Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: April 12, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole April 12, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 11 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Rick Chesebrough, Fire Chief, Lindsay Mills, Planner, Sherry Corneil, HR/Legislative Compliance Officer, Tim Laprade, Recreation/Arena Supervisor, Angela Maddocks, Executive Assistant 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 6:00 pm.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session
***Recess - reconvene at 7:00 p.m. for Open Session
Delegations
a)
Strategy Corp, re: Organizational Review, John Matheson and Chris Loreto The Organizational Review commissioned by Council and conducted by StrategyCorp was presented to Council. It outlined recommendations to optimize the organization to deliver on strategic priorities. Councillor’s questions were addressed.
Reports Requiring Action
a)
Wayne Orr, Chief Administrative Officer, re: Draft Communications Standard Policy Council was supportive of the draft policy with the addition of cell phones being included in the personal greetings (Item 3.0) and minor editing.
b)
Councillor Report - Official Plan and Zoning Matters The consensus of Council was to move this forward while recognizing that staff have been tasked with scheduling a meeting to further discuss the Organizational Review. It was noted that staff need to supply reasonable deadlines to Council.
Reports for Information
a)
2016, 1st Quarter Building Activity
Rise & Report
a)
County Council Councillor McDougall distributed copies of a brochure entitled “An Economic Development Charter for the Frontenac’s”.
Page 2 of 3 Committee of the Whole April 12, 2016 Mayor Vandewal noted that South Frontenac has never asked County staff for help with economic development. b)
Arena Board Councillor Revill reported that the ice is out. There will be changes/upgrades to the lighting. An application has been submitted to Hydro One for the new compressors.
c)
Police Services Board The CAO reported that the electronic message sign has been received. The Public Works Department will have a joint meeting with the OPP to discuss locations.
Information Items
a)
Matthew Marsh, re: Electric Vehicles for Public Works Fleet
b)
Mark Sokolowski, Oskar Group, re: Collins Lake Subdivision
c)
T. Lang, re: Collins Lake Subdivision - as read by Planner on April 5
d)
D. Farquhar, re: Collins Lake Subdivision - as read by Planner on April 5
e)
D. Brunke, re: Sale of surplus property - as read April 5
f)
S. Kilby, re: Sale of surplus property - as read April 5
g)
C. Freeman, re: Zoning Bylaw changes
h)
I. Irrcher, re: Zoning Bylaw Changes
i)
T. Edge, re: Zoning Bylaw changes
j)
MMAH letter re: County Official plan
k)
RFP for Diesel and Gas - Leonard Fuels Deputy Mayor Sutherland asked about the procurement process and a listing of vendors. Mayor Vandewal confirmed that the current contract providers are notified when contracts are being renewed and that Leonard Fuels had been notified of this.
l)
Township of Georgian Bay - No wake resolution Deputy Mayor Sutherland served notice of motion to bring this item forward for endorsement.
Page 3 of 3 Committee of the Whole April 12, 2016 10.
Notice of Motions
a)
Councillor Revill served notice of motion to review the committee appointment by-law in light of Councillor Robinson’s continued absence.
b)
Mayor Vandewal served notice of motion about large solar projects and the time that municipalities invest in the process only to be turned down with no monetary reimbursement.
Announcements
a)
Councillor Schjerning questioned the process going forward with respect to the Organizational Review report. The CAO indicated he has already advised staff to anticipate Councils direction for a staff report on costs implications and alternatives. Staff was directed to schedule a meeting as soon as possible with Council and the management team to review the recommendations outlined in the report, with a focus on solutions. Councillor Sleeth felt the report was disrespectful of the Public Works Department and it inferred that good service was not being provided. He felt the comparators used in the report were not good.
b)
Mayor Vandewal noted that we will be moving forward with scheduling district town hall meetings for the summer.
c)
Councillor Roberts indicated that he will be on holidays from May 14 to June 10.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session- n/a
Adjournment
a)
The meeting adjourned at 9:20 pm.
