Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: October 13, 2020 Collection: Council Minutes Municipality: South Frontenac
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Document Text
Minutes of Committee of the Whole October 13, 2020
Time: 7:00 pm Location: Council Chambers/Electronic Participation Meeting # 24 Council Present in Council Chambers: Mayor Ron Vandewal, Ray Leonard, Doug Morey, Alan Revill, Norm Roberts, Randy Ruttan, Ron Sleeth, Ross Sutherland. Staff Present in Council Chambers: Neil Carbone - Chief Administrative Officer, Angela Maddocks - Clerk, Claire Dodds - Director of Development Services, Mark Segsworth - Director of Public Services. 1
Call to Order
a)
Roll Call & Motion The Clerk conducted the roll call of staff and Council members in attendance as reflected above. Moved by Councillor Sleeth Seconded by Councillor Morey That the Committee of the Whole meeting be called to order at 7:00 p.m. Carried
2
Declaration of pecuniary interest and the general nature thereof
a)
There were no declarations.
3
Approval of Agenda
a)
Motion Moved by Councillor Leonard Seconded by Councillor Roberts That the agenda be approved as presented. Carried
4
Public Meeting - N/A
5
Delegations - N/A
6
Reports Requiring Direction
a)
Seniors Affordable Housing Presentation Neil Carbone provided an overview of the work to date accomplished in the Seniors Affordable Housing project that included engaging the Kingston Frontenac housing Corporation for consulting and project management and Cunningham Swan for governance model for the housing development.
Committee of the Whole October 13, 2020 b)
Long Range Financial Plan Presentation Louise Fragnito, Director of Corporate Services and Treasurer reviewed the proposed long range financial plan that provided an overview of the key challenges including infrastructure funding, climate change and mitigating risk and uncertainty. She explained that the 2021-2030 forecast is based on assumptions about assessment, inflation factors such as cost of living allowance, wastes and benefits, insurance, utilities/communications and fuel. Projections for 2021-2020 operating and capital expense forecasts was discussed. On average, property taxes fund 64% of operating and capital expenses and under this scenario, the taxpayer impact ranges from 2.03% to 2.43% recognizing that these are future estimates only. The long-term financial plan does not commit Council to the items or figures included within the plan. Moved by Councillor Leonard Seconded by Councillor Sleeth That Committee of the Whole receives the presentation from the Director of Corporate Services/Treasurer regarding the 2021 Long Range Financial Plan; and That Committee of the Whole endorses the 2021 Long Range Financial Plan as presented. Carried
c)
CAO Priorities for 2021
Neil Carbone reviewed his report with Council outlining the breakdown under each priority and how each of them aligns with the Strategic Plan. Moved by Deputy Mayor Sutherland Seconded by Councillor Roberts That the report dated October 13, 2020 regarding the 2021 CAO Priorities be received. Carried d)
Strategic Plan Progress Update
Neil Carbone provided a brief overview of his report. There were 64 activities identified that were to be undertaken over the 2021 to 2022 timeframe. Thirteen of these initiatives have been completed or are ongoing activities that are now in place. Twenty one have had significant progress or are nearing completion (50-99%) and there are several items will need to be rescheduled due in part to delays caused by the COVID-19 pandemic or other factors.
Moved by Councillor Ruttan Seconded by Councillor Revill That the report dated October 13, 2020 regarding 2019-2022 Strategic Plan/Action Plan Update be received. Carried 7
Reports for Information - N/A
8
Rise & Report from Committees of Council
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Committee of the Whole October 13, 2020 a)
Arena Board Councillor Leonard reported that hopefully next year these repairs will totally upgrade the faciltiy. Councillor Roberts noted that in speaking with Tim Laprade, Arena Manager, he has indicated the construction will be done by July 2021. Mayro Vandewal noted how much the arena is missed for hockey season and that it is used a lor more than people realize. Councillor Leonard hoped that residents understand the closure was for their safety and benefit.
b)
County Council Councillor Revill noted that the first case of COIVD in Fairmount Home has been reported and as a precaution. Office has been closed and meetings associated with the County have been temporarily reverted to virtual meetings. The County Budget will be on the agenda next week on October 20 and 21. The ongoing discussions with CRCA to share administration offices is expected to come final resolution in terms of moving forward in 2021 for tendering.
c)
Police Services Board Councillor Sleeth noted that the next meeting is scheduled for October 22 2020 at 9:00 am. In response to Mayor Vandewal’s question about regional boards, Neil Carbone indicated that they were going to move towards detachment boards however there is no news from the province yet on this. AMO and OAPSB have submitted their comments to the province on this change. He anticipates that there will eventually be a joint board comprised of members from North, South and Central Frontenac as all three townships are serviced by the Frontenac Detachment.
9
Information Items - N/A
10
Notice of Motions - not applicable
11
Announcements/Statements by Councillors
12
Question of Clarity (from the public on outcome of agenda items) - none
13
Scheduled Closed Session
a)
Motion Moved by Councillor Revill Seconded by Deputy Mayor Sutherland That Committee of the Whole move into Closed Session in accordance with Section 239.2(b) of the Municipal Act, to discuss personal matters about identifiable individuals, including municipal or local board employees to receive a verbal report from the CAO regarding Township organizational structures, and succession planning; and (d) labour relations or employee negotiations; to receive a verbal report from the CAO regarding the potential for Township delivery of Part 8 services to neighbouring municipalities. Carried
d)
Motion:
Page 3 of 4
Committee of the Whole October 13, 2020 That Council move out of the Closed Session meeting Moved by Councillor Morey Seconded by Councillor Ruttan THAT Council move out of the Closed Session meeting. Carried 14
Adjournment
a)
Motion Moved by Councillor Morey Seconded by Councillor Sleeth That the Committee of the Whole meeting be adjourned at 9:55 p.m. Carried
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