Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: March 12, 2019 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole March 12, 2019 Time: 6:00 pm Location: Council Chambers
Meeting # 8 Present: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Angela Maddocks, Clerk, Louise Fragnito, Director of Corporate Services & Treasurer, Mark Segsworth, Director of Public Services. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 6:00 pm.
Frontenac County Strategic Planning Process
a)
Rob Wood - 8020Info Inc. - Input on the County Strategic Planning Process Mayor Vandewal introduced Rob Wood from 8020Info Inc who is conducting the background consultation for the County of Frontenac’s Strategic Planning process. Mr. Wood received input on priorities, choices and key issues that South Frontenac Council members felt were the most important from the perspective of local residents. Input on the important outcomes, risk or challenges associated with working more closely with the County and defining the most important breakthrough goal in the County’s Strategic Plan also formed the discussion.
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
Approval of Agenda
a)
The agenda was approved as presented.
Scheduled Closed Session - n/a
Recess - n/a
Public Meeting - n/a
Delegations
a)
Jim Miller, Utilities Kingston, re: 2018 Sydenham Water Treatment Plant Report Mr. Miller provided an overview of the 2018 Annual Summary Report for the Sydenham Water Treatment Plant as required by Ontario Regulation 170 03 of the Safe Drinking Water Act. He noted that in January 2018 there was one adverse water quality results however subsequent re-sampling did not indicate any advertise condition and it was suspected that a contaminated sample
Committee of the Whole March 12, 2019 bottle or sample error may have been the cause. Mr. Miller confirmed that the Sydenham Water Treatment Plant supplied water to residents of Sydenham at rates which allowed adequate treatment while not exceeding permitted flows. Water of good quality which is safe to drink was produced by the treatment plant during the 2018 reporting period. Mr. Miller commended township staff on the excellent working relationship. Mayor Vandewal thanked Mr. Miller for the report and the excellent service that Utilities Kingston has provided to the township. A formal resolution regarding the receipt of the annual compliance report will be presented at the March 19, 2019 Council meeting. 9.
Reports Requiring Direction
a)
Changes to the Tax Levy By-law There were no concerns with the amendments to the tax levy by-law; there is no change in the taxes just a shift in the billing process.
b)
New Administration Offices - Next Steps Council directed staff to explore other options such as the expansion of the existing building or acquiring other additional space within the village. Council felt there is historical significance of the George Street office and Council Chambers. If consolidation and digitizing of property files were done this would free up some space. It was recognized that currently there are crowded work spaces for employees.
c)
Joint County Meeting - Waste and Roads As a follow up to initiatives recognized in the County Strategic Planning process, Council will be attending a meeting on April 17 at the County to discuss the solid waste study conducted by Public Works Managers and the work done to improve access to provincial grants for roads that CAO’s, Treasurers and Public Works Managers have been working on.
Reports for Information
a)
Response to Meela Melnik Proud questions from February 19
Rise & Report from Committees of Council
a)
Cataraqui Region Conservation Authority Maple Madness is underway, this is a major fundraiser for the authority. Water levels are rising along the Millhaven Creek. They continue to look at options for a larger facility. The transition of the Cataraqui Trail Management Board is ongoing. They will be looking for appointments once the transition is completed.
b)
Quinte Conservation Authority The budget was passed with a higher increase than South Frontenac’s budget. Councillor Roberts voted against the budget.
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Committee of the Whole March 12, 2019 A news release on water levels within the watershed was shared on the township website. c)
Portland District and Area Heritage Committee No updates.
d)
Rideau Valley Conservation Authority No updates.
Information Items - n/a
Notice of Motions - n/a
Announcements/Statements by Councillors - n/a
Question of Clarity (from the public on outcome of agenda items)
a)
Fran Willes commended Council on their decision not to move forward with a shared administration office project with the CRCA and County.
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 7:55 p.m.
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