Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 11, 2017 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole April 11, 2017 Time: 6:00 pm Location: Council Chambers Meeting # 11 Present: Deputy Mayor Norm Roberts, Brad Barbeau, Pat Barr, John McDougall, Alan Revill, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Jamie Brash, Solid Waste and Facilities Supervisor, Forbes Symon, Manager of Development Services, Louise Fragnito, Treasurer, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Deputy Mayor Roberts called the meeting to order at 6:00 p.m.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session
a)
Litigation
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
It was moved by Councillor Revill and seconded by Councillor Schjerning that Council allow a third delegation - Peter Hodson regarding the noise by-law exemption for Desert Lake Campground. This motion was carried. It was moved by Councillor Revill and seconded by Councillor Sutherland that invited delegations not be limited to ten minutes but that the third be given ten minutes to present. This motion was carried.
b)
Bev Disney, Account Manager, MPAC re: 2017 Assessment with a focus on Farm Land Bev Disney reviewed her presentation with Council that outlined the role of MPAC and the assessment cycle and how it is reflected in the taxation years. The changes in farm land values was also reviewed with a breakdown on the six classes of farmland. Overall the rate change from 2012 to 2016 current value assessment on Class 1 farmland has increased by 96.23%. Councillor Sleeth asked how many farmland sales are reflected in this change for this area. Bev Disney indicated that 53 properties in this area were included in the data going back to January 2008. Councillor Sutherland questioned how MPAC determines if a purchaser is a non-farmer. Bev Disney explained that MPAC collects information from a questionnaire following the sale of the property that clarifies whether the property is continuing as a farm operation.
Committee of the Whole April 11, 2017
c)
Cambium - 2016 Annual Waste Site Reporting Stephanie Reeder from Cambium reviewed the presentation with Council. She provided data on each site with respect to ground water, surface water and monitoring. The presentation indicated the remaining life on each site with an overall site life expectancy for the municipality of 19 years. Mark Segsworth confirmed that the data includes garbage collected in Storrington north of Loughborough Lake, but not the volumes that are taken away. Stephanie Reeder noted that it is more likely to get approval from MOE for site expansion than approval for a brand new site. When the remaining lifespan for landfill is 10 to 15 years, the municipality should have a management plan in place.
d)
Peter Hodson, re: Desert Lake Resort Noise By-law Exemption Mr. Hodson referred to his position paper noting that the Desert Lake Property Owners have not given their approval to his input. (A copy is included in the April 18 agenda under “Information Items”). His suggestion was to allow only two events during the summer not including long weekends as this would be easier to engage input from cottagers. Consideration for afternoon concerts instead of evening or “quiet concerts” using headphones was offered as alternatives. Mr. Hodson indicated that the general public were not aware of the complaint process available through the noise by-law and that there is a vague interpretation of it. He suggested a notification process to property owners within a 2 kilometre radius to inform of dates and times for music events at the campground would be helpful. He commented on the economic input into this area noting that there is an estimated $250,000.00 in annual taxes generated from the Desert Lake area.
Reports Requiring Action
a)
Lindsay Mills, Planner, re: Assumption of a Portion of Keir Road: Storrington District. Forbes Symon, Manager of Development Services reviewed the report. The general consensus of Council was to move forward with this request as the owner has indicated that he will be bringing the portion of road up to township standards.
Reports for Information
a)
Louise Fragnito, Treasurer, re: Annual Repayment Limit in respect to long-term debt and financial obligations Councillor Sleeth confirmed that South Frontenac’s borrowing limit is $60 million. The Treasurer indicated she will be providing an update on population and assessment in May along with the tax rate by-law.
Rise & Report
a)
Cataraqui Region Conservation Authority
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Committee of the Whole April 11, 2017 Councillor Revill reported that the new General Manager has been in place for four months and is very supportive of staff and the board. The CRCA will be upgrading the education centre in Brockville and are working on a long term plan for the renewal of the current administrative structure. b)
Quinte Region Conservation Authority Deputy Mayor Roberts noted that he has been forwarding emails from Quinte on items of significance to all Council members. The next meeting is scheduled for April 20, 2017.
c)
Rideau Valley Conservation Authority Councillor Barr indicated that the auditor’s report was reviewed at the last meeting, reserves have increased. The authority turned down a property offered to them in the older part of south Ottawa as there were concerns about possible contamination at the site. The next meeting is in two weeks.
Information Items
a)
Jannette Amini, Manager of Legislative Services/Clerk, County of Frontenac, re: Expanded Public Notification Provisions
b)
Cheryl Latour, re: Desert Lake Resort Noise By-law Exemption
Notice of Motions - n/a
Announcements
a)
The Mayor had received correspondence requesting support from Bell for the Connect to Innovate Program. The CAO reported that a letter of support has already been sent in support of the program. A copy of the letter will be included in the April 18 Council agenda.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Adjournment
a)
The meeting adjourned at 8:15 p.m.
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