 2018 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole April 10, 2018 Time: 7:00 p.m. Location: Council Chambers
Meeting # 10 Present: Mayor Ron Vandewal, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Louise Fragnito, Treasurer, Angela Maddocks, Deputy-Clerk 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm. Council observed a moment of silence to remember the recent tragedy of the Humboldt Bronco’s hockey team in Saskatchewan and in memory of the late Gord Rodgers.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
The agenda was approved as presented.
Scheduled Closed Session - N/A
Recess - N/A
Public Meeting - N/A
Delegations - N/A
Reports Requiring Direction
a)
Louise Fragnito, Treasurer, Re: Council Compensation Council directed staff to engage a citizen’s group to review compensation for Council members for the next term of office.
b)
Louise Fragnito, Treasurer, Re: Assessment Review Board Council was supportive of the recommendation to delegate authority for Assessment Review Board appeals to the Treasurer and suggested that a designate be appointed to attend the mandatory settlement meetings on those occasions where the Treasurer is unable to attend.
c)
Wayne Orr, Chief Administrative Officer Re: Delegated Authority Council was supportive of staff bringing forward a by-law to delegate authority in the event that a “lame duck” period occurs.
Committee of the Whole April 10, 2018
d)
Committee Composition Council was generally supportive of leaving the current committee composition as is. This matter will be reviewed by the new Council for the 2018-2022 term.
Reports for Information - N/A
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Councillor Revill provided an update on the speculation about CRCA sharing a facility with the County of Frontenac for administration staff. He noted that this is only one of the options under consideration and this is a work in progress.
b)
Quinte Conservation Authority Councillor Roberts reported that the Quinte Conservation Authority is also considering a new administration building. Currently there are concerns about shoreline erosion and flooding. The next meeting is not until May.
c)
Rideau Valley Conservation Authority Councillor Barr distributed the 2017 Annual Report. The auditors report was received at the last meeting. There is concern about shoreline erosion and flooding within their authority’s watershed area.
Information Items
a)
So you want to run for Council? Candidate Information Workshop
b)
April 3 Presentation from Anne Prichard, Community Futures Development Corporation
c)
Meela Melnik-Proud, re: Notice of Motion on Johnston Point
d)
David Townsend, Executive Director, Southern Frontenac Community Services, re: Board Meetings
e)
Township of South Frontenac and 360788 Ontario Ltd (Loughborough Lake Holiday Park) - Decision on Costs The CAO provided clarity on this matter; he will be sending correspondence to the owner clarifying that while there was no court injunction, it is very clear that events are contrary to the zoning by-law and that application for rezoning can be made. At this time, the 2018 Canadian Guitar Festival, if held, would be in contravention of the court ruling.
f)
Meela Melnik-Proud, Re: Johnston Point, email of April 6
Notice of Motions
a)
Councillor Revill sought support from fellow Council members to request that the Ministry of Natural Resources and Forestry withhold a decision on the
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Committee of the Whole April 10, 2018 benefit permit for Johnston Point until such time as ministry staff are able to meet with Council to provide clarity on the benefit permit process. Council directed staff to send correspondence to the Minister concerning this matter. b)
Councillor Barbeau served a notice of motion to request Staff Sergeant Brown attend a meeting to review and discuss the speed limits of OPP vehicles going to emergencies.
Announcements/Statements by Councillors
a)
Councillor Sutherland expressed concern about the cleaning contractor for Harris Park Hall not having access to a key for this facility. This matter will be reviewed with the CAO and Councillor Sutherland.
Question of Clarity (from the public on outcome of agenda items)
a)
There were no questions of clarity from the one member of the public in attendance.
Closed Session - N/A
Adjournment
a)
The meeting adjourned at 8:17 p.m.
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