Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: December 13, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole December 13, 2016 Time: 7:00 pm Location: Council Chambers Meeting # 41 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Lindsay Mills, Planner, David Holliday, Area Supervisor, Angela Maddocks, Executive Assistant. 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 p.m.
Presentation
a)
Recognition of Service - Dan Bell
b)
Councillor McDougall and Mayor Vandewal offered their appreciation to Dan Bell for his years of service and dedication to the community. Mike Howe, Chair of the South Frontenac Recreation Committee, presented Dan Bell with a gift and his appreciation for Dan’s valuable input to recreation over the past several years.
Declaration of pecuniary interest and the general nature thereof - n/a
Scheduled Closed Session -n/a
***Recess *** - n/a
Delegations
a)
Adam Rayner, re: Gun Range on Buck Bay Rd Mr. Rayner expressed his concern about a neighbouring property having a gun range on the property that is about 40 feet from his property line. The gun range is approved by the Chief Firearms Officer and they claim that the range is in compliance with the Firearms Act and Regulations and the safety requirements and that there is not a process in place for Mr. Rayner to challenge a decision made under this Act. He is concerned about the proximity of the range to his property and the safety of his own property and family. Since the gun range is not for commercial use, there is nothing in the Township’s Zoning By-law to regulate the use. Council directed staff to look into obtaining further information from the Chief Firearms Officer about setbacks from lot lines etc.
b)
Beverly Green, re: Concerns with taxation and sanitation charge Mrs. Green was unable to attend the meeting.
c)
Curtis Tighe, Economic Development & Business Coordinator Municipal of Highlands East re: First Impressions Community Exchange Presentation
Committee of the Whole December 13, 2016 Katie Nolan from the Ministry of Municipal Affairs and Housing introduced the criteria for the “First Impressions” exchange and how it helps to reinforce and validate existing ideas that may already be in place. Curtis Tighe, Economic Development Business Coordinator for the Municipality of Highlands East, reviewed with Council the first impressions of the hamlets of Harrowsmith, Sydenham and Verona that included signage, services, schools, heath, social and emergency services, culture and heritage, tourism and environmental sustainability. He outlined the five biggest challenges facing South Frontenac which included the proximity and dependence on Kingston, lack of accommodators, lack of industry, unity of township to support other towns and attracting youth and young families. Council expressed their appreciation for the time and effort put into the process and the presentation that outlined concerns that the township is in the middle of addressing. 7.
Reports Requiring Action
a)
Wayne Orr, Chief Administrative Officer, re: Selection of Council members for Committee Appointments It was suggested that this matter be deferred until the possibility of Councillor vacancy is addressed. Council did agree to the composition of the Committee of Adjustment for 2017 as being Councillor Revill, Councillor Sutherland, Councillor McDougall and Councillor Sleeth.
b)
Louise Fragnito, Treasurer, re: Asset Management Plan Louise Fragnito and David Holliday reviewed their report on the updates to the Asset Management Plan and compared the first AMP developed in 2013 with the 2016 version. They outlined the challenges and differences between the two noting that the next version will better match the processes currently being used by fully incorporating the data and processes within Cartegraph as well as using the long range financial plan as the driver to present a financing strategy.
Reports for Information
a)
Lindsay Mills, Planner, re: Planning Department Statistics: 2016-2017
b)
Lindsay Mills, Planner, re: Park Model Trailer: Process to Amend Zoning Bylaw to prohibit them Council directed staff to refer this matter to Corporate Services for further assessment.
Rise & Report
a)
County Council There is a meeting next week.
b)
Arena Board The arena has been successful in receiving a grant from the Health Unit, this
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Committee of the Whole December 13, 2016 will provide for free ice time during the March break and a water filling station. The electrical usage has gone down considerably.
c)
Police Services Board The annual meeting was held November 17, 2016 with one member of the public in attendance. Wayne Orr noted a recent meeting that the Staff Sergeant, Stephen Bach and he had attended that included discussions about the funding formula.
Information Items
a)
Sydenham & District Lions Club, re: Tree Lighting Ceremony on November 25
Notice of Motions - n/a
Announcements - n/a
Question of Clarity - n/a
Closed Session
Adjournment
a)
The meeting was adjourned at 8:50 p.m.
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