Body: Committee of the Whole Type: Minutes Meeting: Committee of the Whole Date: September 13, 2016 Collection: Council Minutes Municipality: South Frontenac
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Minutes of Committee of the Whole September 13, 2016 Time: 7:00 p.m. Location: Council Chambers Meeting # 27 Present: Mayor Ron Vandewal, Pat Barr, John McDougall, Alan Revill, Norm Roberts, Mark Schjerning, Ron Sleeth, Ross Sutherland Staff: Wayne Orr, Chief Administrative Officer, Mark Segsworth, Public Works Manager, Louise Fragnito, Treasurer, Lindsay Mills, Planner, Rick Chesebrough, Fire Chief, Angela Maddocks, Executive Assistant, David Holliday, Area Supervisor, Aaron Hatton, Technical Assistant, Yiran Liu, Coop Student 1.
Call to Order
a)
Mayor Vandewal called the meeting to order at 7:00 pm.
Declaration of pecuniary interest and the general nature thereof- n/a
Scheduled Closed Session - n/a
***Recess *** - n/a
Delegations
a)
Sharron Brown, Staff Sergeant, Frontenac OPP Detachment, re: OPP Crime Stats Staff Sergeant Brown presented the January to June 2016 statistics on violent crimes, property crimes, drug crimes, criminal code and provincial statute charges laid.
Reports Requiring Action
a)
Rick Chesebrough, Fire Chief, re: Fire Bans Council was supportive of the criteria in place for issuing fire bans.
b)
Lindsay Mills, Planner, re: Proposed Revisions to the Tariff of Fees for Planning Related Applications Council was supportive of the proposed revisions to planning application fees.
c)
Louise Fragnito, Treasurer, re: Financial Long Range Plan and Budget Direction The general consensus of Council was for staff to proceed with a 2.2% increase as a basis for the 2017 budget preparation. Council requested a more detail discussion of the long range plan and how the budget is calculated.
d)
Mark Segsworth, Public Works Manager, re: Capital Investment Strategy Mark Segsworth noted that after several unsuccessful attempts to secure grant money for the reconstruction of Sunbury Road it was suggested by the Public
Committee of the Whole September 13, 2016 Services committee to investigate borrowing to finance this project. David Holliday reviewed the twenty year multi year construction budget that included the annual allocation breakdown with 5% increase. These numbers included inflation and the debt repayment plan. Council was generally supportive of a combination of funding from reserves and borrowing for these projects.(Westport Road and Sunbury Road upgraded to Hot Mix Asphalt) They directed staff to provide a spreadsheet with alternatives for budgeting purposes on how this can be achieved. e)
Wayne Orr, Chief Administrative Officer, re: Application for the Ontario 150 Community Capital Program Council was supportive of the proposed work at The Point if funding is available, otherwise there was only support for improving the walkway to make it accessible.
f)
Wayne Orr, Chief Administrative Officer, re: Offsite Meeting Agenda Council was supportive of an offsite meeting that will deal with clarifying budget direction as discussed earlier in the meeting. With respect to the Strategic Plan, the consensus was to focus on a specific topic within the plan, they felt looking at the plan in it’s entirety would not be a productive use of time for this meeting. Council will be surveyed by the Clerk’s Department as to what dates work best this meeting.
Reports for Information
a)
Louise Fragnito, Treasurer, re: Investment Update
Rise & Report
a)
County Council Councillor McDougall distributed a summary of economic development activity and noted that Alison Vandervelde from the County will be attending the September 27 Committee of the Whole meeting to discuss the scope of her new role and the new County brand.
b)
Arena Board Councillor Revill reported that the compressor work is complete, the ice is now in. There is an open house on September 16 from 6:00 pm to 8:00 pm which will include the unveiling of new logos. Family activities and free skating are also planned.
c)
Police Services Board The next meeting is September 15, 2016 at 7:00 pm in the Council Chambers.
Information Items
a)
Patricia Enright, Chief Librarian/CEO, Kingston Frontenac Public Library, re: Proclamation for Public Library Month in October
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Committee of the Whole September 13, 2016 This item will be forwarded to the next Council meeting for endorsement. b)
Around the Rideau Newsletter - September/October Issue
Notice of Motions - n/a
Announcements
a)
Council agreed to cancel the September 20, 2016 Council meeting as there is nothing pressing to be included on the agenda.
Question of Clarity (from the public on outcome of agenda items) - n/a
Closed Session - n/a
Adjournment
a)
The meeting was adjourned at 9:30 p.m.
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