Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: October 10, 2017 Collection: Council Agendas Municipality: South Frontenac
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Document Text
TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, October 10, 2017 Council Chambers.
Declaration of pecuniary interest and the general nature thereof
Call to Order
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
(a)
Presentation of Lifesaving Awards by Frontenac OPP
(b)
Exemplary Service Awards for Volunteer Firefighters
Reports Requiring Action
(a)
Rick Chesebrough, Fire Chief, re: Pre-Budget Approval Submission
(b)
Louise Fragnito, Treasurer, re: 2018 Draft Capital Budget
(c)
Angela Maddocks, Executive Assistant, re: November 18, 2017 Operating Budget
Reports for Information - n/a
Rise & Report
(a)
Cataraqui Region Conservation Authority
(b)
Quinte Region Conservation Authority
(c)
Rideau Valley Conservation Authority
Information Items
(a)
Dennis Doyle, Chair, KFL&A Public Health, re: Support for resolution regarding Fluoride Varnish Program for children at risk
8 - 10
(b)
G & M Beach, re: response to Meela Melnik-Proud correspondence in October 3, 2017 agenda
11 - 12
(c)
Robert P. Calihan, re: Thanks to South Frontenac Fire and Rescue Life Saving Efforts
13 - 14
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
3 4-6 7
Page 2 of 14
Adjournment
Page 3 of 14
REPORT TO COUNCIL FIRE DEPARTMENT
AGENDA DATE: October 10, 2017 SUBJECT: Pre budget approval submission RECOMMENDATION That Council approve the ordering of 50 SCBA (Self Contained Breathing Apparatus) and 150 spare cylinders to replace the existing breathing apparatus and bottles which is to be funded from the Fire Equipment reserve in the 2018 Capital budget.
BACKGROUND We have submitted in our 2018 capital budget a request to replace our SCBA (Self Contained Breathing Apparatus) and spare bottles. Our current SCBA are in need of updating. In 2006 council approved the purchase of our current SCBA to be funded in 2007, at that time we were able to take advantage of a special offer which resulted in a 50% savings. In 2017 Council approved combining large scale equipment purchases with our vehicle replacement program and the long range financial plan included in 2018, the replacement of the SCBA equipment. We have an opportunity to piggy back on Kingston’s purchase earlier this year with an estimated cost savings between $114,000 to $135,000, if ordered before November 30, 2017. North Frontenac has taken advantage of this short term special. Also Frontenac Islands, Napanee and Loyalist are currently reviewing their budget submission to possibly take advantage of the offer. This would mean that our Mutual Aid partners would all be using the same apparatus which allows for interoperability. Further all wear testing has been conducted and documented by Kingston. The new units come with a 15 year warranty and the new SCBA carbon fiber bottles also have a 15 year life expectancy. The treasurer has confirmed that there are sufficient funds in the vehicle/equipment replacement plan. Advantages of the new units are: increased firefighter safety with built in thermal imaging camera’s, light weight bottles, increased air supply, complete 15 year warranty, built in telemetry for future blue tooth connection, rechargeable batteries ( the only manufacturer to offer this feature) which is also covered by the 15 year warranty, serviceable tunnel straps for complete decontamination
ATTACHMENTS n/a Submitted/approved by: Rick Chesebrough Fire Chief
Our strength is our community.
Page 4 of 14
REPORT TO COUNCIL Treasury Department
AGENDA DATE:
October 10, 2017
SUBJECT:
2018 Draft Capital Budget
RECOMMENDATION OPEN
BACKGROUND Attached is the draft capital budget document. This initial version only provides a listing for Corporate Services, Protective Services, Recreation and Planning as the remaining items will be presented separately on October 24th. The items presented are in line with the target capital budget within the 10 year long range financial plan previously presented with amendments to maintain a minimum $10 million reserve balance as well as a 2.0% tax payer impact. The revised long range financial plan and its amendments will be presented separately at a later date. The draft capital budget represents the initial listing received from all department heads incorporating input from committees and Council. Further some items are driven from replacement schedules which have defined reserves funding them. This includes the Fire equipment reserve. As well, capital requests from Building are funded from its established individual reserve.
The format of the Capital budget has changed slightly to provide further information on multi-year projects. The first two columns after the description will provide the years over which the project is anticipated to take place as well as the overall estimated project cost. Further any items that were previously approved in prior year budgets and are still on-going have been separated under a separate carryover items listing. This listing follows the Policy and Procedures for the operating and capital budgets where if a project has seen little to no progress in 2 years and there is no anticipation of action moving forward, it is removed from the carryover listing and must be requested as a new budget item in the current year. Council is asked to provide direction at this time on whether any of the detailed capital items should be removed at this stage. A similar discussion will take place on October 24th for the remaining items incorporating Public Works, Solid Waste, Water and Facilities.
ATTACHMENTS 2018 Draft Capital Budget (Administration, Protective Services, Recreation and Planning) 2018 Draft Capital Budget – Carry over items Submitted/approved by: Louise Fragnito
Prepared by: Louise Fragnito
Our strength is our community.
Page 5 of 14 2018 CAPITAL BUDGET PROJECT
TOTAL
2018 BUDGETED
YEAR(S)
PROJECT
EXPENDITURE
PROPOSED FINANCING TAX LEVY
RESERVES
OTHER
GENERAL GOVERNMENT Corporate Services New Projects Cartegraph Upgrade (web-based version) Ipad replacements (15-Council/COA) Total
Infrastructure Election
40,000 12,000 52,000
40,000 12,000 52,000
120,000 120,000
75,000 75,000
2018 2018 2018 2018 2018
680,000 45,000 7,500 9,500 5,400
680,000 45,000 7,500 9,500 5,400
2018
15,000
15,000
762,400
762,400
22,400
740,000
0
882,400
837,400
22,400
815,000
0
2018 2018 2018-2023
35,000 10,000 75,000
35,000 10,000 75,000
35,000 10,000 75,000
Parkland Parkland Parkland
2018
15,000
15,000
15,000
Parkland
Museum - Facia and Eavestrough replacement
2018
5,000
5,000
5,000
Vertical - Facilities
Gilmour Point - Washrooms/Change Rooms
2017-2019
420,000
150,000
150,000
Parkland 50,000/ FGT 100,000
2018 Point Park - Tennis Court Fencing & Netting 2018 Point Park - Paint Bunker & Pavillion Point Park - Replace Concrete Ramp (Baseball 2018 Diamond Washrooms - (BCA)) Fermoy Hall - Building Upgrades -Structural + 2017-2018 Integrity - Walls/Chimney/Foundation Bradshaw School House - Accessible 2018 Entrance/Restore Foundation Glendower Hall - Playground Equipment (based on 2018 replacement plan) Wilmer Ball Park - Pump/Storage Building Wall 2018 Repair 2018 Bowes Park - Reshingle Pavillion Gerald Ball Park - Resurface Tennis Court & 1 New 2018 Court Gerald Ball Park - Playground Equipment (based 2018 on replacement plan) Gerald Ball Park - Temporary Fencing for Dog Park 2018 (Back Area)
10,000 5,000
10,000 5,000
10,000 5,000
Parkland Parkland
5,000
5,000
5,000
Parkland
80,000
50,000
50,000
Parkland
20,000
20,000
20,000
Parkland
20,000
20,000
20,000
Parkland
PROTECTIVE SERVICES Building New Projects Municipal Permit Software Sub-total Fire New Projects Self-contained Breathing Apparatus (SCBA) replacement Chief’s vehicle (F043-2014) Portable Pump (Station 3-replacement) Decontamination Tent - New Forceable Entry Door Simulator - New New Firehall Equipment (Appliances/Furniture/Electronics) Sub-total
2018 2018
2017/2018
Total - Protection Services RECREATION New Projects Land Acquisition - Boat Launch Shipyards - Dock Improvements Boat Launch Upgrades - Various Park Gates - Accessible Entrances (Point/Centennial/Gilmour/Davison)
0
40,000 12,000 52,000
0
0
75,000 75,000
0
Building
Rolling - Fire Rolling - Fire
680,000 45,000 7,500 9,500 5,400 15,000
Vertical-Facilities
6,000
6,000
6,000
Parkland
5,000
5,000
5,000
Parkland
10,000
10,000
10,000
Parkland Parkland/ Fundraising
30,000
30,000
15,000
15,000
5,000
5,000
5,000
Parkland
Gerald Ball Park - Public Boat Launch to Collins Lake
2018
60,000
60,000
60,000
Parkland
Gerald Ball Park - Install Outdoor Power for Events
2018
5,000
5,000
5,000
Parkland
2018
10,000
10,000
10,000
Parkland
2018
30,000
30,000
15,000
Centennial Park - Dog Park- Temporary Fencing
2018
5,000
5,000
5,000
Parkland
Centennial Park - Splash Pad Feasibility Study Centennial Park - Skateboard Park Feasibility Study Centennial Park - Outdoor Movie Screen & Equipment Centennial Park - Purchase Adjacent Land
2018
5,000
5,000
5,000
Parkland
2018
5,000
5,000
5,000
Parkland
Centennial Park - Install Outdoor Power for Events
2018
Inverary Ball Park - Renovations (Washrooms/Storage Buildings) Inverary Ball Park - Playground Equipment (based on replacement plan)
Parkland/ Fundraising
2018
26,000
26,000
26,000
Parkland
2018
50,000
50,000
50,000
Parkland
Total PLANNING New Projects Growth Study Total
15,000
2018
5,000
5,000
957,000
657,000
0
627,000
30,000
40,000 40,000
40,000 40,000
0
40,000 40,000
0
1,586,400
22,400
1,534,000
30,000
TOTALS 1,931,400
- Seniors Housing currently undetermined
- Applying for Trillium Grant - This line may not be required if we are successful
5,000
Parkland
Dev Charges
Page 6 of 14 2018 CAPITAL BUDGET - Carryover items
BUDGETED EXPENDITURE TAX LEVY
PROPOSED FINANCING RESERVES OTHER
GENERAL GOVERNMENT Corporate Services Asset Management customizations/document update (to be used to leverage FCM grant application) Total
10,000 10,000
10,000 0
10,000
Working Funds 0
Fire New-Commercial bunker gear washer/dryer-Station 6 (was Station 8) Thermal Imaging Camera Pumper Replacement - 1991 GMC Total
35,000 7,000
7,000
270,000
270,000
312,000
Fiscal-Working Funds (unspent Capital) Fiscal-Working Funds (unspent Capital) Rolling - Fire
35,000
0
312,000
0
4,000
RECREATION
Museum - Window Replacement- (being re-tendered)
8,000
4,000
Fermoy Hall - Building upgrades, well, paint insulation, septic system (part of Trillium Grant Application)
26,906
26,906
Parkland
Glendower Hall - Front Step Replacement
40,000
40,000
Parkland
Storrington Centre - accessible washrooms, update septic, parking lot improvements, retrofitting, kitchen update, space reconfiguration
333,333
333,333
Parkland
Gilmour Point - Design of New Public Wash/Changerooms
20,000
20,000
Total TOTALS - Carryovers
Scope of work still to be approved by Council
Parkland
Parkland
428,239
0
424,239
4,000
1,571,025
0
1,567,025
4,000
Page 7 of 14
REPORT TO COMMITTEE OF THE WHOLE CLERKS DEPARTMENT
AGENDA DATE: October 10, 2017 SUBJECT: November 18, 2017 Operating Budget RECOMMENDATION Open
BACKGROUND At the Council meeting on August 11, 2017, Council approved the 2018 Budget Cycle as outlined below. Meeting Date √ Aug 1 √ Sept 19 Oct 10 Oct 24 Nov 7 Nov 14 Nov 18 Nov 28 Dec 5 Dec 12 Dec 19
Activity Budget Schedule Set budget Direction/Long Term Financial Plan Update Non PW Capital Presentation PW Capital Presentation Table Budget Document Delegations on Budget Document Operating Budget (SATURDAY) Budget revisions Budget Approval? Budget Debate – if needed Budget Approval – if needed
In the past when Council met on the Saturday for the Operating Budget, we have started at 9:00 a.m. (Coffee and muffins and lunch have been provided in the past). Councillor Barbeau has suggested an earlier start time and staff is looking for direction from Council as to what time would work best for all.
ATTACHMENTS n/a
Submitted/approved by: Angela Maddocks Executive Assistant
Our strength is our community.
Page 8 of 14
KFL&A Public Health September 25, 2017
Hon. Kathleen Wynne Premier of Ontario
Legislative Bldg. Rm 281
OCT 0 2 2017
Queen’s Park
TOWNSHIP OF SOUTH FRONTENAC
Toronto, ON M7A 1A1 Dear Premier Wynne:
RE: Support for Association of Local Public Health Agencies’ (alPHa) Kesolution Regarding Fluoride Varnish Program for Children at Risk for Dental Caries At its meeting of September 20, 2017, the Board of Health for Kingston, Frontenac and Lennox and Addington passed the following motion in support of alPHa resolution A17-6, Fluoride Vamish
Programs for Children at Risk for Dental Caries, adoptedon June 12, 2017: THAT the KFL&A Board of Health urge the provincial government to provide funding through Healthy Smiles Ontario for the implementation of school and community-based programs which use fluoride varnish to reduce the risk of tooth decay among children at risk for dental caries; and, THAT this correspondence be sent to:
- Honourable Dr. Eric Hoskins, Provincial Minister of Health and Long-term Care
- Honourable Kathleen Wynne, Premier of Ontario
and THAT S. Kiwala,MPP, Kingstonand the Islands; R. HiUier, MPP, LanarkFrontenac-Lennox and Addington; municipal partners, and all Ontario boards of health be copied on this correspondence. Dental disease is one of the most common chronic conditions in Canadian children and adolescents.
contributes to significant pain, infection, andpremature tooth loss.
It
It also may affect speech and
language development, ability to concentrate, growth of adult teeth, and absences from school. Each year, the KFL&A Public Health Dental Team screens students in elementary schools in the KFL&A catchment area. This agency’s dental surveillance and analysis of deprivation data indicate
thatchildren withthe highestcaries rates are from the least advantagedparts of the community, …2
Kingston, Frontenac and Lennox & Addington Public Health Main Office
221 Portsmouth Avenue
Kingston, Ontario K7M 1V5 613-549-1232 I 1-800-267-7875 Fax:613-549-7896
Branch Offices
Cloyne Napanee Sharbot Lake
www. kflaph. ca 613-336-8989 613-3S4-3357 613-279-2151
Fax:613-336-0522 Fax:613-354-6267 Fax: 613-279-3997
Page 9 of 14 Support for Association of Local Public Health Agencies’ (alPHa) Resolution Regarding Fluoride Varnish Program for Children at Risk for Dental Caries September 25, 2017
resulting in inequities in oral health. Inequities can be reduced and oral health improved through an approach that offers fluoride varnish to high risk, low income children of our catchment area. Under the current HSO protocol, the challenge is to achieve maximum uptake for a program that requires active consent, medical history, and completion of lengthy HSO forms by a vulnerable population with low engagement.
Fluoridevarnishis a proven andeffectivepreventive intervention for children. Whenexamining various preventive strategies for improving children’s oral health status, fluoride vamish is an evidence-
basedpractice that is safe andeffective for reducing therisk oftooth decayin children by24 to 46% . , and reducing future treatment costs under HSO.
Yours truly,
j^v^r Denis Doyle, Chair KFL&A Board of Health
Copy to:
Board members S. Kiwala, MPP, Kingston and the Islands R. Hillier, MPP, Lanark-Frontenac-Lennox and Addington Municipal Partners: Mayors and Reeves
Page 10 of 14
KFL&A Public Health REFERENCES 1.
Federal Provincial and Territorial Dental Working Group. Reducing Dental Disease: A Canadian Oral Health Framework [Internet]. Canadian Association of Public Health Dentistry; 2014. Available from: http://www. caphd. ca/sites/default/files/FrameworkOctober 2014 - FINAL English. pdf
Canadian Academy of Health Sciences. Improving Access To Oral Health Care for Vulnerable People Living in Canada. Ottawa, ON: Canadian Academy of Health Sciences; 2014.
Hayes A, Office of the Chief Dental Officer. Community-Based Dental Health Programs Options for Your Community [Internet]. 2012. Available from: www. fptdwg. ca/index_htm_files/e_Menu. pdf
Marinho VCC, Worthington HV, Walsh T, Clarkson JE. Fluoride varnishes for preventing dental caries in children and adolescents. Cochrane Database of Systematic Reviews 2013;7: DO/; 10. 1002/14651858. CD002279.pub2.
Kingston, Frontenac and Lennox &Addington Public Health Main Office
221 PortsmouthAvenue
Kingston, Ontario K7M 1V5 613-549-1232 | 1-800-267-7875 Fax:613-549-7896
Branch Offices
www. kflaph. ca
Napanee
613-336-8989 613-354-3357
Sharbot Lake
613-279-2151
Cloyne
Fax:613-336-0522 Fax:613-354-6267 Fax:613-279-3997
Page 11 of 14
From: Sent:
M & G Beach <beachmg@xplornet. com> October-03-17 2:08 PM
To:
Wayne Orr; Lindsay Mills; councillornroberts@gmail. com; councillorrevill@gmail. com; john. mcdougall@xplornet. ca; patbarrl@aol. com; markschjerning@outlook. com; 7846elbe@gmail. com; sfcron.sleeth@gmail. com; brad. barbeau@bell. net; Ron Vandewal Alan Cohen; Tony Fleming; Warren, Catherine (MNRF); Baxter, Andy (MNRF);
Ce:
beachmg@xplornet. com M & G Beach letter to SFT Council - Oct. 3/17
Subject:
Wayne Orr, Lindsay Mills, South Frontenac Township Council,
Your October 3rd agenda includes an Information Item from Meela Melnik-Proud regarding Johnston Point, dated September 18th. We have worked extensively and continue to do so with the Ministry of Natural Resources and
Forestry to satisfy the Approved Draft Plan conditions of the 0MB. We have also fully responded to the MNRF regarding the above noted information item provided by Meela Melnik-Proud.
Is it any wonderthat you continue to receive correspondence hoping to delay or stop our development given the following comments from your Councillor Sutherland to his group:
From: Ross Sutherland <7846elbe@,gmai]. com>
Sent: October 8, 2016 12:55:52PM To: annefisherfaisvmpatico.ca; brian.wardl(S!sympatico.ca; CynthiaFiber;EdKoen; EvonnePotts;
GordRodgers;HelenBartsch; JustinPotts;Koen,Michael; MatthewRenee;MeelaMelnik-Proud; meredith mackenzie; Nona Mariotti; Sherri Comell
Subject: Johnson’s point MNRF evaluation
HI Folks, The Townshiphas received a letter fromtheMNRFregardinga species atriskpermit for Johnson’spoint. It is onthe agendafor Tuesday’sCommittee ofthe Whole. I have sentit along and welcomeyour comments. My experiencewithallowingthe destructionofhabitatandcreatingnew habitat is that it does not work very well. Look forward to hearing from you and the Lake Association. Ross.
Page 12 of 14 Councilor Sutherland continues working outside of Council, inflaming the public against this
development who may be receiving the impression that his point of view represents that of the entire SFT Council.
Councilor Sutherland has also gone out of his way to publicly criticize our development on his website calling it “…totally inappropriate… “, " very expensive… “, " …less than ideal land…” and accusing us of…. thumbing our nose at local concerns” and creating a “…violation of the Endangered Species Act.”
We respectfully request that all of SFT Council review their Councilor’s personal agenda and critical and denigrating behavior towards our work.
Sincerely, G. & M. Beach
Page 13 of 14 Rotlvester. New York - New York Cny
CALIHANLA[)L/L\C/
on L _ 2017 To
GP
sroum rt2«…tTmA< September 25. 2017 Chief Rick Cheseborough South Frontenac Fire and Rescue 4432 George St. Sydenham, ON KOIVI2’l‘()
Dear Chief Chcseborougl1_ As you may recall. I am the person whose life you and your crew saved a year ago at the Loughborough Inn following my sudden cardiac arrest. I have started this letter many. many times. but each time found it impossible adequately to put in words my gratitude for what all of you did for me. I have finally realized that in an important way I was focusing on the wrong thing what you did for me while the real import of what you did was that it was for my family. For at the end ofthe day all ofyou really saved my family. —
—
I say this because I am lucky to have an extraordinarily close knit family three daughters and a wonderful wife. My daughters are in their 20s. At the time ofmy “event“ one was working in Denver and was unable to leave herjob: the other two were in New York City. Those two were both at the Kingston Hospital by the next day. (One of them started to drive to Kingston so quickly she forgot to take any money. and a Canadian customs agent ended up paying her toll for the Thousand Islands Bridge). My daughters took turns sleeping in the hospital chair by my side each night. Had you not managed to “wake me up” on the lawn ofthe Loughborough Inn that day, their hearts would have been broken. 1 can never thank all of you enough for sparing my daughters and wife that anguish. and for keeping our family intact. «
As you may have heard from Harold Lake. my family. starting with my grandfather. has been coming to Battersea and Loughborough Lake for over one hundred years. I first came to Battersea when I was four years old 62 years ago. I have always felt a deep personal attachment to the area. If this had to happen (which apparently it did). I consider myself very lucky that it happened where it did, and that you and your crew were nearby and extremely well trained and good at what you do. —
Finally. I would like to thank all of you for what I imagine are the many long hours of training you go through. I am sure that during those training sessions each ofyou has had far better things to do. But it is because ofthat training that I am here today. and my family remains intact.
The Powers atmmng- Suite 731.- to West Main Streel
.Rochester.
New Vovk :45…
One Dockeis-llerDlaza.ntlv Floor New York, New Vorkloozo A
Page 14 of 14
So on behalfofkssie. Eliza and Kate Calihan. and my wife Nana. I thank all ofyou and will never be able to thank you enough.
Best wishes to all.
Ear”
Robert B. Calihan
—
