Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: September 13, 2016 Collection: Council Agendas Municipality: South Frontenac
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TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA
TIME: DATE: PLACE:
7:00 PM, Tuesday, September 13, 2016 Council Chambers.
Call to Order
Declaration of pecuniary interest and the general nature thereof
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
(a)
Sharron Brown, Staff Sergeant, Frontenac OPP Detachment, re: OPP Crime Stats
Reports Requiring Action
(a)
Rick Chesebrough, Fire Chief, re: Fire Bans
(b)
Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees for Planning Related Applications
9 - 12
(c)
Louise Fragnito, Treasurer, re: Financial Long Range Plan and Budget Direction
13 - 17
(d)
Mark Segsworth, Public Works Manager, re: Capital Investment Strategy
18 - 26
(e)
Wayne Orr, Chief Administrative Officer, re: Application for the Ontario 150 Community Capital Program
27 - 28
(f)
Wayne Orr, Chief Administrative Officer, re: Offsite Meeting Agenda
Reports for Information
(a)
Louise Fragnito, Treasurer, re: Investment Update
Rise & Report
(a)
County Council
(b)
Arena Board
(c)
Police Services Board
Information Items
(a)
Patricia Enright, Chief Librarian/CEO, Kingston Frontenac Public Library, re: Proclamation for Public Library Month in October
3-7
8
29
30 - 32
33
(b)
Around the Rideau Newsletter - September/October Issue
Notice of Motions
Announcements
Question of Clarity (from the public on outcome of agenda items)
Closed Session (if requested)
Adjournment
34 - 35
Page 2 of 35
Page 1 of 2
OPP Report: Police Service Board Report RMS - IBM Cognos Viewer
Police Services Board Report for South Frontenac Records Management System Januaryto June . 2016 Violent Crime Actual
Januaryto June
Year to Date . June
2015 2016
2015 2016
%
Change
Change
- 0%
200.0%
Murder
Other OffencesCausing Death
Attempted Murder Sexual Assault
20
Assault
17 -15. 0%
20
17 -15. 0%
Abduction
Robbery Other Crimes Against a
11
22.2%
34
9.7%
11
- 2%
34
9.7%
5exual
Person
31
Total
31
Assault
Other
Assau…
Crimes..
H 2015 S 2016
Property Crime Actual
Januaryto June % 2015 2016
Year to Date - June
2015 2016
Change
Change
40
%
30 20
Arson
Break & Enter
34
34
0.0%
34
34
0.0%
Theft Over
18
18
0.0%
18
18
0.0%
Theft Under
33
33
0.0%
33
33
0.0%
12
19
58.3%
12
19
58.3%
Have Stolen Goods Fraud Mischief Total
38
24 -36.8%
38
Z4 -36.8%
135
129 -4.4%
135
129 -4.4%
10
////’^ 2015 - 2016
Drug Crime Actual
Januaryto June 2015 2016
%
Year to Date - June
2015 2016
%
Change
Change
Possession
- 0%
25.0%
Trafficking
0.0%
0.0%
Importation and
0.0%
0.0%
14.3%
14.3%
Possesston
Trafficking Importation
Production
Total
- 2015*2016
Page 3 of 35 .. /-_.
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Page2 of 2
OPPReport: Police ServiceBoardReportRMS - IBM CognosViewer
Clearance Rate Clearance Rate
Year to Date - June
Januaryto June
2016
2015
2016
Difference 2015
Violent Q1me
96.8%
- 5%
-20.3%
96.8%
76.5%
-20. 3%
Property
5.9%
18.6%
12.7%
- 9%
18.6%
- 7%
71.4%
62.5%
-8. 9%
- 4%
62.5%
-8.9%
8.2% 27. 0% 35.2%
8.2%
Difference
Crime
Drug Crime
Total (Violent, Property & Drug)
- 0% 35.2%
Violent Property
Drug
Crim…
Crime
Crt…
Total ( Viole…
r 2015 ia 2016
Unfounded Unfounded
Januaryto June 2015 2016
%
Year to Date - June
2015 2016 Change
Change Total (Violent, Property & Drug)
33
26 -21.2%
33
TOOK Violent, Property & Drug) D
26 -21. 2%
10
20
30
40
300
400
‘2015"2016
Criminal Record and Vulnerable Sector Screening Checks Actual
Januaryto June 2015 2016
%
Year to Date - June
2015 2016
Change Criminal Record Checks Vulnerable Sector
229
92 -59.8%
229
%
Change 92 -59. 8% 324
321
Screening Checks
Criminal Record… Vulnerable Secto…
100
200
~2015-2016
Data contained within this report is dynamic in nature and numbers will change over time as the Ontario Provincial Police continue to investigate and solve crime. Data Utilized
- Major Crimes
- Niche RMS All Offence Level Business Intelligence Cube Detachment: 3R - FRONTENAC Location code(s): 3ROO - FRONTENAC Area code(s); 3002 - South Frontenac
Data source date: 2016/09/10
Report Generated by; Brown, Sharron
Report Generated on; Sep 12, 2016 1:17:26 PM PP-CSC-Operattonal Planning-4300
Page 4 of 35 U**-,,. //;-*– «-»U; “"». /. _
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Page 1 of 1
OPP Report: Police Service Board Report ICON- IBM Cognos Viewer
Police Services Board Report for South Frontenac Integrated Court Offence Network January to June - 2016
Criminal Code and Provincial Statute Charges Laid Offence Count
Highway Traffic Act
Januaryto June % 2015 2016 Change 789 561 -28. 9%
Year to Date - June
2015
2016 Change
789
561
£800 R3
.
Q 600 l?‘i
-28. 9%
Criminal Code Traffic
23
19
-17.4%
23
19
-17.4%
Criminal Code Non-
129
87
-32. 6%
129
87
-32. 6%
^^S. ^^-3
Traffic Uquor LicenceAct
21
14
-33. 3%
21
14
-33. 3%
Other Violations
91
77
-15.4%
91
77
-15.’)%
1,053 | 7581 -28.0% 11,053 | 7581 -28.0%
All Violations
i 2015 “2016
Integrated Court Offence Network data is updated on a monthly basis: Data could be as much as a month and a half behind. Data Utilized
- Ministry of Attorney General, Integrated Court Offence Nehrork
- Integrated Court Offence Network Charge Business Intelligence Cube Detachment; 3R - FRONTENAC Location code(s): 3ROO - FRONTENAC Data source date: Report Generated by: Report Generated OR! Aug 10, 2016 8:34:32 PM Brown, Sharron Sep 12, 2016 10:53:14 AM PP-CSC-OperaUonal Plannlng-4300
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Page 6 of 35
Page 7 of 35
STAFF REPORT FIRE DEPARTMENT
PREPARED FOR COUNCIL:
Sept 08, 2016
AGENDA DATE:
Sept 13, 2016
SUBJECT: Fire Bans BACKGROUND: At the recent Council meeting on September 6, 2016 council raised the question on the criteria for putting a fire ban on. While there has been no exact science or policy for putting fire bans on, the following has been a process we have used in determining when a level 1 ban and total fire ban has been put in place. • • • • •
Current weather conditions and forecasts Emergency responses Discussions with KFL& A Chiefs Discussions with MNR Discussions with Frontenac Park
Decisions also include the fact that South Frontenac has a number of trailer parks, campgrounds and seasonal visitors which must be considered and balanced with the greater public safety. The burning by-law was changed in 2004 and has been updated on a regular basis, since the changes have been made we have seen a substantial reduction in wild fires and burn complaints This year we responded to 2 wild fires and 4 burn complaints after the fire ban was put on, prior to the ban there was no emergency responses. It is also important to know, that while South Frontenac places a total fire ban on, there is no requirement for Frontenac Park to place a total ban on, they are operated and governed by the province of Ontario. ANALYSIS: The last fire ban prior to this year was 2012, given the changes to our by-law, the public education and the criteria we are using, I feel this has been extremely effective and has maintained the safety of the residences and visitors. FINANCIAL / STAFFING IMPLICATIONS: There will be no staffing implications. RECOMMENDATION: That we continue to use the current criteria for placing fire bans on Submitted/approved by:
Prepared By:
Rick Chesebrough Fire Chief, CEMC, CFEI
Rick Chesebrough Fire Chief, CEMC, CFEI
Page 8 of 35
STAFF REPORT Township of South Frontenac Prepared for Committee of the Whole Agenda Date: September 13, 2016
Planning Department
Report Date: September 8, 2016 Subject: Proposed Revisions to the Tariff of Fees for PlanningRelated Applications Summary of the Recommendation: The recommendation is that the Committee receive for information the report dated September 8, 2016 from the Planning Department regarding new fees for Planning applications.
Purpose of the Report: The purpose of this report is to bring to the Committee a review of the present fee structure for applications to the Planning Department and to propose a new fee structure. Attached is a chart listing the planning fees from six neighbouring municipalities for comparison.
Background: On June 7, 2005 Council passed By-law #2005-55 being a by-law to prescribe a tariff of fees for the processing of applications with respect to Planning matters. The by-law established the following fees: APPLICATION
FEE
DEPOSIT
Amendment to Zoning By-law1,2
$1000.00
$1000.00
Amendment to Official Plan1,2
$1000.00
$2000.00
Consent
1
Minor Variance
$600.00 1
Site Plan Agreement
$650.00 1
$200.00
1
The application fees noted above are non-refundable and are used to cover the Township of South Frontenac’s on-going costs to process the application.
1,2
The deposit for Official Plan Amendments and Zoning By-law Amendments are partially refundable and are used to ensure that funds are available to cover the Township of South Frontenac’s planning, engineering and legal consulting costs relating to each application.
Subsequently, in 2014, an additional charge of $82.00 was added to the fees for consents and minor variances. This was to cover the costs of the Building Department’s work in commenting on these applications. Thus, these fees are now:
Consent - $682.00
Minor Variance - $732.00
Page 9 of 35
Discussion The above indicates that Planning Fees (to the Planning Department) have not increased since 2005. However, in that time period KFL&A Public Health and all three conservation authorities have substantially increased their fees to comment on consents and minor variances in our Township. Also, neighbouring municipalities have increased their processing fees. Attached to this report is a review of planning fees charged in six neighbouring municipalities. It is also important to know that there are other Planning-related fees that are not on the above list. These are:
Site plan applications …………………………………….. $200.00 fee; Road closings………………………$3,000.00 deposit and $550.00 fee.
Furthermore, there are applications processed and documents prepared by Planning for which there is no charge at all. These are:
processing of Plans of Subdivision and Plans of Condominium – circulated to the Township by the County for comment and with a request to hold a public meeting.
preparation of Development Agreements to be registered on the title of every waterfront lot as a condition of consent or minor variance approval.
Advertising and preparing reports from removal of a Holding “H” symbol from a zone.
In consideration of the above, there appears to be justification for ‘upping’ some of the planning application fees and to establish additional fees as follows: NEW PLANNING FEE STRUCTURE (new fee in bold type) APPLICATION
FEE
New Fee
DEPOSIT
- Amendment to Zoning By-law
$1,000.00
$1,500.00
$1000.00
- Amendment to Official Plan
$,1000.00
$1,500.00
$2000.00
- Consent1
$682.00
$800.00
- Minor Variance1
$732.00
$732.00 (no change)
- Site Plan Agreement1
$200.00 Residential $300.00 2 Commercial/Industrial/Institutional up to 4000 ft. $1,000.00 2 Commercial/Industrial/Institutional over 4000 ft. $1,800.00
- Plans of Subdivision/Condominium
$0.00
$2,000.00
- Prepare of development agreement
$0.00
$150.00
- Removal of Holding ”H” symbol
$0.00
$200.00
$2,000.00
Road Closings In addition to the above, there should be a change to the fees for road closings. Under the present scenario, an applicant will approach the Planning Department with a request to close a road allowance. Planning takes the request to Committee of the Whole for discussion and the Committee may give approval in principle. Whether the Committee agrees in principle or not, there is no charge for this initial discussion with the Committee. If the Committee does agree then the application is submitted along with a $3000.00 deposit to cover advertising
Page 10 of 35
costs. In the end the Township keeps $550.00 ($350.00 for the advertising and $200.00 for Planning) and returns the rest of the deposit to the applicant. Under this present process, much of the work and research to bring the matter to Committee and Council is done in the initial report to the Committee., ie Planning reviews all the information, often performs a site check, advises the Roads Department and prepares a report – all of this at no cost to the applicant Accordingly, there should be an initial charge to bring the proposal to the Committee for approval in principle. This fee is proposed to be $200.00. Also the deposit amount should be reduced to $1000.00 and the Planning fee at the end should stay at $200.00 Thus, the breakdown would be as follows:
FEES FOR ROAD CLOSING APPLICATIONS APPLICATION
FEE
- Initial report brought to CofW
$200.00
- Application fee
$550.00
DEPOSIT
$1000.00
Note again that the $550.00 covers the actual cost of advertising ($350.00) and Planning’s fee ($200.00). Thus, the total fee to the Planning Department would be $400.00.
Recommendation: It is recommended that the Committee receive the Planning Report dated September 8, 2016 for consideration. attachment PlanningFeesReporttoCofW2016
Page 11 of 35
Township
Planning
Municipality! My (
,c0NSENT
lulnw —
Fees
Planning
Application
RE.-ZONING
MINOR VARIANCE
L.‘_.-..,.,v.
Gana?litjud
$800 (deposit of $500) $1000 ($200
$2.319
se44tos722
$3,000
$1,000
I
1
Class I $500 Class ll $1500 Class Ill $1700
$1,500
Jclass
,$2100deposit
$2100 deposit
$800
$1,200
|
$1400 for app, <4000sqft=$1700 $800 ($1300 for $1300 for doc prep, 4100-10000 sqft=$2300 application, $1000
10000=$2800 for document prep, $200 eng fee deposit) $200 for engineer, $900 to remove “h”)
$1,000
engineer fee)
Class l $500 Class ll 31500 Class ill - $1700
$500
—
.
Elixnbciq-gagwn. Kmayj
I;
SITE PLAN
AMENDMENT
vl. niri.”
31550‘ Milli
OF
600
—
:
—
I
I $500 Class II $1500 Class III $1700 $700
$3,1 50
n.’ngrg:a’»‘u
Major $2500 Minor (+ $1500 $1000 refundable deposit)
$1,000
$850
_|
eng on top of that
$12000 or $500 (for $3000 + $1000 refundable depost H removal)
Page 12 of 35
STAFF REPORT TREASURY DEPARTMENT
Prepared for Council:
September 7th, 2016
Agenda Date:
September 13th, 2016
SUBJECT: 2017 Budget Direction RECOMMENDATION: THAT Council provide staff with direction in preparation for the preliminary 2017 capital and operating budgets ANALYSIS: A long-range financial plan was developed in 2015 for the first time. The plan has been updated in 2016 with its main focus on forecasting the implications of current decisions into future years. In prior year’s, the overall percentage change impact on the total tax bill has ranged significantly as is reflected in the table below: Year
% change in budget
Overall % change in total tax bill
2010
Net tax supported budget $ 10,306,754
2011
10,922,712
5.98%
-4.85%
2012
12,170,752
11.43%
-0.13%
2013
12,911,265
6.08%
0.97%
2014
14,508,296
12.37%
2.91%
2015
15,501,789
6.85%
0.66%
2016
16,534,642
6.66%
0.65%
In the last four years, council’s direction was set at 2.0% on the impact of the Township’s share of the tax bill on the average phased-in property. However the overall percentage change in the total tax bill was significantly reduced in the last two years by both the County and Education portions. From the long range financial plan that was developed, the following assumptions were included: • • •
•
Phase-in assessment has been estimated at 2.0% in 2017 to 2026 (Previous version provided for 4-4.5%) Assessment growth has been projected at 1.75% Operating expenses primarily use a cost of living allowance of 2% for all items except: Insurance: 5.0% Utilities/communications: 4.0% Fuel: 3.0% Anticipated service demands have been addressed by including additional staffing positions – one non-union and one unionized for the years 2017 to 2021 and one unionized for the years 2022 to 2026
Page 13 of 35
• Known challenges or changes include: Increased staffing costs (wags and benefits) Continued pressures on maintaining existing infrastructures and service levels • Capital expenses: Although current capital plans are in “today” dollars, a 2% inflation factor has been applied from 2017 to 2026 Roads construction costs, including bridges, are based on the schedule provided by Public Works which incorporates a 5% increase per year including inflation or an additional $3.2 million over 10 years. A base investment has been allocated for facilities and parks of $500,000 and $100,000 respectively, per year. The condition assessment on facilities is to be completed in 2016 and will enable the update of the asset management plan and a more accurate projection of needs. The plan also includes enhancements: o Anticipated upgrades to the OPP station over 2017 and 2018 totalling $500,000 o New fire halls every 3 years beginning in 2020 with a value of $2.25 million as well as an additional $750,000 in 2017 for the Perth Road fire hall o Keeley Road improvements in 2019 with a value of $1.5 million o Administrative offices in 2022 with a value of $2.75 million Fire, Public Works and Building vehicle costs are based on the current 25 year plan with the addition of a tandem every 3 years beginning in 2017 Scales for the Loughborough landfill are projected in 2018 for $150,000 Landfill closure costs are included for Loughborough and Salem in 2023 and 2024 respectively Communications infrastructure funds were allocated in 2016 for an amount of $300,000 and further funds have been allocated from 2017 to 2020 at $750,000 per year. The plan includes continued transfers from the County of Federal Gas Tax Funds SCBA equipment replacement was identified as a need in 2016 with $40,000 being set aside to reserves. The plan incorporates setting aside an additional $560,000 over 2017 and 2018 for the replacement of the equipment in 2018. Any borrowing is assumed to be offset by including repayment costs within the existing capital forecast and reallocating or deferring other projects where necessary. • Reserves: Transfers to the Public Works equipment replacement reserve increases to $750,000 in 2018 to 2026 Other reserve transfers are maintained at existing levels •
Revenues: It is anticipated that OMPF funding will remain stable. OCIF base funding is anticipated to increase by twice the amount received in 2016 to $218,438 for 2017 and to continue to increase for the next 2 years. Investment income is expected to increase by approximately $125,000 per year Federal Gas Tax is expected to increase by approximately $25,000 2017 is the last year of funding from the City for arterial roads Overall township revenues are primarily driven from taxation
Page 14 of 35
Projected expenses:
Overall projected expenses over the 10 years grow steadily by inflation and significant changes are driven by various capital projects. The main change in the transfer to reserves is the impact of the Asset Investment reserve. Scenario 1 – maintaining 2% taxpayer impact on phase-in assessment As reflected in the graph below, maintaining the taxpayer impact based on phase-in assessment at 2 % will require funding from our existing reserves bringing their overall balance just under 11 million by 2026. This means that budget direction of 2% is insufficient to meet anticipated operating and capital expenses without depleting reserves by $4 million over 10 years.
Page 15 of 35
Scenario 2 – maintaining 10 year average reserve balance to 2015 ending balance with variable taxpayer impact At the end of 2015 total reserves totalled just over 15 million. This scenario maintains this value as an average over the 10 year period. In the graph, noted above each year, is the related tax payer impact based on phased-in assessment. The value varies from 0.71 to 3.98% with an average impact of 2.2%. Reserves by 2026 are just over 18 million. This means that to meet anticipated operating and capital expenses, while maintaining an average of $15 million in reserves, budget direction would need to fluctuate.
Scenario 3 – maintaining 10 year average reserve balance to 2015 ending balance and smoothing out taxpayer impact to 2.2% At the end of 2015 total reserves total just over 15 million. This scenario maintains this value as an average over the 10 year period. The main difference is that the funding fluctuations from reserves have been smoothed out to have each year balance to the average taxpayer impact of 2.2%. Reserves by 2026 are just over 18 million. This means that to meet anticipated operating and capital expenses while maintaining and average balance of $15 million in reserves, budget direction would need to be 2.2%
Page 16 of 35
Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 17 of 35
STAFF REPORT PUBLIC WORKS DEPARTMENT
PREPARED FOR COW: September 9, 2016 AGENDA DATE:
September 13, 2016
SUBJECT: Capital Investment Strategy BACKGROUND: After several unsuccessful attempts to secure grant money for the reconstruction of Sunbury Road it was suggested by the Public Services Committee to investigate borrowing to finance this project. ANALYSIS: A presentation was made at the August 26, 2016 Public Services Committee regarding a Capital Investment Strategy to borrow money for the financing of both Sunbury Road and Westport Road. These two arterial roads are both to a large extent, constructed to a tar and chip standard. These roads should be upgraded to Hot Mix Asphalt to support their current use and traffic volumes. FINANCIAL/STAFFING IMPLICATIONS: As presented in the attachments.
Submitted/approved by: Mark Segsworth, P. Eng. Public Works Manager Attachments: Capital Investment Strategy Presentation
Page 18 of 35
Construction Year Year Expense Adjusted Expense Arterial Bridges Preservation Village/ Local Upgrades
$ $ $ $ $ $ $
2015 5,000,000.00 5,000,000.00 1,500,000.00 750,000.00 750,000.00 1,500,000.00 500,000.00
Page 19 of 35
Multi Year Construction Budget with Allocation Breakdown with 5% Increase (Inclusive of Inflation)- August 11-2016 1 2017 5,512,500 5,512,500
2 2018 5,788,125 5,454,125
3 2019 6,077,531 5,343,434
4 2020 6,381,408 5,659,345
5 2021 6,700,478 5,992,047
6 2022 7,035,502 6,338,666
7 2023 7,387,277 6,701,981
8 2024 7,756,641 7,083,281
9 2025 8,144,473 7,482,256
10 2026 8,551,697 7,901,486
Arterial additional Debt repayment
5,000,000
6,000,000 334,000
734,097
722,063
708,431
696,836
685,296
673,360
662,217
650,211
Total Capital
10,512,500
11,788,125
6,077,531
6,381,408
6,700,478
7,035,502
7,387,277
7,756,641
8,144,473
8,551,697
11 2027 8,979,282 8,979,282
12 2028 9,428,246 9,428,246
13 2029 9,899,658 9,899,658
14 2030 10,394,641 10,394,641
15 2031 10,914,373 10,914,373
16 2032 11,460,092 11,460,092
17 2033 12,033,096 12,033,096
18 2034 12,634,751 12,634,751
19 2035 13,266,489 13,266,489
20 2036 13,929,813 13,929,813
3,591,713 8,342,272
3,771,298 8,802,918
3,959,863 9,285,773
4,157,856 9,792,072
4,365,749 10,324,038
4,584,037 10,882,597
4,813,238 11,467,358
5,053,900 12,080,751
5,306,595 12,724,425
5,571,925 13,399,376
637,010
625,328
613,885
602,569
590,335
577,495
565,738
554,000
542,064
530,437
8,979,282
9,428,246
9,899,658
10,394,641
10,914,373
11,460,092
12,033,096
12,634,751
13,266,489
13,929,813
Total Original Base Expense Total Adjusted Base Expense
Page 20 of 35
Multi Year Construction Budget with Allocation Breakdown with 5% Increase (Inclusive of Inflation)- Aug 25, 2016 Construction Year Year Expense $ Adjusted Expense $ Arterial $ Bridges $ Preservation $ Village/ Local $ Upgrades $
2015 5,000,000.00 5,000,000.00 1,500,000.00 750,000.00 750,000.00 1,500,000.00 500,000.00
$ $ $ $ $ $ $
2016 5,350,000.00 5,350,000.00 775,000.00 1,350,000.00 700,000.00 1,975,000.00 550,000.00
1 2 2017 2018 $ 5,512,500.00 $ 5,788,125.00 $ $ 10,512,500.00 $ 11,454,125.00 $ $ 6,653,750.00 $ 7,402,437.50 $ $ 826,875.00 $ 868,218.75 $ $ 826,875.00 $ 868,218.75 $ $ 1,653,750.00 $ 1,736,437.50 $ $ 551,250.00 $ 578,812.50 $
3 2019 6,077,531.25 $ 5,343,434.26 $ 1,089,162.38 $ 911,629.69 $ 911,629.69 $ 1,823,259.38 $ 607,753.13 $
4 2020 6,381,407.81 $ 5,659,344.81 $ 1,192,359.34 $ 957,211.17 $ 957,211.17 $ 1,914,422.34 $ 638,140.78 $
5 2021 6,700,478.20 $ 5,992,047.20 $ 1,301,712.46 $ 1,005,071.73 $ 1,005,071.73 $ 2,010,143.46 $ 670,047.82 $
6 2022 7,035,502.11 $ 6,338,666.11 $ 1,413,814.63 $ 1,055,325.32 $ 1,055,325.32 $ 2,110,650.63 $ 703,550.21 $
7 2023 7,387,277.22 $ 6,701,981.22 $ 1,530,887.17 $ 1,108,091.58 $ 1,108,091.58 $ 2,216,183.17 $ 738,727.72 $
8 2024 7,756,641.08 $ 7,083,281.08 $ 1,653,632.32 $ 1,163,496.16 $ 1,163,496.16 $ 2,326,992.32 $ 775,664.11 $
9 2025 8,144,473.13 $ 7,482,256.13 $ 1,781,124.94 $ 1,221,670.97 $ 1,221,670.97 $ 2,443,341.94 $ 814,447.31 $
10 2026 8,551,696.79 7,901,485.79 1,915,298.04 1,282,754.52 1,282,754.52 2,565,509.04 855,169.68
$
734,097.00 $
722,063.00 $
708,431.00 $
696,836.00 $
685,296.00 $
673,360.00 $
662,217.00 $
650,211.00
Debt Repayment Construction Year Year Expense $ Adjusted Expense $ Arterial $ Bridges $ Preservation $ Village/ Local $ Upgrades $ Debt Repayment
$
11 2027 8,979,281.63 $ 8,342,271.63 $ 2,056,774.49 $ 1,346,892.24 $ 1,346,892.24 $ 2,693,784.49 $ 897,928.16 $
12 2028 9,428,245.71 $ 8,802,917.71 $ 2,203,145.71 $ 1,414,236.86 $ 1,414,236.86 $ 2,828,473.71 $ 942,824.57 $
637,010.00 $
625,328.00 $
334,000.00 $
13 14 15 16 17 18 19 20 2029 2030 2031 2032 2033 2034 2035 2036 9,899,658.00 $ 10,394,640.90 $ 10,914,372.94 $ 11,460,091.59 $ 12,033,096.17 $ 12,634,750.98 $ 13,266,488.53 $ 13,929,812.95 9,285,773.00 $ 9,792,071.90 $ 10,324,037.94 $ 10,882,596.59 $ 11,467,358.17 $ 12,080,750.98 $ 12,724,424.53 $ 13,399,375.95 2,356,012.40 $ 2,515,823.27 $ 2,683,976.88 $ 2,860,532.48 $ 3,044,190.85 $ 3,236,425.29 $ 3,437,882.56 $ 3,648,506.89 1,484,948.70 $ 1,559,196.13 $ 1,637,155.94 $ 1,719,013.74 $ 1,804,964.43 $ 1,895,212.65 $ 1,989,973.28 $ 2,089,471.94 1,484,948.70 $ 1,559,196.13 $ 1,637,155.94 $ 1,719,013.74 $ 1,804,964.43 $ 1,895,212.65 $ 1,989,973.28 $ 2,089,471.94 2,969,897.40 $ 3,118,392.27 $ 3,274,311.88 $ 3,438,027.48 $ 3,609,928.85 $ 3,790,425.29 $ 3,979,946.56 $ 4,178,943.89 989,965.80 $ 1,039,464.09 $ 1,091,437.29 $ 1,146,009.16 $ 1,203,309.62 $ 1,263,475.10 $ 1,326,648.85 $ 1,392,981.30 613,885.00 $
602,569.00 $
590,335.00 $
577,495.00 $
Printed: 09/09/2016
565,738.00 $
554,000.00 $
542,064.00 $
Sum of 2016 to 2036 $ $ $ $ $ $
191,920,700.00 56,252,449.60 29,441,410.80 28,791,410.80 58,157,821.60 19,277,607.20
530,437.00
File Path: S:\Public Works\Multi-Year Construction[Proposed Multi-Year Plan with Upgrades - September 2016.xls]2021
Page 21 of 35
Capital Budget YEAR 3 - 2017 Arterial Roads
SECTION DESCRIPTION Battersea Road to Boundary Road 38 and Wilton
ESTIMATED LENGTH (m) 10000
RECOMMENDED CONSTRUCTION Rehabilitation
ESTIMATED COST $5,000,000.00
Harrowsmith Phase 2
SECTION NUMBER All All
TBD
Reconstruction
$1,000,000.00
Intersection Improvements Various Roads
TBD TBD
TBD TBD
TBD TBD
Reconstruction Steel Beam Guiderail
$700,000.00 $50,000.00
STRUCTURE NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
SUB-TOTAL RECOMMENDED CONSTRUCTION
$6,750,000.00
BRIDGE NAME Devil Lake Road Culvert Green Bay Road Culvert Moreland Dixon Culvert Bridge Replacement Study/Design
Cul 9 Str. #28 Cul 2 Str. 25, 27, 8
South of Centreville Road 0.2km North of White Lake Road At Rockwood Estates Buck Bay, Bunker Hill, Sydenham Dam
SECTION NUMBER TBD
SECTION DESCRIPTION TBD
ESTIMATED LENGTH (m) TBD
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Bedford Road
51000
Sydenham Dam to Alton Road
1000
ROAD NAME Sunbury Road
Bridges
Preservation
ROAD NAME Various Roads
Village
Local Roads
ROAD NAME Buck Bay Road York Road
Local Upgrades
ROAD NAME Bradshaw Road Deer Creek Drive Devil Lake Road Fawn Brook Drive Spooner Road
Replace Replace Replace Engineering
SECTION NUMBER 40720 46780
SECTION DESCRIPTION 0.3km North of Westport Road to White Lake Road End to Bellrock Road
ESTIMATED LENGTH (m) 1700 1300
SECTION NUMBER 40645 41785 41875 & 41890 42105 45940
SECTION DESCRIPTION Steele Road to End Phase 1 Section West Devil Lake Lane to Centreville Rd Phase 1 Section End to Leeman Road
ESTIMATED LENGTH (m) 1900 400 6450 400 300
$50,000.00 $600,000.00 $150,000.00 $50,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation
$850,000.00 ESTIMATED COST $800,000.00 $800,000.00 ESTIMATED COST $1,000,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Double Surface Treatment Hotmix Overlay Major Rural Upgrade Hotmix Overlay Hotmix Overlay SUB-TOTAL
TOTAL
Page 22 of 35
Proposed Multi-Year Plan with Upgrades - September 2016
ESTIMATED COST
$1,000,000.00 ESTIMATED COST $300,000.00 $200,000.00 $500,000.00 ESTIMATED COST $250,000.00 $50,000.00 $200,000.00 $50,000.00 $50,000.00 $600,000.00
$10,500,000.00
Capital Budget YEAR 4 - 2018 Arterial Roads
SECTION NUMBER Various 53875 55370 58705 58935 TBD
SECTION DESCRIPTION Central Frontenac Twp to Rideau Lakes Twp O’Neill Lane to Loughborough Lake Bridge Marsh Area at Portland WDS Yarker Road to Road 38 Wilton Road to Road 38 TBD
ESTIMATED LENGTH (m) 21500 500 300 3300 2050 TBD
STRUCTURE NUMBER Str. #35 Str. #27 Str. #8
SECTION DESCRIPTION 0.1km West of Wolf Swamp Road 0.2km North of Westport Road George Street
ESTIMATED LENGTH (m)
SECTION NUMBER TBD
SECTION DESCRIPTION TBD
ESTIMATED LENGTH (m) TBD
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
RECOMMENDED CONSTRUCTION Upgrade to Hotmix Rehabilitation Rehabilitation Hotmix Overlay Hotmix Overlay Steel Beam Guiderail SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Replace Barrier, Sidewalk, Surface SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION
Bedford Road
51000
Sydenham Dam to Alton Road
1000
Rehabilitation
ROAD NAME Westport Road Perth Road Road 38 Wilton Road Yarker Road Various Roads
Bridges
BRIDGE NAME Petworth Culvert Buck Bay Road Bridge Sydenham Dam Bridge
Preservation
ROAD NAME Various Roads
Village
Local Roads
ROAD NAME Bradshaw Road Keeley Road Randy Clark Road Petworth Road
Local Upgrades
ROAD NAME Devil Lake Road
SECTION NUMBER 40615 & 40630 40615 & 40630 45340 45055
SECTION DESCRIPTION Road 38 to Steele Road Patrol Yard Easterly 2500m Battersea Road to End Kerr Road to 38
ESTIMATED LENGTH (m) 2150 2500 2200 3550
SECTION NUMBER 41875 & 41890
SECTION DESCRIPTION West Devil Lake Lane to Centreville Rd
ESTIMATED LENGTH (m) 6450
ESTIMATED COST $6,000,000.00 $200,000.00 $200,000.00 $450,000.00 $320,000.00 $50,000.00 $7,220,000.00 ESTIMATED COST $250,000.00 $370,000.00 $250,000.00 $870,000.00 ESTIMATED COST $800,000.00 $800,000.00 ESTIMATED COST $500,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Hotmix Overlay Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Major Rural Upgrade SUB-TOTAL
Debt Repayment
$500,000.00 ESTIMATED COST $375,000.00 $325,000.00 $375,000.00 $475,000.00 $1,175,000.00 ESTIMATED COST $550,000.00 $550,000.00 ESTIMATED COST $340,000.00
SUB-TOTAL
TOTAL
Page 23 of 35
Proposed Multi-Year Plan with Upgrades - September 2016
$340,000.00
$11,455,000.00
Capital Budget YEAR 5 - 2019 Arterial Roads
Bridges
Preservation
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
RECOMMENDED CONSTRUCTION
Bedford Road
51690
1.2km North of Salmon Lk Rd to Canoe Lk Rd
3400
Rehabilitation
BRIDGE NAME
STRUCTURE NUMBER
SECTION DESCRIPTION
Bunker Hill Bridge North Shore Culvert Bridge Replacement Study/Design
Str. #25 Cul5 Str. 23, Cul8
0.2km South of Westport Road 0.2km East of Hewlett Packard Road Bedford Mills, Hinchenbrook Culvert
SECTION NUMBER TBD
SECTION DESCRIPTION TBD
ESTIMATED LENGTH (m) TBD
SECTION NUMBER 53760
SECTION DESCRIPTION Inverary Urban Section
ESTIMATED LENGTH (m)
ROAD NAME Various Roads
Village
ROAD NAME Perth Road
Local Roads
Local Upgrades
ESTIMATED LENGTH (m)
ESTIMATED COST
SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Engineering
700
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Arena Boundary Road Hinchenbrooke Road Latimer Road Salmon Lake Road
40180 42910 43735 45640
Frontenac Arena to Piccadilly Road Moore Farm Lane to Desert Lake Rd Davidson Road to Inverary Bedford Road to Frontenac Park
500 4400 2900 2100
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Devil Lake Road Green Bay Road
41875 & 41890 42610
West Devil Lake Lane to Centreville Rd Bobs Lake Rd to White Lake Rd
6450 5400
$1,000,000.00 $1,000,000.00 ESTIMATED COST $400,000.00 $300,000.00 $50,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation
$750,000.00 ESTIMATED COST $900,000.00 $900,000.00 ESTIMATED COST $700,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION
$700,000.00 ESTIMATED COST $90,000.00 $600,000.00 $400,000.00 $300,000.00 $1,390,000.00 ESTIMATED COST
Double Surface Treatment Major Rural Upgrade SUB-TOTAL
Debt Repayment
$600,000.00 ESTIMATED COST $735,000.00
SUB-TOTAL
TOTAL
Page 24 of 35
Draft1
Proposed Multi-Year Plan with Upgrades - September 2016
$735,000.00
$6,075,000.00
Capital Budget YEAR 6 - 2020 Arterial Roads
Bridges
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Desert Lake Road Bedford Road
52495 51115
Road 38 to High Falls Road Alton Road to Ski Hill
2950 3850
STRUCTURE NUMBER Str. #23 Cul 8 Str. 4, 20, 30
SECTION DESCRIPTION Bedford Mills Road 0.4km North of Desert Lake Road Buck Lake, Devil Lake, Fish Creek
ESTIMATED LENGTH (m)
SECTION NUMBER TBD
SECTION DESCRIPTION TBD
ESTIMATED LENGTH (m) TBD
SECTION NUMBER 53760
SECTION DESCRIPTION Inverary Urban Section
ESTIMATED LENGTH (m)
BRIDGE NAME Bedford Mills Hinchenbrooke Road Culvert Bridge Replacement Study/Design
Preservation
ROAD NAME Various Roads
Village
ROAD NAME Perth Road
Local Roads
ROAD NAME Davidson Road Florida Road Henderson Road Holmes Road Trousdale Road
Local Upgrades
ROAD NAME Green Bay Road
700
SECTION NUMBER 41695 42235 42760 43095+43105 46270
SECTION DESCRIPTION Latimer to Holmes City Limits to Hernderson Road Wilton Road to Yarker Road Heska to Davidson Hinchenbrooke Road to Holleford Road
ESTIMATED LENGTH (m) 1000 1300 1600 2500 1700
SECTION NUMBER 42610
SECTION DESCRIPTION Bobs Lake Rd to White Lake Rd
ESTIMATED LENGTH (m) 5400
RECOMMENDED CONSTRUCTION
ESTIMATED COST
Rehabilitation Hot-Mix Upgrade SUB-TOTAL RECOMMENDED CONSTRUCTION Repair/Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation
$600,000.00 $1,000,000.00 $1,600,000.00 ESTIMATED COST $300,000.00 $300,000.00 $50,000.00 $650,000.00 ESTIMATED COST $850,000.00 $850,000.00 ESTIMATED COST $700,000.00
SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation Rehabilitation Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Double Surface Treatment SUB-TOTAL
Debt Repayment
$700,000.00 ESTIMATED COST $150,000.00 $200,000.00 $250,000.00 $400,000.00 $250,000.00 $1,250,000.00 ESTIMATED COST $600,000.00 $600,000.00 ESTIMATED COST $725,000.00
SUB-TOTAL
TOTAL
Page 25 of 35
Proposed Multi-Year Plan with Upgrades - September 2016
$725,000.00
$6,375,000.00
Capital Budget YEAR 7 - 2021 Arterial Roads
ROAD NAME Battersea Road Bellrock Road
Bridges
BRIDGE NAME Fish Creek Bridge Shales Road Culvert Bridge Replacement Study/Design
Preservation
ROAD NAME Various Roads
Village
ROAD NAME Battersea Road
Local Roads
Local Upgrades
SECTION NUMBER 50625+50675+50750 52150
SECTION DESCRIPTION Burnt Hills Road Northerly 4.5km 0.6km East of Cross Road to Road 38
ESTIMATED LENGTH (m) 4500 1300
STRUCTURE NUMBER Str. #30 Str. #41 Str. 4, 20, 23
SECTION DESCRIPTION 0.2km North of Buck Bay Road 2.5km West of Perth Road Buck Lake, Devil Lake, Bedford Mills
ESTIMATED LENGTH (m)
SECTION NUMBER TBD
SECTION DESCRIPTION TBD
ESTIMATED LENGTH (m) TBD
SECTION NUMBER 50125
SECTION DESCRIPTION Sunbury Village
ESTIMATED LENGTH (m) 700
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Centennial Park Road Round Lake Road
41215 Various
Notre Dame Street to 38 Latimer Road to Battersea Road
1000 6500
ROAD NAME
SECTION NUMBER
SECTION DESCRIPTION
ESTIMATED LENGTH (m)
Bunker Hill Road Deyos Road
40765 41935 & 41950
James Wilson Rd to Westport Road Desert Lake Rd to James Wilson Rd
2600 3600
RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Replace Replace Engineering SUB-TOTAL RECOMMENDED CONSTRUCTION Hard Surface Preservation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION Rehabilitation Rehabilitation SUB-TOTAL RECOMMENDED CONSTRUCTION
ESTIMATED COST $1,200,000.00 $500,000.00 $1,700,000.00 ESTIMATED COST $700,000.00 $250,000.00 $50,000.00 $1,000,000.00 ESTIMATED COST $800,000.00 $800,000.00 ESTIMATED COST $500,000.00 $500,000.00 ESTIMATED COST $300,000.00 $1,000,000.00 $1,300,000.00 ESTIMATED COST
Major Rural Upgrade Major Rural Upgrade SUB-TOTAL
Debt Repayment
$700,000.00 ESTIMATED COST $708,000.00
SUB-TOTAL
TOTAL
$708,000.00
$6,708,000.00
Page 26 of 35
STAFF REPORT RECREATION DEPARTMENT Prepared for Council:
September 2, 2016
Agenda Date:
September 13, 2016
SUBJECT: Application for the Ontario 150 Community Capital Program RECOMMENDATION: THAT Council approve $77,500 in 2017 to come from the Parkland Reserve fund for projects identified, conditional on support from the Ontario 150 Community Capital Program. BACKGROUND: On July 6, 2016, the Minister for Tourism, Culture and Sport, Eleanor McMahon formally announced funding through the Ontario150 program to support municipalities, community organizations and Indigenous groups through the Community Capital Program fund to renovate, repair and retrofit existing community and cultural infrastructure to increase access, improve safety and maximize community use. At the August 2nd Council meeting staff presented an information report indicating that Township staff met to discuss submitting an application as part of the ‘Community Capital Program’ to support previously identified projects that would fit the funding criteria. Due to application submission requiring a quick turnaround, staff recommended that submitting a grant to support previous plans for the upgrades to the Point that would include: • Upgrades to the washrooms/change rooms and bunker to increase functionality and meet accessibility requirements ($90,000 est) • Replacement of the Cenotaph fencing (NOTE: this is not being included now as it is currently underway) • Installation of a Play Structure to replace the old swings that were removed a few years ago as they no longer met the CSA regulations. ($20,000 est) • Work on the old tennis courts to convert to a multi-use sport pad ($30,000 est) • Paving an accessible pathway (new item added as part of grant) ($15,000 est) At the August 22nd South Frontenac Recreation Committee meeting Staff provided the committee with the same information as in the Council report including the rationale for work being suggested. The requirement for this work has been driven by the Accessibility for Ontarians with Disabilities Act/ Built Environment Standards guiding us to make changes to meet accessibility requirements and by the Canadian Safety Council standards for Playground Equipment to meet safety guidelines. The work being proposed will provide an opportunity to improve and enhance the Community’s ability to lead a more active lifestyle. It will help overcome the challenge of access in creating a space that is more accessibility for all to participate in and enjoy the Point Park. The need for the work has been demonstrated and supported through the results of the recreation and leisure survey. The Point Park is one of the most used assets in the Township. The estimated project cost are as follows. Total Project Cost: $155,000 Grant Request: $77,500 (50% of total project costs) Parkland Reserve Funding Request: $77,500 Submitted/approved by: Wayne Orr
Prepared by: Tim Laprade, Arena/Recreation Supervisor
Page 27 of 35
Jamie Brash, Facilities Supervisors
Page 28 of 35
STAFF REPORT CLERKS DEPARTMENT
PREPARED FOR COUNCIL:
September 9, 2016
AGENDA DATE:
September 13, 2016
SUBJECT: Offsite Meeting Agenda RECOMMENDATION: Open BACKGROUND: At the September 6th Council meeting, Councillor Sleeth referred to an off-site meeting he had suggested some time ago. Council was receptive to the idea and requested the Chief Administrative Officer to prepare an agenda. From the Committee of the Whole meeting held on May 4, 2016 it was evident that there is not enough clarity on the strategic plan, and the need to develop an implementation plan. This could be the sole focus of the offsite session, or Council could choose to include additional items. Submitted by:
Prepared by:
Wayne Orr, CAO
Angela Maddocks Executive Assistant
Page 29 of 35
STAFF REPORT TREASURY DEPARTMENT Prepared for Council:
August 31st, 2016
Agenda Date:
September 13th, 2016
SUBJECT: Investment Update RECOMMENDATION: This report is for information. BACKGROUND: In February 2016, Council passed by-law 2016-05, to adopt a Municipal investment policy. In July 2016, the CAO and Treasurer entered into an agreement with LAS under the One Investment Program as provided for under the investment policy for long-term investments. Existing investments under RBC totalling $456,000 were due for renewal in July 2016. These were redeemed and deposit into the Township’s general bank account. An operating procedure has been developed which will be followed in the management of investments. A copy is attached for your information. The CAO and Treasurer reviewed a financial forecast which focused on longterm commitments and provided direction to the One Investment Program and invested $5,658,000 on August 3, 2016 under the program through a balanced mix of portfolios. The portfolio mix was in accordance to the operating procedure which specifies Long-term: Available funds will be managed within the LAS One Investment Program. The expected length of the investment will provide for the type and mix of the investment products.
Investment will be reviewed monthly be the treasurer and the accrued interest on long-term investments will be reflected in monthly and quarterly financial reports. The CAO and treasurer will review the financial forecast and existing investments on a quarterly basis. Reporting to Council will be provided every six month including a statement about the performance of the portfolio of investments ATTACHMENT Investment Operation Procedure. Submitted/approved by: Louise Fragnito, Treasurer
Prepared by: Louise Fragnito, Treasurer
Page 30 of 35
TOWNSHIP OF SOUTH FRONTENAC OPERATING PROCEDURE FOR INVESTMENTS This document was prepared to provide for the management of investments. 1
Policy The management of investments of the Municipality shall be carried out in accordance with the provisions of this operating procedure along with its investment policy.
2
INVESTMENT PROCEDURE
2.1
The Treasurer will determine when any surplus funds are available for investing by reviewing the status of bank accounts and future requirements. Short-term: a cash flow forecast for up to one year shall be maintained and updated on a quarterly basis to determine short-term liquidity requirements. Long-term: the long-range financial plan will be updated twice a year factoring forecasted operating and capital requirements in order to determine long-term liquidity.
2.2
The forecast will be reviewed by the CAO and Treasurer on a quarterly basis. The Treasurer and CAO will jointly make the decision on the purchase and sale of investment products. Short-term: Available funds will be managed between bank accounts and short-term investments with institutions including the LAS One Investment Program. Rates will be obtained from LAS One Investment Program as well as two of the major Canadian chartered banks, at a minimum. Other reputable investment firms may also be considered. Long-term: Available funds will be managed within the LAS One Investment Program. The expected length of the investment will provide for the type and mix of the investment products. 3-5 years: 6-10 years: 10+ years:
Bond Bond Bond
70% 60% 60%
UCB UCB UCB
20% 25% 20%
Equity Equity Equity
10% 15% 20%
Copies of forecast along with the planned redemption or purchase of investments will be signed off by the Treasurer and CAO once reviewed and will be stored electronically for future reference.
2.3
Any request for redemption or purchase of investments will be made via email or fax and requires the prior approval of both the CAO and Treasurer. The request submission will be made by the CAO or Treasurer and the document submitted must be signed by both the CAO and Treasurer. A copy of the submission will be stored electronically. Further, the treasurer or CAO will ensure that the request has been processed as requested within 48 hours of its submission and that the appropriate bank and investment accounts were affected.
2.4
Transactions related to the purchase and redemption of investments will be journalized in the proper general ledger accounts within the month of the transaction occurring.
2.5
On a monthly basis, the investments accounts will be reviewed by the Treasurer. Interest accrued on long-term investments will be journalized on a monthly basis in the general ledger and reflected in financial reports. Short-term investments will be journalized on a yearly basis and reflected in the year-end financial reports.
2.6
On a quarterly basis, the investment accounts will be reviewed by the Treasurer and CAO.
2.7
On a yearly basis, the investment portfolio will be review and re-evaluated based on the stated objectives in the investment policy. As required, investments may be reallocated between accounts to maintain a proper ratio or mix of investments.
Page 31 of 35
3
REPORTING Although the Treasurer has a specific responsibility to prepare and provide an annual investment report to Council under O. Reg. 438/97, s.8 (1), reports to Council will be provided every 6 months. This report shall contain the following information: • a statement about the performance of the portfolio of investments of the municipality during the period covered by the report • a description of the estimated proportion of the total investments of a municipality that are invested in its own long-term and short-term securities to the total investment of the municipality and a description of the change, if any, in the estimated proportion since the previous year’s report • a statement by the treasurer as to whether or not, in his or her opinion, all investments were made in accordance with the investments policies and goals adopted by the municipality
Page 32 of 35
Il?l?illlli YOUR PUBLIC LIBRARY KINGSTON FRONTENAC PUBLIC LIBRARY
September
1, 2016
Township of South Frontenac P.O. Box 100 Sydenham ON KOH 2T0 The Kingston Frontenac Public Library is asking the Township of South Frontenac to proclaim the month of October 2016 as Public Library Month 2016. During this month, libraries and library partners across Canada raise awareness of the valuable role libraries play in Canadians‘ lives. In Ontario, we celebrate our public libraries during Ontario Public Library Week (OPLW) October 16 to 22, 2016.
The draft wording of the proclamation is as follows:
PROCLAMATION Public Library Month October 2016, and Ontario Public Library Week October 16-22, 2016 A visit will get you thinking. —
—
WHEREAS the public library offers access to information; and WHEREAS the public library supports personal growth, economic renewal and quality of life; and WHEREAS we recognize that the board and staff of the Kingston Frontenac Public Library provide a vital service to our community THEREFORE I HEREBY PROCLAIM the month of October 2016 to be Public Library Month, and I encourage every person to use the public library this month and throughout the year. Yours
'
cerely,
Patricia E right” Chief Librarian/CEO
130 Johnson St. 0 Kingston, ON 0 K7L1X8 0 Phone: 613.549.8888
0
Fax: 613.549.8476
www.kfp|.ca
inspiring imagination Information
Page 33 of 35
50 YEARS
Fifty years of conservation in the Rideau Valley September/October 2016
New Wetland Restoration Project at Black Rapids This September the National Capital Commission (NCC) and RVCA have begun restoring a wetland in the headwaters of Black Rapids Creek, in the Nation’s Greenbelt. The wetland is located near Woodroffe Avenue, north of Fallowfield Road. The existing shallow wetland (3,444 m3) will be more than doubled (7,000 m3) in size. A new channel will be excavated to reconnect a small isolated wetland to the headwater tributary of Black Rapids Creek. Habitat features will be installed creating more diverse habitats that will result in increased species diversity. Various depths and slopes will be used to encourage plant diversity. Inverted root wads, sweeper trees and basking logs will be used to provide basking areas for turtles, shelter for waterfowl rearing their young and reproductive areas for amphibians and aquatic insects. Work is expected to be completed by October 2016.
Project Benefits • Improved water quality for Black Rapids Creek and ultimately the Rideau River • Altered elevations creates more diverse aquatic vegetation • Provides new and enhanced refuge areas for aquatic and terrestrial wildlife • Creates quiet areas for waterfowl and shorebirds to feed and rear young • Increased biodiversity of aquatic/terrestrial plants, fish and wildlife • Installed wood structures (trees, stumps and large branches) creates enhanced habitat • new functional spawning, nursery, rearing and feeding habitat for fish
For more information contact JENNIFER at ext. 1108 or jennifer.lamoureux@ rvca.ca.
www.rvca/black_rapids
It’s Working!
Planning for Spring Tree Planting
Conservation and aquatic habitat creation is working well at the Jock River Fish Habitat Embayment Creation Project! On August 22, while sampling for fish at the embayment, RVCA staff netted a Blanding’s turtle! These turtles are considered a Species at Risk (threatened). It’s great news that one visitied the embayment. Blanding’s turtles are medium-sized and can be recognized by their bright yellow chin and throat with a domed, smooth black carapace with irregular tan or yellow flecking. The biggest threat to this turtle is habitat loss. They prefer wetlands, shallow lakes and ponds with clean water and mucky bottoms. After his “photo op” the turtle was released back into the water where he was found. For more, contact JENNIFER at ext. 1108 or jennifer.lamoureux@rvca.ca.
It’s hard to believe that now is the time to think about spring tree planting but it’s time to get your “seedlings in a row.” If you have a minimum of one acre of suitable land and are interested in planting at least 500 trees, RVCA can help! We offer a full service program with customized planting plans, free on-site technical advice, site preparation, ordering, handling and planting of trees and everything needed to “green up” your property. Subsidies are available! Seedlings are 15 cents per tree. Contact SCOTT at ext. 1175 or scott.danford@rvca.ca.
Exodus at RVCA This year’s batch of hard-working students has migrated from RVCA to the hallowed halls of academia! This talented group loaned us their hard work and skills this summer (with the help of some federal and provincial funding). We know they return to school with valuable work experience under their belts! Thank you and best of luck in the coming school year! Contact ROSIE at rosie.maclean@rvca.ca or ext. 1145 for more.
Headwater Workshop On November 7, 2016 the Headwater Drainage Feature Guideline Implementation: Practitioners Experiences — Eastern Ontario workshop will be held at the Hilton Garden Inn Ottawa Airport, 2400 Alert Road, Ottawa. The workshop will update participants on routine headwater management decisions, policy development and update on work done since the 2011 workshop. Talks by experts from Conservation Authorities, the City of Ottawa and the private sector will highlight local success stories. You can contact MICHELLE at ext. 1177 or headwaters@rvca.ca. To register or learn more visit www.rvca.ca/headwater. Page 34 of 35
September/October 2016
In 2015, the Province of Ontario initiated a review of the Conservation Authorities Act. The Act addresses the roles, responsibilities and governance of Conservation Authorities in resource management and environmental protection. In 2016, the Ministry of Natural Resources and Forestry released their suggested
CA Act Review RVCA Board of Directors Endorses Conservation Ontario’s Submission
priorities for renewal of the CA Act, Conserving Our Future, Proposed Priorities for Renewal. This paper is based on feedback received from 2015 Stakeholder Engagement sessions. Conservation Ontario has developed and posted a collective submission which the RVCA Board of Directors supports. Conservation Ontario’s collective position focuses on five themes:
Confirm an integrated watershed management approach and the current broad mandate of Conservation Authorities as watershed management agencies. A new Purpose Statement and Preamble are recommended to be included in the CA Act for clarity.
Establish a formalized provincial multi-ministry body to clarify a broader integrated watershed management approach through an eventual Integrated Watershed Management Provincial Policy.
Modernize governance and accountability provisions within the CA Act in order to ensure more consistency across Conservation Authorities while strengthening oversight and accountability.
Establish a cost shared, multi-ministry sustainable funding model for any provincially mandated programs best delivered with an integrated watershed management approach on a watershed basis. Investing in Conservation Authority programs and services which protect water, build ecosystem resilience and provides green spaces prevents costly expenditures for flood damages, business disruptions and health care.
Establish a multi-stakeholder table to regularly address client service issues; and update and deliver provincial process and technical policies and guidelines to facilitate consistency. Conservation Authorities will streamline and improve client service delivery standards for planning and permitting practices within current capacity. Additional provincial support will facilitate that ability. For more information contact SOMMER at ext. 1214 or sommer.casgrain-robertson@rvca.ca or visit: conservationontario.ca.
RVCA@Tree Fest Ottawa
Outdoor Education Naturally!
RVCA will be at the Tree Fest Ottawa fall tree festival. Join us as we participate in and host three Tree Fest events taking place this year at Brewer Park Pond. • September 10 Opening Day, Open House on the Brewer Pond Restoration Project (10:30 to 11:30 a.m.) • October 1 Ecology Day, Workshop on the Ecology of Brewer Pond (10:00 to noon) • October 15 Flowering Rush Removal with RVCA and City Stream Watch (10:00 a.m. to 2 p.m. — register to help through citystreamwatch@rvca.ca) For full details on these and other Tree Fest events, visit www.treefestottawa.org.
Part of maintaining a healthy watershed involves teaching the next generation about the natural world and providing them with opportunities to connect with nature. Outdoor environmental education programs are offered at both Baxter and Foley Mountain Conservation Areas for a variety of student audiences. These programs support creativity and problem solving, enhance cognitive abilities, improve performance, increase physical activity, improve social relations, reduce stress and improve health overall. Outdoor education also gives students a better attitude about the environment. And, not only is it good for the kids, it’s great for teachers too and there are studies to back that up. Let’s get that classroom out to Baxter or Foley Conservation Area. You can book class “green time”: • Baxter — ANDREA at 613-489-3592 or visit vwww.rvca.ca/careas/baxter • Foley — REBECCA at 613-273-3255 or visit www.rvca.ca/careas/foley
Fast Foliage This Fall! Environment Canada reports that after the hot, dry summer the trees may not hold onto their fall foliage for very long. Long-term forecasts say that the weather will be good for watching the autumn display but it won’t last as long as in previous years. So, take a Sunday drive to Foley Mountain — stop in for a hike or just a short stroll to enjoy the view from the infamous Spy Rock. REBECCA can keep you updated about peak colours at rebecca.whitman@rvca.ca, 613-273-3255 or at Foley’s Facebook page. You can check out how the fall colours are progressing at www.ontarioparks.com/fallcolour.
ty po /’tipo/ •
noun informal — a typographical error In July/August’s Around the Rideau article, 23,000 Trees Take Root! — actually 230,000 trees took root! A few more trees planted than the title suggested. Our apologies to the hard working Forestry staff and to you, our readers, for the error.
The Rideau Watershed has benefited from 29,000+ hours of TLC from volunteers investing their hard work in watershed health. These dedicated groups and individuals are the true watershed heros! Thank you to all our volunteers and partners who have gone the extra mile to make the Rideau Valley a healthy and more resilient place to live, work and play. Contact DIANE for more info at ext. 1126 or diane.downey@rvca.ca.
Around the Rideau Rideau Valley Conservation Authority Box 599, 3889 Rideau Valley Drive Manotick, ON K4M 1A5 613-692-3571 or 1-800-267-3504 www.rvca.ca Follow us @ twitter.com/RideauValleyCA Like us @ facebook.com Around the Rideau is made possible thanks to our generous sponsors:
Bell Baker, Barristers and Solicitors — 613-237-3444, Effectively providing quality legal services in Eastern Ontario for over 50 years
Bird Richard, Lawyers for Employers — 613-238-3772, www.lawyersforemployers.ca Representing management in labour and employment law across Ontario
Thank
You TO OUR GENEROUS
Spon sorS!
Ramada Ottawa on the Rideau — 613-288-3500,
www.ramadaottawa.com, Previously The Monterey Hotel
Offers 87 fully renovated rooms with balconies overlooking
the Rideau River. Pet friendly.
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