Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: January 12, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole Meeting January 12, 2016 Time: 6:00 p.m. Location: Council Chambers Meeting # 1 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Bill Robinson, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Lindsay Mills, Planner, Mark Segsworth, Public Works Manager, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 6:00 p.m.
Declaration of pecuniary interest and the general nature thereof
a)
Councillor Sleeth declared a pecuniary interest with respect to Agenda Item 7 (c) - Shield Shores.
Scheduled Closed Session
***Recess - reconvene at 7:10 p.m. for Open Session
a)
Mayor Vandewal welcomed those in attendance with good wishes for the new year. He provided an update on projects for 2016 that will be achieved by a 2% tax increase. The 2% rate is due to hardwork, due diligence and assessment growth. The 2% increase could not be maintained if it were not for growth and development. He listed the numerous projects that will be accomplished in 2016. These included changes to the Harrowsmith hub intersection, Storrington sand and salt storage that provides better environmental monitoring, the completion of the sports field and shoreline restoration at The Point, the new agreement with the school board for the sports field, Bellrock Village upgrades to sidewalks and drainage.
Delegations
a)
Andrew Schmidt, Development Review Manager, and Tom Beaubiah, Cataraqui Region Conservation Authority, re: Applewood Docks Andrew Schmidt provided an update on the role of the Conservation Authority with respect to development, what they are limited to regulating with respect to legislation and noted that they do not regulate activities. Both Mr. Schmidt and Mr. Beaubiah addressed concerns expressed by Council with respect to the permit issued for the Applewood Development on Loughborough Lake, noting that they work with achieving voluntary compliance as they are limited in enforcement opportunities. The Conservation Authority policies are less restrictive than what Council can require through the site plan process.
b)
Louise Moody, Executive Director, Northern Frontenac Community Services This delegation will be re-scheduled.
Reports Requiring Action
a)
Lindsay Mills, Planner,re : Possible Sale of Municipal Property, Part Lot 14,
Page 2 of 4 Committee of the Whole January 12, 2016 Concession IX, Bedford (Amey) Lindsay Mills provided an update on the site visit conducted on the township owned property. There is a dwelling and out-buildings as well as a gas generator and other equipment and storage of firewood on the property. These structures were not reflected on the 2008 air photos. Concerns were expressed about the “squatter” on the township owned property and how this might affect the sale process; it would have to be disclosed that there are illegally constructed buildings on the property. The direction of Council was to advertise this property prior to declaring it surplus and moving forward with selling the property.. b)
Lindsay Mills, Planner, re: Severance applications on Petworth Road: Possible Parkland Dedication Council was generally in favour of obtaining parkland on Petworth Road that includes the Petworth Mill as this represents an important historical aspect in Portland District, There were concerns expressed about the integrity of the structure and the liability associated with assuming this as parkland. Staff were instructed to conduct a risk analysis and obtain a legal opinion on liability and report back to Council.
c)
Wayne Orr, Chief Administrative Officer, re: Playground Equipment Replacement Program Council was supportive of moving forward with the Bowes project and requested that the policy be further reviewed by the South Frontenac Recreation Committee. There appeared to be uncertainty as to how the policy had been interpreted, community input on needs and what the standard budgeted playground structure has been.
d)
Wayne Orr, Chief Administrative Officer, re: Appointment of Council Members to Committee of Adjustment Councillors Revill, Schjerning, McDougall and Sleeth are to be appointed to the Committee of Adjustment by by-law for the 2016 term.
Reports for Information
a)
Lindsay Mills, Planner, re: Site Plan Amendment for Pit Operation, Part Lot 8, Concession 1, Bedford: Fitzgerald Quarry Council provided Mr. Mills with their concerns about the Site Plan Amendment for the Fitzgerald quarry that are to be submitted to MNRF by January 25, 2016.
b)
Lindsay Mills, Planner, re: Review of Ontario Bill 73: Smart Growth for Our Communities Act Councillor Sutherland questioned the interpretation of parkland as it appears the onus is on taking land as opposed to cash-in-lieu. Lindsay Mills commented that the legislation is aimed at helping municipalities
Page 3 of 4 Committee of the Whole January 12, 2016 recover more costs for growth related infrastructure and give residents more input in how their communities grow, protect and promote green spaces, enhance transparency and accountability, set clearer rules for land use planning, give municipalities more independence to take local decisions and make it clearer to resolve disputes. c)
Lindsay Mills, Planner, re: Barry Campbell - Shield Shores Council questioned being notified of a development proposal that has not yet been formally submitted to the County. The CAO noted that Council has expressed their concerns in the past about not being aware of development proposals. At this point, the proposal has been discussed with Township staff and has undergone a pre-consultation with the County and all commenting agencies that were in attendance.
d)
Chief Administrative Officers Committee Shared Services Report Card 2015
e)
Mark Segsworth, Public Works Manager, re:Items from 2016 Budget Discussions
f)
Councillor Sleeth, re: Planning Process - Verbal Report Councillor Sleeth questioned the planning process with respect to the Matias subdivision in Inverary. He was concerned that the developer had expected approval from the County in December. The draft “development review” flowchart will clarify the planning process. In this particular development, Councillor McDougall noted that changes in staffing and job responsibilities did affect and delay decision making. The CAO noted that part of the mandate for the upcoming organizational review is a focus on how we do business and the planning process could change based on input from all parties.
Rise & Report
a)
Rideau Valley Conservation Authority Councillor Barr reported that the last meeting was held November 26, 2015. The draft 2016 Budget is finalized but not yet circulated to municipalities. The deadline for comments is mid February. The levy increase for South Frontenac in 2016 is $704.80.
b)
Cataraqui Region Conservation Authority Councillor Revill reported that the next meeting will be the end of January. Their budget information has been submitted to municipalities.
c)
Quinte Region Conservation Authority Councillor Robinson noted problems the authority has had with campsites.
d)
Portland Heritage
Page 4 of 4 Committee of the Whole January 12, 2016 Nothing to report. 9.
Information Items
a)
Karin G. Steiner, Executive Director, New Leaf Link, re: Transitional Grant for 2016
b)
Arthur Potts, Parliamentary Assistant, OMAFRA, re: 2015 Rural Roadmap: The Path Forward for Ontario.
c)
Ontario Ombudsman - Complaints about Municipalities
d)
John Bolognone, City Clerk, re: Request for resolution endorsement -Basic Income Guarantee Councillor Sutherland requested that this be included on the January 26 Committee of the Whole agenda as he anticipated a request for delegation status.
e)
Letter to Sophie Kuwala, MPP, Kingston and the Islands, re: OCIF funding
Notice of Motions - n/a
Announcements
a)
Mark Segsworth advised Council that a beaver dam gave way on Anderson Road and there is about 200 feet of the road that has been washed out. Fortunately this is not a significant commuter route and the road will be closed for sometime He will be bringing a report forward next week.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session (if requested) - n/a
Adjournment
a)
The meeting adjourned at 8:55 p.m.
