Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: April 12, 2022 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA MEETING # 19
This meeting will be audio broadcasted to the Township’s Facebook page https://www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:
6:00 PM, Tuesday, April 12, 2022 Council Chambers/Virtual.
Call to Order and Roll Call
(a)
Motion
Declaration of pecuniary interest and the general nature thereof
Approval of Agenda
(a)
Motion
Scheduled Closed Session - not applicable
Public Meeting
(a)
Motion
(b)
Update to Building By-law - Building Permit Fees • This report provides background information for the public about recommended changes to the Building By-law 2014-26, to ensure building fees continue to reflect the cost of delivering services without increasing unnecessarily.
(c)
Motion - Close Public Meeting
Delegations - none
Reports Requiring Direction
(a)
Restricted Acts of Council (Lame Duck Period) • This report updates Council on the Lame Duck Period in relation to the 2022 Municipal Election and seeks Council direction in delegation of authority during this time period.
23 - 25
(b)
Floating Accommodations on Waterways over Ontario’s Public Lands • The Ministry of Northern Development, Mines, Natural Resources and Forestry are seeking input on potential ideas and approaches to manage “camping” on water and the use of floating accommodations on waterways over Ontario’s public lands. This report provides background information on the issue, and suggested responses to the questions posed by the Ministry.
26 - 32
3 - 22
Page 2 of 67
Reports for Information
(a)
Notice of Motion - Monitoring and Enforcing Site Plans • The report provides information in response to a notice of motion requesting an outline of Development Services staff capacity for the monitoring and enforcement of site plans and condominium conditions for ongoing development work.
Rise & Report from Committees of Council
(a)
Cataraqui Region Conservation
(b)
Quinte Conservation
(c)
Rideau Valley Conservation
Information Items
(a)
Rideau Valley Conservation Authority - 2021 Annual Report
(b)
2021 Emergency Management Compliance
(c)
2022 Senior of the Year Award
64 - 65
(d)
Limestone District School Board - Letter to Ministers and Municipal Partners, re: Housing Crisis
66 - 67
Notice of Motions
Announcements/Statements by Councillors
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Adjournment
(a)
Motion
Natural, Vibrant and Growing - A Progressive Rural Leader
33 - 37
38 - 62 63
Page 3 of 67
To: Committee of the Whole Prepared by: Development Services Department Date of Meeting: April 12, 2022 Subject:
Public Meeting - Update to Building By-law Building Permit Fees
Summary This report provides background information for the public about recommended changes to the Building By-law (By-law No. 2014-26) to ensure Building fees continue to reflect the cost of delivering services without increasing unnecessarily.
Recommendation THAT Council hold a public meeting to obtain input on a proposed update to the Building By-law 2014-26 as amended to make a number of changes that better reflect the costs to deliver building services including: •
•
•
Indexing the Fees set out in Schedule “C” to the October Total CPI deviation to a maximum increase of 4% annually, instead of using the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa; and, Endorsing establishing a limit to the size of the building reserve that is equivalent to annual building services operating costs based on a rolling three (3) year average; and, That upon reaching the reserve limit, building fees as set out in Schedule “C” of the Building By-law No. 2014-26 would be frozen; and,
THAT Council direct staff to bring back a by-law to amend Building By-law 2014-26 to reflect these changes to an upcoming Council meeting.
Background The current Building By-law (By-law No. 2014-26 as amended) includes language that automatically adjusts the Township’s building fees annually on February 1st based on the 3rd quarter Statistics Canada Non-Residential Building Construction Cost Index: Ottawa. In prior years, this index resulted in increases similar to inflation as measured by the Total Consumer Price Index (CPI). This allowed fees to keep up with the cost of delivering building services, which is largely driven by annual wage increases, vehicle maintenance and insurance.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Township of South Frontenac Staff Report – Public Meeting – Update to Building Permit Fees
Page 4 of 67
At its regular meeting on January 11, 2022, Council deferred the staff recommendation to replace the current non-residential cost index with the October Total CPI and passed a motion to freeze building fees until additional information could be provided regarding the cost of delivering building services and the size and appropriateness of the building reserve. At the same meeting, Council also approved the staff recommendation to freeze Part 8 fees until at least February 1, 2023, to determine the cost of delivering that new service. At the January 25th, 2022 meeting, Council directed staff to schedule a public meeting in accordance with the requirements of the Building Code to amend the by-law to update the way the permit fees are updated, calculated and along with an option of putting into effect a freeze on fee increases when the building reserve reaches a threshold of the rolling three (3) year average of the building services operating costs.
Discussion/Analysis By-law Amendment – CPI vs. Non-Residential Building Construction Cost Index Due to the dramatic increase in the cost of construction materials and other inflationary pressures brought on by the COVID-19 pandemic, the 3rd Quarter Non-Residential Building Construction Cost Index: Ottawa is much higher than in the past at 13.6%. If applied as per the by-law, this would have resulted in a considerable increase to the Township’s building fees beginning February 1, 2022, which would not have correlated with the cost of delivering those services. For this reason, staff is recommending replacing the current 3rd Quarter Non-residential Building Construction Cost Index: Ottawa, with the October Total CPI to a maximum of 4.0% annually, to ensure fees remain more closely tied to service delivery costs and to prevent excessive increases in any given year due to periods of irregular inflation. Attachment 1 to this report shows the current building fees and the fees that were to take effect as of February 1, 2022 had Council not passed a motion at the January 11, 2022 meeting to freeze fees temporarily. Operating Costs and Building Reserve The 2021 operating forecasted actuals, inclusive of the costs to deliver Part 8 services for South Frontenac, is $819,769.00. Revenues from this period including South Frontenac’s Part 8 revenues total $1,000,819.00 resulting in an anticipated transfer to the building reserve of $181,049. Fees collected on behalf of the other three (3) Townships for delivery of Part 8 services which are in excess of the cost to deliver those services, are set aside in dedicated building reserves for each Township and are not included in these amounts. After the transfer for 2021 ($181,049), the Township Building reserve is forecasted to sit at $1,049,966. This large balance is due in part to several years during which vacancies www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 5 of 67
Township of South Frontenac Staff Report – Public Meeting – Update to Building Permit Fees
resulted in atypically low wages and benefits costs. The last five years’ revenues, expenses and resulting transfers to reserve are shown below.
Building
Revenues Expenses Transfer to Reserve
Part 8
Revenues Expenses Transfer to Reserve
2017
2018
2019
2020
2021
ACTUALS
ACTUALS
ACTUALS
ACTUALS
ACTUALS
493,740 341,200 152,541
504,861 351,435 153,425
596,971 491,518 105,452
565,314 565,314 *0
741,337 711,705 29,632
(Projected)
259,482 108,065 151,417
*It should be noted that in 2020, due to restrictions on construction activity and lower permit volumes due to the pandemic, building revenues did not cover operating costs and the Township had to draw $20,612 from the reserve to balance the budget. Establishing a Cap on the Building Reserve Since Building Services does not have a dedicated long range financial plan based on future needs, and it would be difficult to do so, it is challenging to identify an “appropriate” amount to carry in the reserve. However, staff is proposing that Council set a reserve maximum amount equivalent to the three (3) year rolling average operating costs for Building Services, which if reached, would result in fees being frozen until such time as the reserve falls below that amount. For 2022, the rolling three (3) year average is $589,512 which would result in 2022 fees being frozen until at least February 1, 2023, and based on the size of the reserve, likely for the duration of 2023 as well. Given the addition of Part 8 services in 2021, the rolling three (3) year average will increase in 2022 and 2023 at which point it should stabilize. Notice and Timing The Ontario Building Code (OBC) and Ontario Regulation 332/12 requires that a public meeting be held in advance of adding new fees into the Building By-law and to ensure that a minimum of 21 days public notice of the meeting is provided. Staff placed an advertisement in the March 10, 2022 edition of the Frontenac News and posted information regarding the proposed update to the Building By-law on the Township website. A notice was also placed in the South Frontenac banner advertisement in Frontenac News for each of the past three weeks. To date, no comments have been received from the public on the proposed changes to the to the Building By-law. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Township of South Frontenac Staff Report – Public Meeting – Update to Building Permit Fees
Page 6 of 67
Staff will take any comments from the public and Council that are raised at the public meeting into consideration and upon Council’s direction, will bring back a by-law at a future Council meeting to incorporate a new approach to calculating building permit fees that more closely represents the cost to deliver Building Services in the Township.
Financial Implications The passing of the recommended bylaw would result in Building fees being frozen at their 2021 levels until at least February 1, 2023, due to the size of the current building reserve. Staff does not anticipate the recommended changes in the bylaw to result in less revenues than the cost to deliver services.
Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.
Attachments
- Current & Potential Fees without By-law Update
- Consolidated Building By-law- March 10, 2022 - Track Changes
- Draft By-law to amend Building By-law 2014-26
Approvals Submitted by:
Claire Dodds, RPP, MCIP Director of Development Services Approved by:
Louise Fragnito Chief Administrative Officer www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 7 of 67 Table 1- Permits
Yearly Building Services Fee Increase - as of February 1st
Permit type
Project Type New Buildings, Structures and Designated Structures as defined by the Building Code not listed below
Base Fee
2014 Base
2020
2021
Price Index 1.9%
Price Index 2.9%
Price Index 13.6%
Current Fee
2022 Fees (13.6%)
$14.00 per thousand dollars of project value
$14.27
$16.99
$19.30
$17.00
$20.00
All Additions and Renovations/Alterations to buildings or structures
$14.00 per thousand dollars of project value
$14.27
$16.99
$19.30
$17.00
$20.00
Where compensating construction is required
$14.00 per thousand dollars of project value
$14.27
$16.99
$19.30
$17.00
$20.00
$60.00 flat fee
$61.14
$72.80
$82.70
$73.00
$83.00
Complete building or structure demolition
$90.00 per structure
$91.71
$109.19
$124.04
$109.00
$124.00
Partial demolition of structure or building
$60.00 per structure
$61.14
$72.80
$82.70
$73.00
$83.00
Occupancy
Applicable to only projects that require occupancy pursuant to the building code
$25.00 per unit
$25.48
$30.33
$34.46
$30.00
$35.00
Partial Permit
Requested by applicant. Where permit is issued to allow $60.00 per request, plus applicable fees noted in Table 1 partial construction of a building
Building
Change of Use
Pursuant to s. 10 of the Building Code Act where no construction is proposed or required
Plumbing
Plumbing fixtures
$61.14
$72.80
$82.70
$73.00
$83.00
$8.00 per fixture trap (minimum $60.00) plus,
$8.15
$9.71
$11.03
$10.00
$12.00
$30.00 per cross connections to non-potable water systems As regulated by the building code, including but not limited to, hydronic heating, sprinkler, and irrigation systems
$30.57
$36.40
$41.35
$36.00
$41.00
Construction or alteration of a Class 2, 3, 4, or 5 sewage system other than a Class A sewage system
$950.00 per sewage system
N/A
$977.55
$1,110.50
$978.00
$1,112.00
Construction or alteration of a Class A sewage system. *(Class A system represents flows greater than 4500 litres)
$1,050.00 per sewage system
N/A
$1,080.45
$1,227.39
$1,080.00
$1,227.00
Installation or replacement of septic tank only
$750.00 per sewage system
N/A
$771.75
$876.71
$772.00
$877.00
Plans Review to confirm location only of existing sewage $100.00 per sewage system system
N/A
$102.90
$116.89
$103.00
$118.00
On-Site Review to confirm location only of existing sewage system
$250.00 per sewage system
N/A
$257.25
$292.24
$257.00
$292.00
On-Site Sewage Review of Performance Level of Existing On-Site Sewage $500.00 per sewage system Systems System
N/A
$514.50
$584.47
$515.00
$586.00
Sign Solar photovoltaic system Swimming pools
Certificate of Approval renewal
$150.00 per sewage system
N/A
$154.35
$175.34
$154.00
$175.00
Review for new lots in a subdivision, condominium, severance or lot addition
$500.00 per lot
N/A
$514.50
$584.47
$515.00
$586.00
Review for Minor Variance application or Zoning By-Law amendment
$450.00 per sewage system
N/A
$463.05
$526.02
$463.00
$526.00
Review for Minor Variance in combination with a Review of Performance Level
$700.00 per sewage system
N/A
$720.30
$818.26
$720.00
$818.00
Review for Minor Variance in combination with a new Class 2, 3, 4, or 5 sewage system other than a Class A sewage system
$1,150.00 per sewage system
N/A
$1,183.35
$1,344.29
$1,183.00
$1,344.00
All new or replacement signs that require a building permit, as prescribed in the building code
$14.00 per thousand dollars of project value
$14.27
$16.99
$19.30
$17.00
$20.00
As regulated by the building code
$90.00 per permit
$91.71
$109.19
$124.04
$109.00
$124.00
As regulated by the building code
$14.00 per thousand dollars of project value
$14.27
$16.99
$19.30
$17.00
$20.00
For pool fencing regulated under the Municipal Act.
See By-law 2014-33, as amended, for related charges
$14.27
$16.99
$19.30
$17.00
$20.00
$90.00 per permit
$91.71
$109.19
$124.04
$109.00
$124.00
$60.00 per unit
$61.14
$72.80
$82.70
$73.00
$83.00
(public) Swimming pools
(private) As regulated by the building code Tents Wood Stove or Fireplace or new As regulated by the building code chimney
FROZEN for 2022
Demolition
Page 8 of 67
Table 2 – Clerical & Administrative Fees 2014 Base
2020
2021
Fee
Price Index 1.9%
Price Index 2.9%
Price Index 13.6%
Current Fee
2022 Fees (13.6%)
Additional Inspections
$80.00 per repeat re-inspections of same stage of construction, at the Chief Building Officials discretion
$81.52
$97.06
$110.26
$97.00
$110.00
Building Compliance Title Search
$80.00 each
$81.52
$97.06
$110.26
$97.00
$111.00
Compliance Letters to other Government Authorities
$80.00 per Letter
$81.52
$97.06
$110.26
$97.00
$111.00
Consent & Zoning By-law Amendment Application Review $80.00 per report issued. and comments $60.00 per deferral of revocation of permit that may be revoked Renewal of building permit in accordance to the building code
$81.52
$97.06
$110.26
$97.00
$111.00
$61.14
$72.80
$82.70
$73.00
$83.00
Review of revised permit documents
$60.00 per hour
$61.14
$72.80
$82.70
$73.00
$83.00
Special Requests for File Research
$60.00 per hour
$61.14
$72.80
$82.70
$73.00
$83.00
Transfer of Permit to new property owner
$60.00 per permit
$61.14
$72.80
$82.70
$73.00
$83.00
911 Roadside identification Signs
Civic # blade/post & installation
$50.00
$102.90
$116.89
$103.00
$118.00
$15,285.00
$18,198.97
$20,674.03
$18,199.00
$20,675.00
Where an Order not complied with, additional site inspections to review status of non-compliance
$101.90
$121.33
$137.83
$121.00
$138.00
Order registered on title
$500.00 per Order
$509.50
$606.63
$689.13
$607.00
$690.00
Issuance of Summons
$500.00 a Summons plus legal expense
$509.50
$606.63
$689.13
$607.00
$690.00
Subdivision Lot Grading Non-compliance
$80.00 per site inspections or meetings to determine or observe corrective measures where grading not installed as per approved subdivision plan
$203.80
$97.06
$110.26
$97.00
$111.00
Function
Clerical
Detail
Double normal permit fee , $15,000.00 maximum Construct or Demolish without Permit Issued
Investigations To offset additional Non Compliance Re-Inspection investigative and administrative costs.
Third Party Review or Consultation
Prior to the issuance of an Order pursuant to the Building Code Act $100.00 per inspection
Where determined by the Chief Building Official that peer The applicant or permit holder shall reimburse the municipality review and/or consultation by a third party consultant is all fees and expenses of the consultant, in addition to the fees required. noted in this schedule.
Table 3 – Conditional Permits & Agreements
Permit type
Agreement Type
Conditional Simple agreement, not listed below Building Permits
2014 Base
2020
2021
Fee
Price Index 1.9%
Price Index 2.9%
Price Index 13.6%
Current Fee
2022 Fees (13.6%)
$200.00, plus applicable fees noted in Table 1, and refundable deposits stipulated in the agreement
$203.80
$242.65
$275.65
$243.00
$277.00
$2000.00, plus applicable fees noted in Table 1 and refundable deposits stipulated in the agreement
$2,038.00
$2,426.53
$2,756.54
$2,427.00
$2,758.00
Other agreements,
Note:
Including but not limited to, remediation of buildings or structures previously used as illicit marijuana grow-op or clandestine labs
Where determined by the Chief Building Official that peer review and/or consultation by a third party consultant is required to Retrofit Order from Fire Dept. process any application. The applicant shall reimburse the municipality all fees and expenses of the consultant, in addition to the fees noted in this table.
Dwelling Trailers under a Temporary living agreement
Applicable fees noted in Table 1.
Request to use Alternative Solution
$2000.00, plus applicable fees noted in Table 1
$2,038.00
$2,426.53
$2,756.54
$2,427.00
$2,758.00
Request for Chief Building Official to accept Alternative Material
$2000.00, plus applicable fees noted in Table 1
$2,038.00
$2,426.53
$2,756.54
$2,427.00
$2,758.00
Temporary Two Dwelling Agreement
$200.00 fee, plus a refundable $10,000.00 deposit
$203.80
$242.65
$275.65
$243.00
$277.00
$200.00 fee per unit, plus a refundable $3000.00 deposit per unit
$203.80
$242.65
$275.65
$243.00
$277.00
Page 9 of 67 THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2014-26 Being a By-law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services Within the Township of South Frontenac and to Repeal By-laws 1998-06 and 2002-06, and Schedule “A” to 2002-97, as amended
BUILDING BY-LAW Consolidated Office Version WHEREAS pursuant to section 9 of the Municipal Act, 2001 S.O. 2001, chapter 25 a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to section 8. (1) of the Municipal Act, 2001 S.O. 2001, chapter 25 the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate to enhance the municipality’s ability to respond to municipal issues; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes municipal council to pass By-laws respecting construction, demolition and change of use permits, inspections and related matters including fees; AND WHEREAS notice was given, and a Public meeting held on May 20, 2014, in accordance with the Building Code Act, 1992, S.O. 1992, c.23, as amended in relation to proposed amendments to the Building By-law 1998-06, as amended with respect to building related fees; AND WHEREAS the Council of The Corporation of the Township of South Frontenac deems it necessary and desirable to repeal By-laws 1998-06 and 2002-06, and Schedule “A” to 2002-97, as amended and to enact a new Building By-law for the issuance of permits and related matters, including the establishment of a fee schedule; NOW THEREFORE, the Council of The Corporation of the Township of South Frontenac enacts as follows:
- GENERAL 1.1
This By-law may be cited as the “Building By-law”.
1.2
Words in the singular may include the plural and words in the plural may include the
1.3
Specific terms include both sexes and include corporations.
singular.
1.4 The headings and subheadings used in this By-law shall not form a part of the By-law but shall be deemed to be inserted for convenience of reference only. 1.5
This By-law is to be read in conjunction with all the Statutes referred to in the preamble hereto and in the event that there is a conflict between the provisions of this By-law and the provisions of the Act as amended, or its regulations, then the provisions of the Act and its regulations as amended prevail.
1.6
Schedule “A”, “B”, and “C” attached hereto shall form part of this By-law.
- DEFINITIONS 2.1
Non-defined terms. In this By-law all words or phrases shall have the meaning accorded to them in the Building Code Act or its regulations (the Building Code); in addition to those words and phrases, in this By-law…
2.2
“Act” means the Building Code Act, 1992, S.O. 1992, c.23, as amended.
2.3
“Applicant” means the owner of a building or property who applies for a permit, or any person authorized to apply for a permit on the owner’s behalf, or any person or corporation empowered by statute to cause the construction or demolition of a building or buildings and anyone acting under the authority of such person or corporation.
2.4
“Complete application” means an application that meets the requirements set out in the building code for applications where the Chief Building Official is required to make a decision within a prescribed time period, and section 4 and Schedule “B” of this By-law.
2.5
“Conditional permit” means a permit issued under subsection 8(3) of the Act.
Page 10 of 67 2.6
“Partial permit” means a permit issued by the Chief Building Official to construct part of a building.
2.7
“Permit” means permission or authorization given in writing by the Chief Building Official to perform work, to change the use of a building or part thereof, or to occupy a building or part thereof, as regulated by the Act and Building Code.
2.8
“Permit holder” means the owner to whom the permit has been issued or where a permit has been transferred, the new owner to whom the permit has been transferred.
2.9
“Plot plan” means a detailed drawing(s) of proposed improvements to a given property at a defined scale, plot plans are also known as a site plan.
2.10
“Revised submission” means additional information filed with the Chief Building Official which depicts one or more changes to the proposed or as-constructed design of a building or part of a building for which a permit has already been issued and for which approval by the Chief Building Official is required.
2.11
“Supplementary submission” means a resubmission of additional information in relation to building permit application documents previously filed and reviewed, that requires additional review to determine Building Code compliance.
2.12
“Township” means The Corporation of the Township of South Frontenac.
- CLASSES OF PERMITS 3.1
Classes of permits required for the construction, demolition or change of use of a building shall be set out in Schedule “A” to this By-law.
- REQUIREMENTS FOR PERMIT APPLICATIONS General Requirements 4.1
To be considered a complete application, every permit application shall be accompanied by the approval documents issued by the agencies responsible for the applicable laws listed in the building code, where those agencies issue approval documents and the law applies to the construction or demolition being proposed.
4.2
An application for a permit may be refused by the Chief Building Official where it is not a complete application.
4.3
The Chief Building Official is delegated the authority to create and/or adopt for usage, forms (other than those prescribed by the Act or the Code) which provide for the collection of specific information in relation to permit applications which information is necessary for the administration and enforcement of the Act and the Code. This delegated authority is subject to the following conditions: 4.3.1 The Chief Building Official shall maintain a list of forms that it has issued or adopted for usage.
4.4
The Chief Building Official may, as the Chief Building Official deems appropriate, provide prescribed forms in an electronic format, and may allow for electronic submission of completed permit application forms.
4.5
Notwithstanding subsection 4.4, completed forms generated electronically shall be accepted subject to the endorsement by the applicant.
4.6
Applications submitted in accordance with this By-law or otherwise required by the Act become the property of the Township and will be disposed of or retained in accordance with relevant legislation or by-law.
Applications for Permits to Construct 4.7.
Every application for a permit to construct a building shall: 4.7.1 identify and describe in detail the work to be done and the existing and proposed use and occupancy of the building, or part thereof, for which the building permit application is made;
Page 11 of 67 4.7.2 be accompanied by the plans, specifications, documents, forms, and other information prescribed in section 5 and Schedule “B” of this by-law; and 4.7.3 be accompanied by acceptable proof of corporate identity and property ownership unless such proof is determined by the Chief Building Official to be unnecessary. Applications for Permits to Demolish 4.8
Every application for a permit to demolish a building shall: 4.8.1 identify and describe in detail the work to be done and the existing use and occupancy of the building, or part thereof, for which the application for a permit to demolish is made, and the proposed use and occupancy of that part of the building, if any, that will remain upon completion of the demolition; 4.8.2 be accompanied by the plans, specifications, documents, forms, and other information prescribed in section 5 and Schedule “B” of this By-law; and 4.8.3 be accompanied by acceptable proof of corporate identity and property ownership unless such proof is determined by the Chief Building Official to be unnecessary.
Applications for Permits to Construct Part of a Building 4.9
In addition to the requirements of subsection 4.7, every application for a partial permit shall: 4.9.1 require a permit application for the entire project; and 4.9.2 be accompanied by plans, specifications, documents, forms, and other information covering that part of the work for which application for a partial permit is made, together with such information pertaining to the remainder of the work as may be required by the Chief Building Official; and 4.9.3 include payment of all applicable fees for the complete project.
4.10
The Chief Building Official may issue a partial permit when the Chief Building Official determines it is appropriate to expedite substantial construction before a permit for the entire building is available and where the relevant provisions of this By-law and the Act are met. 4.10.1 When determining whether to issue a partial permit, the Chief Building Official shall have regard for the likelihood of subsequent approvals being available in a timely fashion such that a project is not interrupted and exposed to potential damage from the elements, while awaiting subsequent approvals.
Application for Conditional Permits 4.11
In addition to the requirements of subsection 4.7, every application for a conditional permit shall: 4.11.1 include a written statement from the applicant explaining why the applicant believes that unreasonable delays in construction would occur if a conditional permit is not granted; and 4.11.2 include a written acknowledgement from the applicant of the necessary approvals that must be obtained in respect of the proposed building in order for the permit to be issued and the time in which such approvals will be obtained; 4.11.3 include payment of all applicable fees for the complete project.
Conditional Permit Issuance: Discretionary 4.12
The Chief Building Official may, at his discretion, issue a conditional permit where unreasonable delays are anticipated in obtaining all necessary approvals, and where the relevant provisions of this By-law and the Act are met.
4.13
Prior to the issuance of a conditional permit the applicant, and any other persons the Chief Building Official determines, shall enter into a written agreement with the Township.
Applications for Permits for Change of Use 4.14
Every application for a permit for a change of use shall:
Page 12 of 67
4.14.1 identify and describe in detail the existing and proposed use and occupancy of the building, or part thereof, for which the application for a permit is made; and 4.14.2 be accompanied by the plans, specifications, documents, forms, and other information prescribed in section 5 and Schedule “B” of this By-law. No Implication of Permit Availability 4.15
Notwithstanding the issuance of a permit under section 4.10 (Partial) or 4.11 (Conditional) the Chief Building Official shall not be deemed, implied, or obliged to issue any further or additional permits for such property.
4.16
Where construction has commenced prior to the issuance of a permit, a permit based on any of the above applications may be issued at the sole discretion of the Chief Building Official.
Abandoned Permit and Permit Applications 4.17
An application for a permit shall be deemed to be abandoned by the applicant where: 4.17.1 the application has been determined to be incomplete pursuant to section 4.2 of this Bylaw and remains incomplete for a period 90 days from the date the application was determined to be incomplete; or 4.17.2 the applicant has failed to obtain a copy of a building permit within 90 days of being notified that such permit is available for issuance (including where the payment of any outstanding fees is required at the time of issuance). 4.17.3 any permit issued may be revoked in accordance to the provisions of Section 8.(10) of the Building Code Act, 1992, S.O. 1992, c.23, as amended.
Revisions of Permits 4.18
After the issuance of a permit under the Act, the applicant shall give notice to the Chief Building Official in writing of any material change to a plan, specification, document, or their information upon which a permit was issued, together with the details of such change, which change shall not be made without the prior written authorization of the Chief Building Official.
4.19
Application for authorization of any substantial change shall constitute a revised submission or a supplementary submission.
- PLANS AND SPCIFICATIONS 5.1
As part of the application for a permit and in addition to the requirements of section 4 of this bylaw, every applicant shall submit to the Chief Building Official the following: 5.1.1 sufficient plans, specifications, documents, forms and such other information as may be deemed necessary by the Chief Building Official to determine whether the proposed construction, demolition, or change of use conforms to the Act, the Building Code, and any other applicable law; 5.1.2 where a plot plan is required to satisfy Section 5.1.1, the plot plan shall reference a current plan of survey certified by a registered Ontario Land Surveyor. A plot plan shall show; 5.1.2.1 lot size and dimensions of the property; 5.1.2.2 setbacks from existing and proposed buildings to property boundaries and to each other; 5.1.2.3 existing and finished ground levels or grades; and 5.1.2.4 existing rights of way, easements, and municipal services; 5.1.3 a copy of the plan of survey upon which the plot plan is referenced shall also be submitted unless the Chief Building Official waives this requirement.
5.2
Plans, specifications and other documents submitted by an applicant shall:
Page 13 of 67 5.2.1 be fully coordinated among design disciplines and intended for construction, demolition or change of use; 5.2.2 be fully dimensioned and drawn to a suitable scale that clearly depicts the proposed construction, demolition or change of use; 5.2.3 be submitted on paper or other suitable and durable material; and 5.2.4 contain information and text that is clear and legible. 5.3
Unless otherwise deemed necessary by the Chief Building Official, every application shall be accompanied by three (3) sets of plans, specifications, forms, documents, and other information required to facilitate the administration and enforcement of the Building Code.
5.4
On completion of the construction of a building, the Chief Building Official may require the applicant to submit a set of as-constructed plans, including a plan of survey showing the location of a building.
5.5
Plans and specifications submitted in accordance with this By-law or otherwise required by the Act become the property of the Township and will be disposed of or retained in accordance with relevant legislation or by-law.
- AUTHORIZATION OF ALTERNATIVE SOLUTIONS 6.1
Where approval for an alternative solution under the Building Code is proposed in either the application for a permit, or in a material change to a plan, specification, document, or other information on the basis of which a permit was issued, the applicant shall submit: 6.1.1 an application on a form prescribed by the Chief Building Official; 6.1.2 supporting documentation demonstrating that the proposed alternative solution will provide the level of performance required by the Building Code; and 6.1.3 payment of the required fee prescribed by Schedule “C”
- FEES AND REFUNDS 7.1
The Chief Building Official shall determine the required application fees in accordance with Schedule “C” to this By-law, and;
7.1.1 despite the above the Chief Building Official may place a valuation on the cost of the proposed project as contained in Schedule “C” and were disputed by the applicant, the applicant shall pay the required fee under protest and, within six months of completion of the project, shall submit an audited statement of the actual costs. Where the Chief Building Official, in his sole discretion, agrees that the audited costs are less than the valuation, the Chief Building Official may issue a partial refund that reflects the difference between the two amounts. 7.2
The Chief Building Official shall not issue a permit until fees required by this By-law have been paid in full by the applicant.
7.3
In addition to the fees paid at the time of the building permit application, when an applicant makes supplementary submissions and revised submissions, the applicant shall pay the prescribed fee which shall be calculated in accordance with Schedule “C”.
7.4
[DELETE] The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1st of February based upon the 3rd quarter Statistics Canada Non-Residential Cost Index: Ottawa; where such index indicates negative growth, the fees shall remain at the level established for the prior year. The Chief Building Official shall update Schedule “C” as of February 1st each year, rounding the fees up to the next dollar, however no amendment to the by-law shall be required to give effect to the fee changes.
7.4
[ADD]The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1st of February based upon the October Bank of Canada Total CPI (https://www.bankofcanada.ca/rates/price-indexes/cpi) to a maximum increase of 4%; where such index indicates negative growth, or if the building reserve exceeds the annual building services operating costs based on a rolling three (3) year average, the fees shall remain at the level established for the prior year. The Chief Building Official shall update Schedule “C” as of February 1st each year, rounding the fees to the
Page 14 of 67 nearest dollar. Where the annual adjustment is not sufficient to result in a change to Schedule “C”, the result shall serve as the basis for the next year’s calculation. Where the annual adjustment is sufficient to result in a change to Schedule “C” then this new figure shall be the basis for the next year’s calculations. In all situations, no amendment to the by-law shall be required to give effect to the fee changes. 7.5
Where any Fees set out in Schedule “C” remain unpaid after the due date, the amount unpaid shall be added to the tax roll and collected as taxes.
7.6
In the case of withdrawal or abandonment of an application, or refusal, or revocation of a permit, and upon written request by the applicant, the Chief Building Official may refund any unearned fees to the party that made payment, which shall be calculated in accordance with Schedule “C”.
- TRANSFER OF PERMITS 8.1
If the owner of the land changes subsequent to the issuance of a permit and prior to the final inspection related thereto, the permit may be transferred to the new owner (the transferee) of the subject lands upon the submission of an application in accordance with the requirements of section 4 of this by-law, and where such application is accompanied by the following: 8.1.2 Proof of ownership of the subject lands by the transferee; 8.1.3 written confirmation from the designer, architect and/or professional engineer or such other qualified person referenced in the original application that such person or firm has been retained to continue to provide the stated services in respect of the application (if such services continued to be required under the Act/Code) or the name, address, telephone number of the designer, architect and/or professional engineer or such other qualified person and where applicable the written confirmation of such person or firm that they have be retained in relation to the application; 8.1.4 the payment of applicable fees set out in Schedule “C”.
8.2
Upon the issuance of a transfer of permit to the transferee, the transferee shall be deemed to be the permit holder and the original permit holder shall have no further rights or obligations to the Township under the permit save and except for any obligations set out in an agreement entered into under clause 8(3)(c) of the Act.
- NOTICES FOR INSPECTIONS 9.1
Inspection notices required by the building code and this By-law shall be made in writing or by telephone.
9.2
Inspection notices are required a minimum of two business days prior to the stages of construction specified therein and shall be given in accordance with the requirements of Subsection 1.3.5 of Division C of the Building Code.
9.3
The person to whom the permit has been issued shall notify the Chief Building Official of each stage of construction for which a notice is prescribed by the Building Code.
9.4
Notwithstanding section 10 of this By-law, the person to whom the permit has been issued shall notify the Chief Building Official of the date of completion of the building or demolition work no more than two days after that date.
9.5
In addition to the notices prescribed in Article 1.3.5.1 of Division C of the Building Code, the person to whom a permit has been issued shall give the Chief Building Official notice of the readiness for inspection for the stages of construction set out in Article 1.3.5.2 of Division C of the Building Code, where applicable.
9.6
All notices for inspections as described above shall not be deemed effective until the notice is acknowledged as received by the Chief Building Official in writing or by telephone.
- FENCING CONSTRUCTION SITES 10.1
Where, in the opinion of the Chief Building Official, a construction or demolition site presents a hazard to the public, the Chief Building Official may require the permit holder to erect such fencing to the standards and specifications that the Chief Building Official deems to be appropriate in the circumstances.
Page 15 of 67 10.2
When determining if a construction or demolition site presents a hazard to the public and requires the erection of fencing and the type of fencing required, the Chief Building Official shall have regard to: 10.2.1 the proximity of the construction site to occupied dwellings; 10.2.2 the proximity of the construction site to lands accessible to the public, including but not limited to streets, parks and commercial and institutional activities; 10.2.3 the hazards presented by the construction activities and materials; 10.2.4 the feasibility and effectiveness of site fencing; and 10.2.5 the duration of the hazard.
10.3
When the Chief Building Official is of the opinion that fencing is required, the permit holder shall, prior to the commencement of any construction, demolition, or placement of materials or equipment on site, erect or cause to be erected fencing to the standards required by the Chief Building Official to enclose the construction or demolition site for the purposes of preventing unauthorized entry on the site. For the purposes of this section, construction or demolition site shall include the area of the proposed construction or demolition and any area where materials or equipment are stored or operated.
- OFFENCES AND PENALTIES 11.1
Any person is guilty of an offence and is subject to a penalty in accordance with Section 36 of the Building Code Act, 1992, S.O. 1992, c.23, as amended if the person: (a)
knowingly furnishes false information in any application under the Act, in any certificate required to be issued or in any statement or return required to be furnished under the Act or the regulations;
(b)
fails to comply with an order, direction or other requirement made under the Act; or
(c)
contravenes the Act, the regulations or this By-law passed under section 7 of the Act.
- SEVERABILITY 12.1
If a court of competent jurisdiction should declare any section or part of a section of this By-law to be invalid such section or part of a section shall not be construed as having persuaded or influenced Council to pass the remainder of this By-law and it is hereby declared that the remainder of this By-law shall be valid and shall remain in force.
- REPEAL AND TRANSITION 13.1
By-law Number 1998-06, as amended by By-law 2002-06 and Schedule “A” to By-law 2002-97 are hereby repealed in their entirety upon the date that this By-law comes into force.
13.2
Notwithstanding sections 13.1 and 14.1 of this By-law, for any complete permit applications received prior to the effective date of this By-law, the provisions of By-law Number 1998-06, as amended shall remain in force and effect of the purpose of those permit applications.
- EFFECTIVE DATE 14.1
This By-law shall come into force and take effect June 1, 2014.
By-law read a first, second and third time and finally passed by Council on the 20th of day May 2014.
Ron Vandewal, MAYOR
Neil Carbone
Page 16 of 67 CHIEF ADMINISTRATIVE OFFICER
SCHEDULE “A” OF BY-LAW 2014-26 Being a By-law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services Within the Township of South Frontenac and to Repeal Bylaws 1998-06 and 2002-06, and Schedule “A” to 2002-97, as amended
CLASSES OF PERMITS BUILDING PERMIT: To be for the purpose of allowing all types of construction governed by the Act and the Building Code. CHANGE OF USE PERMIT: To comply with the requirements of Section 10. (1) of the Act. CONDITIONAL PERMIT: Pertains to construction only and may be issued only in accordance with Section 8.(3) of the Act. The Chief Building Official is hereby authorized to execute the written agreement referred to in Section 4 of this By-law on behalf of the Township where the Chief Building Official is satisfied that the compliance required under Section 8 of the Act has been achieved. DEMOLITION PERMIT: To be used for the demolition of all or part of a building or structure. PARTIAL PERMIT: When, a permit is applied for in accordance to the provisions of the Building By-law, in order to expedite work, the Chief Building Official may grant approval for construction to proceed for a portion of a structure.
Page 17 of 67 SCHEDULE “B” OF BY-LAW 2014-26 Being a By-law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services Within the Township of South Frontenac and to Repeal Bylaws 1998-06 and 2002-06, and Schedule “A” to 2002-97, as amended
Plans, Specifications and Documentation Requirements General Information required on all plans and specifications; •
Title block containing; project title or proposed use of building, owner’s name, municipal address of the project location, scale of drawing, drawing title, date drawing produced and,
•
Designer’s contact and qualification information, in accordance with all applicable legislations.
Required Plans and Specifications for all residential properties containing not more than two dwelling units in each house and the building systems, works, fixtures and service systems appurtenant to these buildings including ancillary buildings that serve the main building; •
Architectural, structural, HVAC, site services and electrical as determined by the scope of the work involved, noting that for alterations or repairs the Chief Building Official may accept less.
Required Plans and Specifications for all other buildings including their ancillary buildings; •
Architectural, structural, mechanical (including HVAC and plumbing), site services and electrical as determined by the scope of the work involved noting that for alterations and repairs the Chief Building Official may accept less.
Additional Forms / Documents submissions (where applicable) • • • • • • •
Property Owner’s Letter of Authorization appointing an agent, or copy of deed or recent tax bill Commitment to General Review signed by all project team disciplines Building Code Data Matrix Geotechnical Investigation Report Complete Construction Specifications ( Architectural, Structural, Mechanical and Electrical) Copies of authorizations/permits from other approving agencies (Applicable Law approvals) Energy Efficiency Design Summary form for Part 9 Residential Houses
This required information is in addition to any information specified in Sections 4 and 5 of this By-law. In addition to the foregoing items, other information may be required to enable the Chief Building Official to determine whether the proposed work conforms to the Ontario Building Code.
Page 18 of 67
SCHEDULE “C” OF BY-LAW 2014-26 (The Building By-law)
PERMIT FEES AND ADMINISTRATIVE CHARGES PART 2 - FEE CALCULATIONS GUIDE 2.1
Minimum Permit Fee Calculation The minimum fee for any permit application for work proposed shall be seventy-one dollars ($71.00).
2.2
Total Permit Fee Calculations The summation of all applicable fees found Tables 1 to 3 shall result in the total Permit Fee.
PART 3 – 2020 FEE TABLES
Table 1- Permits Permit type
Base Fee
Project Type
New Buildings, Structures and Designated Structures as defined by the Building Code not listed below.
$17.00 per thousand dollars of project value
All Additions and Renovations/Alterations to buildings or structures.
$17.00 per thousand dollars of project value
Where compensating construction is required.
$17.00 per thousand dollars of project value
Pursuant to s.10 of the Building Code Act where no construction is proposed or required.
$73.00 flat fee
Complete building or structure demolition
$109.00 per structure
Partial demolition of structure or building
$73.00 per structure
Occupancy
Applicable to only projects that require occupancy pursuant to the building code.
$30.00 per unit
Partial Permit
Requested by applicant. Where a permit is issued to allow partial construction of a building.
$73.00 per request, plus applicable fees noted in Table 1
Plumbing fixtures
$10.00 per fixture trap (minimum $73.00) plus, $36.00 per cross connections to non-potable water systems as regulated by the building code, including but not limited to, hydronic heating, sprinkler, and irrigation systems.
Connection to municipal water system
See By-law 2009-08, as amended, for related charges.
Construction or alteration of a Class 2, 3, 4, or 5 sewage system other than a Class A sewage system
$978.00 per sewage system
Construction or alteration of a Class A sewage system. *(Class A system represents flows greater than 4500 litres)
$1080.00 per sewage system
Installation or replacement of septic tank only
$772.00 per sewage system
Plans Review to confirm location only of existing sewage system
$103.00 per sewage system
On-Site Review to confirm location only of existing sewage system
$250.00 per sewage system
Review of Performance Level of Existing On-Site Sewage System
$500.00 per sewage system
Certificate of Approval renewal
$154.00 per sewage system
Building
Change of Use
Demolition
Plumbing
On-Site Sewage Systems
Page 19 of 67 Review for new lots in a subdivision, condominium, severance, or lot addition
$515.00 per lot
Review for Minor Variance application or Zoning By-Law amendment
$463.00 per sewage system
Review for Minor Variance in combination with a Review of Performance Level
$720.00 per sewage system
Review for Minor Variance in combination with a new Class 2, 3, 4, or 5 sewage system other than a Class A sewage system
$1183.00 per sewage system
All new or replacement signs that require a building permit, as prescribed in the building code.
$17.00 per thousand dollars of project value
Solar photovoltaic system
As regulated by the building code
$109.00 per permit
Swimming pools (public)
As regulated by the building code
$17.00 per thousand dollars of project value
Swimming pools (private)
See By-law 2014-33, as amended, for related charges.
$17.00 per thousand dollars of project value
Tents
As regulated by the building code
$109.00 per tent
Wood stove, Fireplace, or new chimney
As regulated by the building code
$73.00 per unit
On-Site Sewage Systems
Sign
Table 2 – Clerical & Administrative Fees Function
Detail Additional Inspections
Clerical
Investigations To offset additional investigative and administrative costs.
Fee $97.00 per repeat re-inspections of same stage of construction, at the Chief Building Officials discretion.
Building Compliance Title Search
$97.00 each
Compliance Letters to other Government Authorities
$97.00 per letter
Consent & Zoning By-law Amendment Application Review and comments
$97.00 per report issued
Renewal of building permit
$73.00 per deferral of revocation of permit that may be revoked in accordance to the building code.
Review of revised permit documents
$73.00 per hour
Special requests for file research
$73.00 per hour
Transfer of Permit to new property owner
$73.00 per permit
911 roadside identification sign & installation
Civic # blade/post = $103.00 each
Construct or Demolish without Permit Issued
Double normal permit fee, $18,199.00 maximum prior to the issuance of an Order pursuant to the Building Code Act.
Non-Compliance Re-Inspection Order registered on title Issuance of Summons Subdivision Lot Grading Noncompliance
$121.00 per inspection. Where an Order not complied with, additional site inspections to review status of noncompliance. $607.00 per Order $607.00 a Summons plus legal expense $97.00 per site inspections or meetings to determine or observe corrective measures where grading not installed as per approved subdivision plan.
Page 20 of 67
Third Party Review or Consultation
Where determined by the Chief Building Official that peer review and/or consultation by a third-party consultant is required.
The applicant or permit holder shall reimburse the municipality all fees and expenses of the consultant, in addition to the fees noted in this schedule.
Table 3 – Conditional Permits & Agreements Permit type
Conditional Building Permits Note: Where determined by the Chief Building Official that peer review and/or consultation by a thirdparty consultant is required to process any application. The applicant shall reimburse the municipality all fees and expenses of the consultant, in addition to the fees noted in this table.
Agreement Type
Fee
Simple agreement, not listed below
$243.00, plus applicable fees noted in Table 1, and refundable deposits stipulated in the agreement.
Other agreements, including but not limited to, remediation of buildings or structures previously used as illicit marijuana grow-op or clandestine labs.
$2,427.00, plus applicable fees noted in Table 1 and refundable deposits stipulated in the agreement.
Retrofit Order from Fire Department
Applicable fees noted in Table 1
Request to use Alternative Solution
$2,427.00, plus applicable fees noted in Table 1
Request for Chief Building Official to accept Alternative Material
$2,427.00, plus applicable fees noted in Table 1
Temporary Two Dwelling Agreement
$243.00 fee, plus a refundable $10,000.00 deposit.
Temporary Trailer Agreement
$243.00 fee per unit, plus a refundable $3,000.00 deposit per unit.
PART 4 – REFUND OF PERMIT FEES 4.1
General Provisions: (1) Refunds of fees collected under the authority of Tables 1 to 3, shall be provided in accordance with other provisions of this Part, where the; o Building Permits have been issued, but no construction has commenced, o Building Permits have not been revoked, o Building Permit Applications have not expired,
4.2
Refund Provisions for Permit Fees found in Tables 1 to 3 of this Schedule: (1) Requests for refunds must be submitted to the Chief Building Official in writing who will determine the amount of Permit Fees, if any, that may be refunded. (2) Except as provided in sentence (3), the amount of fees refundable shall be calculated based on the total of all building permit fees collected under the authority of Tables 1 to 3 of this Schedule, as follows: o 75 percent refundable if applicant cancels application prior to release of permit for issuance; o 50 percent refundable if Chief Building Official has released the permit for issuance; (3)
Notwithstanding sentence (2), no refund shall be made of an amount less than $36.50.
Page 21 of 67
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC BY-LAW 2022-XX Being a By-law to Amend By-law 2014-26 a By-law to Regulate Construction, Demolition, and Change of Use Permits for Buildings, Structures, and All Other Related Services within the Township of South Frontenac and to repeal By-law 2015-05 WHEREAS pursuant to section 9 of the Municipal Act, 2001 S.O. 2001, chapter 25 a municipality has the capacity, rights, powers and privileges of a natural person for the purpose of exercising its authority under this or any other Act; AND WHEREAS pursuant to section 8. (1) of the Municipal Act, 2001 S.O. 2001, chapter 25 the powers of a municipality under this or any other Act shall be interpreted broadly so as to confer broad authority on the municipality to enable the municipality to govern its affairs as it considers appropriate to enhance the municipality’s ability to respond to municipal issues; AND WHEREAS Section 7 of the Building Code Act, 1992, S.O. 1992, c.23, as amended, authorizes municipal council to pass By-laws respecting construction, demolition and change of use permits, inspections and related matters including fees; AND WHEREAS notice was given and a Public meeting held on April 12, 2022 in accordance with the Building Code Act, 1992, S.O. 1992, c.23, as amended in relation to proposed amendments to the Building By-law 2014-26, as amended with respect to building related fees; NOW THEREFORE, the Council of The Corporation of the Township of South Frontenac enacts as follows:
- THAT section 7, Fees and Refunds, is amended by deleting the following provision: 7.4
The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1st of February based upon the 3rd quarter Statistics Canada Non-Residential Cost Index: Ottawa; where such index indicates negative growth, the fees shall remain at the level established for the prior year. The Chief Building Official shall update Schedule “C” as of February 1st each year, rounding the fees to the nearest dollar. Where the annual adjustment is not sufficient to result in a change to Schedule “C”, the result shall serve as the basis for the next year’s calculation. Where the annual adjustment is sufficient to result in a change to Schedule “C” then this new figure shall be the basis for the next year’s calculations. In all situations, no amendment to the by-law shall be required to give effect to the fee changes.
- THAT section 7, Fees and Refunds, is hereby further amended by adding the following provision: 7.4
The Fees set out in Schedule “C” shall be adjusted annually on and effective the 1st of February based upon the October Bank of Canada Total CPI (https://www.bankofcanada.ca/rates/price-indexes/cpi) to a maximum increase of 4%; where such index indicates negative growth, or if the building reserve exceeds the annual building services operating costs based on a rolling three (3) year average, the fees shall remain at the level established for the prior year. The Chief Building Official shall update Schedule “C” as of February 1st each year, rounding the fees to the nearest dollar. Where the annual adjustment is not sufficient to result in a change to Schedule “C”, the result shall serve as the basis for the next year’s calculation. Where the annual adjustment is sufficient to result in a change to Schedule “C” then this new figure shall be the basis for the next year’s calculations. In all situations, no amendment to the by-law shall be required to give effect to the fee changes.
- And THAT By-law 2015-05 that previously amended By-law 2014-26 shall be repealed.
- THIS BY-LAW shall come into force and take effect upon the date of passage, April XX, 2022.
Page 22 of 67
Dated at the Township of South Frontenac this XX day of April, 2022 Read a first and second time this XXth day of April, 2022 Read a third time and finally passed this XXth day of April, 2022
THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENC
Ron Vandewal, Mayor
Angela Maddocks, Clerk
Page 23 of 67
To: Council Prepared by: Corporate Services Department Date of Meeting: April 12, 2022 Subject: Restricted Acts of Council (Lame Duck Periods)
Summary This report updates Council on the Lame Duck Period in relation to the 2022 Municipal Election and seeks Council direction in delegation of authority during this time period.
Recommendation That Council receive this report for information and that staff be directed to prepare a by-law delegating applicable authority to the Chief Administrative Officer with respect to the actions set out in the Municipal Act, 2001 Section 275(3) during the period which Council may be restricted from certain acts (Lame Duck period).
Background The Municipal Act, 2001, under Section 275 sets out the actions of Council, which can be restricted after nomination day and/or following voting day. There are two periods when Council can be declared as lame duck:
- August 19, 2022 (Nomination Day) to October 24th, 2022 (Election Day). The determination shall be that if less than 75% of the incumbent members of Council have been certified as candidates in the upcoming election and have not been acclaimed to office; the restrictions set out in the Municipal Act, 2001, will apply. For South Frontenac, this would mean that if more than two (2) members of the existing Council are not running for the next term of Council or are not running for difference offices.
- October 24, 2022 (Election Day) to November 14, 2022 (last day of the current term of Council).
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 24 of 67 Township of South Frontenac Staff Report - Restricted Acts of Council (Lame Duck Periods)
If the election results declared by the Clerk after the conclusion of the municipal election identifies there is less than 75% of the existing Council Members returning to Council, the restrictions set out in the Municipal Act, 2001, will apply. For South Frontenac, this would mean that less than seven (7) members of the existing Council would be returning to the next term of Council. If a Council is in a ‘lame duck’ position under Section 275 of the Municipal Act, 2001, section 275(3) specifies that the Council shall not take on the following actions: a) The appointment or removal from office of any officer of the municipality; b) The hiring or dismissal of any employee of the municipality; c) The disposition of any real or personal property of the municipality which has a value exceeding $50,000 at the time of disposal, unless budgeted; and d) Making any expenditures or incurring any other liability which exceeds $50,000, unless budgeted.
Discussion/Analysis Under Section 275(6) of the Municipal Act, 2001, Council is permitted to delegate authority of the duties listed in Section 275(3) to maintain operations during established Lame Duck periods. However, this delegation is required prior to the periods coming into effect. As there is the possibility that the Township is at risk for the Lame Duck Council classification, it is recommended that a delegation of authority be established so that it can be enacted, if required. The by-law would only take effect should the Lame Duck classification apply. Common practice is to provide the delegated authority to the Chief Administrative Officer to exercise the responsibilities listed in Section 275(3). The authority to delegate these responsibilities was previously selected for the 2010, 2014 and 2018 elections. Staff recommends the passing of a by-law to provide the delegated authority should an official Lame Duck Council be declared. Council is reminded that the Chief Administrative Officer already has delegated authority for the recruitment and dismissal of employees as well as for a variety of expenditures currently granted through the Procurement By-law. These authorities remain in effect during this period. In the event there becomes a need for the Chief Administrative Officer to exercise any of the authorities delegated to her under this section of the Municipal Act, an Administrative Report on the matter will be given to the current Council at their next following meeting. A by-law will be prepared for adoption by Council to formally delegate the authorities as recommended and requiring a report from Administration should these authorities be exercised, for Council’s consideration at the April 19, 2022 meeting.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 25 of 67 Township of South Frontenac Staff Report - Restricted Acts of Council (Lame Duck Periods)
Financial Implications None.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. •
Priority: N/A
Notice/Consultation •
Angela Maddocks, Clerk
Attachments None
Approvals Approved By:
Louise Fragnito Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 26 of 67
To: Committee of the Whole Prepared by: Development Services Department Date of Meeting: April 12, 2022 Subject:
Floating Accommodations on Waterways over Ontario’s Public Lands
Summary The Ministry of Northern Development, Mines, Natural Resources and Forestry are seeking input on potential ideas and approaches to manage “camping” on water and the use of floating accommodations on waterways over Ontario’s public lands. This report provides background information on the issue, and suggested responses to the questions posed by the Ministry.
Recommendation THAT the Committee of the Whole provide feedback on the staff response to the Ministry of Northern Development, Mines, Natural Resources and Forestry (the Ministry) on approaches to managing camping on water, and the use of floating accommodations over Ontario’s Public Lands; and THAT a response be filed by staff to the Ministry by April 19, 2022.
Background The Ministry of Northern Development, Mines, Natural Resources and Forestry (“Ministry”) is seeking input on ideas to inform possible future regulatory amendments related to “camping” on waterways and the use of floating accommodations over Ontario’s public lands (https://ero.ontario.ca/notice/019-5119). The deadline for input to be submitted to the Ministry’s process is April 19, 2022. Potential changes are intended to address growing concerns around the impacts of this activity on Ontario waterways and those who use them. Any regulatory or policy changes that may be considered in the future would be subject to public consultation. Council raised concerns about the impact of allowing floating accommodations on the Township’s lakes at its meeting on March 8, 2022. Staff were requested to review the Bulletin on this topic and to report back.
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 27 of 67 Township of South Frontenac Staff Report - Floating Accommodations on Waterways over Ontario’s Public Lands
Discussion/Analysis Floating accommodations (including repurposed shipping containers) have become an issue on waterways in Ontario. This is an issue that will need to be addressed by all levels of government. Transport Canada Watercrafts are licensed or registered by Transport Canada. There is a concern as to the definition of a watercraft and how it impacts the use of structures licensed or registered as watercrafts that are equipped for overnight accommodation. Receiving clearer definitions or setting specific standards from Transport Canada would help address some of the concerns. Municipality Floating accommodations may also be marketed as floating homes. Municipal zoning bylaws can be used to zone the lands under a lake and regulate the construction of buildings or structures to be erected or located within the Township. The Building Code Act would also apply. Zoning By-law No. 2003-75 prohibits boathouses, but it does not currently address floating dwellings. Council could consider addressing floating dwellings (but not vessels) through the Official Plan update and a future housekeeping amendment of the Zoning By-law. Staff note that floating dwellings have been addressed in this manner by other municipalities including the Township of Leeds and the Thousand Islands. Staff would recommend consulting with the Lake Ecosystem Advisory Committee should Council be interested in pursuing this approach. Ministry of Northern Development, Mines, Natural Resources and Forestry The Ministry has posed a number of questions that they are seeking input on as part of their request for input to inform possible future regulatory amendments related to “camping” on waterways and the use of floating accommodations over Ontario’s public lands. In South Frontenac, the majority of lakes are Provincial public lands (“Crown lands”). Activities on these lakes are regulated under the Public Lands Act by the Ministry of Northern Development, Mines, Natural Resources and Forestry. The exception is the Rideau Canal, which is Federal public lands regulated by Parks Canada. As per the Ministry’s bulletin:
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 28 of 67 Township of South Frontenac Staff Report - Floating Accommodations on Waterways over Ontario’s Public Lands
We are seeing a change on Ontario’s waterways. Over the years, the use of provincial waterways by watercraft has expanded to include floating accommodations, which are designed primarily to provide accommodation for longer stays (i.e., similar to a cottage) and not for navigation or for camping purposes. Currently, a watercraft equipped for overnight accommodation may be considered a “camping unit” for the purpose of camping, which is a permitted activity on public lands and on Ontario waterways provided several rules are met. The Ministry has heard concerns about prolonged and indeterminate occupation of floating accommodations and related potential impacts. Examples of concerns include:
- Wastewater management
- Compliance with Ontario Building Code
- Impeding access to public land and waterways
- Lack of payment of property taxes
- How to deploy emergency services
- Noise Staff have prepared responses, under attachment 1, in relation to the request for input from the Ministry on ideas to inform possible future regulatory amendments related to “camping” on waterways and the use of floating accommodations over Ontario’s public lands (https://ero.ontario.ca/notice/019-5119
Financial Implications Not applicable.
Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •
Priority: Choose an item. Action Item (if applicable):
Attachments
- Proposed response to Ministry questions
- Request for input on floating accommodations – Ministry of Northern Development, Mines, Natural Resources and Forestry
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 29 of 67 Township of South Frontenac Staff Report - Floating Accommodations on Waterways over Ontario’s Public Lands
Approvals Report Prepared By: Christine Woods, MCIP, RPP, Senior Planner Submitted By:
Claire Dodds, MCIP, RPP Director of Development Services Approved By:
Louise Fragnito, CPA, CGA Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Attachment 1 - Proposed Response to Ministry Questions The Township provides the following responses to the Ministry of Northern Development, Mines, Natural Resources and Forestry questions related to activities on Ontario waterways.
Should the types of watercrafts that are allowed as “camping units” be clarified Yes, the Township recommends that the types of watercrafts that are allowed as camping units for camping on water over public lands should be clarified to set clearer guidelines to enable enforcement.
Should the meaning of “camping purposes” be clarified? Yes, the meaning of “camping purposes” should be clarified to discourage the prolonged and indeterminate occupation of floating accommodations.
Should changes be made to the camping rules set out in Ontario Regulation 161/17 as they relate to camping on waterways over public lands? Are there other rules that should be applied to camping on water? The Township would support changes be made to the camping rules set out in this regulation as they relate to camping on waterways over public lands.
Should more restrictive municipal bylaws apply where they exist/are created? Municipalities may choose to use land use planning tools to regulate certain types of development on waterways (e.g. floating dwellings). However, camping on public lands must be addressed by the Province with strong regulation, policy and enforcement.
Any other info/concerns/suggestions? Require permits or registration?
Page 31 of 67 Ministry of Northern Development, Mines, Natural Resources and Forestry
Ministère du Développement du Nord, des Mines, des Richesses naturelles et des Forêts
Policy Division
Division de la politique
Director’s Office Crown Forests and Lands Policy Branch 70 Foster Drive, 3rd Floor Sault Ste. Marie, ON P6A 6V5
Bureau du directeur Direction des politiques relatives aux forêts et aux terres de la Couronne 70, rue Foster, 3e étage Sault Sainte Marie, ON P6A 6V5
March 03, 2022 Re: Seeking input about the use of floating accommodations on waterways over Ontario’s public lands Greetings, The Ministry of Northern Development, Mines, Natural Resources and Forestry (NDMNRF) would like to make you aware of a Bulletin recently posted to the Environmental Registry of Ontario [https://ero.ontario.ca/notice/019-5119]. We are seeking to engage municipalities on potential ideas and approaches to manage “camping” and the use of floating accommodations on waterways over Ontario’s public lands. The ministry is seeing increased interest in the use of waterways by various types of vessels (i.e., watercrafts equipped for overnight accommodation). In some cases, the ministry has heard concerns relating to vessels that are primarily designed for accommodation and not navigation. We are seeking input from the public, Indigenous communities, and municipal associations, and various stakeholders including your organization by April 19, 2022. Input from this process will inform consideration of potential future changes intended to address growing concerns around the impacts of this activity on Ontario waterways and those who use them. Please note, no regulatory changes are being proposed at this time. Any regulatory or policy changes that may be considered in the future would be posted on the Environmental Registry for consultation purposes. If you have any questions, please reach out to Julie Reeder, Sr. Program Advisor, Crown Lands Policy Section at Julie.reeder@ontario.ca. Sincerely, Peter D. Henry, R.P.F. Director Crown Forests and Lands Policy Branch
Page 32 of 67 c.
Pauline Desroches, Manager, Crown Lands Policy Section Julie Reeder, Sr. Program Advisor, Crown Lands Policy Section
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To: Committee of the Whole Prepared by: Development Services Department Date of Meeting: April 12, 2022 Subject:
Monitoring and Enforcement of Condominium & Site Plan Conditions
Summary The report provides information in response to a notice of motion requesting an outline of Development Services staff capacity for the monitoring and enforcement of site plans and condominium conditions for ongoing development work.
Recommendation This report is for information.
Background At the March 15, 2022 meeting, Council passed a notice of motion that the Director of Development Services prepare a report for Council to outline what Department staff will be involved in monitoring and enforcing the site plans and any other condominium conditions for Johnston Point and further to assess our staff capacity to carry out those duties not only for Johnston Point, but other ongoing development work.
Discussion/Analysis Staff Involved in the Monitoring and Enforcement Over the past three years, there have been several plans of condominium that have been approved. In each development, site plan control is being used as a tool to implement detailed conditions of condominium agreements and regulate of development on an individual lot basis. Site Plan Control is also used to regulate commercial, industrial, multi-residential, and residential development that is on at-capacity lakes within the Township. Site Plan Control is an application under the Planning Act through which to municipalities can undertake detailed review of individual sites, establish detailed drawings and agreements that stipulate conditions of development on an individual property. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report – Notice of Motion – Monitoring and Enforcing Site Plan and Condominium Developments Monitoring and Enforcement of Condominium & Site Plan Conditions
Monitoring the clearance of conditions of subdivisions/condominiums and site plan control is coordinated by Planning Services. The clearance and monitoring of conditions regularly involve staff from other internal and external agencies. Staff involved in monitoring the clearance of conditions can include: • • • • • • • • • •
Director of Development Services Manager of Technical Services and Infrastructure Contracted engineering staff working on behalf of the Township Chief Building Official Planning staff (planner, senior planner) Fire Chief Township solicitor County Planning Staff (e.g. hydrogeological conditions for subdivisions & condominiums) Conservation Authority staff Ministry Staff – Ministry of Environment, Conservation and Parks, etc.
For subdivisions, condominiums, commercial, industrial and multi-residential site plans, securities are often taken to ensure certain works are completed. Securities are only released after staff are satisfied that the works have been completed to Township standards and inspections have been completed. For residential site plans where a single detached dwelling is proposed, there are seldom works being undertaken that require the collection of securities. More recent residential site plans that are conditions of condominium agreements include a requirement that an inspection will be undertaken to review the implementation of the site plan 4-6 months following the occupancy permit being issued by Building Services. This inspection will assist staff in ensuring that, after construction, the site has been developed in compliance with the approved site plan. Enforcement Developers and property owners enter into legally binding agreements with Council that stipulate how a property will be developed and maintained. Agreements are registered on title of the property and bind current and future property owners to develop their property consistent with the drawings and any supporting studies. By entering into that agreement, the legal obligation to maintain their property in compliance with the terms of the agreement is the sole the responsibility of the property owner. The Township is legally bound to enter into an agreement in good faith with the developer or property owner and cannot take a deposit or impose a penalty that presumes there will be a violation of the agreement. For example – the Township cannot put a financial penalty in place in a site plan agreement that would presume a property owner will cut down trees on their property within the 30m high water mark. A shoreline protection by-law with www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
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Township of South Frontenac Staff Report – Notice of Motion – Monitoring and Enforcing Site Plan and Condominium Developments Monitoring and Enforcement of Condominium & Site Plan Conditions
administrative penalties would be the most effective and comprehensive tool to put in place to implement a financial penalty that could apply in the case that a property owner cut down trees within the 30m highwater mark setback. If Township staff finds a developer/property owner to be out of compliance with a subdivision/condominium agreement or a site plan control agreement, and staff cannot get compliance from the owner within a reasonable period of time, staff would bring a report forward to Council identifying the enforcement issue and seeking support from Council for next steps including legal action against the developer/property owner. Enforcing agreements through the Courts requires significant financial resources to cover legal fees and would be dealt with on a case-by-case basis. Assessment of Staff Resourcing The staffing complement prior to 2019 did not provide the Township sufficient resourcing and support to monitor and enforce conditions and monitor agreements. Site plan control was a tool that was used intermittently. Tracking tools and systems were not previously in place to ensure that planning, building and public services staff and external agency staff worked in a coordinated way to be aware of conditions of approvals. Over the past three years – significant effort has been made by Development Services staff to work through conditions of draft plan approval for subdivisions and condominiums that were as much as ten years old. Staff have been working towards more consistent site plan requirements, template agreements and consistent processes. Tracking tools, such as the recently implemented CityView system in Development Services, provides opportunities for staff to track and note compliance with conditions of approval and to assist with communication among internal staff. Effort has been made over the past few years to build an integrated Development Services team that incorporates knowledge and input from Public Services staff, Building Services staff and Planning Services staff in the site plan and condominium process. Planning staff work with internal and external staff to ensure pre-conditions have been met prior to the issuance of permits and that permits are being issued for development consistent with the approved site plan. Planning staff work with Public Services staff or contracted Engineering staff to coordinate inspections of lot grading, driveways, stormwater management. Through the integrated approach to resourcing subdivision, condominium, and site plan work, when one staff member is on-site, there is sufficient awareness of the conditions of the overall approved development, that should there be an aspect of the development that appears out of compliance – that would be reported to Planning staff and follow up would occur with the owner to seek compliance. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 36 of 67
Township of South Frontenac Staff Report – Notice of Motion – Monitoring and Enforcing Site Plan and Condominium Developments Monitoring and Enforcement of Condominium & Site Plan Conditions
As development increases through plans of subdivision, condominium and site plans throughout the Township, resourcing will be evaluated through the annual budget process. Additional consideration will need to be given to assessing the capacity of in-house engineering and technical review services versus contracting engineering services in future years. Monitoring and enforcement through the process of clearing conditions for the current volumes of development is planned for and is resourced by current levels of staffing (including the new Deputy-Clerk, Building Inspector and Planner position). Once conditions are cleared and development has been completed, staff do not regularly complete inspections to monitor developments. Planning staff will respond to concerns or complaints that are submitted to the Township in the same way the Township responds to a by-law enforcement complaint.
Financial Implications Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • Priority: 2. Promote and support growth than meets the community’s needs while maintaining the integrity of our natural environment.
Notice/Consultation The following staff were consulted in the preparation of this report:
Troy Dunlop, Manager of Technical Services & Infrastructure Tom Berriault, Chief Building Official Christine Woods, Senior Planner Louise Fragnito, Chief Administrative Officer
Attachments None
Approvals Submitted by:
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 37 of 67
Township of South Frontenac Staff Report – Notice of Motion – Monitoring and Enforcing Site Plan and Condominium Developments Monitoring and Enforcement of Condominium & Site Plan Conditions
Claire Dodds, RPP, MCIP Director of Development Services Approved by:
Louise Fragnito Chief Administrative Officer
www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.
Page 38 of 67
April 1, 2022 Township of South Frontenac Box 100, 4432 George Street Sydenham, ON K0H 2T0
RE:
Rideau Valley Conservation Authority - 2021 Annual Report
Dear Members of Council, On behalf of our Board of Directors and staff, we are pleased to provide you with a copy of RVCA’s 2021 Annual Report. Our Annual Report highlights the important work and priority projects we were able to accomplish last year with your support, and in collaboration with our many community partners. A big thank you to our members, our municipalities, our government and non-governmental partners and our watershed residents for making it all possible. Our responsibility as a conservation authority is to deliver programs and services across the watershed on behalf of municipalities that “further the conservation, restoration, development and management of natural resources”. Our annual report celebrates our local success and demonstrates what we can achieve when we all work together within a watershed to manage our shared natural resources. We always welcome the opportunity to make a presentation to Council to highlight key pieces of our work, discuss municipal priorities, hear feedback and of course, answer questions. If you are interested in such a presentation, please let us know. If you would like paper copies of our annual report or should you require more detailed information about any of our projects or programs, please contact Diane Downey at diane.downey@rvca.ca. Thank you again for your ongoing support and valued partnership. We look forward to continuing to work with you on issues that matter to the Rideau watershed and we anticipate another productive year in 2022. Sincerely ,
Pieter Leenhouts Chair
cc.:
John McDougall
Sommer Casgrain-Robertson General Manager
Page 39 of 67
Annual Report
2021
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Your Rideau Valley Conservation Authority
THE RVCA is one of 36 provincial conservation authorities working to protect and conserve our natural resources on a watershed level. Since 1966, we have worked closely with municipal, provincial and federal government partners, landowners and community groups to protect communities from natural hazards, ensure sustainable development near waterways and to monitor and improve water quality, habitat and hydrologic function across the watershed. The RVCA looks to build resilient communities by promoting an integrated watershed approach — one that balances human, environmental and economic needs. Our success is based on partnerships that accomplish local initiatives at the watershed scale.
OUR VISION: A thriving watershed with clean abundant water, natural shorelines, rich forests and wetlands, diverse habitat and sustainable land use that is valued and protected by all. OUR MISSION: To understand, manage, protect, restore and enhance the Rideau watershed through science, stewardship, education, policy and leadership.
2021 RVCA Board of Directors Pieter Leenhouts, Chair . . . . . . . . . . . . . . . Ottawa Judy Brown, Vice Chair . . . . . . . . . . . . . . . . Perth Andy Jozefowicz . . . . . . . . . . . . . . . . . . . Athens Dale McLenaghan . . . . . . . . . . . . . . . . . Augusta Brian Dowdall . . . . . . . . . . . . . . . . . . . Beckwith Victor Heese . . . . . . . . . . . . . . . Central Frontenac Jamie Crawford . . . . . . . . . . . . . . . . . . . Ottawa George Darouze . . . . . . . . . . . . . . . . . . . Ottawa Julie Graveline . . . . . . . . . . . . . . . . . . . . Ottawa Scott Moffatt . . . . . . . . . . . . . . . . . . . . . Ottawa Anne Robinson . . . . . . . . . . . . . . . . . . . . Ottawa Guy Desjardins . . . . . . . . . . . . . Clarence-Rockland George Sachs/ Steve Fournier . . . . . . . . . Drummond/North Elmsley Rob Rothgeb . . . . . . . . . . . . . Elizabethtown-Kitley Don Halpenny/Bob Foster . . . . . . Merrickville-Wolford Vince Carroll . . . . . . . . . . . . . . . . . . . Montague Gerry Boyce . . . . . . . . . . . . . . . . . North Dundas Barclay Cormack/Kristin Strackerjan . . . North Grenville Carolyn Bresee . . . . . . . . . . . . . . . . .Rideau Lakes Shawn Pankow . . . . . . . . . . . . . . . . . Smiths Falls Pat Barr/John McDougall . . . . . . . . .South Frontenac Gene Richardson . . . . . . . . . . . . . . . . . Tay Valley Melissa Sullivan/Robin Jones . . . . . . . . . . . Westport
*Throughout 2021 the RVCA was saddened by the passing of three board members: Guy Desjardins, Don Halpenny and Pat Barr. The RVCA Board of Directors sends its deepest condolences to the friends and families of these dedicated community leaders. We will remember them for their many years of contributions to their communities and to our board.
- The RVCA also had three members retire from the Board in 2021: George Sachs, Barclay Cormack and Melissa Sullivan. The RVCA Board of Directors thanks them for their service and contributions to our Board and wishes them well in their future endeavors.
2
2021 RVCA ANNUAL REPORT
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Message from the Chair & General Manager
2021 was another year of uncertainty and disruption, yet the RVCA team managed to not only keep our programs and services running at top speed, but also lay significant groundwork for a bright and healthy future in the Rideau Valley watershed. This included the installation of 11 new climate stations across the watershed to improve our flood and drought forecasting – particularly in the face of a changing climate – and the completion of draft hazard mapping studies on the Upper Jock River and Stevens Creek. Our science department, meanwhile, began an ambitious watershed report card project that will deliver a comprehensive snapshot of environmental conditions in the Rideau Valley. By gathering our rigorous science around surface and ground water quality, hydrology, land uses and habitat into a single document, we will be able to identify trends and problem areas to help guide our priorities and strategies into the future. Planning and regulations staff were also busy as they engaged an external working group of developers, farmers and municipal staff to help us update our development review policies to better align with provincial legislation and local needs. This was a highly collaborative process that resulted in a draft policy document that will undergo broader public consultation in 2022. Speaking of collaboration, the RVCA’s role on the provincial multi-stakeholder Conservation Authorities Working Group over the course of 2021 was an extremely positive experience. The province was receptive to our concerns and input and as a result the final regulations released in October 2021 are practical, flexible and should be reasonable to implement at the local level while still achieving the province’s objectives. Heading into 2022, our job now is to work closely with municipalities to implement these new regulations ahead of the 2024 deadline. We were so proud of the RVCA team as they continued to rise to the challenges posed by COVID-19, adapting their programs and finding creative solutions to problems only a global pandemic can bring. As we head into 2022, the RVCA looks forward to tackling the important and challenging work we set out for ourselves in the past year – for the benefit of all who call this beautiful watershed home. Yours in conservation, Pieter Leenhouts, Chair
Sommer Casgrain-Robertson, General Manager/Secretary- Treasurer
Upper Rideau Lake
2021 RVCA ANNUAL REPORT
3
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The Rideau Valley Watershed
The Rideau Valley Watershed
4
2021 RVCA ANNUAL REPORT
Page 43 of 67
Corporate Services
CORPORATE SERVICES supports the whole authority, enabling it to perform its functions and deliver programs in an efficient and cost-effective manner.
The department is responsible for strategic planning, budgeting, financial reporting, business improvement, human resources, communications, IT, GIS, member services, foundation support and administration.
$12.58M budget
64
staff plus 8 summer students
23
• Continued to manage RVCA’s response to the COVID-19 pandemic (policies, program and budget modifications, remote working, virtual meetings) • Provided advice to the Province to help ensure new regulations under the Conservation Authorities Act would be practical and implementable for both municipalities and conservation authorities (this included the General Manager providing advice as a member of the Minister’s Conservation Authorities Working Group). • Migrated all of RVCA’s information and data to new SQL Scale VM servers to provide better storage, security and accessibility for staff and clients.
board members representing 18 member municipalities
2021 RVCA ANNUAL REPORT
5
Page 44 of 67
Conservation Land Management Services
THE RVCA manages more than 3,200 hectares of conservation land for the strategic protection of vulnerable habitats and valuable natural resources.
This includes 11 developed conservation areas offering trails, beaches, boat launches and a range of popular outdoor education programs. Conservation areas provide affordable recreation, education and tourism opportunities to our watershed communities.
•
Land Management
•
•
• • •
Own 2,210 hectares of conservation land across the watershed; 1 new conservation easement accepted in 2021 Manage 3,200+ hectares of conservation land (inspected and assessed annually) 52 nest boxes monitored at nine conservation areas 23 Species at Risk monitoring and/or habitat feature projects maintained at six conservation areas (in support of bobolink, butternut and barn swallow)
Outdoor Education 2021
•
•
•
Conservation Areas • • • •
6
11 developed conservation areas 300,000 visitors in 2021 (up from 200,000 annually) 42 kilometres of trails and 3 beaches maintained for public use 1,923 people enjoyed rental facilities at Foley Mountain and Baxter Conservation Areas (group camping areas, picnic shelter and the Baxter river cabin)
2021 RVCA ANNUAL REPORT
Continued successful partnership with Cabinscape to host a tiny cabin at Mica Mines Conservation Area, with an agreement to add a second cabin in 2022
• •
•
1,612 students from 35 schools participated in new virtual outdoor education programs at Baxter Conservation Area as part of a pilot program with Ottawa Catholic School Board 184 students attended weekly in-person Forest School at Baxter and Foley Mountain conservation areas 94 children and caregivers participated in six free Forest School drop-in programs at Foley Mountain (sponsored by the Township of Rideau Lakes) 84 children took part in three in-person outdoor education programs at Foley Mountain 194 children participated in summer day camps at Baxter and Foley Mountain 450 free Outdoor Adventure kits were distributed in partnership with local libraries, townships and community groups in the Foley Mountain region Foley Mountain introduced a winter story book trail featuring “Over and Under the Snow” by Kate Messner
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RVCA’s Developed Conservation Areas
Chapman Mills
Perth Wildlife Reserve Richmond
Rideau Ferry W.A. Taylor
Baxter
Motts Mills
Mill Pond Meisel Woods
11
Conservation Areas Portland Bay Foley Mountain 2021 RVCA ANNUAL REPORT
7
Page 46 of 67 Planning and Regulatory Services
OUR PLANNING AND REGULATIONS DEPARTMENT brings watershed science, provincial policies and individual municipal needs together to assist municipal decision-makers in building safe, sustainable communities.
8
2021 RVCA ANNUAL REPORT
Page 47 of 67 Planning and Regulatory Services
810
The RVCA is also the approval authority for development on lands affected by natural hazards like flooding, steep slopes or unstable soil, and near sensitive areas like wetlands, shorelines and watercourses. Staff also approve the construction, enlargement or alteration of septic systems in the City of Ottawa and Tay Valley Township and provide septic re-inspection services in several other municipalities. 2021 Septic System Approvals and Re-inspections • 254 file search requests (253 Ottawa, 1 Mississippi-Rideau) • 810 applications for new or replacement septic systems (702 in Ottawa, 108 in Tay Valley) • 103 applications for renovations or septic alterations (89 in Ottawa, 14 in Tay Valley) • 54 complaints/occurances (51 in Ottawa, in Tay Valley)
applications for new or replacement septic systems •
•
•
463 septic re-inspections completed (310 in Rideau Lakes, 109 in Tay Valley, 39 in North Frontenac and 5 in Central Frontenac) Distributed educational material to landowners about the care and maintenance of their septic systems Taught 4 virtual sessions of the Ontario Building Code Part 8 Installers Course (66 participants)
2021 Septic Approvals
Ottawa Tay Valley
2021 RVCA ANNUAL REPORT
9
Page 48 of 67 Planning and Regulatory Services
2021 Septic Re-inspections
2021 Section 28 Activities • 1,677 property inquiries • 187 clearance letters • 402 applications • 89% approved • 7% on hold • 3 hearings • 115 complaints/occurrences • 17 violations • 2 charges laid under the Act 2021 Source Water Protection Approvals • Two newly trained and appointed Risk Management Inspectors/Officials • Renegotiated Part IV Risk Management Agreements with Partner Municipalities • Continued to assist the City of Ottawa with Risk Management work
2021 Section 28 Applications by Municipality 223
City of Ottawa
4
Augusta
1
Beckwith
8
Central Frontenac
1
Clarence Rockland
20
Drummond/North Elmsley
0
North Dundas
10
Elizabethtown-Kitley
4
Merrickville-Wolford
4
Montague
34
North Grenville
4
Perth
51
Rideau Lakes
1
Smiths Falls
3
South Frontenac
32
Tay Valley
2
Westport
0
Augusta
Total 402 10
2021 RVCA ANNUAL REPORT
Page 49 of 67 Planning and Regulatory Services
2021 Planning Activities by Municipality 1,213
City of Ottawa
14
Beckwith
90
North Grenville
44
Montague
46
Merrickville- Wolford
11
Augusta
22
Elizabethtown- Kitley
29
Town of Smiths Falls
49
Drummond/North Elmsley
88
Tay Valley
13
Town of Perth
176
Rideau Lakes
28
South Frontenac
33
Central Frontenac
15
Westport
2
UCLG
1
UCSDG
0
Athens
0
North Dundas
Planning Advisory Reviews • 339 pre-consultation meetings • 591 severances • 459 minor variances • 199 site plan control • 172 zoning by-law amendments • 27 Official Plan amendments • 17 subdivision reviews • 8 condominium applications • 4 Part Lot Control • 1 lifting of Holding By-law • 5 lifting of 30 cm reserve • 7 Environmental Assessment Act reviews • 1 Aggregate Resource Review • 3 Master Servicing Studies reviewed (City of Ottawa) • 1 comprehensive ZBA reviewed (City of Ottawa) • 40 utility clearances
Total 1,874
2021 RVCA ANNUAL REPORT
11
Page 50 of 67 Stewardship Services
STEWARDSHIP is a key component to overall watershed health. Our stewardship team works with landowners, farmers, lake associations, NGOs, businesses, government agencies and the public to undertake on-the-ground projects that directly improve the health of the watershed. Programs such as tree planting, shoreline restoration, landowner clean water incentives, wetland enhancement and Species At Risk habitat creation help protect the watershed and reduce the impact of development pressures.
12
2021 RVCA ANNUAL REPORT
Page 51 of 67 Stewardship Services Tree planting by municipality 2021
Tree Planting 2021 • 230,100 trees planted in the Rideau Valley watershed, including 33,900 in Ottawa through the Green Acres Tree Planting program • 20,575 trees planted in the Mississippi Valley watershed as part of Ottawa’s Green Acres program • Celebrated the Green Acres program’s 2 millionth tree with a dedication ceremony on Memory Lane at the RVCA headquarters in Manotick • $356,420.26 fundraised to offset landowner costs
6.8
million trees planted since 1984
0
Athens
0
Augusta
5,300
Beckwith
4,450
Carleton Place
9,350
Central Frontenac
0
Clarence Rockland
54,475
City of Ottawa
3,750
Drummond/North Elmsley
12,800
Elizabethtown-Kitley
20,800
Merrickville-Wolford
3,600
Montague
0
North Dundas
15,940
North Grenville
23,650
Perth
9,100
Rideau Lakes
8,300
Smiths Falls
60
South Frontenac
11,450
Tay Valley
30,950
Westport
8,150
Mississippi Mills
225 7,750
Addington Highlands Lanark Highlands
Total 230,100
2021 RVCA ANNUAL REPORT
13
Page 52 of 67 Stewardship Services
Shoreline Naturalization 2021 • 16,412 trees and shrubs planted on 61 properties • 1.9 km of shoreline naturalized • 2,000 trees planted at new John Miller Park along Grants Creek in Tay Valley • 5,700 trees distributed to landowners through partnership with Lanark County • 2 lake associations worked with us to distribute 2,500 trees, shrubs and wildflowers to lake residents through an over-the-counter plant sale (Upper Rideau Lake Association, Otty Lake Association) • 10 free shoreline planting projects provided to Bobs and Crow Lake residents thanks to top-up partnerships with Bobs and Crow Lake Association Foundation • 5.5 hectares of new pollinator meadow habitat established in partnership with Hydro Ottawa • 350 native pollinator-friendly perennials distributed to landowners through over the counter sale
14
2021 RVCA ANNUAL REPORT
16,412 trees and shrubs planted on 61 properties
350
native pollinator-friendly perennials distributed to landowners through over the counter sale
Page 53 of 67 Stewardship Services
Shoreline Plantings by Municipality 0
Athens
0
Augusta
5,700
Beckwith
25 3,158 0
Central Frontenac City of Ottawa Clarence Rockland
570
Drummond/North Elmsley
76
Elizabethtown-Kitley
26
Merrickville-Wolford
275
Montague
0
North Dundas
279
North Grenville
0
Perth
2,765
Rideau Lakes
0
Smiths Falls
803
South Frontenac
2,735
Tay Valley
0
Westport
Total 16,412 2021 RVCA ANNUAL REPORT
15
Page 54 of 67 Stewardship Services Clean Water Projects by municipality
Lake Planning 2021 • 20th annual Lake Links Workshop attended virtually by 120+ local lake stewards and residents
Clean Water Projects 2021 • 132 projects were approved through the Rideau Valley Rural Clean Water Program, allocating $237,228.96 in grants; these grants will support a total project value of $1,184,181.69 • 61 projects were approved through the Ottawa Rural Clean Water Program, allocating $241,167.69 in grants; these grants will support a total project value of $470,016.30 • RVCA also delivered the Ottawa Rural Clean Water Program in the Mississippi watershed in partnership with Mississippi Valley Conservation Authority
0
Athens
0
Augusta
3
Beckwith
1
Central Frontenac
45
City of Ottawa
0
Clarence Rockland
7
Drummond/North Elmsley
4
Elizabethtown-Kitley
6
Merrickville-Wolford
9
Montague
0
North Dundas
17
North Grenville
0
Perth
15
Rideau Lakes
0
Smiths Falls
16
South Frontenac
20
Tay Valley
0
Westport
Total 193
61
projects were approved through the Ottawa Rural Clean Water Program, allocating $241,167.69 in grants; these grants will support a total project value of $470,016.30
132
projects were approved through the Rideau Valley Rural Clean Water Program, allocating $237,228.96 in grants; these grants will support a total project value of $1,184,181.69
16
2021 RVCA ANNUAL REPORT
Page 55 of 67 Stewardship Services
11,222
seeds collected from healthy butternut trees to grow seedlings for future planting
Butternut Stewardship 2021 • 1,440 free butternut seedlings distributed in spring to help replace dead and dying butternut trees in Eastern Ontario
• Partnered with Ontario Nature to search for the endangered American Ginseng on properties already involved in the Butternut Recovery Program
• Continued effort to locate and assess healthy trees and track survival and health of planted butternut
• Partnered with Ontario Nature to assess an entire Butternut population on a 200-acre federal property owned and managed by the Canadian Wildlife Service (CWS)
• Partnered with FGCA for the initial Critical Habitat project
2021 RVCA ANNUAL REPORT
17
Page 56 of 67
Science and Engineering Services
OUR SCIENCE TEAMS collect, monitor and analyze our watershed’s conditions to better understand its health and to help us better protect its resources and the people who live in it. Data about water levels and hydrology, surface and ground water quality and aquatic environments is critical to guide decisions about land and water use to ensure we continue to reap the many natural benefits of a healthy and thriving watershed.
18
2021 RVCA ANNUAL REPORT
Page 57 of 67
Science and Engineering Services Source Water Protection • Seventh year implementing the Mississippi Rideau Source Protection Plan • Continued support provided to municipalities including policy interpretation and implementation tools • Completed our fourth annual Source Protection Annual Report • Continued work on an update to our Source Protection Plan and Assessment Reports • Submitted a Section 34 Amendment for a new municipal well in Kemptville
Flood Forecasting & Warning • 6 flood messages for Rideau River • 1 flood message for Ottawa River • 5 low water messages • 21 sites monitored for water levels and flow • 24 sites monitored for precipitation, including 11 new RVCA Weather Stations installed in 2021 • 6 sites monitored for snowpack
Stream Characterization Monitoring • 44 sites sampled throughout the watershed in the spring and fall for the Ontario Benthic Biomonitoring Network (OBBN) • Catchment level watershed conditions were classified across the watershed by the following parameters
Wetland Restoration Post-Effectiveness Monitoring • Remic Rapids Wetland Restoration Project Phase 1 (Year 5) and 2 (Year 2) • Black Rapids Wetland Restoration Project (Year 5) • Stillwater Creek Wetland Restoration Project (Year 3) • Jebbs Creek Wetland Embayment Project (Year 3)
Surface Water Quality Monitoring • 117 sites sampled for the RVCA Baseline Monitoring Program, City Baseline Monitoring Program and Provincial Water Quality Monitoring Program which monitors the water chemistry of major rivers and tributaries. • 51 Water Quality Parameters monitored annually • 19 landowners facilitated sampling by providing access to lakes and streams through their properties • Due to Covid-19 restrictions, more than 140 hours were donated by 13 lake stewards to support a piloted Watershed Watch community monitoring program
39
lakes were sampled from May to November
• Staff prepared the fish community data set and completed data analysis in support of the Integrated Watershed Monitoring Program review
2021 RVCA ANNUAL REPORT
19
Page 58 of 67
Science and Engineering Services
Province of Quebec
Water Quality Monitoring in the Rideau Valley
Clarence– Rockland
Ottawa
Beckwith
Drummond/ North Elmsley Perth
North Dundas
Montague
Smiths Falls
North Grenville MerrickvilleWolford
Central Frontenac
Tay Valley
Augusta ElizabethtownKitley
Westport
South Frontenac
20
2021 RVCA ANNUAL REPORT
Rideau Lakes Athens
Ontario Benthos Biomonitoring Network Provincial Water Quality Monitoring Network United States of America Baseline Monitoring Program Watershed Watch
Page 59 of 67
Financing Conservation
Municipal Levy $6,248,836 Program Revenue $3,059,166 Special Levies $1,236,032 Provincial Funding $324,369 Foundation $133,057
2021 Revenues
$11,001,460
Science & Engineering Services $3,272,477 Planning Advisory and Regulatory Services $2,390,952 Stewardship Services $1,378,633 Conservation Land Management Services $1,195,994 Transfer to Reserves $1,242,515 Corporate Services $1,092,144 Investment in Capital Assets $226,041 Repayment of Capital Lease $202,704 Program Revenue $3,006,493.42 Municipal Levy $6,248,836
2021 Expenditures
$11,001,460
Program Revenue $3,006,493.42 Municipal Levy $6,248,836 Special Levies $1,236,032.58
2021 RVCA ANNUAL REPORT
21
Page 60 of 67
Rideau Valley Conservation Foundation
2021 Annual Report With another strange year behind us, it is time to pause and celebrate our collective resilience, our many accomplishments and our shared passion to sustain a healthy watershed for now and the future. Despite the ongoing pandemic, we have continued to fulfill our mission to protect and conserve the lands and waters of the Rideau River watershed. Our board members, donors and many partners stepped up to lend their time, expertise and funds to the cause of conservation. Thanks, first of all, to our Board of Directors. Your enthusiasm and leadership are greatly appreciated. Two key members who embody these qualities must especially be acknowledged: Jason Kelly and Anne Simmering. Jason has left an indelible mark on the Foundation, having served 11 years as Chair until he retired in June 2021. Over his tenure he has helped shape and guide our many programs, which continue to be warmly received and valued across our watershed. We appreciate his continued commitment as he remains an active Board member. Thank you as well to Anne who, after nine years of service, has quietly stepped down from the board. We value her guidance and commitment to the Steve Simmering Conservation Land Endowment. After 10 years, this endowment remains a very important piece of our fundraising efforts as it strives to protect vulnerable natural areas across our watershed.
RVCF Board of Directors • • • • • • • • • • • • •
Andrew Harkness, Chair Allison Brown, Vice Chair Jason W. M. Kelly, Immediate Past Chair Kathy Dallaire, Secretary-Treasurer Allison Gibbons Gary Howard Bob Ryerson (resigned August 2021) Tom Scott Anne Simmering (retired September 2021) R.E. (Bob) Smith Kathy Thomas Cynthia Wagner Richmond Wilson
2021 welcomed many new and returning donors. With generous donor support, we continued to conserve critical natural spaces, protect species at risk, plant trees, naturalize shorelines and support outdoor education for our youth. We kicked off a transformational accessibility project at Baxter Conservation Area, and thanks to ongoing donor support have initiated plans for several other accessibility projects to take shape in the coming months and years. Thank you for making your local natural environment – and residents’ access to it – a priority. I am proud to share our 2021 highlights. We appreciate your continued confidence in our conservation projects and look forward to a healthy, resilient future together. Yours in conservation, Andrew Harkness, RVCF Chair
22 2021 RVCF ANNUAL REPORT
Page 61 of 67
Rideau Valley Conservation Foundation
$ 7.3 million dollars raised for conservation since 1994
6,706 trees planted to offset carbon through 2021 agreements
846 total hectares protected for conservation
168 acres preserved through new conservation easement
78 ongoing species at risk restoration projects
5 years as an accredited member of Imagine Canada
2021 Highlights • Welcomed new corporate partner Modern Niagara, which will provide $300,000 over five years to help acquire and protect vulnerable land in the watershed • Raised $6,880 for the Steve Simmering Conservation Land Endowment Fund during our Giving Tuesday campaign, thanks to private donors and matching funds from McCooeye Wealth Management – Mandeville Private Client Inc • Partnered with One Tree Planted to plant 40,000 tree seedlings in spring 2021 • Celebrated 30,000 memorial trees planted by Hulse, Playfair and McGarry • Planted 1,200 memorial and special occasion trees in tribute of loved ones • Welcomed new and returning Carbon Neutral individuals, businesses and events including LIVE 88.5, Elephant Print, Evergreen Window Solutions, McCooeye Wealth Management – Mandeville Private Client Inc. and Somersault Events • Supported the Nature for All Committee in its fundraising efforts to begin a transformational accessibility project at Baxter Conservation Area
Rideau Valley Conservation Foundation Box 988 3889 Rideau Valley Drive Manotick, ON K4M 1A8 613-692-3571 ext. 1126 info@rvcf.ca www.rvcf.ca
• Partnered with Girl Gone Good and Fjallraven Ottawa to raise funds for the Nature for All project • Celebrated Michel and Philip Charron’s fundraising efforts in support of the Nature for All project • Accepted a generous donation from the Lawson Foundation in support of Foley Mountain’s Storybook Trail and other site improvements • Welcomed a conservation land agreement of 186 hectares of wetlands and shoreline along Wolf and Green Lake • Became the first environmental charity to partner with GiveShop to raise funds through its online community marketplace • Helped families in need participate in Forest School programming at Baxter and Foley Mountain Conservation Areas
Thank you to all the private individuals and families who donate. Be sure to visit our virtual Donor Recognition Wall at www.rvcf.ca/supporters or in person at our RVCF headquarters.
The RVCF is proudly accredited under Imagine Canada’s Standards Program having demonstrated excellence in board governance, financial accountability and transparency, ethical fundraising, staff management and volunteer involvement RVCF is also a proud and practicing member of both the Ontario and Canada Land Trust Alliances. 2021 RVCF ANNUAL REPORT
23
Page 62 of 67
Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 www.rvca.ca
Facebook: RideauValleyConservationAuthority Twitter: RideauValleyCA Instagram: rideauvalleyca Youtube: @RideauValleyCA
Page 63 of 67 Ministry of the Solicitor General
Ministère du Solliciteur général
Office of the Fire Marshal and Emergency Management
Bureau du commissaire des incendies et de la gestion des situations d’urgence
25 Morton Shulman Avenue Toronto ON M3M 0B1 Tel: 647-329-1100 Fax: 647-329-1143
25 Morton Shulman Avenue Toronto ON M3M 0B1 Tél. : 647-329-1100 Téléc. : 647-329-1143
April 01, 2022
Your Worship Ron Vandewal Township of South Frontenac P.O. Box 100, 4432 George St. Sydenham, ON K0H2T0 Dear Mayor Ron Vandewal: As the Chief of Emergency Management for Ontario, it is incumbent on me to monitor, coordinate and assist municipalities with their respective municipal emergency management programs in accordance with the Emergency Management and Civil Protection Act (EMCPA). To confirm municipalities are in compliance with the EMCPA, every municipality in Ontario submits a compliance package to Emergency Management Ontario on a yearly basis. Emergency Management Ontario (EMO) has reviewed the documentation submitted by your Community Emergency Management Coordinator (CEMC) and have determined that your municipality was compliant with the EMCPA in 2021. The safety of all our citizens is important, and one way to ensure that safety is to ensure that your municipality is prepared in case of an emergency. We congratulate you on your municipality’s efforts in achieving compliance in 2021. I look forward to continuing to work with you to support your continued compliance on an ongoing basis. If you have any questions or concerns about this letter, please contact our Emergency Management Field Officer assigned to your Sector; their contact information is below.
Name: TeresaAlonzi Email: teresa.alonzi2@ontario.ca Phone: 613-246-5749 Sincerely,
Teepu Khawja Assistant Deputy Minister and Chief, Emergency Management cc:
Darcy Knott - CEMC Teresa Alonzi - Field Officer - Loyalist Sector
Page 64 of 67 From: To: Subject: Date:
Ontario Volunteer Service Awards (MHSTCI) Angela Maddocks Nominations for the 2022 Ontario Senior of the Year Award / Mises en candidature pour le Prix de la personne âgée de l’année de l’Ontario 2022 April 5, 2022 11:23:39 AM
(Un message en français suivra) Dear Mayor, Reeve and Members of Council: I am writing to invite you to submit a nomination for the 2022 Senior of the Year Award. Ontario’s seniors have worked hard to help build this great province that we all enjoy today. This award gives each municipality the opportunity to honour one of their outstanding local seniors for the contributions they’ve made to enrich the social, cultural, and civic life of their community. The deadline for nominations is April 30, 2022. For more information on how to submit a nomination online, please visit the Senior of the Year webpage. Once you submit a nomination, a personalized certificate with your nominee’s name will be sent to you. I encourage you to present it to your nominee in June in conjunction with Seniors Month. The Ontario government is delighted to celebrate Seniors Month with municipalities across the province. Seniors have generously given their time, knowledge and expertise to make this province the best place in this country to live and work. It is important that we take the time to celebrate our older population and their valuable contributions. This year’s theme for Seniors Month is Stay Active, Connected, and Safe. To help promote Seniors Month in your community, please visit the Seniors Month webpage: Celebrating seniors in Ontario for more information. If you have any questions about the upcoming 2022 Senior of the Year Award, please contact the Volunteer Recognition Unit at OntarioVolunteerServiceAwards@ontario.ca. Thank you in advance for your support of local seniors and Seniors Month. Sincerely, Original signed by Raymond Cho Minister for Seniors and Accessibility
Page 65 of 67
Monsieur le Maire / Madame la Mairesse, Préfet et Membres du Conseil : Je vous écris pour vous inviter à soumettre une candidature pour le Prix de la personne âgée de l’année de l’Ontario de 2022. Les personnes âgées de l’Ontario ont travaillé fort pour aider à bâtir cette belle province dont nous profitons tous aujourd’hui. Ce prix donne à chaque municipalité l’occasion d’honorer une personne âgée exceptionnelle de sa localité pour les contributions qu’elle a apportées à l’enrichissement de la vie sociale, culturelle et civique de sa communauté. La date limite de soumission des candidatures est le 30 avril 2022. Pour obtenir de plus amples renseignements concernant la façon de soumettre une candidature en ligne, veuillez visiter la page Web du Prix de la personne âgée de l’année de l’Ontario. Une fois que vous aurez soumis une candidature, un certificat personnalisé avec le nom de votre candidat vous sera envoyé. Je vous encourage à le présenter à votre candidat en juin dans le cadre du Mois des aînés. Le gouvernement de l’Ontario est ravi de célébrer le Mois des aînés avec les municipalités de toute la province. Les personnes âgées ont généreusement donné leur temps, leurs connaissances et leur expertise pour faire de cette province le meilleur endroit au pays où vivre et travailler. Il est important que nous prenions le temps de célébrer nos aînés et leurs précieuses contributions. Cette année, le thème du Mois des aînés est « Restez actif, connecté et en sécurité ». Pour aider à promouvoir le Mois des aînés dans votre communauté, veuillez visiter la page Web du Mois des aînés : Hommage aux personnes âgées de l’Ontario, pour de plus amples renseignements. Si vous avez des questions au sujet du Prix de la personne âgée de l’année de 2022, veuillez communiquer avec l’Unité de la reconnaissance des bénévoles à l’adresse suivante : OntarioVolunteerServiceAwards@ontario.ca. Merci d’avance pour votre soutien aux personnes âgées de votre région et au Mois des aînés. Sincèrement, Original signed by Raymond Cho Ministre des Services aux aînés et de l’Accessibilité
Page 66 of 67 220 Portsmouth Ave., Kingston, ON K7M 0G2 P: 613-544-6920 | F: 613-544-6804 TF: 1-800-267-0935 | TTY: 613-548-0279 www.limestone.on.ca
5 April 2022 Minister Steve Clark Ontario Ministry of Municipal Affairs and Housing
Via email: steve.clark@pc.ola.org
Minister Ahmed Hussen Minister of Housing and Inclusion and Diversity of Canada
Via email: ahmed.hussen@parl.gc.ca
Mayor Bryan Paterson City of Kingston
Via email: mayor@cityofkingston.ca
Mayor Marg Isbester Town of Greater Napanee
Via email: mayorisbester@greaternapanee.com
Mayor Ric Bresee Loyalist Township
Via email: rbresee@loyalist.ca
Reeve Eric Smith Township of Stone Mills
Via email: esmith@stonemills.com
Mayor Frances Smith Township of Central Frontenac
Via email: mayor_smith@centralfrontenac.com
Mayor Ron Higgins Township of North Frontenac
Via email: mayorhiggins@outlook.com
Mayor Ron Vandewal Township of South Frontenac
Via email: rvandewal@southfrontenac.net
Reeve Henry Hogg Township of Addington Highlands
Via email: henryh@sympatico.ca
Dear Partners in Education: As a school board, Limestone DSB frequently sees the impact of housing security on children, youth, and families in schools. We have also seen the uneven consequences of the current pandemic on different children, youth, and families within our school communities. The economic dislocation caused by the pandemic, combined with the unprecedented increases in the cost of housing and rental units, have created a crisis in many of the communities we serve. The lack of affordable housing is becoming a significant barrier in ensuring the success and well-being of an increasing number of children and youth we serve. The additional burdens of increases to the cost of living and stagnant wages have created significant challenges and increased child/student poverty, homelessness, and housing fragility for some families. As a result of this current crisis, we request the immediate action of all levels of government to address housing security to help ensure children and
Limestone District School Board is situated on traditional territories of the Anishinaabe & Haudenosaunee. Suzanne Ruttan (Chair) | Krishna Burra (Director of Education and Secretary) | Craig Young (Treasurer)
Page 67 of 67
Partners in Education Letter Continued…. Page 2
youth have the necessary conditions in place to support their wellness outside of school and help support their success learning – in school. Ensuring the success and health of children, youth, and families is a shared responsibility, and right now efforts to increase housing security are of critical importance. The combined efforts of all levels of government are critical at this time. We appreciate your attention to this matter in helping serve the critical needs of children, youth, and families within our communities. Sincerely,
Suzanne Ruttan, Chair Limestone District School Board Trustees
Limestone District School Board
Limestone District School Board is situated on traditional territories of the Anishinaabe & Haudenosaunee.
