Committee of the Whole - 14 Dec 2021 - Agenda

Published December 14, 2021

Word Count 55234 words

Reading Time 260 min read

Body: Committee of the Whole Type: Agenda Meeting: Committee of the Whole Date: December 14, 2021 Collection: Council Agendas Municipality: South Frontenac

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Document Text

TOWNSHIP OF SOUTH FRONTENAC COMMITTEE OF THE WHOLE MEETING AGENDA

Audio Broadcast to the Township’s Facebook Page https:/www.facebook.com/SouthFrontenacTwp TIME: DATE: PLACE:

7:00 PM, Tuesday, December 14, 2021 Council Chambers.

Call to Order and Roll Call

(a)

Motion

Declaration of pecuniary interest and the general nature thereof

Approval of Agenda

(a)

Motion

Scheduled Closed Session (at end of agenda)

Public Meeting - not applicable

Delegations - none

Reports Requiring Direction

(a)

Utilities Kingston Management Review

3 - 53

(b)

2022 Budget Direction • This report summarizes several budget drivers and makes

54 - 78

recommendations about the priorities to be reflected in the 2022 Operating and Capital Budgets as a result. The recommendations of this report will provide Township staff with guidance as they develop the budget for tabling for public review and feedback in January.

(c)

Office Expansion Feasibility Study • This report outlines several options for the expansion of the

79 - 83

Township’s Administrative Offices located at 4432 George Street and is seeking Committee of the Whole support to assess these alternatives in the Request for Proposals to undertake an Office Expansion Feasibility Study. A final recommendation will be brought before Council for approval.

Reports for Information

(a)

Johnston Point Master Site Plan Approval • The report is to provide background information about the Johnston Point Master Site Plan Control application. The Master Site Plan implements conditions from the Condominium Agreement and the Environmental Benefit Permit that governs the development of the 15 residential units and common elements (Block 16 & 17 – Hinterland Lane, Block 18 - Wetland & Bock 19 – Island) in the Johnston

84 127

Page 2 of 161

Point Condominium. A by-law with the Master Site Plan Agreement will be brought to a future Meeting for Council’s consideration. 9.

Rise & Report from Committees of Council

(a)

Frontenac County Council

(b)

Frontenac Community Arena Board

(c)

South Frontenac Museum Committee

Information Items

(a)

County of Frontenac - Communal Services - Draft Business Case - Review of Comments

Notice of Motions

Announcements/Statements by Councillors

Question of Clarity (from the public on outcome of agenda items)

Closed Session

(a)

Motion - Council will move into a closed session as permitted by the Municipal Act, Section 239.2 (d) to discuss matters related to labour relations or employee negotiations regarding upcoming CUPE Collective Bargaining; and 239.2 (e) labour relations or employee negotiations regarding the township’s action with respect to the harassment of an employee.

(b)

(d)

Labour Relations - Upcoming CUPE Collective Bargaining • Verbal Report Litigation or Potential Litigation - Township action regarding the harassment of an employee • Verbal Report Resolution - Move out of Closed Session

Adjournment

(a)

Motion

(c)

Natural, Vibrant and Growing - A Progressive Rural Leader

128 161

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Utilities Kingston Report to South Frontenac Township Council

To:

Mayor and Members of Township Council

From:

Jim Keech, President & CEO, Utilities Kingston

Resource Staff:

Heather Roberts, Director, Water & Wastewater Services

Date of Meeting:

December 14, 2021

Subject:

Drinking Water Quality Management System: Management Review Report and Endorsement of Operational Plan

Executive Summary: The Township of South Frontenac, as the Owner of the Sydenham Drinking Water System, is required by the Safe Drinking Water Act to ensure that this system is operated by an Accredited Operating Authority, Utilities Kingston. One component of the entire accreditation process is the annual Management Review of the continuing suitability, adequacy, and effectiveness of the Quality Management System. The results of that Management Review, recently completed, must be presented to the Owner. In addition, any organizational changes (personnel changes) that affect the Operational Plan for the Sydenham Drinking Water System must also be endorsed by the Owner. Recommendation: That Council receive the Sydenham Drinking Water System Management Review Summary Report 2020, Accreditation Audit Report; and That Council re-endorse the Operational Plan for the Sydenham Drinking Water System and authorize the Mayor and Chief Administration Officer to sign the Owner and Top Management Endorsement of the Operational Plan for Sydenham’s Drinking Water Supply System document showing Council’s endorsement of the plan.

Page 4 of 161

Report to Township Council December 14, 2021 Page 2 of 4 Authorizing Signatures:

Jim Keech, President & CEO, Utilities Kingston

Page 5 of 161

Report to Township Council December 14, 2021 Page 3 of 4 Options/Discussion:

The Township of South Frontenac, as the Owner of the Sydenham Drinking Water System, is required by the Safe Drinking Water Act to ensure that this system is operated by an Accredited Operating Authority. Utilities Kingston, as the Operating Authority for the Sydenham Drinking Water System, is responsible for the implementation and ongoing maintenance of a Quality Management System (QMS) which meets the requirements of the Drinking Water Quality Management Standard (DWQMS). The accreditation of operating authorities is based on the successful implementation of a QMS. As part of the accreditation process, the DWQMS requires that an Operational Plan be maintained by the Operating Authority, endorsed by the Owner, and accepted by the Ministry of Environment, Conservation and Parks. The QMS and Operational Plan have been in place since 2009 and last endorsed by the owner in 2019. The Operational Plan is available on Utilities Kingston web site (https://utilitieskingston.com/Water/Quality/Management). In 2020, changes were made to the Risk Assessment, Organizational Chart including Roles Responsibilities and Competencies tables that form part of and are referenced in the Operational Plan to ensure they remain current. These changes require re-endorsement of the Operational Plan by the Township of South Frontenac and Utilities Kingston Top Management to confirm their commitment to the QMS. These are the only changes to the Operational Plan. A copy of the Operational Plan is attached as Exhibit D. In addition to the Operational Plan, key components of the QMS include annual accreditation audits and an annual Management Review of the continuing suitability, adequacy, and effectiveness of the QMS. No non-compliance, non-conformances, or deficiencies were identified in the management review report. The Communication of the results of the management review attached as Exhibit A, including accreditation audit results, must be made by the operating authority to the owner. Existing Policy/By-Law: None Notice Provisions: None Accessibility Considerations: None

Page 6 of 161

Report to Township Council December 14, 2021 Page 4 of 4 Financial Considerations: None Contacts:

Heather Roberts, Director, Water & Wastewater Services, Utilities Kingston 613-546-1181 extension 2400 Other City of Kingston Staff Consulted: James Patenaude, Supervisor, Water & Wastewater Treatment Operations, Water & Wastewater Services, Utilities Kingston Alan Smith, Quality Management System Coordinator, Water & Wastewater Services, Utilities Kingston Adam Long, Quality Management System Coordinator, Water & Wastewater Services, Utilities Kingston Exhibits Attached: Exhibit A – Drinking Water Quality Management System (DWQMS) – Management Review Summary Report Exhibit B – DWQMS – Minutes of the Management Review Exhibit C – Sydenham DWS System Audit Report Exhibit D – Operational Plan for Sydenham Drinking Water System

Sydenham

and Top Management

. Kingston

.. SOUTH Of The Operational

for the Drinking Water System

Endorsement

FRONTENAC

Drinking Water

Document

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No:

Managementpsystem ollcles

Plan

Quality

Officer

perating

Services,

Officer, Utilities Kingston

Heather Roberts Director of Water & Wastewater

Chief

Jim K ech Presid nt and CEO, Utilities Kingston

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Neil Carbone, Chief Administrative Township of South Frontenac

Ron Vandewal, Mayor Township of South Frontenac

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Endorsement

Utilities Kingston

This endorsement of the Operational Plan by the Owner’s representatives and by the Operating Authority’s top management acknowledges their commitment to fulfill the responsibilities, duties, and authorities as defined in the Operational Plan, the Drinking Water Quality Management Standard, and the Safe Drinking Water Act.

The Township of South Frontenac, the Owner, and Utilities Kingston, the Operating Authority, support the implementation, maintenance, and continual improvement of a Quality Management System for the Sydenham Drinking Water System as documented in the Sydenham Drinking Water System Operational Plan.

Owner

Document:

Page 7 of 161

Page 8 of 161 Exhibit A – Drinking Water Quality Management System (DWQMS) – Management Review Summary Report

Sydenham Management Review Summary Report

Sydenham Management Review Summary Report INTRODUCTION This report has been prepared for the system owner to provide a summary of information reviewed by Top Management to evaluate the continuing suitability, adequacy, and effectiveness of the Quality Management System (QMS) for the Sydenham Drinking Water System as required by the drinking water quality management standard.

INCIDENTS OF REGULATORY NON-COMPLIANCE There were 0 incidents of regulatory non-compliance in 2020.

INCIDENTS OF ADVERSE DRINKING WATER TESTS In total, 548 treated water and distribution system samples were collected for testing by an accredited laboratory in 2020.

DEVIATIONS FROM CRITICAL CONTROL POINT LIMITS AND RESPONSE ACTIONS There were four reported deviations from the critical control limits for 2020. Response for these incidents was pursued appropriately and effectively either through flushing until residual was restored.

THE EFFECTIVENESS OF THE RISK ASSESSMENT PROCESS A new risk assessment was performed consistent with the documented process for the Sydenham Drinking Water System in 2020. All potential hazards and hazardous events were identified, and for each, the level of risk was determined. The completed Risk Assessment Table has been posted to uNet. No additional risks have been identified.

INTERNAL AND THIRD-PARTY AUDIT RESULTS Internal Audit Internal Audits were completed October 20th to October 21st, 2020 and covered all 21 elements of the DWQMS. During the audit, there were no non-conformances, and two opportunities for improvement identified. All resulting action items have been completed. External Audit QMS documents and records were provided to SAI Global in June of 2020 for the completion of the Surveillance System Audit. No opportunities for improvement, major or minor non-conformance were identified.

RESULTS OF EMERGENCY RESPONSE TESTING As part of the emergency response training and testing completed in 2020, several cohort tabletop exercises were completed to identify deficiencies and potential improvements to the Emergency Response and Recovery Procedure. No emergency response improvements were identified during this year’s training exercise.

Page 9 of 161 Operators recognize the importance of sharing and communicating information between Treatment Operations, System Operations and Engineering Services. Working together as a team and being transparent before and after an event further improves future response actions to take during emergency and potential emergency incidents.

OPERATIONAL PERFORMANCE The Sydenham water treatment plant operated by Utilities Kingston continued to perform well in 2020. Process inputs also remained relatively stable during the reporting year. Current and routine maintenance, rehabilitation, and renewal programs continue to be a priority. Current maintenance programs include: • Operational Capital Work • Hydrant Flushing • Operational Rounds • Hydrant Inspection • Facility Maintenance Requests • Valve Inspection • Routine Scheduled Maintenance • Valve Maintenance • Distribution System Unscheduled Maintenance • Leak Detection

RAW WATER SUPPLY AND DRINKING WATER QUALITY TRENDS Raw water chemistry is continuously monitored as it can change quickly because of Sydenham Lake’s composition of granite to the north and limestone to the south. Growths of blue green algal blooms are increasing in Ontario’s lakes and rivers. This is generating concern for changes in risk to the raw water supply and the potential of associated human health dangers caused by cyanobacteria that can be present in toxic blooms. Weekly testing of intake and treated water is being tested for Microcystin, the harmful toxin found in Blue-green algal blooms. Additional blue green algal refresher training is also by operators in advance of the typical June to October growing season.

FOLLOW-UP ON ACTION ITEMS FROM PREVIOUS MANAGEMENT REVIEWS The following action item was identified during the previous management review

Include non-revenue water information in the management review report

Follow up – Additional resources would be required to implement a non-revenue water loss prevention program and would require access to the Township of South Frontenac water billing data

THE STATUS OF MANAGEMENT ACTION ITEMS IDENTIFIED BETWEEN REVIEWS There have been no action items identified since the last Management Review.

CHANGES THAT COULD AFFECT THE QUALITY MANAGEMENT SYSTEM Our strong documentation and reporting system allows us to evaluate the effectiveness and operational performance of the DWS as required by the standard. Our QMS also incorporates proactive and reactive approaches to ensure continual improvement of the system, ensuring that the QMS is not limited to fixing things as they fail. Although the Standard does not regularly change, it does require continuous ongoing changes and monitoring of the system.

CONSUMER FEEDBACK Water Quality Assurance Operators reported no water quality complaints or concerns in 2020.

Page 10 of 161

THE RESOURCES NEEDED TO MAINTAIN THE QUALITY MANAGEMENT SYSTEM There were no identified deficiencies during the management review. It was decided that current programs and resources are continued, no additional action items are required. To ensure the requirement is being met, it is recommended that current dedicated resources (QMS Representative and Alternate) be maintained, and that Top Management continues to make additional personnel available as requested for QMS activities such as risk assessments, maintenance and infrastructure reviews, document development, revision and review, training, and other activities identified as necessary to maintain and improve the QMS.

THE RESULTS OF THE INFRASTRUCTURE REVIEW The annual Review and Provision of Infrastructure was completed by the Director of Water / Wastewater in the last quarter of 2020 for the 2020 Calendar year. The review confirmed that relevant and applicable information has been or is regularly reviewed by personnel to evaluate the condition and capacity of the drinking water system and their components. No recommendations were identified by the Review and Provision of Infrastructure review.

MULTI-YEAR INFRASTRUCTURE PROGRAM

Existing infrastructure is reviewed based on criteria such as age, material, available condition assessments, and main break history. From this review a priority list was compiled. Then, with consideration for each element’s needs, level of priority, and the available budget, a master list of projects was developed, defining the infrastructure renewal plan. The following capital projects were completed in 2020: • • •

Torque and limits on discharge valves Adjust/replace actuated valves Replaced turbidimeters and chlorine analyzers.

OPERATIONAL PLAN CURRENCY, CONTENT AND UPDATES The Operational Plan for the Sydenham Drinking Water System was last approved by Top Management and Endorsed by the System Owner in 2019. The Operational Plan was updated to include organizational changes and reflect necessary changes that were made to many of our general standard operating procedures to comply with DWQMS v2.0.

STAFF SUGGESTIONS Suggestions received from individual personnel concerning the QMS have been focused on and resulted in improvements to the processes and forms used to record operational information and improvements to how information is accessed through the Utilities Kingston intranet site (uNet). Staff have made considerable suggestions to continue to further improve ease of use to SharePoint from mobile devices. Staff also provide suggestions for improvements through their participation in annual QMS Review Training and Emergency Response and Recovery Training and Testing. Additionally, in December a new Water Staff Suggestions List was created and made available to encourage suggestions and feedback related to the day to day operations of the drinking water systems associated with the quality management system. No staff suggestions were entered in 2020.

IDENTIFIED DEFICIENCIES, DECISIONS AND ACTION ITEMS There were 2 identified deficiencies during the management review: • Discuss the frequency and type of data engineering would like to receive • Comprehensive review of facility and capital upgrades that will be required It was decided that all other programs and resources are continued, no additional action items are required.

Page 11 of 161 Exhibit B – DWQMS – Minutes of the Management Review

DRINKING WATER QUALITY MANAGEMENT SYSTEM MINUTES OF THE 2021 MANAGEMENT REVIEW MEETING FOR THE SYDENHAM DRINKING WATER SYSTEMS July 23, 2021 Start Time: 1110hrs In Attendance: Jim Keech, Jim Miller, Heather Roberts, Julie Runions, Philip Emon, Chris Leeman, Kurt Clark, Alan Smith, Adam Long Review Introduction AS reviewed requirements/purpose of Element 20 Management Review AS summarized 2021 Management Review Process Incidents of regulatory non-compliance AS noted that there are no incidents of regulatory non-compliance Incidents of adverse drinking-water tests All noted that there are no AWQI to report for the Sydenham Drinking Water System Deviations from critical control point limits and response actions AS explained the purpose of CCL’s AS overviewed 4 CCL deviations

All deviations were due to free chlorine residuals below the Secondary Disinfection CCL, all of which were resolved by flushing The effectiveness of the risk assessment process AS reviewed the Risk Assessment process and that the most recent 36-month assessment was completed and included the MOECC considerations
Will be reviewed each calendar year as required Internal and third-party audit results AS expanded on the 2 OFI’s discovered during the internal audit All noted that there were no OFI’s discovered during the external audit, off-site or on-site Results of emergency response testing AS described that staff completed a QMS Review, reviewed W-E-01 Emergency Response and Recovery Procedure, as well as completed an emergency exercise in smaller cohorts. Operators worked through hypothetical situations and were able to expand the knowledge of how to respond, ask questions, and address any issues with their cohorts. Hypothetical exercises were used to work through the response and recover process for identified scenarios
Operators continue to immediately demonstrate and identify all appropriate response actions and necessary reporting requirements during the tabletop scenario
Operators also recognize the importance of sharing and communicating information between Treatment Operations, System Operations, and Engineering Services

Page 12 of 161 Exhibit B – DWQMS – Minutes of the Management Review

Operational performance AS explained the scoring system and results posted by the chief water inspector AS explained the performance indicators and reviewed all maintenance activities Raw water supply and drinking water quality trends AS described maintenance performed at the WTP and in the distribution system, including UV Reactor bulbs, filter water piping, and the raw water flow control valve JM asked how the recently repaired stainless-steel piping is holding up at Sydenham WTP. PE explained that there were 13 pinholes with couplings used as a temporary repair and that a contractor was brought in for stainless-steel weld repairs which are now being monitored. If these welds work well after 1 year, consideration should be given to removing the couplings and replaced with the more permanent welding solution. KC points out that PVC is being used to replace corroding copper services within the distribution system and is being viewed as an issue that will increase maintenance. Moving forward, we will see more maintenance issues affecting time/effort and increased trips to Sydenham. PE adds that service leaks are much more noticeable due to the size of plant and distribution system. Follow-up on action items from previous management reviews Action items reviewed JM adds that we can request access to billing information from the Township of South Frontenac Finance Director. Results of infrastructure review AS explained the relevant and applicable information included in the infrastructure review

There were no recommendations identified AS reviewed capital projects completed in 2020 Changes that could affect the Quality Management System AS explained the ongoing system improvements that require changes to the QMS documentation to ensure that required documents continue to be current and relevant Consumer feedback AS noted that there were no water complaints, water safety, or health related concerns Operational Plan currency, content, and updates AS notes that the Operational Plan continues to be updated as required AS notes that the Operational Plan will require revisions to reflect organizational changes, updated risk assessment processes and outcomes Best Management Practices AS defined Best Management Practices
Reviewed all practices implemented in 2020

Page 13 of 161 Exhibit B – DWQMS – Minutes of the Management Review

Staff suggestions

Communicate via annual QMS training, emergency testing, email, uNet, and in person
Result in improvements to processes and forms The resources needed to maintain the Quality Management System
Top Management to continue to make additional personnel available as requested for various QMS activities identified as necessary to maintain and improve the QMS Identified Deficiencies Resulting from this Management Review Identified Action Items from This Management Review Action Item

Responsible Person

Discuss the frequency and type of data engineering would like to receive.

TBD

Comprehensive review of facility and capital upgrades that will be required.

TBD

Follow Up

Round Table JM points out that Sydenham’s contract comes up at end of 2022. We need to get into a more comprehensive reviews of the facility and what capital upgrades might be required. Meeting adjourned at 11:35hrs

Page 14 of 161

Audit Report 12-Month Surveillance Audit for: 1425445 Ontario Limited (Operating as Utilities Kingston) 1670083-03 Audited Address: 4410 Point Road, Sydenham, ON CAN K0H 2T0 Audit Date: June 23, 2020 Type of audit: Surveillance Systems Audit Issue Date: June 23, 2020 Revision Level: Final

Doc ID: 8298 / Issue Date: Mar.2018

Page 1 of 12

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BACKGROUND INFORMATION SAI Global conducted a 12-month Surveillance Audit of the Corporation of the Township of South Frontenac on Jun 23, 2020 to the DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 - 2017. The purpose of this audit report is to summarise the degree of conformance with relevant criteria, as defined on the cover page of this report, based on the evidence obtained during the audit of your organization. This audit report considers your organization’s policies, objectives, and continual improvement processes. Comments may include how suitable the objectives selected by your organization appear to be in regard to maintaining customer satisfaction levels and providing other benefits with respect to policy and other external and internal needs. We may also comment regarding the measurable progress you have made in reaching these targets for improvement. SAI Global audits are carried out within the requirements of SAI Global procedures that also reflect the requirements and guidance provided in the international standards relating to audit practice such as ISO/IEC 17021-1, ISO 19011 and other normative criteria. SAI Global Auditors are assigned to audits according to industry, standard or technical competencies appropriate to the organization being audited. Details of such experience and competency are maintained in our records. In addition to the information contained in this audit report, SAI Global maintains files for each client. These files contain details of organization size and personnel as well as evidence collected during preliminary and subsequent audit activities (Documentation Review and Scope) relevant to the application for initial and continuing accreditation of your organization. Please take care to advise us of any change that may affect the application/accreditation or may assist us to keep your contact information up to date, as required by SAI Global Terms and Conditions. This report has been prepared by SAI Global Limited (SAI Global) in respect of a Client’s application for assessment by SAI Global. The purpose of the report is to comment upon evidence of the Client’s conformance with the standards or other criteria specified. The content of this report applies only to matters, which were evident to SAI Global at the time of the audit, based on sampling of evidence provided and within the audit scope. SAI Global does not warrant or otherwise comment upon the suitability of the contents of the report or the certificate for any particular purpose or use. SAI Global accepts no liability whatsoever for consequences to, or actions taken by, third parties as a result of or in reliance upon information contained in this report or certificate. Please note that this report is subject to independent review and approval. Should changes to the outcomes of this report be necessary as a result of the review, a revised report will be issued and will supersede this report. Standard:

DRINKING WATER QUALITY MANAGEMENT STANDARD VERSION 2 - 2017

Scope of Accreditation:

Drinking Water

Drinking Water System Owner:

The Corporation of the Township of South Frontenac

Operating Authority:

1425445 Ontario Ltd. (Operating as Utilities Kingston)

Population Serviced:

940

Activities: Drinking Water Systems:

Treatment and Distribution Sydenham Drinking Water System Licence #166-101, issue 2

Total Audit Duration:

Days: 0.25 audit days

Audit Team Members:

Team Leader

Other Participants:

None

Doc ID: 8298 / Issue Date: Mar. 2018

Patrick Moore

Page 2 of 12

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Definitions and action required with respect to audit findings Major Non-conformance Based on objective evidence, the absence of, or a significant failure to implement and/or maintain conformance to requirements of the applicable standard. Such issues may raise significant doubt as to the capability of the management system to achieve its intended outputs (i.e. the absence of or failure to implement a complete Management System clause of the standard); or A situation which would, on the basis of available objective evidence, raise significant doubt as to the capability of the Management System to achieve the stated policy and objectives of the customer. NOTE: The “applicable Standard” is the Standard which SAI Global is issuing accreditation against, and may be a Product Standard, a management system Standard, a food safety Standard or another set of documented criteria. Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities. Correction and corrective action plans should be submitted to SAI Global prior to commencement of follow-up activities as required. Follow-up action by SAI Global must ‘close out’ the NCR or reduce it to a lesser category within 90 days for initial accreditation and within 60 days for surveillance or re-accreditation audits, from the last day of the audit. If significant risk issues (e.g. safety, environmental, food safety, product legality/quality, etc.) are detected during an audit, these shall be reported immediately to the Client and more immediate or instant correction shall be requested. If this is not agreed and cannot be resolved to the satisfaction of SAI Global, immediate suspension shall be recommended. In the case of initial accreditation, failure to close out NCR within the time limits means that the Accreditation Audit may be repeated. In the case of an already certified client, failure to close out NCR within the time limits means that suspension proceedings may be instituted by SAI Global. Follow-up activities incur additional charges. Minor Non-conformance This represents either a management system weakness or minor issue that could lead to a major nonconformance if not addressed. Each minor NC should be considered for potential improvement and to further investigate any system weaknesses for possible inclusion in the corrective action program Action required: This category of findings requires SAI Global to issue a formal NCR; to receive and approve client’s proposed correction and corrective action plans; and formally verify the effective implementation of planned activities at the next scheduled audit. Opportunity for Improvement A documented statement which may identify areas for improvement, however shall not make specific recommendation(s). Action required: Client may develop and implement solutions in order to add value to operations and management systems. SAI Global is not required to follow-up on this category of audit finding.

Doc ID: 8298 / Issue Date: Mar. 2018

Page 3 of 12

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Audit Type and Purpose Surveillance Audit A systems desktop audit in accordance with the system’s audit procedure as it applies to Full Scope accreditation. The audit also included consideration of the results of the most recent audit undertaken in accordance with this Accreditation Protocol and any of the following that have occurred subsequent to that audit including but not limited to: (a) the results of any audits undertaken in accordance with element 19 of the DWQMS V2; (b) historical responses taken to address corrective action requests made by an Accreditation Body; (c) the results of any management reviews undertaken in accordance with element 20 of the DWQMS V2; and, (d) any changes to the documentation and implementation of the QMS. Audit Objectives The objective of the audit was to determine whether sections of the Operational Plan and associated documents of the drinking water Quality Management System (QMS) of the subject system conform to the requirements of the Ontario Ministry of the Environment, Conservation and Parks’ (MECP) Drinking Water Quality Management Standard (DWQMS V2). The audit was also intended to gather the information necessary for SAI Global to assess whether accreditation can continue to be offered to the Operating Authority. Audit Scope Sections of the Operational Plan and associated documents of the Drinking Water Quality Management System of the subject system were reviewed. Audit Criteria 

The Drinking Water Quality Management Standard Version 2



Current QMS manuals, procedures and records implemented by the Operating Authority



SAI Global Accreditation Program Handbook

Confidentiality and Documentation Requirements SAI Global stores their records and reports to ensure their preservation and confidentiality. Unless required by law, SAI Global will not disclose audit records to a third party without prior written consent of the applicant. The only exception will be that the SAI Global will provide audit and corrective action reports to the Ontario Ministry of the Environment, Conservation and Parks (MECP). For more information, please refer to the SAI Global Accreditation Program Handbook. As part of the SAI Global Terms, it is necessary for you to notify SAI Global of any changes to your Quality Management System that you believe are significant enough to risk non-conformity with DWQMS V2: For more information, please refer to the SAI Global Accreditation Program Handbook. Review of any changes to the Operating Authority A number of changes to the organizational structure of the Operating Authority have been identified since the last audit and are in process of being implemented. Doc ID: 8298 / Issue Date: Mar. 2018

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Page 18 of 161 Audit Report

EXECUTIVE OVERVIEW Based on the results of this surveillance systems audit, the management system remains effectively implemented and meets the requirements of the standard relative to the scope of accreditation; therefore, a recommendation for continued accreditation will be submitted. Recommendation Based on the results of this audit, it has been determined that the management system is effectively implemented and maintained and meets the requirements of the standard relative to the scope of accreditation identified in this report; therefore, a recommendation for continued accreditation will be submitted to SAI Global review team.

Opportunities for Improvement No opportunities for improvement were identified during this audit. Management System Documentation The management system’s Operational Plan was reviewed and found to be in conformance with the requirements of the standard. Management Review Records of the most recent management review meetings were verified and found to meet the requirements of the standard. All inputs were reflected in the records and appear suitably managed as reflected by resulting actions and decisions. Internal Audits Internal audits are being conducted at planned intervals to ensure conformance to planned arrangements, the requirements of the standard and the established management system. Corrective, Preventive Action & Continual Improvement Processes The Operating Authority is implementing an effective process for the continual improvement of the management system through the use of the quality policy, quality objectives, audit results, data analysis, the appropriate management of corrective and preventive actions and management review.

Doc ID: 8298 / Issue Date: Mar. 2018

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Summary of Findings

Quality Management System

Conforms

Quality Management System Policy

–

Commitment and Endorsement

Conforms

Quality Management System Representative

Conforms

Document and Records Control

–

Drinking-Water System

Conforms

Risk Assessment

Conforms

Risk Assessment Outcomes

Conforms

Organizational Structure, Roles, Responsibilities and Authorities

–

Competencies

–

Personnel Coverage

–

Communications

–

Essential Supplies and Services

Conforms

Review and Provision of Infrastructure

–

Infrastructure Maintenance, Rehabilitation & Renewal

–

Sampling, Testing and Monitoring

Conforms

Measurement & Recording Equipment Calibration and Maintenance

–

Emergency Management

Conforms

Internal Audits

Conforms

Management Review

Conforms

Continual Improvement

Conforms

Major NCR #

Major non-conformity. The auditor has determined one of the following: (a) a required element of the DWQMS has not been incorporated into a QMS; (b) a systemic problem with a QMS is evidenced by two or more minor non-conformities; or (c) a minor non-conformity identified with a corrective action request has not been remedied.

Minor NCR #

Minor non-conformity. In the opinion of the auditor, part of a required element of the DWQMS has not been incorporated satisfactorily into a QMS.

OFI

Opportunity for improvement. Conforms to requirement, but there is an opportunity for improvement.

Conforms

Conforms to requirement.

–

Not applicable/Not Covered during this audit.

Additional comment added by auditor in the body of the report.

Doc ID: 8298 / Issue Date: Mar. 2018

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Page 20 of 161 Audit Report

PART D.

Audit Observations, Findings and Comments

DWQMS Reference:

1 Quality Management System

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 and associated documents

Details: (personnel interviewed, procedures, activities and records observed) The Operational Plan and associated documentation meet the requirements of the DWQMS Version 2 - 2017 with respect to the sections of the Operational Plan audited in this 12-month Surveillance Audit. DWQMS Reference:

2 Quality Management System Policy

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-04 QMS Policy for the Sydenham Drinking Water System

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

3 Commitment and Endorsement

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-05 Owner and Top Management Endorsement of the Operational Plan for the Sydenham DWS

Details: (personnel interviewed, procedures, activities and records observed) Commitment and endorsement of the Operational Plan by the Owner (the Township of South Frontenac, represented by the Mayor and CAO) was signed on Jun 18, 2019. Top Management of the Operating Authority (Utilities Kingston, represented by the President & CEO, the Director of Utilities Engineering, HR and Treatment Operations, the Director Operations, the Manager of Water & Wastewater Treatment and the Manager of Water & Wastewater Underground) signed in May, 2019. DWQMS Reference:

4 Quality Management System Representative

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-P-06 QMS Representative for the Sydenham DWS Acknowledgement of Responsibilities

Details: (personnel interviewed, procedures, activities and records observed) Acknowledgement of the responsibilities of the QMS Rep. has been signed by the Quality Management Coordinator who acts as the QMS Representative and by the Supervisor, Treatment Operations who acts as the Alternate QMS Representative on Mar 4/19 and Apr 11/19, respectively. Responsibilities of the QMS Rep. are detailed in W-P-06.

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5 Document and Record Control

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-01 Document Control Procedure, revised Apr 28/20 W-G-02 Records Control Procedure, revised Apr 28/20 W-L-01 Document Control Table W-L-04 Records Control Table

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

6 Drinking Water System

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 Figure 1-Sydenham WTP Process Flow Diagram in the Operational Plan

Details: (personnel interviewed, procedures, activities and records observed) The Sydenham drinking water system comprises a Class 2 water treatment plant supplying water to a Class 1 distribution system which includes one elevated storage tank. A detailed process flow diagram has been included in the description of the drinking water system. Operational challenges include maintaining adequate turbidity removal during spring runoff, seasonal turbidity fluctuations (0.3 to 10 NTU) and temperature fluctuations (1 to 22 C). The risk of contamination of drinking water system as a result of seasonal recreational traffic and agricultural runoff is minimized by ongoing monitoring of raw water quality and continual monitoring of the water treatment processes. There are no critical processes upstream or downstream of the Sydenham DWS needed to ensure the provision of safe drinking water and the system is not connected to any other drinking water system. DWQMS Reference

7 Risk Assessment

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-03 Risk Assessment Procedure, revised Jun 14/17

Details: (personnel interviewed, procedures, activities and records observed) The calendar-year risk assessment review for 2019 was held May, 2019, attended by the two W/WW Treatment Supervisors, with the results also reviewed by the QMS Rep and W/WW Supervisor Operations. The 36-month full risk assessment review is planned for November, 2020. DWQMS Reference:

8 Risk Assessment Outcomes

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 Sydenham Drinking Water System Annual Risk Assessment Review, May, 2019

Details: (personnel interviewed, procedures, activities and records observed) Results of the risk assessment review for the Sydenham DWS carried out in May, 2019 are well documented in the Annual Risk Assessment Review Table. No major changes or additional recommendations were identified in the annual review. The risk assessment table includes the applicable potential hazardous events identified by the MECP.

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9 Organizational Structure, Roles, Responsibility and Authorities

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

10 Competencies

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-04 Operator Training Procedure, revised Dec 11/12

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

11 Personnel Coverage

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-05 Personnel Coverage Procedure, revised Nov 23/15

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

12 Communications

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-06 QMS Communications Procedure, revised Jan 28/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

13 Essential Supplies and Services

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-L-06 Essential Supplies and Services List, revised May 7/20

Details: (personnel interviewed, procedures, activities and records observed) Primary suppliers and alternate providers of essential supplies and services have been identified where available in the detailed Essential Supplies and Services List (W-L-06) which was last updated on May 7, 2020. Chemicals coming into contact with drinking water must meet the AWWA and ANSI standards (NSF/60, NSF/61). The two main laboratories used for testing samples Caduceon Environmental Labs and Eurofins Environment Testing Canada - are both CALA certified. Relevant aspects of the QMS are communicated to essential supply/service providers and updates to the QMS are periodically provided, such as contained in the letter sent to BASF Canada on Nov 26, 2019.

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14 Review and Provision of Infrastructure

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-07S Sydenham DWS Review and Provision of Infrastructure Procedure, revised Mar 8/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

15 Infrastructure Maintenance, Rehabilitation and Renewal

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-08 Infrastructure Maintenance, Rehabilitation and Renewal, revised May 20/20

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit. DWQMS Reference:

16 Sampling, Testing and Monitoring

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-09 Sampling, Testing and Monitoring Procedure, revised May29/20 W-E-02 Adverse Water Quality Notifications Procedure, revised Sep 26/19 W-L-09 Bacteriological Sampling Schedules, revised Sep 30/19 W-L-10 Chemical Sampling Schedules, revised Feb 18/20

Details: (personnel interviewed, procedures, activities and records observed) Schedules for bacteriological sampling for the Sydenham water treatment plant and distribution system have been included in (W-L-09). Schedules for chemical sampling and testing of raw water and treated water from the Sydenham water treatment plant and distribution system also have been developed (W-L-10). Since the Sydenham DWS is a standalone system, there is no sampling upstream of the system’s raw water intake. The sampling schedules have been reissued with minor clarifications to the bacteriological sampling schedule and no changes to the chemical sampling schedule. DWQMS Reference:

17 Measurement and Recording Equipment Calibration and Maintenance

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-10 Measurement and Recording Equipment Calibration and Maintenance, revised Jun 24/19

Details: (personnel interviewed, procedures, activities and records observed) Not included in the 12-month Surveillance Audit.

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18 Emergency Management

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-E-01 Emergency Response and Recovery Procedure, revised Nov 24/15 W-E-02 Adverse Water Quality Notification, revised Sep 26/19 W-E-03 Boil Water Advisory Notification, revised Nov 24/15 W-E-04 Drinking Water Contamination Investigation and Response, revised Sep 26/19 W-E-05 Spill Response Procedure, revised Nov 24/15 W-E-06 Emergency Water Conservation and Supply, revised Nov 24/15 W-L-07 Internal Emergency Contact List W-L-08 External Emergency Contact List

Details: (personnel interviewed, procedures, activities and records observed) The annual emergency response testing carried out on Dec 5, 2018 was a table top exercise involving a chlorine gas leak at the Point Pleasant WTP. Emergency response and recovery actions for a chlorine gas leak were reviewed and applied to the gas leak scenario. The exercise was attended by 34 W/WW System Operators and staff. W-E-01 Emergency Response and Recovery procedure (revision date Nov 24/15) was also reviewed in detail. No emergency response improvements or changes to documents were identified during this year’s training exercise. DWQMS Reference:

19 Internal Audits

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-11 Internal Audit Procedure, revised Oct 30/12 W-G-13 Preventative and Corrective Action Procedure, revised May 29/20

Details: (personnel interviewed, procedures, activities and records observed) Internal audits of the complete drinking water system for 2019 were carried out on Nov 13 and 14, 2019 by a team of four experienced auditors. The audit report details that no nonconformities were recorded and that four OFIs were identified for different elements of the standard (Element 3 Commitment & Endorsement, Element 5 Document and Records Control, Element 9 Organizational Structure, Roles Responsibilities & Authorities and Element 11 Personal Coverage). DWQMS Reference:

20 Management Review

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-12 Management Review Procedure, revised May 1/19

Details: (personnel interviewed, procedures, activities and records observed) The management review of the quality management system for the Sydenham DWS for 2018 was held Nov 22, 2019 attended by Top Management of the Operating Authority (President & CEO, Director of Utilities Engineering, HR and Treatment Operations, Manager W/WW Treatment), two Supervisors W/WW Treatment Operations and the QMS Rep. All required agenda items were addressed, including follow up actions from the previous management review. A review of best management practices has been added to the agenda for on-going reviews. Management review of the quality management system for the Sydenham WTP for 2019 has been scheduled for June, 2020. Holding the management review closer to the end of the year being reviewed provides management with more timely information on the performance of the QMS compared to holding the meeting later in the year.

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21 Continual Improvement

Client Reference:

Sydenham DWS Operational Plan, W-OP-03, ver 7.0, revised Apr 16/19 W-G-13 Preventative and Corrective Action Procedure, revised Feb 26/19

Details: (personnel interviewed, procedures, activities and records observed) Continual improvement of the QMS is driven through implementing corrective actions and preventive actions and consideration of best management practices, including any published by the MECP or identified during MECP inspections. Review of BMPs has been added as an agenda item to the annual management review meeting. Examples of BMPs implemented during 2018 include developing a revised underground excavations and contracted work list and developing a digital internal emergency contact list. No corrective actions were identified during the recent internal audit, although three preventive actions have been identified, related to a potential pump maintenance issue and spot checks on proper completion of WTP operational records to ensure that information is being recorded as required.

Details regarding the personnel interviewed and objective evidence reviewed are maintained on file at SAI Global. This report was prepared by: Patrick Moore SAI Global Management Systems Auditor

The audit report is distributed as follows: • SAI Global • Operating Authority • Owner • MECP Notes Copies of this report distributed outside the organization must include all pages.

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Operational Plan for the Sydenham Drinking Water System

Operational Plan

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for the

Prepared by Utilities Kingston (1425445 Ontario Limited)

for The Township of South Frontenac

Approval November 17, 2021

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Table of Contents

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Approval …………………………………………………………………………………………………………………………………….. 1 Table of Contents ………………………………………………………………………………………………………………………… 2 Definitions…………………………………………………………………………………………………………………………………… 4

Introduction to the Quality Management System ……………………………………………………………………….. 6
Quality Management System Policy …………………………………………………………………………………………. 7
Commitment and Endorsement ……………………………………………………………………………………………….. 7
Quality Management System Representatives ………………………………………………………………………….. 7
Document and Records Control ………………………………………………………………………………………………. 8 5.1 Documents ……………………………………………………………………………………………………………………… 8 5.2 Records ………………………………………………………………………………………………………………………….. 8
Drinking Water System Description ………………………………………………………………………………………….. 9 6.1 General…………………………………………………………………………………………………………………………… 9 6.2 Source Water Overview ……………………………………………………………………………………………………. 9 6.2.1 Events……………………………………………………………………………………………………………………. 9 6.2.2 Threats ………………………………………………………………………………………………………………….. 9 6.2.3 Intake Protection Zones …………………………………………………………………………………………. 10 6.2.4 Operational Challenges ………………………………………………………………………………………….. 10 6.3 Multiple Barrier Approach………………………………………………………………………………………………… 10 6.4 Critical Upstream and Downstream Processes ………………………………………………………………….. 10 6.5 Connections to Other Drinking Water Systems ………………………………………………………………….. 10 6.5.1 Figure 1 – Intake Protection Zones ………………………………………………………………………….. 11 6.6 Water Treatment Facility …………………………………………………………………………………………………. 13 6.6.1 Sydenham Water Treatment Plant …………………………………………………………………………… 13 6.6.1.1 Raw Water Source …………………………………………………………………………………….. 13 6.6.1.2 Zebra Mussel Control …………………………………………………………………………………. 13 6.6.1.3 Screening …………………………………………………………………………………………………. 13 6.6.1.4 Low Lift Pumping ……………………………………………………………………………………….. 13 6.6.1.5 Pre-Chlorination ………………………………………………………………………………………… 13 6.6.1.6 Coagulation / Flocculation …………………………………………………………………………… 13 6.6.1.7 Filtration ……………………………………………………………………………………………………. 13 6.6.1.8 GAC Contactors ………………………………………………………………………………………… 13 6.6.1.9 Process Waste Management ………………………………………………………………………. 14 6.6.1.10 Primary Disinfection …………………………………………………………………………………… 14 6.6.1.11 Secondary Disinfection……………………………………………………………………………….. 14 6.6.1.12 High Lift Pumping ………………………………………………………………………………………. 14 6.6.1.13 Standby Equipment ……………………………………………………………………………………. 14 Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram ……………………………. 15 6.7 Distribution System ………………………………………………………………………………………………………… 17 The Sydenham Elevated Storage Tank …………………………………………………………………….. 17 Figure 3 – Sydenham Drinking Water System Map ……………………………………………………………… 17
Risk Assessment …………………………………………………………………………………………………………………. 18
Risk Assessment Outcomes ………………………………………………………………………………………………….. 18 8.1 Critical Control Limit Monitoring and Response ………………………………………………………………….. 18 8.1.1 Coagulation Critical Control Limit …………………………………………………………………………….. 18 8.1.2 Filter Effluent Turbidity Critical Control Limit ……………………………………………………………… 19 8.1.3 Primary Disinfection Critical Control Limits ……………………………………………………………….. 20 8.1.3.1 Ultraviolet Light Disinfection ………………………………………………………………………… 20 Version 8.0

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8.1.3.2 Chemical Disinfection …………………………………………………………………………………. 20 8.1.3.3 Critical Control Limits …………………………………………………………………………………. 21 8.1.3.4 Secondary Disinfection Critical Control Limit …………………………………………………. 21 9. Organizational Structure, Roles, Responsibilities, and Authorities ……………………………………………… 22 9.1 Organizational Structure and Roles ………………………………………………………………………………….. 22 9.2 Responsibilities ……………………………………………………………………………………………………………… 22 9.3 Duties and Authorities …………………………………………………………………………………………………….. 23 10. Competencies ……………………………………………………………………………………………………………………… 23 10.1 Meeting and Maintaining Competencies ……………………………………………………………………………. 23 11. Personnel Coverage …………………………………………………………………………………………………………….. 24 11.1 General…………………………………………………………………………………………………………………………. 24 11.2 Treatment Group ……………………………………………………………………………………………………………. 24 11.3 Underground Infrastructure Group ……………………………………………………………………………………. 24 12. QMS Communications ………………………………………………………………………………………………………….. 25 13. Essential Supplies and Services ……………………………………………………………………………………………. 25 14. Review and Provision of Infrastructure ……………………………………………………………………………………. 25 15. Infrastructure Maintenance, Rehabilitation, and Renewal ………………………………………………………….. 25 16. Sampling, Testing, and Monitoring …………………………………………………………………………………………. 26 17. Measurement and Recording Equipment Calibration & Maintenance …………………………………………. 26 18. Emergency Management ……………………………………………………………………………………………………… 26 19. Internal Audits ……………………………………………………………………………………………………………………… 27 20. Management Review ……………………………………………………………………………………………………………. 27 21. Continual Improvement of the Quality Management System ……………………………………………………… 27 Appendix A – Schedule “C” Subject System Description Form ………………………………………………………… 28

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Definitions Accredited Operating Authority – a person or entity that is given responsibility by the owner for the management, operation, maintenance, or alteration of a drinking water system and has been accredited after demonstrating conformance to the requirements of the Drinking Water Quality Management Standard to the satisfaction of the accreditation body authorized by the Ministry of Environment. Action Item - a deficiency of the QMS identified through management review which requires corrective action.

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Annually - A period of one year beginning and ending with the dates conventionally accepted as marking the beginning and end of a year (January 1st to December 31st). Audit – a systematic and documented verification process that involves objectively obtaining and evaluating documents and processes to determine whether a quality management system conforms to the requirements of the Drinking Water Quality Management Standard.

Authority – official permission or approval to carry out tasks and make decisions regarding the drinking water system. Calendar Year - A period of one year beginning and ending with the dates conventionally accepted as marking the beginning and end of a year (January 1st to December 31st).

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Competence – the combination of observable and measurable knowledge, skills and abilities which are required for a person to carry out assigned duties. Compliance – the fulfillment of a regulatory requirement.

Conformance – the fulfillment of a Drinking Water Quality Management Standard requirement Customer – the drinking water end user.

Control Measure – includes any processes, physical steps, or other contingencies that have been put in place to prevent or reduce a hazard.

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Control Point (CP) – a step in the drinking water system process where primary control is applied to prevent or reduce the likely occurrence of a hazardous event with associated drinking water health hazards.

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Corrective Action – 1) action to eliminate the cause of a detected non-conformity with the Drinking Water Quality Management Standard, Quality Management System, or other undesirable situations 2) action taken in response to reported adverse water quality identified under Schedule 16 of Ontario Regulation 170/03 to immediately restore proper drinking water disinfection or treatment including any actions taken as directed by the Medical Officer of Health. Critical Control Limit (CCL) – the point at which a critical control point response procedure is initiated.

Critical Control Point (CCP) – an essential step in the drinking water system process where primary control measures can be applied, and the results measured to ensure the safety of drinking water delivered to the customer by preventing or eliminating a drinking water health hazard or reducing the hazard to an acceptable level. Document – information recorded or stored by means of any device which is revised to remain current. For the Drinking Water Quality Management System, they include policies, operational plans, procedures, GIS/network drawings, legislation, regulations, and standards, but not records. (See Records). Drinking Water Emergency – a situation or service interruption that may result in the loss of the ability to maintain a supply of safe drinking water to consumers. Drinking Water System – the system of connected works, excluding plumbing, which is established for the purpose of providing users of the system with drinking water.

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Duty – an authorized task or decision regarding the drinking water system that is required to fulfill responsibilities identified in the Operational Plan and associated procedures. DWQMS – Drinking Water Quality Management Standard. Emergency – a situation which requires immediate action to protect and preserve the health, safety and welfare of persons and to limit or prevent damage and destruction of property, infrastructure and the environment. Emergency Response – the effort to mitigate the impact of an emergency on customers. Hazard – a source of danger or a property that may cause drinking water to be unsafe for human consumption. The hazard may be biological, chemical, physical, or radiological in nature.

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Hazardous Event – an incident or situation that can lead to the presence of a hazard.

Infrastructure – the set of interconnected structural elements that provide the framework for supporting the operation of the drinking water system, including buildings, workspace, process equipment, hardware and software, and supporting services, such as transportation or communication.

Major Drinking Water Emergency – an emergency which is adversely affecting or will adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics.

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Minimum Critical Control Point (Minimum CCP) – an essential step in the drinking water system process where control measures must be applied to meet minimum treatment requirements for primary and secondary disinfection as outlined in the Procedure for Disinfection of Water in Ontario. MECP – Ministry of Environment, Conservation and Parks.

Monitoring – checks or systems that are available to detect hazards or the potential for hazards Non-compliance – the failure to fulfill a regulatory requirement.

Non-conformance – the failure to fulfill a Drinking Water Quality Management Standard or quality management system requirement. Operating Authority – Utilities Kingston, as authorized by the owner to undertake the management, operation, maintenance or alteration of the drinking water system.

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Owner – The Township of South Frontenac.

Potential Major Drinking Water Emergency – an emergency with the potential to adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics.

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Preventative Action – Action to prevent the occurrence of nonconformity of the QMS with the requirements of the DWQMS or another undesirable situation). Quality Management System (QMS) – a system to establish policy and objectives, achieve those objectives, and direct and control an organization with regard to quality.

Record – information recorded or stored by means of any device which provides proof of activities performed and results achieved. For the Drinking Water Quality Management System, they include log books, laboratory test results, water quality data, system performance data, completed operation and maintenance forms, photographs, audio/video recordings, and “As Built”/record drawings.

Responsibility – an overarching requirement, identified in the Operational Plan, for which persons having duties and authorities impacting the safe and reliable supply of drinking water to the customer are held accountable. Role – a management or staff position within Utilities Kingston for which responsibilities, duties, and authorities have been identified. The Standard – the Drinking Water Quality Management Standard.

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Introduction to the Quality Management System

This document is the Drinking Water Quality Management System Operational Plan for the Sydenham Drinking Water System. It has been developed in response to legislated requirements resulting from recommendations contained within the Report of the Walkerton Inquiry.

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In Part Two, Report of the Walkerton Inquiry, Justice Dennis R. O’Conner recommended that municipal water providers adopt a “quality management” approach for the operation of drinking water systems in Ontario. Also recommended by Justice O’Conner was the development of a quality management standard specific to drinking water systems and the accreditation of operating agencies based on the implementation of quality management systems conforming to that standard. These recommendations have been mandated through the Safe Drinking Water Act.

The Safe Drinking Water Act requires the owner of a municipal residential drinking water system to ensure that the system is operated by an Accredited Operating Authority. To become accredited, an Operating Authority must establish and maintain a Quality Management System, documented in an Operational Plan, which meets the requirements of the Drinking Water Quality Management Standard for Ontario.

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The Ministry of Environment, with assistance from water industry stakeholders, has developed the Drinking Water Quality Management Standard specifically to meet the needs of municipal residential drinking water systems in Ontario. The Drinking Water Quality Management Standard contains elements of both the International Organization for Standardization’s ISO 9001 quality management system standard and the Hazard Analysis and Critical Control Point (HACCP) standard. The Standard specifies minimum requirements to facilitate an Operating Authority’s ability to consistently produce and deliver drinking water that meets legislative, regulatory and owner requirements, and to enhance consumer protection through the effective application and continual improvement of a Quality Management System.

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The process to develop, implement and maintain the Quality Management System required by the Drinking Water Quality Management Standard is divided into three steps; PLAN/DO, CHECK, and IMPROVE. These steps are cyclic which enables the continuous evolution and improvement of the Quality Management System. The Drinking Water Quality Management Standard is comprised of

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twenty-one elements; eighteen PLAN/DO elements, two CHECK elements, and one IMPROVE element. PLAN/DO elements deal with the development and implementation of an Operational Plan; CHECK elements deal with reviewing the effectiveness of the Quality Management System through internal audits and management reviews; and the IMPROVE element requires an Operating Authority to strive to continually improve its Quality Management System through the use of corrective and preventative actions in addition to the review and consideration to applicable best management practices published by the Ministry of the Environment, Conservation and Parks.. Each of the numbered sections in this document corresponds to a required element in the Standard. As the Operating Authority for the Sydenham Drinking Water System, owned by the Township of South Frontenac, Utilities Kingston has developed this Operational Plan to meet the requirements of the Drinking Water Quality Management Standard and to ensure the continued safe and reliable supply of drinking water to the community through the efficient and effective use of resources.

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Quality Management System Policy

The Quality Management System Policy for the Sydenham Drinking Water System – W-P-04 has been reviewed and approved by Top Management. Quality Management System Policy for the Sydenham Drinking Water System

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Utilities Kingston is a community based corporation dedicated to the responsible management of safe and reliable integrated services. Our mission is to manage, operate and maintain community infrastructure to deliver safe, reliable services and a personal customer experience, guided by our values of safety, integrity, innovation and reliability. Our vision is to advance the unique multi-utility model to benefit our customers and build better communities. Utilities Kingston, acting as the Operating Authority for the Sydenham Drinking Water System, owned by the Township of South Frontenac, is committed to providing a safe and reliable supply of drinking water to our customers.

Through the development, implementation, maintenance, and continual improvement of a Quality Management System, the management and staff of Utilities Kingston will ensure the continued safety and security of the drinking water supply by meeting or exceeding the requirements of all relevant legislation and regulations, and the Drinking Water Quality Management Standard.

Commitment and Endorsement

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This Operational Plan has been endorsed by Utilities Kingston Top Management and the Township of South Frontenac. The Owner and Top Management Endorsement of the Operational Plan for the Sydenham Drinking Water System – W-P-05 has been signed by the Township of South Frontenac’s representatives and Utilities Kingston Top Management. Owner and Top Management Endorsement of Operational Plan for the Sydenham Drinking Water System

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Quality Management System Representatives

A Quality Management System Representative(s) and an alternate are appointed and authorized by Top Management to administer the Drinking Water Quality Management System. The responsibilities of the QMS Representatives are: •

ensuring that processes and procedures for the Drinking Water QMS are established and maintained,

•

reporting to Top Management on the performance of the Drinking Water QMS and any need for improvement,

•

promoting awareness of the Drinking Water QMS throughout the Operating Authority

•

ensuring that current versions of documents required by the Drinking Water QMS are being used at all times,

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at least annually, reviewing the Drinking Water QMS policies to ensure that they remain current and appropriate for the QMS and the subject system, and recommending any required changes to the QMS policies to Top Management for approval,

•

ensuring that the Operational Plans and associated procedures are reviewed at least annually to verify that they remain consistent with current legislation, regulations, and operational conditions and processes,

•

ensuring that new and revised QMS controlled documents are reviewed by personnel most familiar with the affected processes prior to recommending approval,

•

review and recommend approval of revisions to the Operational Plan and associated procedures to the Director of Engineering, Human Resources and Treatment Operations, and the Director, Operations,

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ensuring that annual internal audits are completed as described in this operational plan,

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preparing an annual report which includes all information required for annual Management Reviews of the Drinking Water QMS

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external audit liaison

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The Alternate QMS Representative provides assistance to meet these responsibilities and performs all duties of the QMS Representatives should the QMS Representatives be unavailable.

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The designated QMS Representative(s) and Alternate QMS Representative have acknowledged their responsibilities, duties, and authorities as described in this Operational Plan by signing the Quality Management System Representative for the Sydenham Drinking Water System Acknowledgement of Responsibilities – W-P-06.

Document and Records Control

5.1

Documents

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Documents provide the foundation for the development and ongoing maintenance of the quality management system. They include QMS policies, operational plans, procedures, GIS/network drawings, legislation, regulations, standards, and records. Documents other than records must be revised to reflect current legislation, regulations, and operational conditions and processes. Consistent control ensures that documents remain current and accurate, and are available and accessible for use when and where required.

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The Document Control Procedure – W-G-01 describes the methods used to control the creation, approval, distribution, and revision of internal and external documents related to the Drinking Water QMS.

5.2

Records

Records are documents which provide proof of activities performed and results achieved. Unlike other documents which must be revised to reflect current conditions, records provide historical evidence and must not be changed. They include log books, laboratory test results, water quality data, system performance data, completed operation and maintenance forms, photographs, audio/video recordings, and “As Built”/record drawings. The Records Control Procedure – W-G-02 describes the methods used to ensure that records are sufficiently maintained to demonstrate compliance with legislative, regulatory, and Drinking Water Quality Management Standard requirements, Drinking Water QMS requirements and to provide historical information that is accessible for operational and planning purposes.

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Drinking Water System Description

6.1

General

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The Sydenham Drinking Water System, owned by the Township of South Frontenac and operated by Utilities Kingston, provides safe drinking water to the Village of Sydenham. The system is comprised of a Class 2 water treatment plant supplying water to a Class 1 distribution system which includes one elevated storage tank.

6.2

Source Water Overview

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The source of water treated by this water treatment facility is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth. The tributary water sources to Sydenham Lake are granite based to the north and limestone based to the south, resulting in a unique raw water chemistry for treatment.

The raw water drawn from this location is slightly elevated in dissolved solids, organic carbon and alkalinity. The water is slightly basic and marginally hard with an average hardness of 134 mg/l as CaCo3. Seasonal changes and wind direction can greatly affect raw water turbidities which can range from 0.3 to 10 NTU.

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Seasonal raw water temperature fluctuations are significant. Raw water temperatures at the Sydenham Water Treatment Plant have ranged from as low as 1 degree Celsius in the winter months to as high as 22 degrees Celsius in the summer months. Chemical, physical and bacteriological raw water quality data indicates a raw water source of good quality.

6.2.1 Events

Seasonal changes in raw water quality during the spring thaw can cause an increase in organic loading within Sydenham Lake. This event typically referred to as the spring runoff, can last a few days or even weeks depending on weather and temperature.

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Summer and fall water quality can also fluctuate due to algae growth, wind direction and strength, and recreational traffic resulting in elevated water turbidities. Operators must be prepared to make appropriate process adjustments to treat the elevated turbidities during these events.

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Changes in water temperature will also impact treatment process performance (coagulation and disinfection). Optimal treatment requires timely adjustments to treatment chemical dosages in response to temperature fluctuations.

6.2.2 Threats

Sydenham Lake is subject to seasonal recreation traffic and indirect discharges from agricultural runoff which are potential sources of contamination. While the risk of source water contamination is ever present the immediate risk of contamination of the drinking water system as a result is considered to be minimal due to the following factors: •

Ongoing monitoring of raw water quality

•

Continuously monitored water treatment processes

The potential for toxin producing cyanobacteria algae blooms is present in lakes with high phosphorus and nitrogen levels and warming water temperatures that can increase their frequency and size. As a result, a Harmful Algal Bloom monitoring, reporting, and sampling plan has been implemented.

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6.2.3 Intake Protection Zones

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The Cataraqui Source Protection Plan has identified Intake Protection Zones for the Sydenham Water Treatment Plant. An intake protection zone (IPZ) shows where surface water is coming from to supply a municipal intake at a water treatment plant and how fast it is travelling toward the intake. The size and shape of each zone represents either a set distance around the intake, or the length of time water that could be carrying a contaminant would take to reach the intake over land or water: IPZ 1 is a set area, generally a one-kilometre radius around the intake; IPZ 2 is defined by the movement of water and is sized to encompass a two-hour time of travel for a contaminant to reach the intake; IPZ 3 is an area of special interest. For the Sydenham intake, IPZ 3 is defined based on the lakes and streams that contribute water to the intake. The Intake Protection Zones are shown in Figure 1 – Intake Protection Zones.

6.2.4 Operational Challenges

Raw water drawn from Sydenham Lake is generally low in bacteriological contamination and turbidity. During seasonal turbidity and temperature fluctuations as well as during spring runoff, operational changes are required to maintain optimal coagulant dosages to ensure adequate turbidity removal while also maintaining filter performance and minimizing aluminum residual carryover.

6.3

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Operational challenges during seasonal events may require deviations from normal operations. With these seasonal events, the operator may be required to increase the frequency and/or duration of filter backwashes to reduce filter clogging.

Multiple Barrier Approach

6.4

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A multiple barrier approach to preventing drinking water contamination is employed by Utilities Kingston to ensure that drinking water supplied by the system is both safe and of high quality. Barriers employed within the supply system include source water treatment by chemically assisted filtration, primary disinfection through UV light application and chlorination, secondary disinfection through chlorination, continuous monitoring and automated control of treatment processes and distribution system facilities, and the utilization of system redundancies and standby equipment.

Critical Upstream and Downstream Processes

Utilities Kingston does not currently rely upon any critical processes upstream or downstream of the Sydenham Drinking Water System to ensure the provision of safe drinking water.

Connections to Other Drinking Water Systems

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6.5

The Sydenham Drinking Water System is not connected to any other drinking water system.

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6.5.1 Figure 1 – Intake Protection Zones

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Water Treatment Facility

6.6.1 Sydenham Water Treatment Plant Drinking water is supplied to the distribution system by the Sydenham Water Treatment Plant which is a Class 2 water treatment facility with a rated capacity of 1,290m3/day. The water treatment plant is located at 4410 Point Road. Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram provides a graphic representation of the water treatment process.

6.6.1.1

Raw Water Source

6.6.1.2

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The source of water treated by this water treatment facility is Sydenham Lake. The intake is located 128m east of the treatment plant, at approximately 6m of water depth. Water flows by gravity from the lake through a 400mm intake pipe to the low lift pumping well.

Zebra Mussel Control

6.6.1.3

Chloraminated (treated) water is conveyed through a 25mm polyethylene tube installed inside the intake pipe and injected through a diffuser at the raw water intake for zebra mussel control.

Screening

6.6.1.4

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Two stationary screens located in the low lift pumping well remove objects such as weeds, fish, sticks, and other debris from the water.

Low Lift Pumping

Three submersible low lift pumps (two duty pumps and one standby pump) lift water from the low lift pumping well to the process building through the low lift discharge header. The flow rate of raw water pumped through the low lift discharge header is continuously monitored

6.6.1.5

Pre-Chlorination

6.6.1.6

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While not typically practiced, a Sodium Hypochlorite application point in the low lift discharge header allows for pre-filtration disinfection.

Coagulation / Flocculation

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A liquid coagulant, Polyaluminum Chloride (PACl), is added to the raw water in the low lift discharge header as it enters the process building just prior to passing through the in-line static mixer. PACl promotes flocculation (the clumping together of very fine particles and their subsequent grouping to form larger particles). The formation of these ‘floc’ masses improves the plant’s filtration process. Water flows through the static mixer in a spiral motion ensuring proper mixing of the PACl with the water for effective flocculation.

6.6.1.7

Filtration

Water flows from the static mixer to three pressure filtration tanks containing a ceramic filtration media. The filters remove particulate impurities from the water. Water flows through the filters into two baffled contact tanks. Filters are backwashed at a minimum of every 48 hours to remove the particulates they have collected. Clean water from the clear well (high lift pump chamber) is pumped backwards through the filters, and the filters are agitated by air scouring the filter media to break up any large particles.

6.6.1.8

GAC Contactors

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in the removal of dissolved organics which react with chlorine to produce chlorination byproducts. The GAC contactors are periodically backwashed to remove the particulates they have collected.

6.6.1.9

Process Waste Management

Effluent water from the backwash process is directed to a backwash storage tank for further settling. The supernatant (the clear water at the top of the tank after settling) is directed back to Sydenham Lake and the settled sludge is mechanically removed and sent for further treatment.

6.6.1.10 Primary Disinfection

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Primary disinfection of the filtered water is achieved via UV light and free chlorine residual. 2 UV reactors (duty/standby) each using 12 low pressure high output lamps, provide the UV light disinfection. Free chlorine disinfection follows the UV process with the use of two chemical metering pumps (duty/standby) which provide sodium hypochlorite to an application point downstream of the UV reactors at the entrance to the detention piping. Diversion to waste valves, located upstream of the treated water reservoirs, operate automatically to divert water to the process waste tanks at process start up and whenever residual or log removal targets are not met.

6.6.1.11 Secondary Disinfection

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Secondary disinfection is the maintenance of a disinfectant residual throughout the distribution system which is achieved with chloramines. Following the free chlorine disinfection process, ammonium sulphate is added with the use of two chemical metering pumps (duty/standby), at an approximate rate of 4:1 ratio (chlorine/ammonia), to react with the free chlorine residual to form chloramines. The application dosages of sodium hypochlorite and ammonium sulphate is adjusted to produce a sufficient in plant combined chlorine residual to ensure that minimum residuals are maintained in the distribution system.

6.6.1.12 High Lift Pumping

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Water from the clearwell (high lift pump chamber) is pumped into the distribution system by three high lift pumps (two duty pumps and one standby pump). The flow rate of treated water pumped to the distribution system is continuously monitored.

6.6.1.13 Standby Equipment

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A 130 kW standby diesel generator provides electricity to the water plant during power interruptions. The generator and standby equipment is tested regularly to ensure proper operation when required.

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Figure 2 – Sydenham Water Treatment Plant Process Flow Diagram

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Distribution System

The Class 1 Sydenham Distribution System is comprised of approximately 6.8 km of polyvinyl chloride (PVC) water mains ranging in size from 150mm to 250mm. The distribution system also includes 1 elevated storage tank, 39 main line valves, and 50 fire hydrants and their associated isolation valves. Once all connections to the distribution system have been completed, the drinking water system will supply water to 285 customer connections.

6.7.1 The Sydenham Elevated Storage Tank

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The Sydenham Elevated Storage Tank is located at 4252 Stage Coach Road. The tank has a storage capacity of 1,019m3. The tank provides storage and system pressure stabilization for the distribution system. During normal system operation, the water level in the tank provides the primary control of pump operations at the Sydenham Water Treatment Plant.

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Figure 3 – Sydenham Drinking Water System Map

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Risk Assessment

Risk Assessment Outcomes

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Utilities Kingston has developed the Risk Assessment Procedure – W-G-03 to ensure that potential hazardous events and the resulting drinking water health hazards are identified and that appropriate monitoring, control, and response measures are developed to mitigate the risks associated with the hazards. This is achieved through a process of identifying potential hazardous events and associated drinking water health hazards. Assessing the risks associated with those hazards by assigning values for probability, consequence and detectability. Identifying and assessing existing control and response measures, identifying Critical Control Points, establishing Critical Control Limits, and ensuring that monitoring and response processes and procedures are in place to respond to deviations from those limits. Potential risks and hazardous events identified for deliberation by the MECP must also be considered while completing a risk assessment. The results of the risk assessments are documented in the following section.

The identification of hazardous events associated drinking water health hazards, and the assessment of the associated risks for the Sydenham Drinking Water System is completed on a three year cycle. The risk assessment team included experienced drinking water operators and supervisory personnel.

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The risk assessment findings for the identified events are documented in W-L-11s Sydenham Risk Assessment Outcomes. Events/hazards are listed by event classification in descending order of controlled risk. The controlled risk value represents the relative risk of each event/hazard, considering the control measures in place and the response measures available, when compared to the range of values for all events/hazards assessed for the system. Each event/hazard combination has been classified in the following categories: Event Classification – Events have been classified as either controlled or uncontrolled based on the availability of primary control measures to prevent or reduce the probability of the hazardous event. Each event is further classified as high, moderate, or low risk according to the risk value found during the assessment, the assigned consequence value, and the controlled risk value.

•

Controlled Risk Classification – The controlled risk for each event/hazard has been classified as high, moderate, or low based on the risk level after considering the available control and response measures and the potential consequence of the event.

•

Control Point Classification – Control Points and Critical Control Points (CCP) are identified based on whether the process step is required by the Procedure for the Disinfection of Drinking Water in Ontario (Minimum CCP), is essential for the delivery of safe drinking water, primary control of the event can be applied, and the results of that control are measurable.

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•

8.1

Critical Control Limit Monitoring and Response

As a result of the risk assessment results, the following Critical Control Limits have been identified and associated response procedures developed for the Sydenham Drinking Water System with the assistance of qualified Utilities Kingston Drinking Water Operators. Each section identifies the Critical Control Limit and describes how the measured parameters are monitored and the considerations and rationale used to determine the limit. The Critical Control Limit Response Procedures referenced describe the response and reporting requirements for measured parameter.

8.1.1 Coagulation Critical Control Limit Raw water coagulation ensures proper suspended solids removal through floc formation and agglomeration. Correct floc formation is important for adequate filtration of raw water that has the potential for microbiological contamination. Duty and standby chemical metering pumps equipped with

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an automatic switchover system and flow sensing switches are used to deliver coagulant to the application point at the Sydenham Water Treatment Plant.

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The Procedure for Disinfection of Drinking Water in Ontario requires that a chemical coagulant be used at all times when a treatment plant that uses conventional or direct filtration is in operation. The dosing of coagulant is directly monitored by confirmation of equipment functionality through the SCADA system, which generates an alarm should a coagulant pump fail. The Critical Control Limit for Coagulation is the generation of a coagulant pump failure alarm. Prompt investigation of this alarm condition is required to ensure the continued dosing of coagulant. The Sydenham Drinking Water System Coagulation Critical Control Limit Response Procedure – W-CC-07 describes the response to a coagulant pump failure alarm.

The effectiveness of coagulant dosing is monitored through the continuous measurement of filter effluent turbidities. Filter effluent turbidities are monitored on a continuous basis to ensure filter effluent quality meets the regulatory requirements for drinking water. Filter effluent turbidity alarms may indicate a problem associated with the coagulation process. The investigation of coagulant dosages and coagulation equipment operation is included as part of the Sydenham Drinking Water System Filter Effluent Turbidity Critical Control Limit Response Procedure W-CC-08.

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8.1.2 Filter Effluent Turbidity Critical Control Limit

Filtration processes provide for the removal of suspended solids and floc particles that are created through coagulant addition. The Sydenham Water Treatment Plant uses three pressure filtration tanks containing a ceramic filtration media to remove suspended solids from the water prior to the primary disinfection process. Filtration performance is monitored continuously through filter effluent turbidimeters installed on each filter effluent line. Trending through SCADA systems allows for operator interpretation and alarm response capability.

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Regulatory limits on filter effluent turbidities have two specific values of concern. Schedule 16 of Ontario Regulation 170/03 specifies that filter effluent turbidity exceeding 1.0 NTU for longer than 15 consecutive minutes is an adverse condition and must be reported as such. The Procedure for the Disinfection of Water in Ontario specifies that the filtration process must meet the performance criterion for filtered water turbidity of less than or equal to 0.3 NTU in 95% of the measurements each month in order to claim the facility specific log removal credits used in disinfection CT calculations.

The alarm set point of 0.3 NTU allows for operator response to elevated turbidity levels well before reaching the regulatory limit of 1.0 NTU and ensures only limited periods of turbidity levels above 0.3 NTU to meet the performance criterion for filtered water turbidity of less than or equal to 0.3 NTU in 95% of the measurements each month. Operators at the King Street and Point Pleasant Water Treatment Plants, in the City of Kingston, have the ability to remotely initiate a filter backwash through the SCADA system. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process. With consideration of these factors, a critical control limit of 0.3 NTU for no longer than 30 minutes, can be established. This limit allows for short term filter effluent turbidity spikes above 0.3 NTU, due to operational conditions, which do not pose a threat and enables the identification of more persistent or severe operational conditions which could adversely affect drinking water quality.

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The Sydenham Drinking Water System Filter Effluent Critical Control Limit Response Procedure – WCC-08 describes the response to a filter effluent turbidity alarm and possible exceedance of the critical control limit.

8.1.3 Primary Disinfection Critical Control Limits

8.1.3.1

Ultraviolet Light Disinfection

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The use of ultraviolet light exposure and chlorination for primary disinfection ensures adequate inactivation of pathogens potentially present in the source water that have not been removed by filtration. As a direct filtration plant, the Sydenham Water Treatment Plant is credited with 2 log removal for Giardia and Cryptosporidium, and with 1 log removal for viruses. Removal rates required for surface water plants are 2 log for Cryptosporidium, 3 log for Giardia, and 4 log for viruses. This leaves requirements for disinfection at 1 log removal for Giardia and 3 log removal for viruses.

The disinfection through ultraviolet light is accomplished by exposing filtered water flowing through either of two installed UV reactors with a minimum 40 mJ/cm2 dose of UV light at a filtered water ultraviolet light transmittance (UVT) of at least 75%. The UV reactors have been validated to inactivate protozoa and bacteria (fulfilling the remaining requirement for 1 log removal of Giardia) at the dosage noted above. Therefore, only the regulated requirement for chemical disinfection for viruses remains.

8.1.3.2

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The UV dose is monitored continuously. At less than a 40 mJ/cm 2 dose the process is automatically shut down and an alarm is generated. Filtered water grab samples are routinely collected to ensure a UVT of at least 75%.

Chemical Disinfection

The remaining 3 log inactivation of viruses is accomplished through the application of chlorine using sodium hypochlorite delivery pumps.

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The following parameters together are used in determining the achieved disinfectant CT and are trended on SCADA programs and compared to the required CT to give a log removal achieved value. Temperature of the water prior to contact tank entry is monitored continuously with a temperature sensor. Temperature is a parameter that changes based on seasonal variations and cannot be controlled through operational process.

•

pH is monitored continuously prior to contact tank entry locations with a pH probe. pH is a parameter that changes with variations in water quality on a seasonal basis.

•

Flow Rate is monitored continuously. The rate of flow varies continually based on distribution system demand. Detention Time within the chlorine contact piping is calculated continuously through SCADA based on the flow rate.

•

Free Chlorine Residual is monitored continuously using Cl 2 analyzers. Free residual varies slightly as dosages and chlorine demand of the water changes.

Achieved CT must be at least 100% of the required CT, which varies with water quality, to ensure that the required 3 log inactivation of viruses is achieved.

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Achieved CT must be at least 100% of the required CT, which varies with water quality.

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All of these parameters vary on an instantaneous basis. If one or any combination of these parameters indicates that the resulting achieved CT value may reach less than 100% of the required CT, proper corrective actions must be implemented. Alarm set points for the monitored parameters are set at levels which indicate conditions, outside of normal operational variance, with the potential to negatively affect the disinfection process and allow sufficient time for operators to adjust controllable variables or restart disrupted processes to ensure that drinking water quality is not adversely affected.

8.1.3.3

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Operators at the King Street and Point Pleasant Water Treatment Plants have the ability to remotely adjust system processes through the SCADA system. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process.

Critical Control Limits

The critical control limits must be established at a levels which allow sufficient time for operators to identify and respond to events or conditions which are having an unfavorable effect on the disinfection processes to ensure effective disinfection is maintained and adverse water quality is avoided. With consideration of these factors, the following critical control limits for primary disinfection have been established. No less than 150% of the required CT (manual calculation)

•

UV lamp fail alarm

•

No less than 75% filtered water UVT

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The Sydenham Drinking Water System Primary Disinfection Critical Control Limit Response Procedure – W-CC-09 describes the response to measured parameter alarms and possible exceedance of the critical control limit.

8.1.3.4

Secondary Disinfection Critical Control Limit

Secondary disinfection ensures an adequate disinfectant residual within all areas of the distribution system. Chloramination is the method employed in the Sydenham Drinking Water System for the maintenance of secondary disinfection residuals. Following the free chlorine primary disinfection step, ammonium sulphate is added at an approximate 4:1 ratio (free chlorine to ammonia), to react with the free chlorine residual to form chloramines for secondary disinfection. Chlorine and ammonium sulphate dosage rates and the resulting Cl2 residuals at the Sydenham Water Treatment Plant are monitored and adjusted to ensure that adequate combined Cl2 residuals are maintained at the furthest points from the water treatment plant discharge. The ongoing effectiveness of chlorine and ammonium sulphate dosage rates is monitored through the collection and testing of distribution system samples described by the Sampling, Testing, and Monitoring Procedure – W-G-09.

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Secondary disinfection is monitored continuously through Cl 2 residual analyzers installed at the Sydenham Elevated Storage Tank and confirmed through distribution system grab samples collected on a regular basis. SCADA programs allow for the measurement, control, trending, and alarming of distribution system Cl2 residual values.

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Alarm set points for Cl2 residuals at the water treatment plant and elevated storage tank are set at levels which indicate conditions, outside of normal operational variance, with the potential to negatively affect secondary disinfection effectiveness and allow sufficient time for operators to carry out flushing, adjust chlorine and ammonium sulphate dosages, or restart disrupted processes to ensure that drinking water safety is not adversely affected. Operators at the King Street and Point Pleasant Water Treatment Plants have the ability to remotely monitor and/or adjust system processes through SCADA. Continuous operator coverage at the King Street Water Treatment Plant and the availability of standby operators ensures a very timely response to an alarm and initiation of the corrective action process.

With consideration of these factors, the critical control limit for distribution system combined Cl 2 residual can be established at no less than 1.00mg/L. This level allows sufficient time for operators to undertake corrective action to ensure that adverse water quality is avoided.

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The Sydenham Drinking Water System Secondary Disinfection Critical Control Limit Response Procedure – W-CC-10 describes the response to measured parameter alarms and possible exceedance of the critical control limit.

Organizational Structure, Roles, Responsibilities, and Authorities

9.1

Organizational Structure and Roles

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The City of Kingston is the sole shareholder of the Ontario Business Corporation 1425445 Ontario Limited, operating as Utilities Kingston. Utilities Kingston currently provides five different utility services to its customers; water, wastewater, electric, natural gas, and a fibre optic network.

W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies provides a summary view of Utilities Kingston’s organizational structure. Roles which are displayed in the chart within a blue coloured cell have duties and authorities which impact the safe and reliable supply of drinking water to the customer. The responsibilities, duties and authorities of these roles are described in detail.

Roles and groups which are displayed in the chart within an uncoloured cell do not have duties and authorities which directly impact the safe and reliable supply of drinking water although they may provide services which support the activities of those accountable for the safe and reliable supply of drinking water to the customer.

9.2

Responsibilities

There are four overarching responsibilities under this Operational Plan for which persons having duties and authorities impacting the safe and reliable supply of drinking water to the customer must be held accountable. Those responsibilities are: •

The provision of a safe and secure supply of drinking water

•

The identification, obtainment and provision of sufficient resources to ensure the continued safe and secure supply of drinking water

•

Ensuring regulatory compliance with regard to drinking water system operations

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Supporting the development, implementation, and continual improvement of a Quality Management System for the drinking water system

•

9.3

Duties and Authorities

W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies This section describes the duties and authorities of those persons or groups accountable for the safe and reliable supply of drinking water to the customer.

Competencies

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This section describes the competencies, certification, and training requirements for personnel performing duties directly affecting drinking water quality by monitoring, maintaining, and adjusting drinking water system processes, directing changes and adjustments to drinking water system processes, or having duties related to the design, construction, and inspection of drinking water system infrastructure. W-L-13s – Sydenham Organizational Structure, Roles, Responsibilities, Authorities, and Competencies identifies the current required competencies, certification, and training for Utilities Kingston personnel charged with these duties as well as some specific desired competencies.

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The required drinking water certifications for the Director(s), and Manager(s), are not identified by the table; desired certifications are identified. Utilities Kingston does ensure that sufficient certifications are held and maintained by management personnel to ensure effective oversight of drinking water system operation that meets regulatory requirements. Competency level 1 indicates that a basic technical proficiency and/or basic knowledge and understanding of a skill or subject area are required. Level 1 competency can be obtained through a combination of education, theoretical and practical instruction, and participation in specialty courses and workshops.

•

Competency level 2 indicates that a good technical proficiency and working knowledge and understanding of a skill or subject area are required. Level 2 competency can be obtained through a combination of education, theoretical and practical instruction, participation in specialty workshops and courses, and work experience.

•

Competency level 3 indicates that an advanced technical proficiency and theoretical and working knowledge and understanding of a particular skill or subject area are required. Level 3 competencies can be achieved through various combinations of education in engineering, science, or other related fields, directly related training, extensive work experience, and regular participation at specialty workshops and courses.

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10.1

Meeting and Maintaining Competencies

The Operator Training Procedure – W-G-04 describes how Drinking Water Operators are provided with sufficient training to comply with legislated requirements and to meet and maintain the competency and certification requirements identified in this Operational Plan. Utilities Kingston encourages Operators to attain competencies and certifications above the minimum requirements. Operators that have met the required competencies and certifications are given the opportunity to receive Competency Enhancement Training as described in the Operator Training Program. These training opportunities are provided to allow Operators to acquire enhanced knowledge and skills and to assist in meeting the education requirements for upgrading Drinking Water Operator Certificates beyond the required levels identified. Proof of training records are maintained in the personnel files maintained by Human Resources and information regarding training for all operators is tracked electronically in the City Of Kingston’s Human Resources Management System (People Soft HRMS). Training information tracked by this system

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includes course/training descriptions, training providers, training scheduled and completed, total hours of training completed, and total hours of Director approved training completed.

Personnel Coverage

11.1

General

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The Personnel Coverage Procedure – W-G-05 describes how Utilities Kingston ensures that sufficient personnel are available to provide a safe and reliable supply of drinking water to the customer. The procedure deals primarily with the processes and protocols used to ensure that sufficient qualified and competent Water Treatment and Water Distribution System Operators are available and that Overall Responsible Operators and Operators in Charge are designated. Utilities Kingston employs certified operators to operate and maintain the Sydenham Drinking Water System. All personnel employed within Utilities Kingston Water Operations, in a role identified in the Competencies Table, must meet the minimum competency and certification requirements described in the table.

11.2

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The Director of Engineering, Human Resources and Treatment Operations, Director, Operations, Manager of Water and Wastewater Treatment Operations, Manager of Water and Wastewater Underground Infrastructure, Water and Wastewater Treatment Supervisors and the Water and Wastewater Underground Infrastructure Supervisor form the management team responsible for coordinating and directing the activities of workers employed within the Water and Wastewater Operations Group under the terms and conditions of a collective agreement between Utilities Kingston and the International Brotherhood of Electrical Workers.

Treatment Group

Operators within the Treatment Group are certified as Water Treatment Operators.

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The operation of the Sydenham Water Treatment Plant is continuously monitored through a Supervisory Control and Data Acquisition (SCADA) system. The SCADA system allows for remote monitoring and operation of the treatment and pumping processes from the King Street or Point Pleasant Water Treatment Plants located in the City of Kingston. A shift Operator is on duty at all times at the King Street Water Treatment Plant. Local process control is available through the SCADA panel at the Sydenham Water Treatment Plant. Treatment Operators and Journeypersons perform regular rounds and routine maintenance at the plant.

Alarm conditions are forwarded to operators via cell phones. Under normal operating conditions, this system allows operators to perform duties away from the treatment plant. Operator coverage for weekday off hours, weekends, and holidays is ensured through the use of 24 hour Operator coverage at the King Street Water Treatment Plant and standby and call out rotation schedules.

The Underground Infrastructure Group provides assistance in instances where specific knowledge, skills, or equipment is an asset.

11.3

Underground Infrastructure Group

Operators within the Underground Infrastructure Group are certified as both Water Distribution and Wastewater Collection Operators. Assistance is available from the Treatment Group in those instances where specific knowledge, skills, or equipment is an asset. The Underground Infrastructure Group’s base of operations is at the Utilities Kingston Service Centre located at 91 Lappan’s Lane in the City of Kingston. Regular working hours are from 7:30am to 4:00pm, Monday through Friday. Operator coverage for weekday off hours, weekends, and holidays is ensured through the use of standby and call out rotation schedules.

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Operational Plan for the Sydenham Drinking Water System

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QMS Communications

The QMS Communications Procedure – W-G-06 describes how relevant aspects of the Drinking Water QMS are communicated to and between Utilities Kingston Top Management, System Owners, Utilities Kingston personnel, the public, and providers of essential supplies and services. Utilities Kingston Top Management communicates with the Owner with regard to drinking water system issues and the Drinking Water QMS through reports to the Chief Administrative Officer and Council.

Essential Supplies and Services

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Documentation of applicable licensing, certification and accreditation ensures quality in the supplies and services employed by Utilities Kingston in the maintenance of infrastructure, and in the processes required to provide drinking water to our customers. Specifically, Utilities Kingston requires suppliers of treatment chemicals and other materials coming into contact with drinking water to provide current documentation that those products have undergone testing and have met the AWWA and ANSI standards (NSF/60, NSF/61), and CALA accreditation for those providing laboratory testing services. In addition to this, Utilities Kingston may also require other licensing, accreditation, certification and verification documentation as noted in its policies and procedures.

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The Essential Supplies and Services List – W-L-06 identifies those supplies and services considered essential to the continued supply of safe drinking water to the customer and the primary and alternate suppliers.

Review and Provision of Infrastructure

Regular evaluation and review of the condition and capacity of drinking water systems and their components is required to ensure the continued provision of safe drinking water to the customer.

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At least annually and as described by the Sydenham Drinking Water System Review and Provision of Infrastructure Procedure – W-G-07S, an evaluation of drinking water system infrastructure condition and capacity through the review of available information including relevant outcomes of the risk assessment is completed to identify any needed rehabilitation, renewal and improvement of existing infrastructure and provision of new infrastructure, prioritize those identified needs, and make recommendations to the system Owner based on the prioritized needs. Recommendations made to the Owner must include the need for any: •

Improvements to existing infrastructure required due to regulatory, growth, or maintenance requirements

Rehabilitation and renewal of existing infrastructure based on condition assessments and maintenance requirements

•

New infrastructure required due to regulatory, growth, or maintenance requirements

•

Infrastructure Maintenance, Rehabilitation, and Renewal

The ongoing maintenance, rehabilitation, and renewal of drinking water systems and their components is required to ensure the continued provision of safe drinking water to the customer. Maintenance activities may be either preventative in nature, planned maintenance, or reactive, unplanned maintenance. Planned maintenance includes activities such flushing, valve inspection and maintenance, scheduled calibration of measurement and recording equipment, and routine inspection of equipment condition and operation during rounds at facilities. Unplanned maintenance includes activities such as broken water main and service leak repair, response to various equipment failures, and investigating customer complaints. Version 8.0

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Maintenance activities, whether planned or unplanned, are recorded in facility and system log books, work orders, service orders, and other applicable reports and forms. At least annually, and as described by the Infrastructure Maintenance Rehabilitation Renewal Procedure – W-G-08, these records including facility condition assessments, and the long term capital plan are reviewed to identify trends that could indicate the need for infrastructure rehabilitation or renewal.

Sampling, Testing, and Monitoring

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Measuring and recording the various parameters used in process control and in the application of treatment chemicals and the sampling and testing of drinking water from various system locations is essential to the provision of quality drinking water to the customers of Utilities Kingston. This is a standalone system and no relevant sampling upstream of the system’s raw water intake is undertaken. The sampling, testing, and monitoring completed for the Sydenham Drinking Water System meets regulatory requirements.

The Sampling, Testing, and Monitoring Procedure – W-G-09 describes the sampling, testing and monitoring activities undertaken by Utilities Kingston to ensure optimal drinking water treatment process control and the safety of the drinking water provided to our customers.

Measurement and Recording Equipment Calibration & Maintenance

Emergency Management

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Accuracy in measuring and recording the various parameters used in process control and in the application of treatment chemicals is essential to the provision of quality drinking water to the customers of Utilities Kingston. The Measurement and Recording Equipment Calibration and Maintenance Procedure – W-G-10 describes when and how the calibration of equipment used to make and record measurements critical to the operation of the drinking water system is completed and documented to ensure process efficiency and accuracy, and to meet and maintain regulatory requirements and internal water goals.

The term ‘Emergency’ is typically used to describe a situation which requires immediate action to protect and preserve the health, safety and welfare of persons and limit or prevent damage and destruction of property, infrastructure and the environment. Drinking water emergencies are those situations that may result in the loss of the ability to maintain a supply of safe drinking water to the users of the drinking water system. A potential major drinking water emergency has the potential to adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities such as hospitals, nursing homes and medical clinics. A major drinking water emergency is adversely affecting or will adversely affect the supply of safe drinking water to a significant portion of the system or to critical facilities. The Emergency Response and Recovery Procedure – W-E-01 describes the general response and recovery processes to be followed when dealing with a drinking water emergency and evaluating the effectiveness of completed response and recovery operations. The procedure also identifies the requirements for and the processes used to identify potential future drinking water emergencies, develop contingencies to respond to potential emergencies, and evaluate the effectiveness of those contingencies.

The Township of South Frontenac’s Emergency Response Plan identifies the members of the Community Control Group and outlines each member’s responsibilities. Specific to drinking water, the Public Works Manager and the Medical Officer of Health are responsible for ensuring the safety of drinking water. During a declared emergency, Utilities Kingston will keep the Community Control Group

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apprised of the operational condition of the Sydenham Drinking Water System and the safety and security of the drinking water supplied by the system.

Internal Audits

Internal audits are conducted to evaluate conformity of the Quality Management System with the requirements of the Drinking Water Quality Management Standard. Internal audits must be completed at least once a calendar year. The Internal Audit Procedure – W-G-11 describes how internal audits are completed for each of the drinking water systems operated by Utilities Kingston.

Management Review

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At least once a calendar year a management review committee is required to review the performance of the Drinking Water QMS and identify any deficiencies which require corrective action. The review is intended to ensure the continuing suitability, adequacy and effectiveness of the Drinking Water QMS. The Management Review Procedure – W-G-12 describes how the review is to be completed and the results communicated. Best management practices published by the Ministry of Conservation and Parks will also be reviewed and considered during the Management Review.

Continual Improvement of the Quality Management System

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Utilities Kingston will strive to continually improve the Quality Management System through the use of preventative actions to eliminate the cause of potential non-conformities and through corrective actions undertaken to address non-conformances identified through internal audits, and management reviews, and by implementing improvements identified and suggested by staff and management including best management practices.

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Appendix A – Schedule “C” Subject System Description Form

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Page 54 of 161

To: Committee of the Whole Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 14, 2021 Subject: 2022 Budget Direction

Summary This report summarizes several budget drivers and makes recommendations about the priorities to be reflected in the 2022 Operating and Capital Budgets as a result. The recommendations of this report will provide Township staff with guidance as they develop the budget for tabling for public review and feedback in January.

Recommendation That Committee of the Whole endorse the budget direction recommendations within this report, and provide any additional direction to guide staff as they develop the 2022 Township Operating and Capital Budgets.

Background Each year as part of the Township’s budget process, Council provides staff with high-level budget direction, typically during a meeting in the late fall. For the 2022 budget process, staff has summarized various budgetary drivers and is seeking any additional Council input to be reflected in the 2022 budget.

Discussion/Analysis 2022 Budget Survey In November of this year, Council agreed to release a public survey to seek initial public input on the budget. The survey results have been attached to this report. Some highlights of the report include: •

Over 250 responses

•

Support for reasonable tax increases to enhance (45%) or maintain (30.5%) services

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Page 55 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

•

Greatest desire for enhanced services in the following areas (60+ responses): o Parks & Outdoor Amenities (83) o Road Maintenance; signs, brushing, repairs, etc. (75) o Active Transportation Networks (65) o Recreation Services/Programming (61)

•

Greatest Desire for reduced services in the following areas (60+ responses): o Creative & Cultural Programming (70) o By-law Enforcement and Animal Control (63)

•

Climate Change, Economic Development, Shoreline Protection, and Waste Diversion (i.e. compost) were voted the most important issues facing the community from the list provided

•

Over 95% of respondents are full or part-time residents of South Frontenac

•

Responses received from residents from all parts of the Township

It should be noted that, in the case of By-law Enforcement, a desire for reduced services may reflect residents not having needed or utilized that service. Similarly, the desire for reduced Creative & Cultural Programing (festivals/events) may be a reflection on the current pandemic environment. Most respondents indicated they supported current service levels in all areas. Other questions in the survey were intended to provide staff and Council with information to help improve public awareness and engagement in the budget process in the future. Budget Survey Responses by Postal Code 15.0% 13.0% 11.8%

11.4% 8.9% 5.3%

8.5%

9.3%

6.1%

5.7%

3.3% 1.6% 1

Westport K0G1X0 Harrowsmith K0H1V0 Bedford/Bob’s Lake K0H2B0 Godfrey/Westport Rd K0H2W0

Battersea K0H1H0 Verona K0H1W0 Buck Lake/Perth Road K0H2L0 Highway 15 K0H2N0

Godfrey/Piccadilly K0H1T0 Inverary K0H1X0 Sydenham K0H2T0 OTHER

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 56 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

2022 Strategic Plan Update At the Committee of the Whole meeting on Tuesday, November 9th, Council reviewed the outcomes of this year’s strategic planning workshop including staff’s recommendations on key themes represented in the feedback. A summary of those themes and staff’s recommendations for implementation as discussed at the meeting are attached to this report. As noted in the attachment, there were five (5) themes that emerged which required additional focus and/or resources. They are: • • • • •

Levels of Service Considerations Customer Service/Satisfaction By-law Enforcement Organizational Capacity Economic Development/Beautification

As noted in the attachment, staff is recommending that Council support these focus areas through either resource support and/or changes in the Township’s approach to these service areas, beginning with the 2022 budget. Budget Delegations/Requests At its special meeting on November 23rd, 2021, Council received three (3) delegations requesting funds be allocated in the 2021 budget for specific initiatives. Staff have reviewed each and provide the following recommendations: Funding for the Bellrock/Petworth Mills Based on Council’s earlier direction to acquire and undertake a structural assessment of the Bellrock and Petworth mills, staff recommends the inclusion of capital funding in the 2022 budget for the purpose of shoring up/preserving the structures in their current state based on the recommendations of forthcoming engineering reviews. Until such time as the full extent of remediation needs and their costs are known, and business cases are developed for preservation or restoration and operation of the mills, staff does not recommend allocating additional funds. Gerald Ball Memorial Park Volleyball Courts This request carries a relatively low cost and is supported by the preliminary recommendations of the Township’s Recreation Parks and Culture Master Plan. The preliminary capital budget prepared by staff had already included a submission for volleyball courts at this location. Staff recommends that it be included in the 2022 capital budget. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 57 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

Funding for Kingston General Hospital Expansion Staff recommends that this inquiry be referred to the County for consideration as the upper tier has typically been the level of municipal government to provide funding in response to KGH’s request’s for capital donation’s in the past. Recreation Parks & Leisure Master Plan Staff will be bringing forward some initial recommendations from a draft of the Recreation Parks & Leisure Master Plan. These include some recreation capital project recommendations and some consulting work to further initiatives such as fees and charges review and highest-priority recreation facility upgrades. It should be noted that the public Budget Survey also identified recreation amenities and active transportation infrastructure as areas where enhanced services are desired. Other Pressures Over the course of this term, Council and staff have identified many policy and/or service level priorities that the Township has been slow to implement or complete. These include but are not limited to: • • • • • • • •

Shoreline Protection By-law Improved by-law enforcement Administrative Penalties Council/Committee Structure Changes Records Management Updates Climate Change Strategy Building and Zoning Enforcement Subdivision Standards

• • • • • • • •

Livestock in Urban Areas Policy Site Plan Control By-law Road Closing Policy Sydenham Water Consultation Customer Service Improvements Procurement Policy Improvements Fees & Charges Updates Roads/Sign By-law Revision

Staff will be recommending some additional resources to better support some of these priorities, while others can be addressed through reallocating or reprioritizing current resources or projects. Funding Organizational Capacity through Assessment Growth As noted in recent presentations to Council, staff is recommending an approach to long range financial planning that funds organizational growth through new assessment – a “Growth pays for Growth” approach. The diagram below illustrates the components of the Township’s assessment revenue increases, with any new tax-funded positions and other capacity building initiatives being funded predominantly from the growth component annually.

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Page 58 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

Existing Assessment (Phase-In) •

• •

In a typical year, the Township estimates a 1.5% increase in property tax revenue from the phased-in assessment of existing taxable properties. In the last year of phase-in (2020) this rate was 1.6% resulting in $327,248 of additional tax revenue. From 2021 to 2023, MPAC has paused reassessments so no additional phase-in tax revenue will be received until 2024 at the earliest.

New Assessment (Growth) • • • •

In a typical year, the Township estimates 1.75% for assessment growth (new taxable properties). This growth component also includes supplemental taxation (eg. renovations) that MPAC identifies throughout the year. Over the past three (3) years, this growth amount has been between $203,000 and $319,000; the 2022 estimate is $360,000. Staff is proposing to fund all new, taxfunded positions from this revenue so that “Growth pays for Growth”.

Tax Rates For several years, the Township has measured its annual tax rate change based on the change experienced by the average assessed property, not the absolute change to the Township’s levy or some other measure. This means that the absolute increase to the Township’s annual levy may be either higher or lower than 2% each year depending on the amounts of phased-in assessment and assessment growth. While unique, this measure has the benefits of 1) being more reflective of taxpayers’ actual experience (tax bills), and 2) it prevents the Township’s levy from lagging its growth and any corresponding demand for increased services. Until 2020, Council provided staff with a specific tax rate target as the key feature of its “budget direction”. For the 2021 budget, staff asked Council not to provide a specific target and instead to focus on the priorities it wanted to achieve within the budget, noting that staff would keep in mind the historical target rate (typical inflation) as the budget was assembled. This is similar to the approach taken with the long-range financial plan. In both circumstances an approximate 2% average ratepayer impact has been maintained. Staff is again recommending that Council focus on priorities rather than the tax rate, with the understanding that staff will continue to observe the historical inflationary rate target and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 59 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

that any pressures on those targets, whether uncontrollable or enhancement-based, will be highlighted when the budget is tabled so Council can make appropriate decisions. Capital Budget Annual roads capital budgets are primarily informed by the Township’s asset management plan and staff strongly recommend against deviating from those priorities. Other assets, including facilities and bridges are driven by Building Condition Indexes (BCIs) or OSIM Inspection reports. For Fire Services, the 25-year fleet asset management plan will drive the budget, in addition to equipment replacement requirements and a portion of capital typically funded through taxation. Several studies or smaller capital items will be directly associated with Council’s existing strategic priorities or approved action items. For 2022, staff will be recommending a capital program that ensures all current and new projects can be completed within the calendar year. In 2022 the roads needs study (which includes gravel roads) will be completed and can inform capital works and asset management plan updates beginning in 2023. Summary In addition to the observations and recommendations above, staff is seeking any additional Council direction regarding the desired outcomes of the 2022 budget process. Being its final year of this term of Council, 2022 presents an opportunity to complete or make significant progress on key initiatives, provided they are reflected in the budget.

Financial Implications None for the purposes of this report. The direction provided at this meeting will inform the funding priorities brought forward in the 2022 operating and capital budgets.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item (if applicable): N/A

Notice/Consultation •

Senior Management Team www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 60 of 161 Township of South Frontenac Staff Report - 2022 Budget Direction

Attachments

2022 Budget Survey Results
2022 Strategic Plan Recommendations

Approvals Reviewed By:

Louise Fragnito Director of Corporate Services & Treasurer Approved By:

Neil Carbone Chief Administrative Officer

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 61 of 161

Township of South Frontenac 2022 Budget Survey

SURVEY RESPONSE REPORT 12 January 2021 - 30 November 2021 PROJECT NAME: 2022 South Frontenac Budget

Page 62 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

SURVEY QUESTIONS

Page 1 of 40

Page 63 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Municipal property taxes are the primary way to pay for services and programs provided

by the Township. Council tries to st… 10 (3.8%) 9 (3.4%) 10 (3.8%) 45 (17.2%) 9 (3.4%) 45 (17.2%)

118 (45.0%) 118 (45.0%)

80 (30.5%) 80 (30.5%)

Question options Reasonable increase to property taxes to enhance services Cut services to maintain property taxes at current levels

Optional question (262 response(s), 3 skipped) Question type: Radio Button Question

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Increase property taxes only enough to maintain current services Cut services to reduce taxes

Unsure

Page 64 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Thinking about the services provided, would you increase, maintain or decrease service

levels currently provided by the Township in the following areas? Question options Decrease service levels

Creative & Cultural Programming (festivals, c…

139

Maintain service levels Increase service levels

Winter maintenance (road and sidewalk plowing…

208

Waste and Recycling services (collection, haz…

207

Fire Services (emergency response, 9-1-1 disp…

198

Municipal Bylaw enforcement and animal contro…

Active Transportation Networks (trails, paved…

Recreation Services (swimming, camps, arts, a…

Parks and outdoor amenities (multiuse paths, …

Other road maintenance (signs, brushing, repa…

Development Services (Building, planning, and…

145

138

156

139

171

177

100

Optional question (264 response(s), 1 skipped) Question type: Likert Question

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150

200

250

300

Page 65 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

As a resident of South Frontenac, what do you feel are some of the most important

issues facing your community, if any, that should receive the greatest attention from Council in the 2022 budget and moving forward? Select up to three.

140

120 120

102

100

39 33

Question options Other (please specify)

Commuter Transit Services

Property Standards/beautification

Economic Development (Business retention/expansion/attraction, business supports and facilitation) Tourism/Destination Development/Marketing

Shoreline Protection

Increased “waste diversion” approaches (i.e. compost) Introduction of Short-term rental regulations (Air BnB, cottage rentals etc.) Climate change initiatives (energy efficient buildings, tree planting, active transportation, preparing for extreme weather events etc.)

Optional question (257 response(s), 8 skipped) Question type: Checkbox Question

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Page 66 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

A significant number of South Frontenac Residents commute to the City of Kingston for

employment. If some form of commuter transit service was made available by the Township on major traffic corridors (i.e. Road 38, Perth Rd, etc. ), would you be i…

10 (3.8%) 42 (16.0%)

10 (3.8%)

42 (16.0%) 54 (20.6%) 54 (20.6%)

156 (59.5%) 156 (59.5%)

Question options Other (please specify)

Unsure, need more information

Optional question (262 response(s), 3 skipped) Question type: Radio Button Question

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Yes

Page 67 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Where do you go to receive information about the Township’s budget? Check all that

apply.

130

121

120

113

110

100

42 36

8 10

Question options Other (please specify)

The Township’s website.

The Township’s Social media accounts

I haven’t looked for information about the Township budget before On the Township’s online meeting portal CivicWeb, from Agendas and minutes From South Frontenac’s virtual Council meetings

Optional question (263 response(s), 2 skipped) Question type: Checkbox Question

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Local newspapers (i.e. Frontenac News)

Page 68 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

If the Township were to increase communication efforts in general, how would you prefer

to receive that information?

160

151

140

120

100

Question options Any of the above would be great

Through a dedicated Township smartphone/mobile app

Text message/sms notifications

Regular emails/e-newsletter

Optional question (253 response(s), 12 skipped) Question type: Checkbox Question

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Page 69 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Do you live in South Frontenac? Select the answer that best describes your residency

here.

2 (0.8%)

0 (0.0%)

18 (6.8%)

0 (0.0%)

18 (6.8%)

9 (3.4%) 2 (0.8%) 44 (16.7%) 9 (3.4%) 44 (16.7%)

191 (72.3%) 191 (72.3%)

Question options Part-time resident - renter

Other (please specify)

Part-time resident - property owner

Full-time resident - property owner

Optional question (264 response(s), 1 skipped) Question type: Radio Button Question

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I own property in South Frontenac but do not reside there Full time Resident - renter

Page 70 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Do you operate a business in South Frontenac ?

3 (1.1%) 3 (1.1%)

36 (13.8%) 36 (13.8%)

222 (85.1%) 222 (85.1%)

Question options Other (please specify)

Yes

Optional question (261 response(s), 4 skipped) Question type: Radio Button Question

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Page 71 of 161 Township of South Frontenac 2022 Budget Survey : Survey Report for 12 January 2021 to 30 November 2021

Q10

What is your age range?

9 (3.4%)

0 (0.0%)

7 (2.7%)

0 (0.0%)

7 (2.7%)

39 (14.9%) 9 (3.4%)

19 (7.3%) 19 (7.3%)

39 (14.9%)

50 (19.2%) 50 (19.2%)

75 (28.7%) 75 (28.7%)

62 (23.8%) 62 (23.8%)

Question options Under 18 years 26 - 34 years

75 years or over 19 - 25 years

Optional question (261 response(s), 4 skipped) Question type: Radio Button Question

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65 - 74 years

55 - 64 years

45 - 54 years

35 - 44 years

Updates to Council’s 2019-2022 Strategic Plan

Page 72 of 161

Themes from our Council/Staff Workshop • Core Services/Levels of Service • Seniors/Age-Friendly • Housing • By-law Enforcement • Customer Service/Satisfaction

• Organizational Capacity • Facilities/Amenities/Programming • Defining Regional Leadership • Economic Development/Beautification

Page 73 of 161

Themes from our Council/Staff Workshop Theme Core Services/Levels of Service

Approach

Seniors/Age-Friendly

Housing

Falls under Priority 4: Be a Catalyst for the Creation of Vibrant Complete Communities Verona Housing and creation of NFP Housing Corporation Will RPLMP speak to age-friendly programming and infrastructure? Will OP enable policies and developments in support of this demographic? SFCSC/CSS investment and support

Falls under Priority 2: Promote and support growth that meets the community’s needs while maintaining the integrity of our natural environment. New OP, communal services model and Verona Seniors Affordable Housing Project initiatives, Secondary Units Zoning all underway. Is there anything else we could or should be doing to incent housing development?

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Falls under Priority 3: Ensure the organizational capacity to deliver cost-effective services in a changing world Council should determine service levels as part of Organizational Development Plan Initial concern about “core services” based in part on pandemic complaints; is there a core service we are not performing well?

Themes from our Council/Staff Workshop Theme By-law Enforcement

Approach

Customer Service/Satisfaction -

Falls under Priority 3: Ensure the organizational capacity to deliver cost-effective services in a changing world Increasing priority for Council; but maybe driven in part by pandemic pressures, and changes to how we do things, particularly in Development Services Staff sees value in a Customer Service strategy that incorporates Communications Review all modes of communications and inquiry, tracking, who does what, etc.

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Falls under Priority 3: Ensure the organizational capacity to deliver cost-effective services in a changing world Desire from Council for improved enforcement Taking up considerable Clerk’s Office resources Legal and AMPs approaches underway, but limited resources to further this Any improvement requires additional resources; how much depends on the service level Council wishes to provide (in-house/contract and reactive/proactive choices) Staff recommends some level of improvement, at least in the area of by-law enforcement administration/coordination

Themes from our Council/Staff Workshop Theme

Approach

Facilities/Amenities /Programming

Falls under Priority 4: Be a Catalyst for the Creation of Vibrant Complete Communities Take direction from the Recreation, Parks and Leisure Master Plan

Defining Regional Leadership

Part of Priority 1: Position South Frontenac as a Regional Leader and the Township’s Vision: Natural, Vibrant and Growing – a Progressive Rural Leader Clarify that regional leadership is an objective, not a current state Focus on service delivery in order to become a leader, not for its own sake Strong staff support of the vision and priority

Economic Development /Beautification

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Falls under Priority 4: Be a Catalyst for the Creation of Vibrant Complete Communities Greater priority than expected; but no resources for traditional economic development services; what is Council’s desired service level? With current resources, staff recommends focusing on land-use policy and infrastructure determinants of economic development only What other options exist for enhanced economic development? Consider CIP expansion, property standards?

Themes from our Council/Staff Workshop Themes Requiring More Action

Themes Currently Represented

• Levels of Services

• Housing

• Customer Service/Satisfaction

• Seniors/Age Friendly

• By-law Enforcement

• Facilities/Amenities/Programming

• Organizational Capacity

• Defining Regional Leadership

• Economic Development/Beautification

Page 77 of 161

Thank You.

Page 78 of 161

Page 79 of 161

To: Committee of the Whole Prepared by: Office of the Chief Administrative Officer Date of Meeting: December 14, 2021 Subject: Administrative Office Expansion Feasibility Study

Summary This report outlines several options for the expansion of the Township’s Administrative Offices located at 4432 George Street and is seeking Committee of the Whole support to assess these alternatives in the Request for Proposals to undertake an Office Expansion Feasibility Study. A final recommendation will be brought before Council for approval.

Recommendation That Council approve the five (5) alternatives for the expansion or redevelopment of the Township’s Administrative Offices as outlined in this report, for inclusion in the Request for Proposals to undertake an Administrative Office Expansion Feasibility Study.

Background The Township has identified new or expanded administrative offices within its long-range financial plan since 2015. In 2021, an office expansion feasibility study was included in the capital budget in order to assess the various options available to the Township for increasing its administrative office space before moving ahead on detailed design or tendering. In October of this year, staff developed a list of initial options that could be considered in a feasibility study and obtained feedback on the approach from the Township’s current architectural consultant on the Station 8 fire hall, Ron Awde. Based on that feedback and following discussions with the Township’s partners at Southern Frontenac Community Services (SFCSC) and the Kingston Frontenac Public Library (KFPL), staff is presenting five (5) options for Council’s approval for inclusion in an RFP for the completion of a feasibility study for expansion of South Frontenac’s Administrative Offices.

www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 80 of 161 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Discussion/Analysis Following the completion of renovations to the lower level of the Township’s George Street offices in 2020 which maximized the available footprint and created multiple new offices, no space remains to accommodate future staff or services at this location and the shortage of meeting room space has become apparent. Further, as the Township’s population is anticipated to increase by 25% over the next 25 years, expansion of the Township’s service delivery and levels of service are anticipated. Although work from home, hot-desking and other technology-driven options will be available, it is anticipated that additional space will still be required to accommodate personnel in the coming years. Council last discussed new office space in April 2019 in the context of colocation with the County of Frontenac and CRCA. At that time, the Township chose not to participate due in part to Council’s desire to first assess alternative options including further renovations, expansion on site, and expansion at a nearby site. Process The Office Expansion Feasibility Study will be driven by demographic data, planning reports and other studies in order to prepare a logical foundation for the sizing and configuration of potential facilities. This generally involves the following steps.

Data Gathering
Program Template Development & Review for Municipal Office and/or facilities/partners
Schematic Plans for each option, to form the basis for costing
Construction and Servicing Concepts
Class D Cost estimates
Recommended Alternative Development of Options The following list of options was developed by staff in consultation with representatives from the SFCSC with respect to the Grace Centre development option, and with KFPL with respect to the current Sydenham Public Library site. Input was also obtained from one of the Township’s current architectural consultants, Ronald Awde. All options would involve a determination of space requirements based on anticipated organizational growth and operational plans for the Township and potential partners. The reconfiguration and/or design improvements to existing facilities would also be considered for those options which expand on or repurpose current sites.

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Page 81 of 161 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Current Site – Expansion This option would involve the development to the rear of the existing building at 4432 George Street, examining the implications of a two-storey addition with a connection to parking for staff and including realignment of septic services. This option would include a review of peak occupancy for the Municipal offices and Library in comparison to the planned capacity for the existing septic field and determining future parking capacity.
Current Site – Expansion into Library This option would explore the use a portion of the Library for Municipal offices and linkage to the Municipal office building with a reduced amount of new construction. This option would require an understanding of the high level program for Library services in the community to determine how to scale facilities and best deliver services to the current and future demographic in the Township.
Current Site – Repurpose Library + New Library Site @ Grace Centre This option would repurpose the entire library facility for Township use and instead invest in a new library facility in conjunction with the planned Grace Centre expansion on Stagecoach Road as part of a community “hub” type of development. This option could explore shared use of meeting and other support spaces in order to focus Library construction on collections, programming and study/reading spaces.
Current Site – Repurpose Library + New Library Site (standalone) This option would repurpose the entire library facility for Township use and consider alternate locations for a new Library in order to provide optimal access for the greatest number of future users. Providing the easiest access to the largest number of most likely users is a key aspect in siting community libraries, since many traditional users have transitioned to digital platforms for accessing information and recreational reading.
New Satellite/Additional Administrative Offices This option would consider maintaining the current 4432 George Street location and supplementing that space with new office space in a location in close proximity that can continue to serve the greatest number of users from all areas of the Township. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 82 of 161 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

It should be noted that options 2 and 5 would be most feasible in scenarios where the Township’s additional office space requirements may be less than initially contemplated, while Options 1, 3 and 4 represent a larger expansion of the Township’s footprint and the corresponding impact it would have on other agencies. One or more of the options may be eliminated at an early stage based on the determination of each organization’s needs. Options Not Recommended for Consideration In discussion with the Township’s current architectural consultant for the Station 8 Fire Hall, the cost of a brand-new facility would exceed any option where existing facilities are utilized or expanded upon. Furthermore, redevelopment away from the current site would necessitate repurposing or divestiture of the current facility which is a unique piece of heritage architecture in the heart of Sydenham. For this reason, an entirely new facility is not being recommended at this time. Two (2) other alternatives mentioned previously but which are not being recommended are

office expansion at the Township’s Public Works site on Keeley Road, and 2) the inclusion of new administrative offices as part of a larger Joint OPP/Fire Station development on Road 38. The distance of these two locations from population centres would inhibit access for many residents relative to the current location and would situate offices away from anticipated population growth. Removal of offices from a village could also have a negative effect on community vitality and local business. Further, these alternatives would forego the opportunity to take advantage of Municipal water availability in Sydenham. Regarding compatibility, a public works environment and an emergency services environment may pose issues with respect to traffic, noise, safety, parking and security, in addition to being located outside of settlement areas. For these reasons, neither of these options is being recommended at this time. Basis for Recommended Alternative The consultant will be tasked with recommending one of the six (6) alternatives based on a variety of factors including but not limited to: • • • • • •

Capital cost Operating costs Operational continuity during construction Phasing and timing Achieving operational objectives Accessibility for residents and staff www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 83 of 161 Township of South Frontenac Staff Report - Administrative Office Expansion Feasibility Study

Financial Implications None for the purposes of this report. The Administrative Offices Feasibility Study is already an approved capital project in the 2021 Budget. The outcomes of the feasibility will inform the Township’s capital budgeting and timing of an eventual expansion to the current facility.

Relationship to Strategic Plans ☐ Not applicable to this report. ☒ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: 3. Ensure the organizational capacity to deliver cost-effective services in a changing world. Action Item (if applicable): C3 – Review of Administrative and other Office Facility Needs

Notice/Consultation • • • •

Senior Management Team Laura Carter, Chief Librarian/CEO, Kingston Frontenac Public Library David Townsend, Executive Director, SFCSC Ronald Awde Architect

Attachments None.

Approvals Approved By:

Neil Carbone Chief Administrative Officer

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Page 84 of 161

To: Committee of the Whole Prepared by: Development Services Department Date of Meeting: December 14, 2021 Subject:

Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

Summary The report provides background information on the Johnston Point Master Site Plan Control application which implements conditions from the Condominium Agreement and the Environmental Benefit Permit that governs the development of the 15 residential units and common elements in the Johnston Point Condominium. A by-law with the Master Site Plan Agreement will be brought to a future meeting for Council’s consideration.

Recommendation This report is for information only.

Background Magenta Waterfront Development Corporation entered into the condominium agreement for Johnston Point with the Township on January 26, 2021. The Director of Development Services issued a clearance letter to the County of Frontenac indicating all Township conditions were fulfilled for Johnston Point on June 3, 2021. The County of Frontenac issued final approval for the Johnston Point Plan of Condominium on June 30, 2021 and it was registered as Frontenac Vacant Land Plan of Condominium No. 85 in July 2021. The condominium agreement (Schedule E, Section 34) includes several conditions which are required to be fulfilled prior to construction occurring on the residential units within the condominium. Schedule E, clause 34 requires: “Prior to applying for any building permit for any Unit, the Owner shall obtain site plan approval for the entire site (Master Site Plan). The Master Site Plan for the entire site shall identify generally the following features and shall assign the total area of disturbance for each Unit and the Common Elements consistent with the area of disturbance permitted by Permit PT-C-001-16 [Environmental Benefit Permit]. The www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 85 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

Master Site Plan shall incorporate all recommendations from the approved studies incorporated by reference into the condominium agreement.” The condominium agreement requires the Master site plan address the following matters: • • • • • • • • • •

The approximate location of all proposed structures, including the septic disposal system and well, consistent with the recommendations of the Environmental Impact statement. Include the footprint of proposed structures and the relationship of that footprint to the maximum disturbed area contained in the Benefit Permit PT-C-001-16. Confirmation that each building envelope for each Unit shall not exceed 6400 sq ft (595 m2). Approximate location for the alternate septic disposal system. Location and width of any walkway to the water. Location of any driveway and its confirmation it is a minimum of 30m from any wetland. Location of the butternut tree and its 25m buffer area. Location of the private road and confirmation it is a minimum of 30m from any wetland. Indicates signage and fencing in accordance with the requirement of the conodminium agreement and Benefit Permit PT-C-001-16. Location of all common element blocks and facilities including location of Canada Post mailbox & garbage/recycling contained and streetlights.

An overall Master Site Plan Control application (SP-06-20-L) has been filed by Zanderplan on behalf of Magenta Waterfront Development to satisfy the requirements of Schedule E, Clause 34 of the Condominium Agreement for Johnston Point. There are several reasons why undertaking a Master Site Plan for Johnston Point is a helpful approach to regulating development within the condominium lands. Firstly, and perhaps most importantly, is that the Master Site Plan drawings help visually communicate to Unit purchasers the limitations and restrictions that apply to development on each Unit within the condominium. This Master Site Plan approach also helps the Township integrate the zone provisions and study recommendations; it demonstrates to the Township, that this development meets the site development conditions the Ministry of Environment, Conservation and Parks established for this condominium through the Environmental Benefit Permit (PT-C-001-16); and it regulates any development within the common elements (roads and blocks) on lands owned by the condominium corporation.

Discussion/Analysis Magenta Waterfront Development Corporation inittially submitted the Master Site Plan Control application and drawings in July 2020. Feeback was provided by Township and www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 86 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

Cataraqui Conservation Authority staff on the first submission. Further submissions with updated drawings were submitted in April 2021 and September 2021 for staff review and comment. The final submission of revised drawings was provided by Zanderplan on November 9, 2021. Master Site Plan Drawings and the Master Site Plan Agreement were circulated to Township staff (Building, Planning and Public Services) and Cataraqui Conservation staff. Catarqui Conservation staff provided written confirmation on November 15, 2021 that they are satisfied that the drawings provided in the November 9, 2021 submission addressed their interest in the avoidance of natural hazards (flooding and erosion) associated with the shoreline of Loughborough Lake, provision of adequate stormwater management, the use of appropriate sediment and erosion control measures, the protection of natural heritage (e.g. woodlands and wetlands) and water quality. Township staff are also satisfied that the November 9, 2021 submission meets the requirements of the conditions in the condominium agreement for the Master Site Plan and the conditions of the Environmental Benefit Permit (PT-C-001-16) that relate to the development of the condominium. The drawings prepared for the Master Site Plan include:

Master Site Plan Drawing
Conceptual Drawings for Block 19 (Island) and Units 1-15 Master Site Plan Drawing The Master Site Plan (November 9, 2021) drawing shows: • • • • • • • •

The lands within the condominium & common elements including Blocks 16-19 Location of garbage/recycling and the Canada Post mailbox on Block 17, close to North Shore Road. 595m2 construction area,wells and the sewage areas. Location of required signage to be installed by the developer (speed signage, warning signage and PSW boundary signage). Location of exclusion fencing. The butternut tree and its 25m buffer area. Joint Use Docking Facilities on the mainland (Unit 10) and Island (Block 19). A detailed table with the total area permitted area for construction. This table indicates how the Master Site Plan complies with conditions of the Environmental Benefit Permit, including the allocation of the maximum 2.32 hectares of disturbance permitted within the boundaries of Johnston Point Plan of Condominium for each of the Units. www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 87 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

• • •

No development is proposed within the boundaries of Block 18 (Provincially Significant Wetland). Several notes are included on the Master Site Plan that relate to the protection of trees and vegetation within the 30m and 40m setbacks from the high watermark of Loughborough Lake. Details of Block 19 (Island) are included on a separate drawing.

A survey provided at the time of the final approval of the condoninium confirmed Hinterland Lane and the right-of-way accessing Unit 14 (Hackberry Lane) are 30m from any Provincially Significant Wetlands within Johnston Point. The Master Site Plan drawing shows that each unit is allocated a 595 m 2 area that is the maximum footprint for development within which the principal and any accessory buildings must be located. It is noted that if a pool or landscaped patio is proposed on one of these units – these features would also need to be accommodated within the 595 m2 maximum footprint for development. Only passive recreational uses shall be permitted on the common element open space block (Block 18) and that removal of vegetation shall not be provided. While the condominium agreement permits an overlook/viewing area to be located on Block 18 – the developer has decided not to install a viewing area to avoid disturbance in proximity to the Provincially Significant Wetland. As such, there is no viewing areas shown on Block 18 within the Master Site Plan. Block 18 is included on the Master Site Plan and is not shown on a more detailed plan as no development is proposed on this block. Conceptual Site Plan Drawings – Units 1-15, Block 19 The Conceptual Site Plan Drawings are unit specific plans for Units 1-15, but are for conceptual purposes only and do not reflect the entirety of the final individual site plans. These plans illustrate the placement of the 595 m2 construction area, driveways, wells and septic areas on each Unit to show how it can be developed in accordance with the zoning, conditions of the condominium agreement, study recommendations and the Environmental Benefit Permit (PT-C-001-16). Each conceptual site plan drawing shows: • • • • • • •

The 595 m2 construction area Driveway extending between the private lane and the construction area 1.5m wide pathway to the water Location and size of the dock 30m shoreline protection area/no cut zone 40m tree protection area Proposed locations of new wells and the existing location of test wells

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Page 88 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

• • • •

Primary and alternate septic areas (it is noted that Units 2 and 14 were approved by KFL&A Public Health with only a primary septic area and Unit 3 was permitted to have an overlapping primary and alternate spetic area). Exclusion fencing Zoning statistics (required and proposed) to show how the conceptual site plan complies with the zoning that applies to each unit. Several notes relating to protection of vegetation and trees in proximity to the highwater mark on the Unit.

Of note – Unit 10 also includes an exclusive-use parking area and trail to joint docking facilities on the mainland. The conceptual plan for Block 19 shows the joint use dock on the Island and the common use half of the Block. The exclusive-use trailer, parking and half of the island will be used by the owners of non-waterfront Units (Unit 7,9, 12, 13, and 15). Several conceptual drawings also show additional setback areas from the highwater mark and Provincially Significant Wetlands that relate to zone provisions that apply to the setback for a dwelling and septic system. Master Site Plan Agreement The Master Site Plan agreement was prepared by the Township solicitor with input from the Director of Development Services, Manager of Technical Services and Infrastructure and Cataraqui Conservation. Cataraqui Conservation has indicated they are satisfied with the agreement as drafted. The Master Site Plan Agreement has been shared with the developer, Magenta Waterfront Development Corporation (MWDC). Through their legal counsel they have advised they are agreeable to the conditions of the Master Site Plan Agreement. As several residential units have now been sold to individuals, the site plan agreement will be required to be signed by MWDC and several individual unit purchasers. MWDC is coordinating the signing of the agreement. Staff will bring forward the Master Site Plan Agreement for Council’s approval once the agreement has been signed by all parties so Council has an indication that all parties are willing to accept the terms of the Master Site Plan Agreement. The Master Site Plan establishes terms and conditions to regulate the development of the common elements and 15 residential units within the Johnston Point Plan of Condominium. It includes numerous clauses that regulate development of the indivudal units and requires any development within the condominium be consistent with the Environmental Benefit Permit. A number of conditions of interest to Council have been highlighted below: •

The Master site plan agreement includes provisions to require that all vegetation, with the exception of invasive species, shall be retained and matintained in their natural state within 30m of the shoreline. The agreement also includes provisions to ensure all living trees on each unit greater than 4 inches in diameter at breast height www.southfrontenac.net Natural, Vibrant and Growing – a Progressive, Rural Leader.

Page 89 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

within the 40m setback of the highwater mark shall be maintained. Trees within the 40m setback larger than 4 inches in diameter will only be permitted to be removed from residential units within the 40m setback where these areas are indicated on the Master Site Plan or any individual site plan approved by Council. •

The agreement directs wells to be drilled outside of the 40m setback from the highwater mark. Wells outside of the 40m setback are permitted to be drilled ahead of the approval of an individual site plan. Should a well not be feasible to be located outside of the 40m setback – permission may be sought with supporting information from a qualified professional at the time of an individual site plan approval.

•

The agreement permits the construction of the 1.5m path prior to the approval of an individual site plan application provided it is in accordance with the location shown on the Conceptual Site Plan for the Unit. Should a different location be proposed for the 1.5m pathway to the water, permission would need to be obtained from Council through the individual site plan approval process.

•

The Master site plan agreement references the terms and conditions of the condominium agreement that apply to the development of the common elements and 15 residential Units. It references the condominium agreement rather than repeat the clauses of that agreement within the Master Site Plan to avoid an unintended conflict between these two governing agreements.

The agreement also sets out a framework for the individual site plan control applications that are required to be prepared for each Unit prior to the issuance of a building permit. Individual unit site plans must be prepared by an Ontario Land Surveyor or an engineer/architect based on a plan prepared by an Ontario Land Surveyor and conform the following: • Environmental Benefit Permit (PT-C-001-16) issued October 28, 2018. • All municipal conditions of the condominium agreement. • Exterior lighting. • Identified locations, dimensions and materials for driveway. The driveway shall be designed by a professional engineer to direct stormwater runoff and minimize erosion. • Identification and maintenance of all vegetation in its natural state within 30m of the shoreline, save only for invasive species and the 1.5m pathway to the shoreline. • Identified location, materials and width of the 1.5m pathway to the shoreline. • Identification of the 40m tree protection setback from the shoreline where vegetation removal is limited to only those trees that require removal. • Confirmation all structures meet zoning and setbacks from wetlands. • Confirmation that the total area of disturbance for all structures, driveways and pathways conforms to the Environmental Benefit Permit & Master Site Plan.

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Page 90 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

Council will issue approval on each individual site plan agreement and enter into a further, more detailed agreement with each Unit owner prior to the issuance of a building permit for construction on their Unit. An individual site plan has been submitted by the owner of Unit 1, and is anticipated to be brought forward to Council shortly after the Master Site Plan is considered by Council.

Financial Implications Not applicable.

Relationship to Strategic Plans ☒ Not applicable to this report. ☐ This initiative is supported by the following priorities of the 2019-2022 Strategic Plan. • •

Priority: Choose an item. Action Item (if applicable): N/A

Notice/Consultation The Master Site Plan Agreement, Master Site Plan and Conceptual Site Plan drawings attached to this report (November 9, 2021 drawing) incorporate comments received from Township Building Services, Planning Services, and Public Services staff. The Master Site Plan Agreement was prepared by Township legal counsel in consultation with the Director of Development Services. Cataraqui Conservation has reviewed the Master Site Plan Agreement and drawings (November 9, 2021) and is satisfied their interests have been addressed. The Master Site Plan Agreement has been shared with the developer, Magenta Waterfront Development Corporation (MWDC). MWDC has advised they are agreeable to the conditions of the Master Site Plan Agreement.

Attachments

Master Site Plan Drawing
Block 19 and Units 1-15 Residential Unit Conceptual Site Plan Drawings
Johnston Point Master Site Plan Agreement
Comments from CRCA on November 9, 2021 Submission

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Page 91 of 161 Township of South Frontenac Staff Report - Site Plan Control Application SP-06-20-L – Johnston Point Master Site Plan

Approvals Report Prepared & Submitted By:

Claire Dodds, MCIP, RPP, Director of Development Services Approved By:

Neil Carbone, Chief Administrative Officer

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Johnston Point - Total Area of Construc�on

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Unit specific plans included with this Master Site Plan are for conceptual purposes only and have not been tested or verified by consultants as will be required in the case of individual site plan applications. ZanderPlan assumes no responsibility for the accuracy or viability of the conceptual unit site plans that are subject to all municipal requirements, engineering studies, the requirements of the condominium agreement, the requirements of the benefit permit, and the requirements of the declaration.

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The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

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Block 18

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Site Location

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Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for each unit. All site improvements shown on the Master Plan and conceptual unit plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Locations for warning signage, speed signage, and the digital speed sign have been shown on this plan. Speed signs will limit travel along Hinterland Lane to 30km/h. Warning signs will alert drivers to the potential presence of species along the travelled road. The warning and speed signs have been installed onsite in the locations shown on this Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Exclusion fencing for the protection of wildlife has been shown on this Plan. The fencing should be at least 10-20 centimetres in depth and 60 centimetres in height. Recommended options include galvanized mesh with a wood frame, chain link fencing with a backwards lip, corrugated steel or plastic, or vinyl walls to ensure long-term viability and use.
Units 1 - 6, 8, 10, 11, and 14 will each have private docks and a pathway to the water as shown on the individual site plans. These private docks must only be a pole dock or floating dock and removal of aquatic vegetation is not permitted.
Units 7, 9, 12, 13 and 15 will have exclusive use of Block 19 with access provided by two Joint Use Docking Facilities, one located on Unit 10 and the other on the east side of the island (Block 19). The maximum area of the docks is established through the OSP-11 zoning. The Joint Use Docks have been built.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
Hinterland Lane has already been established to provide access for units within the condominum. Hinterland Lane is a private road and will remain in a gravelled condition.
Snow storage is not proposed on-site. All excess snow will be removed.

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1 595m 300.0m 134.2m 448.6m 1,478m 2 595m2 300.0m2 93.1m2 696.9m2 1,685m2 3 595m2 500.0m2 141.1m2 100.9m2 1,337m2 2 2 2 2 4 595m 500.0m 80.9m 288.8m 1,465m2 5 595m2 500.0m2 93.2m2 311.4m2 1,500m2 2 2 2 2 6 595m 500.0m 225.8m 173.4m 1,494m2 7 595m2 500.0m2 N/A 212.5m2 1,308m2 2 2 2 2 8 595m 500.0m 68.0m 353.9m 1,517m2 9 595m2 500.0m2 57.1m2 154.1m2 1,306m2 2 2 2 2 10 595m 500.0m *515.2m *561.6m 2,172m2 11 595m2 500.0m2 388.7m2 256.8m2 1,741m2 2 2 2 12 595m 500.0m N/A 135.2m 1,230m2 13 595m2 500.0m2 N/A 115.8m2 1,211m2 14 **~150m2 250.0m2 57.7m2 640.3m2 1,098m2 2 2 2 15 595m 500.0m N/A 117.8m 1,213m2 Totals 8,480m2 6,850m2 1,855m2 4,568m2 21,753m2 *- The driveway area for Unit 10 includes the total area of the common driveway and parking access as well as the driveway to the proposed development area. The pathway area is the total area of the common pathway to the Joint Use Docking Facility and the Unit 10 path to the private dock. **- A building envelope approximately 150m2 (1,615sq.�) has been shown on Lot 14. The buildable area beyond required setbacks is much smaller than the maximum of 595m2.

Maximum Area of Construc�on Permi�ed = 23,200m 2
Approximate Construc�on Area per Master Site Plan = 21,746m2

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Unit specific plans included with the Master Site Plan are for conceptual purposes only and have not been tested or verified by consultants as will be required in the case of individual site plan applications. ZanderPlan assumes no responsibility for the accuracy or viability of the conceptual unit site plans that are subject to all municipal requirements, engineering studies, the requirements of the benefit permit, the requirements of the condominium agreement, and requirements of the declaration. The co-ordinates used for the Master Plan preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

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Exclusion Fen

Number of Docks (max)

Requirement 2 – one on island (Block 19), one on mainland (Unit 10) 60m2 45m

Common Use Half of Block 19 1,463m2

Block 19 Site Sta�s�cs – OSP-11 Zone

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File No. 19-005

Loughborough Lake 40 Sunset Boulevard, Perth, ON

Limited Access Sign

5.5m

613-264-9600

30 Metres

Page 93 of 161

Version Date: November 9, 2021

126

The owners of Units 7, 9, 12, 13 and 15 will have exclusive use of Block 19 via the Joint Use Docking Facility located on Unit 10. An existing Joint Use Docking Facility is located on the east side of Block 19 with the dimensions shown on this plan.
The existing dock has been constructed to conform with OSP-11 zoning.
Removal of the old corduroy path will be in accordance with the recommendations from a qualified environmental professional.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.

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Unit 14

nda

129

133

Con d

omi

PSW Sign

y berr Hack Lane

Loughborough Lake

613-264-9600

The locations and sizes of the proposed dwelling, primary eljen and alternate eljen septic systems derived from the site plan drawing provided as part of the building plans for the property completed by BONE Structure.
Final dwelling size and location, septic size and location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The driveway leading to the development area will travel over the abutting Unit 2 and will not access Block 16 directly.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Per the Overall Benefit Permit exclusion fencing has been shown along the common lot line between Unit 1 and Block 16 to deter wildlife from crossing into the travelled road.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

Unit Boundary Dwelling Footprint Provincially Significant Wetlands Proposed Driveway 30m High Water Mark / Flood Line Setback 40m High Water Mark / Flood Line Setback 45m High Water Mark / Flood Line Setback Hydro Lines Exclusion Fencing

Page 94 of 161

Version Date: November 9, 2021 File No. 19-005

40 Sunset Boulevard, Perth, ON

.0m

126

53.2

5 12 PSW Sign

PSW Sign

Legend Notes:

0 5

m .7m 0.3 40 3

132 131 130

.8m

Exclu

l ter n i H

40.0m

1.5m

b ac k

50.3m 3m 45. 1.2m 4 7m 42.

ack etb S ck 40m Setba 30m

13.7m

Steps

.6m

Set 45m

Primary Septic

cing sion Fen

133 134 132 1 130 31 12 129 8 12 7

3.6m

5.6m

5.5m

3.6m 4.4m

Proposed Well (Location Approx.)

Alt. Septic

1 ck

Blo

Tank & Pump 134

130

Hyd

a dL

ine ro L

ni er U v O ay ivew

17.2m

ter Wa o ht

129 128 127

Walkway and Dock 1 20m2 8m 1.5m

Warning Signage

45.7m 40.0m 44.0m

126

Uses Permi�ed Within 40m Number of Docks (max) Dock Area (max) Dock Length (max) Walkway Width (max)

Unit 2

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Pat

Building – 40m Sep�c – 45m

Proposed 19,868m2 213.3m 337.7m 41.2m 153.2m 5.5m 317.8m2 1.44% 7.9m Building – 41.2m Primary Sep�c – 45.0m Alternate Sep�c – 55.8m Walkway and Dock 1 20m2 8m 1.5m

Bou

Proposed Dock - 20.0m2 (2.5m by 8.0m)

Setback from High Water Mark or Flood Line (min)

Unit 4

Unit 3

u Lo

Requirement 10,000m2 76m 91m 30m 10m 3m 59m2 5% 11m

nium

Part Lots 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Loughborough Lake (Long Bay)

Provision (RLSW-103) Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min) Rear Yard (min) Interior Side Yard (min) Gross Floor Area (min) Lot Coverage (max) Height (max)

b Peb

d re R

ho rth S

Unit 1 Site Sta�s�cs – RLSW-103 and EP Zones

Johnston Point Conceptual Site Plan - Unit 1

Emerald

Unit Location Plan

Johnston Point Conceptual Site Plan - Unit 2

Part Lot 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Ln

Provincially Significant Wetlands Construction Areas (595sq.m)

Loughborough Lake (Long Bay)

Proposed Driveway 30m High Water Mark / Flood Line Setback 40m High Water Mark / Flood Line Setback 50m High Water Mark / Flood Line Setback

Hydro Lines 127

b Peb

Nor

re Sho

Unit Boundary

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Legend

125

30m Setb

1 13

128

Block 16

18.7m

34.8m

3 13

m 30

rea ic A t p Se 0m2 30

(PSW ) ack b t Se

126

5.0m

6 12

5.0m

6m 1

2 13

131

136

m 0.0

ack

40m Setb

4.0m

Proposed Well 127 (Location TBD)

132

1.5m

42.5m

56.4

ack

ck 50m Setba

.0m

3.0m

127

Exclusion Fencing

Unit 2 Site Sta�s�cs – RLSW-104 Zone

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Requirement 10,000m2 50m 91m 30m 10m 3m 59m2 5% 11m

Proposed 16,675m2 51.0m 298.2m 40.0m 138.0m 18.7m TBD TBD < 11m Building – 40.0m Setback from High Water Building – 40m Sep�c – 50.0m (to water Mark or Flood Line (min)* Sep�c – 50m frontage on Unit 1) Uses Permi�ed Within 40m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 20m2 20m2 Dock Length (max) 8m 8m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

Unit 1

Loughborough Lake

0 5

50 Metres

Page 95 of 161

613-264-9600

129

2 on 5m cti 59 tru a ns re Co A

File No. 19-005

125

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The driveway on-site will also be used by Unit 1 for access.
Per the Overall Benefit Permit exclusion fencing has been shown along the PSW area to deter wildlife from crossing onto the road.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.
Prior to the submission of the individual site plan confirmation of the voltage of the hydro line needs to be confirmed in order to determine the appropriate septic setback from the hydro line under the Ontario Building Code.

40 Sunset Boulevard, Perth, ON

.0m

Path to W ate

Notes:

Version Date: November 9, 2021

42.2m

127

u Lo

Unit 3

126

u ro bo

Proposed Dock - 20.0m2 (2.5m by 8.0m)

a hL

126

100

Johnston Point Conceptual Site Plan - Unit 3

Part Lot 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Ln

b Peb le

d re R

ho rth S

Unit Boundary Construction Areas (595sq.m) Primary Septic Location Alternate Septic Location

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Legend

Proposed Driveway 30m High Water Mark / Flood Line Setback

40m High Water Mark / Flood Line Setback

Unit 4

50m High Water Mark / Flood Line Setback

Loughborough Lake (Long Bay) m 3.0

m 3.0

5 13

136

Co 59 ns 5m t 2 Ar ruct ea io n

m 1.5

Se m

6.0

62.3

Unit 2

Primary Septic Area - 500m2

.8m

(PSW )

Warning Signage

132

131 130

129

128

4.0

tback 50m Se

134

127

134

W at er 128

128

129

Proposed Well (Existing Test Well)

11.2

126

Unit 3 Site Sta�s�cs – RLSW-105 Zone

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Requirement Proposed 10,000m2 12,252m2 76m 180.8m 91m 210.1m 30m 50.0m 10m 10.8m 3m 33.5m 59m2 TBD 5% TBD 11m < 11m Building – 50m Building – 50m Setback from High Water Primary Sep�c – 50m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 50m Alternate Sep�c – 60.1m Uses Permi�ed Within 50m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 15m2 15m2 Dock Length (max) 8m 6m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

La land

ck Blo

r nte i H 6-

n Fencin

Exclusio

Unit 1

0 5

50 Metres

75 Unit 14

Page 96 of 161

613-264-9600

40 Sunset Boulevard, Perth, ON

File No. 19-005

Version Date: November 9, 2021

Pa th

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit exclusion fencing has been shown along the PSW area of Unit 1 to deter wildlife from crossing the travelled road.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

.0m

13.9

Notes:

125

u Lo

60 9 . 12 30 5 1 0.1 60. 1m 1 m 0m 13 3 3 1

u ro bo

6.0

Proposed Dock - 15.0m2 (2.5m by 6.0m)

33.5m

L gh

Alternate Septic Area - 500m2

126

128

127

100

Part Lot 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

Proposed Dock - 15.0m2 (2.5m by 6.0m)

126 127 128 129 130

Primary Septic Location

137 138

60.0m

5 13

4 13 3 13

m 1.5

a hL

.0m

W at er

o hb

2 n 5m tio 59 truc a ns re Co A

Setback

60 m

Setback 22.9m

Septic Primary 0m2 0 Area - 5

11.5m 135

138

137

Alt 136 e Are rnate aS 50 epti 0m c 2

135 13

3.0

Unit 3

136

Unit 4 Site Sta�s�cs – RLSW-106 Zone

3.0

60 m

64.0m from Septic to Wetland

1 13 0

Se tb ac 82 .5m k (f

Warning Signage

Blo

-H

int erl

0 5 Unit 1

129 128

50 Metres

Page 97 of 161

Requirement Proposed 10,000m2 16,229m2 76m 115.6m 91m 175.0m 30m 50.0m 10m 116.0m 3m 7.3m 59m2 TBD 5% TBD 11m < 11m Building – 50m Building – 50m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 64.0m Uses Permi�ed Within 50m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 15m2 15m2 Dock Length (max) 8m 6m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

)

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

W PS

613-264-9600

.0m

40 Sunset Boulevard, Perth, ON

File No. 19-005

etback mS

m ro

Version Date: November 9, 2021

60m High Water Mark / Flood Line Setback

Unit 5

m 6.7

7.3

50m High Water Mark / Flood Line Setback

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

137

53.1

40m High Water Mark / Flood Line Setback

ack Setb

136

.1m

Notes:

30 m

135

30m High Water Mark / Flood Line Setback

131 132 133 134 135 136

50m

u Lo

Proposed Driveway

Proposed Well (Location TBD)

u ro

77.2m

Pa th

Alternate Septic Location

126 127 128 129 130

.3m 49

131

Unit Boundary Construction Areas (595sq.m)

13 2

th S

b Peb

Nor

Rd hore

Loughborough Lake (Long Bay)

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Legend

134

Johnston Point Conceptual Site Plan - Unit 4

100

PSW Sign

to Path

126

er Wat

127

128

1.5m

bac

et mS

ack

PSW Sign

127

9 8 12

Primar y Sept ic Area 500m2

5.0m

137

133

Primary Septic Location

54.4

134

136 135

.0m

ide mW

Provincially Significant Wetlands

4.0 way

135

Drive

136

Alternate Septic Location

134

Speed Signage

133

Warning Signage

30m High Water Mark / Flood Line Setback

0 5

50m High Water Mark / Flood Line Setback

40 Sunset Boulevard, Perth, ON

613-264-9600

60m High Water Mark / Flood Line Setback

Metres

Page 98 of 161

Proposed Driveway

40m High Water Mark / Flood Line Setback

Exclusion Fencing

73.6

Unit Boundary

Unit 6

24 3.

Legend Construction Areas (595sq.m)

1 13 30 1 1 132 13 33 4

136

Unit 4

9m 60.0m

4 13 5

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

etb mS

29.3m

bac

et mS

File No. 19-005

8 13

595m 2 Const ructio n Area

132

136 7 13

ic pt Se 2 e m at 00 rn - 5 te a Al Are

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

137

131

Notes:

Version Date: November 9, 2021

30 40

32.0m

bac

et mS

133

o hb

u Lo

79.3m

Proposed Well (Location TBD)

60.1m

132

a hL

50.0m

130 131

44.9m

129

PSW Sign

50.0m

125

u ro

Requirement Proposed 10,000m2 20,371m2 76m 115.2m 91m 95.7m 30m 50.0m 10m 73.6m 3m 24.2m 59m2 TBD 5% TBD 11m < 11m Building – 50m Building – 50m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 79.3m Uses Permi�ed Within 50m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 2 Dock Area (max) 15m 15m2 PSW Dock Length (max) 8m 6m Walkway Width (max) 1.5m 1.5m Sign 2

- Yard Setbacks Measured to 595m Construc�on Area on Plan

Loughborough Lake (Long Bay)

Emerald

b Peb

Nor

Rd ore h Sh

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Proposed Dock - 15.0m2 (2.5m by 6.0m)

Part Lot 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Unit Location Plan

Unit 5 Site Sta�s�cs – RLSW-106 Zone

Johnston Point Conceptual Site Plan - Unit 5

100

Unit 6 Site Sta�s�cs – RLSW-106, EP and OSP-12 Zones

12 12 6 12 7 12 8 1 9 13 30 1 6

60 m

30 m

Setb ack

ack

125

tba ck

mS etb

k 17

Bloc

4.9m

nd terla n i H

4.0

13 5

10.1 6.8m 9.0m

PSW Sign

si Exclu

ry ma c i r P pti Se m2 500

ing Fenc

ate ern Alt tic Sep m2 500

133 134

.5m

135

40m

a tb Se

132

35.2m

130 131

Legend

128 129

Unit 5

Unit Boundary

(Locatio

60.0m

PSW Sign

Warning Signage

Lane

encin F n o lusi

Exc

Construction Areas (595sq.m) 6

Provincially Significant Wetlands

PSW Sign

7 12

Butternut Tree Location

Unit 9

Ex clu

30m High Water Mark / Flood Line Setback

cin

Proposed Driveway

Fe n

Alternate Septic Location

Primary Septic Location

50m High Water Mark / Flood Line Setback

Unit 8

0 5

50 Metres

100

Speed Signage

Page 99 of 161

40m High Water Mark / Flood Line Setback

File No. 19-005

613-264-9600

1.5m ell 52.8m Proposed WBD)

.2m

PSW Sign

60m High Water Mark / Flood Line Setback

40 Sunset Boulevard, Perth, ON

Existing Foot Bridge

PSW Sign

Test Well Location

m2 on 5 9 5 ucti str a n o C Are

64.5m

Path to Wate r

PSW Sign

9 120 13

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit Per exclusion fencing has been shown on both sides of the road along the frontages of Units 6 & 8, with the exception of a 4 metre gap for a driveway, to deter wildlife from crossing the travelled road. Warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

ater to W

Path

PSW Sign

Unit 7

4m 76.

. 1m

1.5m

OSP-12 Zone

132

133

m 55.3

Notes:

PSW Sign

50.0

Unit specific plans included with the Master Site Plan are for conceptual purposes only and have not been tested or verified by consultants as will be required in the case of individual site plan applications. ZanderPlan assumes no responsibility for the accuracy or viability of the conceptual unit site plans that are subject to all municipal requirements, engineering studies, the requirements of the benefit permit, the requirements of the condominium agreement, and requirements of the declaration. The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Version Date: November 9, 2021

Proposed Dock - 15.0m2 (2.5m by 6.0m)

h ug

PSW Sign

h ug

Loughborough Lake (Long Bay)

sio

Emerald

b Peb

Nor

re Sho

Proposed 31,040m2 Lot Area (min) 10,000m (includes PSW) Lot Frontage (min) 76m 246.8m Water Frontage (min) 91m 311.0m Front Yard (min)* 30m 50.0m Rear Yard (min)* 10m 35.2m Interior Side Yard (min)* 3m 13.2m Gross Floor Area (min) 59m2 TBD Lot Coverage (max) 5% TBD Height (max) 11m < 11m Building – 50m Building – 50m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 76.4m Uses Permi�ed Within 50m Walkway and Dock Walkway and Dock Number of Docks (max)** 1 1 Dock Area (max)** 15m2 15m2 Dock Length (max)** 8m 6m Walkway Width (max)** 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan ** - These provisions apply to the RLSW-106 and OSP-12 zones 2

Part Lots 23 & 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Unit Location Plan

Requirement

Provision (RLSW-106)

127

Johnston Point Conceptual Site Plan - Unit 6

Johnston Point Conceptual Site Plan - Unit 7

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

)

ke ( a L h oug hbor

6.0m

Proposed Driveway

126

30m High Water Mark / Flood Line Setback

40m High Water Mark / Flood Line Setback

128

50m High Water Mark / Flood Line Setback

135 134

Notes:

6 13

Unit 6

136

.0m

m 60

k ac b t e

m 50 m 2.1

Co 59 ns 5m t 2 Ar ruct ea io n

k ac b t Se

12.7m

4.0

Proposed Well (Test Well Location)

10.0m

Speed Signage

ane

100

k Bloc

L and l r e t

Page 100 of 161

Metres

10.0m

eptic S y r 2 a Prim n - 500m tio Loca

30.0m

Unit 15

m 3.3 134

135

.0m

Requirement Proposed 8,000m2 11,808m2 76m 104.7m N/A 25.9m 20m 42.3m 10m 43.2m 3m 22.1m 59m2 TBD 10% TBD 11m < 11m Building – 50m Building – 50.0m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 84.8m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 65.0m Uses Permi�ed Within 50m None None

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

ic Sept 2 e t a n Alter on - 500m ti Loca

Unit 7 Site Sta�s�cs – RLS-6 Zone

0 613-264-9600

k ac b t Se

138

File No. 19-005

m 40

The co-ordinates used for the Master Plan preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

42.3m

Final dwelling size & location, and septic size & location will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The owner of Unit 7 will have use of the common pathway and Joint Docking Facility on Unit 10 to access the Joint Dock on Block 19.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.

13 5

m 30

b et

84.8m

135

86.9m

.0m

h ug

66.9m

u ro bo

95.5

65.0m

60m High Water Mark / Flood Line Setback

43.2m

m 50.0

1 13 2 13

PSW Sign

129

40 Sunset Boulevard, Perth, ON

Primary Septic Location Alternate Septic Location

L gh

Provincially Significant Wetlands

PSW Sign

Loug

Version Date: November 9, 2021

Unit Boundary

PSW Sign

Bay g n o L

125

th S

b Peb

Nor

Rd hore

Block 18

Construction Areas (595sq.m)

Emerald

Unit Location Plan

Legend

Unit 10

Johnston Point Conceptual Site Plan - Unit 8

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Ln

bl Peb

ore

Sh orth

Unit 6

The co-ordinates used for the Master Plan preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Page 101 of 161

Warning Signage

cing

en ion F s u l c x

k 17

Bloc

ane

L and l r e t

Hin cing

en ion F134 xclus

a hL

133

132

ug Lo

131 130

12 6

45m High Water Mark / Flood Line Setback Butternut Tree Location Required Development Setback

49.4m m 40.7

130

5.0m 3.0m 595m2 Construction Area 3.0m

40m High Water Mark / Flood Line Setback

3.6m

Proposed Driveway

130

Proposed Well (Location TBD)

42.9m 127

128

Path to Water

129

40.0m

PSW Sign

Basking Log Location

iu Condomin

1.5

PSW Sign

129

Notes:

Block 19 OSP - 11 Zone (Separate Plan to be Provided)

128 127 126

m Bounda

Proposed Dock - 20.0m2 (2.5m by 8.0m)

125

Loughborough Lake

File No. 19-005

0 5 40 Sunset Boulevard, Perth, ON

PSW Sign

Provincially Significant Wetlands

Version Date: November 9, 2021

Unit 9

45.2m 12

Construction Areas (595sq.m)

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit Per exclusion fencing has been shown on both sides of the road along the frontages of Units 6 & 8, with the exception of a 4 metre gap for a driveway, to deter wildlife from crossing the travelled road. Warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

Butternut Tree

126

128

Unit Boundary

30m High Water Mark / Flood Line Setback

m 30

ck tba Se

127

tb a

3.5m

Primary Septic Area 500m2 (14.0m x 35.7m)

Legend

128

Fence Break for New Driveway

4.0

Provision Requirement Proposed Lot Area (min) 10,000m2 14,785m2 Lot Frontage (min) 76m 155.7m Water Frontage (min) 91m 91.5m Front Yard (min)* 30m 40.0m Rear Yard (min)* 10m 76.4m Interior Side Yard (min)* 3m 3.0m Gross Floor Area (min) 59m2 TBD Lot Coverage (max) 5% TBD Height (max) 11m < 11m Setback from High Water Building – 40m Building – 40m Mark or Flood Line (min)* Sep�c – 45m Sep�c – 45.2m Uses Permi�ed Within 40m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 20m2 20m2 Dock Length (max) 8m 8m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

m 40

129

128

Unit 8 Site Sta�s�cs – RLSW-103 Zone

ck tba e S

126

ou or

613-264-9600

50 Metres

100

Alter n Septi ate c Are 500m a 2

1.5

60.0m

Primary Septic Location

Propos ed (Locatio Well n TBD)

Primary Septic A rea 500m2

g cin Fe n sio n Ex clu

g cin Fe n n Ex clu sio

g in

126

Unit 11

125

Alternate Septic Location PSW Sign

Proposed Driveway 30m High Water Mark / Flood Line Setback

PSW Sign

40m High Water Mark / Flood Line Setback 60m High Water Mark / Flood Line Setback

PSW Sign

Unit 9 Site Sta�s�cs – RLSW-107, EP, and OSP-11 Zones

Provision (RLSW-107) Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Setback from High Water Mark or Flood Line (min)* Uses Permi�ed Within 60m Walkway Width (max)

Requirement 10,000m2 76m 91m 30m 10m 3m 59m2 5% 11m Building – 60m Primary Sep�c – 60m Alternate Sep�c – 60m Walkway 1.5m 2 – one on island (Block 19), one on mainland (Unit 10) 130m2

Proposed 29,508m2 106.5m PSW 204.2m 60.0m Sign 35.7m 20.6m TBD TBD < 11m Building – 60m Primary Sep�c – 60.0m Alternate Sep�c – 84.8m Walkway 1.5m 2 – one on island (Block 19), one on mainland (Unit 10) 53.6m2

Mainland Dock Area (max)** Mainland Dock 80m Perimeter (max)** 2

- Yard Setbacks Measured to 595m Construc�on Area on Plan ** - Provisions for the OSP-11 zone

63.2m

Basking Log Location

PSW Sign

Joint Use Docking Facility (details shown on Unit 10 Plan)

Basking Log Location PSW Signs

Block 19

Loughborough Lake

0 5

50 Metres

Page 102 of 161

613-264-9600

PSW Sign

130 129 128 127

Provincially Significant Wetlands

Number of Docks (max)**

40 Sunset Boulevard, Perth, ON

PSW Sign

Con Com necti m on on on P to a Un it 1 th 0 131

Unit Boundary Construction Areas (595sq.m)

Unit 10

l Pat

File No. 19-005

131

ack

125

Gap for Driveway

Communal Parking (3 Spaces Total)

19.1m

8.1m

129

una

Version Date: November 9, 2021

a ck

595m 2 Const ructio Area n

m Com

Legend

128

rk Pa al un

126

Se tb

5.0m

127

tb a ck

21.9m

30m

u Lo

40m Butternut Tree

60m

136

13.6m

b gh

ou or

Unit 8

Final dwelling size & location, septic size & location, and the pathway connection to the common path on Unit 10 will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement. 2.. The owner of Unit 9 will have use of the common pathway and Joint Docking Facility on Unit 10 to access the Joint Dock on Block 19. A pathway is permitted within 60m of the water that will connect to the communal path on Lot 10 for access to the joint use docking facility.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs are installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.

4.0m

Warning Signage

m Co

Notes:

k Bloc

L land r e t

35.7m

L gh

ane

20.9m

rth S

b Peb

Rd hore

Gap for Driveway

Unit 6

The co-ordinates used for the Master Plan preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Speed Signage to ss ce Ac

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

16.0m

Johnston Point Conceptual Site Plan - Unit 9

100

13 4

Dr ay ew iv

11.6m

3.9m

4.0m

Unit 11

26.2m 1

20m2 8m 1.5m 2 – one on island (Block 19), one on mainland (Unit 10) 53.6m2

Primary Septi c Area - 500m2

20m2 8m 1.5m 2 – one on island (Block 19), one on mainland (Unit 10) 130m2

11.6m

.0m

12.3

133

595m2 Construction A 50m rea Set 32 ba ck 1 40m Setb ack 131

74.3

24.9m

Legend

130

Unit Boundary

Primary Septic Location

129

Construction Area

Alternate Septic Location

128

Provincially Signif. Wetlands

Proposed Driveway

127

73.5m

Mainland Dock Area (max)** Mainland Dock 80m 63.2m Perimeter (max)** 2

- Yard Setbacks Measured to 595.0m Construc�on Area on Plan ** - Provisions for the OSP-11 zone

30m Se tb a

35.6m

The co-ordinates used for the Master Plan 6.4m preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

7.8m 3.9m 7.9m

Proposed Well (Location TBD)

h ug

u oro

126

30m High Water Mark / Flood Line Setback

Private Path

40m High Water Mark / Flood Line Setback

125

50m High Water Mark / Flood Line Setback

PSW Sign

60m High Water Mark / Flood Line Setback

Notes:

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.

PSW Sign

Pa th na l mu

Co m

133

2 131 130

129

128

127

126

1.5m Proposed Dock - 20.0m2 (2.5m by 8.0m)

125

File No. 19-005

613-264-9600

134

See Enlargement

Loughborough Lake 0 5

40 Sunset Boulevard, Perth, ON

135

Joint Use Docking Facility

The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

Version Date: November 9, 2021

The Joint Use Docking Facility and communal pathway access over Unit 10 for the benefit of Units 7, 9, 12, 13 and 15 has been shown on this plan. Unit 10 will have its own private dock and path to the water.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs are installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.

PSW Sign

50 Metres

a hL

54.6

40.0

Number of Common Docks (max)**

Uses Permi�ed Within 40m Number of Private Use Docks (max) Dock Area (max) Dock Length (max) Walkway Width (max)

Proposed 16,575m2 77.9m 220.4m 40.0m 90.1m 7.8m TBD TBD < 11m Building – 40m Primary Sep�c – 74.3m Alternate Sep�c – 60.0m Walkway and Dock

5.1m

Setback from High Water Mark or Flood Line (min)*

Requirement 10,000m2 76m 91m 30m 10m 3m 59m2 5% 11m Building – 40m Primary Sep�c – 60m Alternate Sep�c – 60m Walkway and Dock

90.1m

Unit 10 Site Sta�s�cs – RLSW-108 and OSP-11 Zones

Provision (RLSW-108) Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

137

Communal Parking Area (3 Spaces)

132

136

57.2m

Dock Area = 53.6m2

Alternate Sep tic Area - 500m2

136

51.7m

1.8

135

m Co

135

h ug

1.8

13 138 137 136

h ug

m 6.1

Speed Signage

m 6.1

7.3 m 6.1

k 17

L land r e t

m 7.9

ane

Bloc

ort

6.7

Emerald

bl Peb

ore h Sh

Unit 15

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Unit Location Plan

Enlargement 3:1 Page 103 of 161 th Joint Use Docking Facility a it Un

Johnston Point Conceptual Site Plan - Unit 10

100

Johnston Point Conceptual Site Plan - Unit 11

Page 104 of 161

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC

135

tic ep 2 S ary 500m m i Pr ea Ar m 5.2

135 136

41.8m

Unit 11 Site Sta�s�cs – RLSW-108 Zone

Unit 10

4.0

m 4

1101 Emerald Lane 8.3m

Existing Dwelling

134

30.5m

2 5m ction 9 5 ru t a ns Co Are

Proposed Well (Test Well Location)

19.2m

Construction Areas (595sq.m)

5 13

a etb m

Provincially Significant Wetlands

.0m

Unit Boundary

a etb

.0m 60

a etb m

Legend

21.3m

Existing Well

c pti Se 2 ate 0m ern 50 Alt rea A

32.3m

ou or

Requirement Proposed 10,000m2 23,169m2 76m 124.0m 91m 298.9m 30m 40.0m 10m 62.7m 3m 19.2m 59m2 TBD 5% TBD 11m < 11m Building – 40m Building – 40m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 80.0m Uses Permi�ed Within 40m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 20m2 20m2 Dock Length (max) 8m 8m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

da r y

.6m 23

133

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Condom in

133

a erl t in

.1m 25

c Blo

ug Lo

a dL

L gh

ium Bou n

Sho

d re R

bl Peb

th Nor

Warning Signage

Emerald

Unit Location Plan

Unit 15

4 13 3 13

a etb

132 31 1

130

129

128

Primary Septic Location

127

Alternate Septic Location

126

Proposed Driveway

30m High Water Mark / Flood Line Setback

40m High Water Mark / Flood Line Setback 60m High Water Mark / Flood Line Setback

u oro

ug Lo

Pa th to Wa ter

50m High Water Mark / Flood Line Setback

a hL

Notes:

Version Date: November 9, 2021

40 Sunset Boulevard, Perth, ON

File No. 19-005

613-264-9600

127 128 0 13 3 1 3 134

137

133

126

135

137

2 13 1 13 30 1

Unit specific plans included with the Master Site Plan are for conceptual purposes only and have not been tested or verified by consultants as will be required in the case of individual site plan applications. ZanderPlan assumes no responsibility for the accuracy or viability of the conceptual unit site plans that are subject to all municipal requirements, engineering studies, the requirements of the benefit permit, the requirements of the condominium agreement, and requirements of the declaration. The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

12 12 9 12 8 12 7 6

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

Path t o Wat er

Proposed Dock - 20.0m2 (2.5m by 8.0m)

0 5

50 Metres

100

Legend Unit Boundary

0.3m

Provincially Significant Wetlands Primary Septic Location

8 13

142 141 140 139 138 137 136

1 14

14 0

Proposed Well (Location TBD) 140

29.0m

8.9m

4.0m

oun

dar

Test Well

Unit 13

Con d

om iniu mB

a etb

Speed Signage Unit 12 Site Sta�s�cs – RLS-7 Zone

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

ack

40m

b Set

ack

30m

b Set

5.0

Block 18

50 Metres

Page 105 of 161

Requirement Proposed 8,000m2 18,625m2 76m 80.0m N/A N/A 20m 29.0m 10m 97.0m 3m 8.9m 59m2 TBD 10% TBD 11m < 11m Building – 60m Building – 83.9m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 96.7m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 108.5m Uses Permi�ed Within 60m None None

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

File No. 19-005

613-264-9600

595m2 ction Constru Area

nd Lane

137

5.0 40 Sunset Boulevard, Perth, ON

29.3m

Hinterla

Version Date: November 9, 2021

136

96.7m

Final dwelling size & location, and septic size & location will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The owner of Unit 12 will have use of the common pathway and Joint Docking Facility on Unit 10 to access the Joint Dock on Block 19.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
The 0.3m reserve has been deeded and transferred to the Township.

135

Notes:

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

63.0m 16.

37.2

Block 17

h ug

140 14 1

m Septic Primary 0m2 Area - 50

a hL

10.3m

138

38.5

138

40m High Water Mark / Flood Line Setback 60m High Water Mark / Flood Line Setback

38.6m

Proposed Driveway 30m High Water Mark / Flood Line Setback

50.3

137

Reser

17.8m

Alternate Septic Location

North Shore Road

e Septic Alternat 0m2 Area - 50

Emerald

Sh orth

b Peb

d re R

Construction Areas (595sq.m)

Approximate Location of Mail Box, Garbage, and Street Lighting

13 6

Part Lot 24, Concession 7, and Part of the Road Allowance between Concessions 6&7 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Unit Location Plan

139

Johnston Point Conceptual Site Plan - Unit 12

100

Johnston Point Conceptual Site Plan - Unit 13

Unit Boundary

Provincially Significant Wetlands

4.0m

140

Primary Septic Location

60m S

Alternate Septic Location

139

etb ac k

141

40m S etba ck

40m High Water Mark / Flood Line Setback 60m High Water Mark / Flood Line Setback

20.0m

142

2 n 5m tio 59 truc ns ea Co Ar

137

30m High Water Mark / Flood Line Setback

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

35.2m 37.2m

Proposed Driveway

Emerald

b Peb

Nor

re Sho

5.5m

Construction Areas (595sq.m)

Proposed Well (Test Well Location)

Part Lot 24, Concession 7, and Part of the Road Allowance between Concessions 6&7 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC Unit Location Plan

30m Setback 136

135

4 13

tic ep 2 S ary 00m 41 m i 1 Pr ea - 5 r 140 A

13 1

13 0

.0 60

9 12 8

6.2m 7

60.0m

0 14

133

m 45.0

134

132

131

dary

ium Boun

130

129

128

126

127

in Condom

5.0m

5.0

nd Lane

PSW Sign Unit 13 Site Sta�s�cs – RLS-7 Zone

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Requirement Proposed 8,000m2 12,988m2 76m 149.5m N/A N/A 20m 20.0m 10m 55.0m 3m 5.5m 59m2 TBD 10% TBD 11m < 11m Building – 60m Building – 60m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 60.0m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 60.0m Uses Permi�ed Within 60m None None

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

Block 18

PSW Sign

50 Metres

Warning Signage

Page 106 of 161

613-264-9600

Hinterla

40 Sunset Boulevard, Perth, ON

File No. 19-005

Block 17

Final dwelling size & location, and septic size & location will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The owner of Unit 12 will have use of the common pathway and Joint Docking Facility on Unit 10 to access the Joint Dock on Block 19.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.

te Septic Alterna 0m2 0 Area - 5

.0m

Notes:

Version Date: November 9, 2021

6.4m 7.4m

h ug

k La

Speed Signage

16.8m

Unit 12

h ug

Legend

100

Johnston Point Conceptual Site Plan - Unit 14

Legend Unit Boundary

Unit 2 Construction Areas (150sq.m)

Part Lots 23, Concession 6 Geographic Township of Loughborough Township of South Frontenac Unit 5 COUNTY OF FRONTENAC

c Ex

Proposed Driveway

35m High Water Mark / Flood Line Setback

126

Lin ro d Hy

ng n Fenci o i s u l c x E

.0m 30

127

Hydro Lines PSW Sign

PSW Sign

Unit 1

PSW Sign

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Bou

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PSW Sign

io lus

Septic Location

30m High Water Mark / Flood Line Setback

b Peb

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Block 16 - Hinterland Lane

Provincially Significant Wetlands

Emerald

Unit Location Plan

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4.0m

Notes:

dro Hy

Septic Area 250m2

ry da

Unit 14 Site Sta�s�cs – RLSW-109 and EP Zones

om i Co nd Proposed Well (Location TBD) 131321

130 129 128

128 127

126

Proposed Dock - 20.0m2 (2.5m by 8.0m)

50 Metres

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Provision (RLSW-109) Requirement Proposed Lot Area (min) 10,000m2 21,190m2 Lot Frontage (min) 76m 81.8m Water Frontage (min) 91m 228.7m Front Yard (min)* 30m 35.0m Rear Yard (min)* 10m 179.8m Interior Side Yard (min)* 3m 66.2m Gross Floor Area (min) 59m2 TBD Lot Coverage (max) 5% TBD Height (max) 11m < 11m Setback from High Water Building – 35m Building – 35.0m Mark or Flood Line (min)* Sep�c – 35m Sep�c – 35.0m Uses Permi�ed Within 35m Walkway and Dock Walkway and Dock Number of Docks (max) 1 1 Dock Area (max) 20m2 20m2 Dock Length (max) 8m 8m Walkway Width (max) 1.5m 1.5m

- Yard Setbacks Measured to 150m2 Conceptual Building Footprint on Plan

130

The co-ordinates used for the preparation of the Master Plan are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

37.3m

35.0m

Wate r

131

130

35.7m m 35.5 m 35.6

132

Path to

tback 30m Se k Setbac

5.0m 17.2m

1.5m

35m

Bo un

131

129

131

e Lin

130

42.2m

.1m

niu

129

35.3m

Conceptual Building Footprint 150m2 (1,615sq.ft)

35.0m

127 128

File No. 19-005

613-264-9600

125 126

35.0m

126

Loughborough Lake 40 Sunset Boulevard, Perth, ON

PSW Sign

125

Version Date: November 9, 2021

PSW Sign

35.0

Final dwelling size & location, septic size & location, dock location, and the pathway to the water will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Per the Overall Benefit Permit exclusion fencing has been shown along the PSW area to deter wildlife from crossing into the travelled road.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.
Cutting of trees larger than four metres at breast height will be permitted within the 40 metre setback to facilitate the installation of a well, sewage system and dwelling to ensure Unit 14 is buildable.
The proposed dock must only be a pole dock or floating dock. Removal of aquatic vegetation is not permitted.

100

Johnston Point Conceptual Site Plan - Unit 15

Part Lot 24, Concession 6 Geographic Township of Loughborough Township of South Frontenac COUNTY OF FRONTENAC N

PSW Sign

6.1m

130 131 132

131

56.1m

9 8

1 13

.4 13

ic Sept e t a n Alter - 500m2 Area

134 135

137

Provincially Significant Wetlands Primary Septic Location

138

5.0m

.7m

Alternate Septic Location

k Bloc

30m High Water Mark / Flood Line Setback 40m High Water Mark / Flood Line Setback 50m High Water Mark / Flood Line Setback

40 Sunset Boulevard, Perth, ON

613-264-9600

60m High Water Mark / Flood Line Setback

Speed Signage

ane

L and l r e t

Provision Lot Area (min) Lot Frontage (min) Water Frontage (min) Front Yard (min)* Rear Yard (min)* Interior Side Yard (min)* Gross Floor Area (min) Lot Coverage (max) Height (max)

Requirement Proposed 8,000m2 11,690m2 76m 127.5m N/A N/A 20m 29.5m 10m 44.8m 3m 13.4m Unit 11 59m2 TBD 10% TBD 11m < 11m Building – 50m Building – 52.6m Setback from High Water Primary Sep�c – 60m Primary Sep�c – 65.1m Mark or Flood Line (min)* Alternate Sep�c – 60m Alternate Sep�c – 81.2m Uses Permi�ed Within 50m None None

- Yard Setbacks Measured to 595m2 Construc�on Area on Plan

50 Metres

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Proposed Driveway

5.9

Unit 15 Site Sta�s�cs – RLS-6 Zone

138

136

Construction Areas (595sq.m)

4.0m

10.0m

Unit Boundary

Legend

Warning Signage

tic y Sep 2 r a m m Pri

500 a e r A

6.7m

Unit 7

.9 10

.3m

12 9 12

40m Set 135 ba c k

138

29.5

File No. 19-005

595m2 Construction Area

60m Setback

135

5.0m

Version Date: November 9, 2021

134

Proposed Well (Location TBD)

k 30m Setba c

50m Setback

133

5.0m

Final dwelling size & location, and septic size & location will be determined through a future site plan control application for the unit. All site improvements shown in the conceptual master plans, including but not limited to driveway locations, have been placed without regard to topography or feasibility of design or construction of such features in locations shown and may change or be relocated subject to all restrictions in the zoning, condominium agreement, declaration and master site plan agreement.
The owner of Unit 15 will have use of the common pathway and Joint Docking Facility on Unit 10 to access the Joint Dock on Block 19.
Per the Overall Benefit Permit warning signage and speed signage have been shown within the travelled road to maintain 30km/h speeds and warn drivers of potential species within the roadway. The signs have been installed in the locations shown on this plan and on the Master Site Plan.
Signs to delineate the edge of the Provincially Significant Wetlands have been shown on this plan. The sign locations and spacing between are conceptual and must be confirmed by a qualified professional.
Lands within the 30 metre setback from the High Water Mark / Flood Line for the lot will comprise a shoreline protection area / no cut zone. All vegetation with the exception of invasive species shall be retained and maintained in a natural state.
Lands within the 40 metre setback from the High Water Mark / Flood Line of the lot will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained unless approved for removal. Vegetation clearing for development including driveways, building and septic fields shall not occur between April 1st and October 30th. Clearing may only occur during this period if a qualified professional is present on-site.

65.1m

Notes:

57.8m

81.2

u Lo

81.8m

o or

b gh

44.8m

52.6m

133

PSW Sign

129

132

e ak

127 128

130

h ug

PSW Sign

6.3m

hore

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b Peb

Nor

The co-ordinates used for the Master Plan preparation are reproduced from the draft plan of condominium and accuracy of that plan is verified by an Ontario Land Surveyor.

Emerald

Unit Location Plan

Block 18

100

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THIS SITE PLAN AGREEMENT made this ____ day of ________________, 2021. BETWEEN: 1324789 ONTARIO INC. and MAGENTA WATERFRONT DEVELOPMENT CORPORATION hereinafter collectively called the “Owner”

and THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC hereinafter called the “Municipality”

WHEREAS the Owner collectively is the registered owner in fee simple of certain lands described in Schedule “A”, attached hereto, located in the Township of South Frontenac (the “Owner’s Land”); AND WHEREAS the Municipality is authorized to enter into this agreement and register it against the title to the Lands pursuant to section 41 of the Planning Act and section 6.17 of the Township of South Frontenac Official Plan; AND WHEREAS the Municipality has passed by-law No. 2003-75 to designate all of the Township of South Frontenac as a “Site Plan Control Area”; AND WHEREAS the Owner’s Lands are to be developed by a Plan of Condominium, creating 15 Residential Building lots (“Units”), a common access road, and a common waterfront passive recreational area, with the common elements (as such term is defined in the Condominium Agreement) governed by the Condominium Act, 1998 (the “Act”) the Declaration and the By-laws of the Condominium Corporation, with each Unit owner being an owner of the common elements as tenants in common in the proportions specified in the Declaration; AND WHEREAS upon registration of a Declaration and Description under the Act a Vacant Land Condominium Corporation shall be created (the “Condominium Corporation”), and the Condominium Corporation shall assume all of the obligations of the Owner pursuant to this Agreement. All obligations with respect to the development of the units shall be assumed by and shall be the responsibility of the Unit Owners upon registration of a transfer of the specific Unit. Subject to the foregoing, the use of the term Owner in this Agreement shall include the Condominium Corporation and the Unit Owners, as appropriate; AND WHEREAS the Owner agrees that prior to obtaining any building permits for any of the Units within the Owner’s Lands the Owner shall be required to obtain a further site plan approval for the specific Unit, which approval shall conform with this Agreement and provide more specific details about the development of the Unit to ensure that the Unit is developed in accordance with the Plan of Condominium Agreement and other applicable development requirements; NOW THEREFORE, THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants and agreements contained herein, the parties agree each with the other as follows: 00525728.DOCX:

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In this Agreement:

The Owner covenants that the Owner is the Owner in fee simple of the Owner’s Land.
The obligations imposed by this Agreement affect the land described in Schedule “A” hereto and any restrictive covenants expressed herein run with the land and bind successors in title to the said property as well as the successors and assigns of the Owner.
The Owner shall, at its sole risk and expense and to the satisfaction of the Municipality, develop the Owner’s Lands in accordance with this Master Site Plan Agreement and the Master Site Plan attached to this Agreement as Schedule “B”, and shall construct, use, and maintain those facilities and works set out in the Master Site Plan in accordance with the terms of this Agreement. The drawings listed in Schedules “B” and “C” are hereby incorporated by reference into this Agreement. The originals of the Schedules are on file in the offices of the Municipality and shall govern in the event of any dispute.
The following schedules are attached to, and form part of this Agreement and no new building, structure or other facility shall be erected, altered or placed on the said land except in accordance with the attached schedules which consist of: a. Legal Description of Lands; b. Master Site Plan; c. Conceptual Unit Site Plan Drawings; and d. Municipal Conditions of Approval.
The Owner shall comply with any amendments, additions or deletions to the Master Site Plan that the Municipality may reasonably require after the date of this Agreement in order to better ensure the proper and orderly development of the Owner’s Lands and the construction of the works and facilities required by this Agreement.
Prior to the commencement of any construction, and subject to clause 8 below, the Owner agrees to obtain all other permits and approvals required by any other agency or authority having jurisdiction.
Without limiting the generality of the Owner’s obligations set out in clause 3 of this Agreement, the Owner covenants and agrees to develop the Owner’s lands in accordance with those municipal conditions set out in Schedule “D” to this Agreement.
The Owner acknowledges and agrees that the registration of this Agreement shall not entitle any individual Unit owner to apply for or receive a building permit for the development of a Unit. The Owner expressly acknowledges and agrees that the Owner shall not request a building permit for any construction on a Unit until a site plan agreement specific to that Unit, and which generally conforms with this Master Site Plan Agreement, has been entered into with the Municipality and registered on title to the Unit.
The Owner further acknowledges and agrees that this Master Site Plan Agreement shall govern the overall development of the Owner’s Lands and the development of any common elements thereon. No development shall occur on the Owner’s Lands that is not consistent with this Agreement and any individual Site Plan Control Agreement entered into for the development of a specific Unit.

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The Owner agrees that it shall not apply for any building permits for the development of the Owner’s Lands that is inconsistent with the Environmental Benefit Permit PT-C-001-16 issued on October 28, 2018, and all work undertaken pursuant to this Master Site Plan Agreement shall be in conformity therewith. a. Owners are advised to consult a biologist in connection with their proposed Site Plan Application in accordance with the requirements of the registered Condominium Agreement with the Township, the Condominium Declaration and the Benefit Permit in order to demonstrate compliance with all requirements of the Environmental Benefit Permit. b. The actual disturbed area calculation, which is limited by the terms of the Environmental Benefit Permit, shall be calculated based on the site plan filed by the Unit Owner. c. The exclusion fencing, demarcation of the provincially Significant Wetland and signage obligations shall be the responsibility of the Condominium Corporation regardless of the location of any of these works on an individual Unit. Exclusion fencing and signage shall be installed in consultation with the biologist and Cataraqui Conservation Authority and the Township within 6 months of the registration of this Agreement.
The Conceptual Unit Site Plan Drawings attached to this Agreement are conceptual only and are subject to further approval upon Application by a Unit Owner for Site Plan Approval. No engineering studies have been submitted in connection with the Conceptual Unit Site Plan Drawings and no warranty has been given by the Owner or the Municipality as to the viability of any Unit for development or the feasibility of alternate plans. Alternate plans for a Unit shall be considered by the Township where the Owner demonstrates that such changes are reasonably necessary to accommodate servicing and development of the Lot, are in compliance with all applicable laws and regulations and the documents listed in paragraph 15(a)-(c) of this Agreement. The Owner acknowledges that any alternate plan for any Unit will require additional studies to enable the Municipality to consider the request. All such requests and studies shall be at the Owner’s sole cost and shall be satisfactory to the Municipality in its sole discretion.
All site servicing shall be indicated on the Unit Site Plan to be submitted by the Owners of the units. Wells shall be located outside of the 40m setback. Wells outside the 40m Tree Protection Area may be permitted to be constructed in advance of the approval of the individual Unit Site Plan. All well construction shall comply with the general restrictions on construction imposed by the Environmental Benefit Permit.
The Owner agrees that it shall not drill any well within the 40m Tree Protection Area in advance of approval for the individual Unit Site Plan. If a well cannot be reasonably located outside the 40m Tree Protection Area, the owner of the Unit shall submit a report from a qualified well driller or other qualified professional(s) as required that confirms, to the satisfaction of the Municipality and Cataraqui Region Conservation Authority, the reason why it is not possible to locate a well outside the 40m Tree Protection Area. The report shall consider how the placement of the well will impact the placement of the septic system and building envelope outside the 40m Tree Protection Area. The Owner acknowledges that the Municipality may require additional studies and/or a peer review to confirm the acceptability of the proposal, the costs of which shall all be at the sole cost of the Owner.
Development of the Owner’s Lands shall be in accordance with the 00525728.DOCX:

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Condominium Agreement registered on title as Instrument Number FC329989. In the event that there is any inconsistency between this Agreement, Environmental Benefit Permit PT-C-001-16 or the requirements of the Condominium Agreement, the Environmental Benefit Permit PT-C001-16 shall govern, followed in order of priority by the individual Site Plan Agreement for the Unit, this Agreement, and the Condominium Agreement to the extent of any inconsistency. 15. The Owner shall submit an application for site plan approval for each Unit in advance of any development. The site plan application shall include sufficient detail to enable the Municipality to determine that the development and servicing proposed will generally conform to this Master Site Plan Agreement, and in addition will satisfy all requirements of the: a. Environmental Benefit Permit PT-C-001-16; b. Condominium Agreement; and c. Condominium Declaration. Detailed review of all submissions will be undertaken at the time of submission for compliance with all requirements in the above referenced documents. Submissions that do not comply will be rejected and resubmission shall be required. 16. The Owner acknowledges that all investigation with respect to hydro lines and restrictions imposed by buffer zones are the responsibility of the Unit Owner as part of the individual site plan process. 17. The Owner acknowledges that all services, including the construction of driveways, require consultation with the Township Planning Department prior to submission of the site plan application for the Unit. The Owner acknowledges and agrees that the construction of any proposed dock must comply with all requirements imposed by the documents referenced in paragraph 15 (a) –(c) and that all requirements of such documents are deemed to be repeated herein. 18. The Owner acknowledges that there shall be no proposed changes to the docks constructed as at the date of this Agreement and shown on the Master Site Plan, apart from the connection of the docks to the shoreline under the supervision of a qualified biologist and in accordance with all the requirements of the documents listed in paragraph 15(a)-(c) of this Agreement, and no change in the location of such docks shall be permitted. These provisions shall likewise apply to the dock constructed on Unit 10 for the shared use of certain Unit Owners, and to any dock constructed on the exclusive use common element portion of the Island (Block 19). The Township may require certification from the Owner or an Ontario Land Surveyor as to the dimensions of any shared docks. 19. The Owner acknowledges that the Municipality shall not maintain or repair and will have no obligation to maintain or repair the private gravel lane (rightof-way) that provides access through the Owner’s Lands or to perform or provide any other municipal services normally associated with public highways within the municipality. The Owner acknowledges and agrees that the entire length of the private lane shall remain unpaved in perpetuity. 20. The Owner acknowledges and agrees that the Municipality shall not be responsible for providing fire, ambulance and other emergency services to any Unit if the operator of the emergency vehicle, having made reasonable efforts in the circumstances, determines that the condition of the roads or driveways as constructed or maintained at the time, prevents the vehicle from being 00525728.DOCX:

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operated properly or safely in order to access or exit any given Unit. 21. The Owner acknowledges and agrees that the Municipality shall not provide curbside waste disposal services to any Unit. Waste pickup will be available at the Township Road in a designated garbage and recycling collection facilities. 22. In the event that the Owner fails to install or maintain the facilities covered by this Agreement, then, upon the Chief Building Official or designate giving seven days written notice by pre-paid registered mail to the Owner, the Municipality, through it’s employees, agents or contractors, may, without further notice, enter upon the Owner’s Lands and proceed to supply all materials and to do all the necessary inspections and works in connection with the facilities including the repair or reconstruction of faulty work and the replacement of materials which are not in accordance with plans or specifications and to charge the cost thereof, together with the cost of engineering and any other expenses incurred by the Municipality, against the Owner. Such entry and work shall not be deemed as acceptance or assumption of said facilities nor an assumption by the Municipality of any liability. It is expressly agreed that the Owner or any person in possession shall not question the cost incurred by the Municipality for labour, materials or any other costs incidental to do the said work and this provision shall be deemed to operate as an effective estoppel in judicial proceedings if such costs are challenged or placed in question. The Municipality may perform any of the required services and collect the cost for the enforcement of this Agreement against the said Lands from the security. 23. The Owner hereby agrees to indemnify and save harmless the Municipality against all actions, causes of action, suits, claims, demands and costs whatsoever arising by reason of any matter under this Agreement, including without limitation any actions, causes of action, suits, claims, demands or costs directly or indirectly related to the construction, use, operation or maintenance of the roads within the Plan, including the inability to operate an emergency vehicle properly or safely in order to access or exit any given unit due in whole or in part to the condition of the roads or driveways within the Plan at the time. 24. Time shall be of the essence of this Agreement and of any extension of time that may be agreed upon by the parties. 25. The Municipality will make reasonable efforts with the number of personnel available to it to inspect the works and facilities to be constructed in accordance with the Site Plan Drawings and this Agreement, but the Owner shall indemnify and save harmless the Municipality, its servants, agents and contractors from any responsibility or liability arising directly or indirectly from any failure or delay in completing such inspections. 26. The Owner hereby grants to the Municipality, its servants and contractors, a licence to enter the Owner’s Lands during normal operating hours for the purpose of inspecting the works and facilities and to perform any work arising from or the result of any default by the Owner under this Agreement. 27. It is the intent of this Agreement that the Municipality shall not incur any expense for the development of the Owner’s Lands and every obligation of the Owner under this Agreement shall be deemed to include the words “at the expense of the Owner”, unless specifically stated otherwise. 28. The Owner agrees to pay the legal, engineering, landscape architectural, planning and administrative costs incurred by the Municipality to process the Site Plan Drawings, including but not limited to, the preparation of this Agreement and all plans and specifications, and the supervision and inspection of the Works.

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All invoices, costs and expenses received or incurred by the Municipality and payable by the Owner shall be paid within thirty (30) days of the Municipality’s invoice or demand for payment to the Owner, failing which the Owner shall be in default under this agreement and shall continue in default until payment plus all accrued interest is made in full.
Interest shall be paid by the Owner on all overdue amounts at the same rate per annum and calculated in the same manner as the Municipality charges on overdue municipal taxes and any payments received shall be applied first on account of accumulated interest and then on the outstanding amount.
The Owner consents to the registration by the Municipality at the Owner’s expense of this Agreement against the title to the Owner’s Lands and, in accordance with s. 41(10) of the Planning Act, all of the terms and conditions of this Agreement may be enforced against the Owner and any and all subsequent owners of the Owner’s Lands.
The Owner shall ensure that the requirements of this Agreement and the Site Plan Drawings are brought to the attention of its contractors, employees and workers prior to the start of any construction.
All covenants in this Agreement shall be construed as being joint and several and that, when the context so requires or permits, the singular number shall be read as if the plural were expressed, and the masculine gender as if the feminine or neuter gender, as the case may be, were expressed.
The Owner covenants and agrees that nothing in this Agreement releases the Owner from the obligation to comply with the provisions of all other by-laws of the Municipality that may now or in future be in effect.
Any dispute between the parties with respect to this Agreement shall, at the request of a party, be submitted to arbitration pursuant to the Arbitrations Act and the decision of the arbitrator or, if more than one, the decision of a majority shall be final and binding on the parties.
Each party shall pay its own costs of the arbitration and shall share equally the costs of the arbitrator(s).
The Owner agrees that if any section, clause or provision of this Agreement, is for any reason declared by a Court of competent jurisdiction to be invalid the same shall not affect the validity of the Agreement as a whole or any part thereof, other than the section, clause, or provision so declared to be invalid and it is hereby declared to be the intention that all the remaining sections, clauses or provisions of this Agreement shall remain in full force and effect, notwithstanding that one or more provisions thereof shall be declared to be invalid.
This Agreement shall enure to and be binding upon the parties hereto, and their respective successors and assigns.

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WITNESS the corporate seals of the respective corporate parties hereto, duly affixed under the hands of their respective signing officers, duly authorized in that behalf.

SIGNED, SEALED AND DELIVERED: THE CORPORATION OF THE TOWNSHIP OF SOUTH FRONTENAC

Ron Vandewal - Mayor

Angela Maddocks – Clerk We have authority to bind the Corporation

1324789 ONTARIO INC., by its Attorney, Magenta Waterfront Development Corporation Per:___________________________________ Name: Gavin Marshall Title: President I have authority to bind the corporation MAGENTA WATERFRONT DEVELOPMENT CORPORATION Per:___________________________________ Name: Gavin Marshall Title: President I have authority to bind the corporation

Jeffrey Rath

Susan Peters Rath

Jeffrey Lawrence Donaldson

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Allyson Audrey Lee-Donaldson

Shelly Leigh Lacelle

Michael Anthony Lacelle

Sarah Marie Simpson

Jonathan Michael Beuk

Eric Berman

Scott McGroarty

Marie-Claude Lepage

Brenda Debra Macdonald

David George Dobing

Robert Hodge

Gudrun Hodge

Cara Dawn Blais

Lisa Taylor

Sean Allair

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SCHEDULE “A” LEGAL DESCRIPTION OF LANDS Units 1 to 15, Level 1, Frontenac Vacant Land Condominium Plan No. 85, and their appurtenant interests, Township of South Frontenac, being PINs 367850001 to 36785-0015, both inclusive

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SCHEDULE “B” MASTER SITE PLAN DRAWINGS Showing all Works and Facilities

Johnston Point Master Site Plan, Part Lots 23 & 24, Concession 6, Part Lot 24, Concession 7, Part of the Road Allowance between Concession 6 & 7 (Closed by By-Law), Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Block 19 (Common Element - Island), Part Lot 24, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021

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SCHEDULE “C” INDIVIDUAL UNIT SITE PLAN CONCEPT DRAWINGS

Johnston Point Conceptual Site Plan - Unit 1, Part Lots 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 2, Part Lot 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 3, Part Lot 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 4, Part Lot 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 5, Part Lot 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 6, Part Lots 23 & 24, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 7, Part Lot 24, Concession 6,Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 8, Part Lot 24, Concession 6,Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 9, Part Lot 24, Concession 6,Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 10, Part Lot 24, Concession 6,Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 11, Part Lot 24, Concession 6,Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 12, Part Lot 24, Concession 7, and Part of the Road Allowance between Concessions 6 & 7, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 13, Part Lot 24, Concession 7, and Part of the Road Allowance between Concessions 6 & 7, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021

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Johnston Point Conceptual Site Plan - Unit 14, Part Lot 23, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021
Johnston Point Conceptual Site Plan - Unit 15, Part Lot 24, Concession 6, Geographic Township of Loughborough, Township of South Frontenac, prepared by Zanderplan, version dated: November 9, 2021

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SCHEDULE “D” MUNICIPAL CONDITIONS The Owner further covenants and agrees to develop the Owner’s lands in accordance with the following Municipal Conditions: 1.

The Owner agrees to construct the common garbage and recycling storage areas to the satisfaction of the Municipal Engineer.

The Owner agrees to construct all works and facilities in a good and workmanlike manner and, where applicable, according to the Municipality’s normal standards and specifications.

The Owner agrees to take all reasonable precautions to reduce dust, noise and other nuisances and to ensure public safety during the development of the Owner’s Lands and construction of the works and facilities required by this Agreement.

The Owner shall be responsible for installing and maintaining all sediment and erosion controls in accordance with best management practices prior to and during construction activities.

The Owner agrees to construct all storm water facilities in accordance with the Storm Water Management Plans approved by the Cataraqui Region Conservation Authority and the Municipality.

It is acknowledged that no provision has been made for snow storage within the boundaries of the condominium. As such, snow storage shall not be permitted within the common element lands that comprise the private road within Johnston Point. Snow that may accumulate from regular plowing of the private road must be removed from the site on a regular basis so not to have any significant piling of snow within the common element lands that comprise the private road.

The Owner agrees to obtain the approval of Hydro One Networks Inc prior to connecting to or relocating existing hydro services.

The Owner agrees to develop the Owner’s lands generally in accordance with the Municipality’s site plan control guidelines in effect on the date of this agreement, a copy of which the owner hereby acknowledges receiving.

The Owner shall ensure that all individual site plan drawings for all Units in the Plan of Condominium are prepared by an Ontario Land Surveyor, or are prepared by an Architect or Engineer based on a plan prepared by an Ontario Land Surveyor, and conform, at a minimum, to the following: a. Permit PT-C-001-16 issued October 28, 2018; b. All Municipal Conditions as set out in Schedule “E” of the Condominium Agreement; c. Exterior lighting shall be shown on the Site Plan Drawings and shall direct any light emitted downwards and away from adjacent uses or the shoreline in accordance with the approved plans. All exterior lighting is required to be dark sky compliant. d. Identified locations, materials and dimensions for docks and pathways, where permitted; e. Identified locations, dimensions and materials for driveways. The driveway shall be designed by a Professional Engineer to direct stormwater runoff and minimize erosion, which designs shall be reviewed and approved by the Municipality; f. Identification of and maintenance obligations for the 30m shoreline

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vegetation protection area in which all vegetation, save only for invasive species, and the 1.5m wide pathway to the shoreline, shall be maintained in its natural state; g. Identified location, materials and width of the 1.5m pathway to the shoreline; and h. Identification of a 40m tree protection setback from the shoreline where vegetation removal is limited to only to those trees that require removal in accordance with the approved Site Plan Control Drawings for the Unit. 10.

The Owner acknowledges and agrees that the Master Site Plan identifies a primary and alternative location for septic systems. The Owner further agrees that the individual Unit site plan approvals will identify the location of the septic system, which may deviate from the Master Site Plan only where a terrain analysis prepared by a qualified engineer and an Environmental Impact Assessment brief are prepared to support the new location, to the satisfaction of the Municipality.

The Owner agrees that it shall construct the path to the water within the 40m Tree Protection Area at the location established in this Master Site Plan. Provided that a pathway is constructed in the location specified in this Master Site Plan, to the standard specified in the Condominium Agreement, and in conformity with the Environmental Benefit Permit, the pathway may be constructed on an individual Unit in advance of approval of the individual Site Plan for that Unit.

If any pathway is proposed to be constructed in a location that deviates from what is approved in this Master Site Plan, it may only be constructed after approval of the individual site plan for the Unit, and in accordance with the individual site plan approval.

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November 15, 2021

File: SPC/FRS/312/2020

Sent by E-mail Claire Dodds, Director of Development Services Township of South Frontenac P.O. Box 100 Sydenham, ON K0H 2T0 Dear Ms. Dodds: Re:

Application for Site Plan Control SP-06-20-L (Magneta Corp.) Third Submission Part Lots 23 & 24, Concession 6, Part Lot 24, Concession 7 Township of South Frontenac (Loughborough District) Waterbody: Loughborough Lake / Provincially Significant Wetland

Cataraqui Conservation staff have reviewed a follow-up technical circulation for the above-noted application, including the following: • •

Conceptual Site Plans for Units 1-15 (Zanderplan, November 9, 2021) Conceptual Site Plan for Block 19 (Zanderplan, November 9, 2021)

Additional comments to those previously provided in previous correspondence dated June 29, 2021 and October 12, 2021 are provided in bold italic font for quick reference. Summary of Proposal / Site Description The proposal involves construction, filling and site alteration / lot grading for 15 units and 4 blocks (Blocks 16-19) of land as part of a plan of condominium. The property is located along the north shore of the east basin of Loughborough Lake, east of Perth Road and south of North Shore Road in South Frontenac Township. The property is currently vacant except for Hinterland Road which is already in place. The property is a peninsula of land that is predominately tree covered. Portions of the south side of the property contain part of the Loughborough Lake provincially significant wetland (PSW) and the PSW also lies adjacent to the north of the property in Long Bay. The topography of the property can be characterized as high in the middle with Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

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Hinterland Lane located approximately along the high point and sloping down to the lake to the north and south sides of Hinterland Lane. Discussion The main interests of Cataraqui Conservation in this proposal are the avoidance of natural hazards (e.g. flooding and erosion) associated with the shoreline of Loughborough Lake, provision of adequate stormwater management, the use of appropriate sediment and erosion control measures, the protection of natural heritage (e.g. woodlands and wetlands) and water quality. Staff provide the following comments for the Township’s consideration and action/response by the applicant. Natural Hazards

The setbacks for development proposed in the original Environmental Impact Assessment (EIA) (Ecological Services, June 12, 2014) and the addendums to the EIA (Ecological Services, March 30, 2016 and November 2, 2020) place all development outside of any area that may be subject to risk due to flooding and erosion associated with the shoreline of Loughborough Lake. Therefore, staff have no concerns from a natural hazard perspective. Addressed. Stormwater Management
The stormwater management report has been previously considered as part of the final plan of condominium approval per previous correspondence from this office dated December 10, 2020. Therefore, staff have no concerns from a stormwater management perspective. Addressed. Sediment and Erosion Control
Sediment and erosion control will be appropriately addressed for each unit at the individual site plan approval stage. Therefore, staff have no concerns from a sediment and erosion control perspective. Addressed. Natural Heritage / Water Quality
The Master Site Plan identifies a “maximum development envelope” of 595 square metres for each unit plus a septic footprint ranging from 200 metres to 500 metres which is consistent with the Environmental Benefit Permit. The Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

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applicant has provided “conceptual site plans” in support of the Master Site Plan. Staff note that the conceptual site plans for each unit appear to meet these requirements. Addressed. 5. Staff note that there is an “Alternative Construction Area” shown on the conceptual site plan for Unit 10. This alternative construction area is not shown on the Master Site Plan drawing. For Unit 10, the EIA recommends a 40 metre setback for buildings and an 80 metre setback for a septic system. Although the alternative construction area shown for Unit 10 meets these requirements, Sections 34 (a)(xi) and 34 (b)(vi) of Schedule “E” of the Condominium Agreement suggests that all living trees greater than 4 inches in diameter shall be maintained. Staff are concerned that the extension of the driveway to the alternative construction area may result in the loss of a number of larger trees within 40 metres of the shoreline than originally contemplated by the municipality. Not addressed. Note #6 on the individual site plan for Unit 10 suggests that lands within the 40 metre setback from the highwater mark will comprise a Tree Protection Area to ensure all living trees greater than four inches in diameter at breast height shall be maintained. It seems counterintuitive to construct a driveway through the 40 metre Tree Protection Area to reach the construction area unless it can be demonstrated that no living trees greater than four inches in diameter will be removed during construction of the driveway. Addressed in the amended conceptual site plan for Lot 10 dated November 9, 2021. 6. The EIA recommended a 30 metre “no cut” zone so that a proper buffer is maintained along the shoreline. Staff recommend that the “30 metre No Touch area” be re-named to a “30 metre Shoreline Protection Area / No Cut Zone.” This will provide clarity in the terminology that is used to protect this area. Addressed. 7. Staff recommend that the “Water / Wetland Setback” be shown on the Master Site Plan, either as a line, or in chart form as a notation on the drawing. Addressed. 8. Staff note that a permit under Ontario Regulation 148/06 is required for permanent docking structures. However, floating, and seasonal docks do not require the written approval of Cataraqui Conservation. If the municipality should Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

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wish to place a limit on the size of docking facilities, staff recommend that this be done through site plan control. Addressed. 9. The Master Site Plan indicates an “Overlook / Viewing Area” on Block 18. It is unclear what is intended for this area (i.e. viewing platform, cleared area, etc.). The original EIA did not contemplate development of the “Parkland” blocks. Staff recommend that an addendum to the EIA be prepared to consider parkland development for Block 18 and recommend appropriate mitigation measures. Addressed. General 10. Snow storage areas should be identified on the Master Site Plan, particularly in the area for the turn circle on Block 16. These storage areas should not be located in an area that is utilized to facilitate stormwater management, nor should they be located within an area that is designated as a “Water / Wetland Setback” area. It is our understanding that snow will be removed and stored off-site and will be addressed with language in the site plan agreement. Recommendation Staff have no objection to the approval of application SP-06-20-L based on our consideration for natural hazards, natural heritage, water quality and water quantity protection policies. Please inform this office in writing of any decisions made by South Frontenac Township regarding this application. Ontario Regulation 148/06 Please note that a large portion of the property is subject to Ontario Regulation 148/06: Development, Interference with Wetlands, and Alterations to Shorelines and Watercourses, which is administered by Cataraqui Conservation. The purpose of the regulation is to ensure that proposed changes (e.g. development and site alteration) to a property are not affected by natural hazards, such as flooding and erosion, and that the Loughborough Lake wetland complex is protected. The applicant or future owner(s) of the lands will be required to contact the undersigned at the building permit stage for more information regarding permitting requirements under Ontario Regulation 148/06.

Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

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If you have any questions, please contact the undersigned at (613)546-4228 extension 244, or by e-mail to aschmidt@crca.ca. Yours truly,

Andrew Schmidt Andrew Schmidt Supervisor, Development Review /as c.c.

Michelle Hannah, South Frontenac Township (via e-mail)

Cataraqui Conservation 1641 Perth Road, PO Box 160, Glenburnie ON, K0H 1S0 • info@crca.ca • 613-546-4228 • CataraquiConservation.ca

Page 128 of 161 County of Frontenac 2069 Battersea Rd. Glenburnie, ON K0H 1S0 T: 613.548.9400 F: 613.548.8460

06 December 2021 The Township of South Frontenac 4432 George Street, Box 100 Sydenham ON K0H 2T0 Via email:

amaddocks@southfrontenac.net

Dear Township Council: Re:

Frontenac County Council Meeting – November 17, 2021 – Reports from the Chief Administrative Officer – Communal Services – Draft Business Case – Review of Comments

Please be advised that the Council of the County of Frontenac, at its regular meeting held November 17, 2021, passed the following resolution, being Reports from Advisory Committees, clause d: Recommend Reports from the Chief Administrative Officer d)

2021-104 Office of the Chief Administrative Officer Communal Services – Draft Business Case – Review of Comments

Motion #: 179-21

Moved By: Seconded By:

Councillor Higgs Councillor MacDonald

Be it Resolved that the Council of the County of Frontenac receive the report, Communal Services – Draft Business Case – Review of Comments for information; And Further That the County of Frontenac approve the minor technical amendments to the Municipal Service Corporation – Draft Business Case Study based upon the input received from the Township of South Frontenac; And Further That the revised draft and question responses provided in the report be provided to the Townships of South Frontenac, Frontenac Islands, Central Frontenac and North Frontenac;

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And Further That the revised Business Case Study be posted on the Engage Frontenac web site early in 2022 for a period of thirty (30) days. Carried Enclosed for your consideration is a copy of the revised draft and question responses provided in the report. I trust you will find this in order; however should you have any questions or concerns, please do not hesitate to contact me at 613-548-9400, ext. 302 or via email at jamini@frontenaccounty.ca. Yours Truly,

Jannette Amini, Dipl.M.M., M.A. CMO Manager of Legislative Services/Clerk Copy: Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development

2069 Battersea Road, Glenburnie, ON K0H 1S0 T: 613.548.9400 | F: 613.548.8460 | frontenaccounty.ca

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Frontenac Municipal Services Corporation Business Case Study FINAL DRAFT

For Discussion Purposes Only September 15, 2021

The Shareholders: The Township of North Frontenac The Township of Central Frontenac The Township of South Frontenac The Township of Frontenac Islands The County of Frontenac

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Table of Contents Acknowledgements…………………………………………………………………………………………………………. 6 Terminology & Abbreviations …………………………………………………………………………………………… 7 Introduction …………………………………………………………………………………………………………………… 9 Figure One – Area Covered by the Proposed MSC …………………………………………………………. 10 Background Documents …………………………………………………………………………………………………. 10 WSP Report #1 – County of Frontenac – Communal Services Study ………………………………… 11 WSP Report #2 – Communal Services Governance Model – Final Report …………………………. 12 Definition of Communal Services…………………………………………………………………………………….. 13 Frontenac Readiness for Communal Servicing ………………………………………………………………….. 13 Table One – Summary of Frontenac Readiness for Communal Servicing ………………………….. 13 Preferred Operational Model …………………………………………………………………………………………. 16 Governance and Corporate Structure ……………………………………………………………………………… 16 Guiding Principles …………………………………………………………………………………………………………. 16 Steps for Implementation ………………………………………………………………………………………………. 17 Table Two – Steps for Implementation ………………………………………………………………………… 17 Benefits of Communal Servicing ……………………………………………………………………………………… 17 Municipal Responsibility Agreements ……………………………………………………………………………… 18 Risk Management …………………………………………………………………………………………………………. 19 Asset Transfer Policy ……………………………………………………………………………………………………… 19 Scenario #1 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Under $100,000…………………………………………………………………………………………………………. 19 Scenario #2 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Over $100,000. ………………………………………………………………………………………………………….. 20 Scenario #3 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Under $100,000 ………………………………………………………………………………………….. 21 Scenario #4 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Over $100,000…………………………………………………………………………………………….. 21 Scenario #5 – Transfer of Assets Between the MSC and a Private/For Profit Entity or Individual ………………………………………………………………………………………………………………….. 21 Scenario #6 – Transfer of Assets Between the MSC and a Not-For-Profit/or Charitable Entity ………………………………………………………………………………………………………………………………… 22 Financial Considerations ………………………………………………………………………………………………… 22 Borrowing from a Shareholder ……………………………………………………………………………………. 23 Ownership, Share Allocation and Voting ………………………………………………………………………. 23 Table Two – Summary of Ownership, Share Allocation and Voting ………………………………….. 23

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Restrictions Regarding a Shareholder Dividend or Community Benefit Policy …………………… 24 Scenario #1 – Unrestricted Dividend Policy …………………………………………………………………… 24 Scenario #2 – Restricted Community Benefit Policy ………………………………………………………. 24 Scenario #3 – Retained by the MSC for Investment in Projects Approved by the Shareholders ………………………………………………………………………………………………………………………………… 25 MSC Duty to the Shareholders …………………………………………………………………………………….. 25 Bankruptcy or Insolvency ……………………………………………………………………………………………. 25 New MSC Shareholders ………………………………………………………………………………………………. 25 Shareholder Withdrawal from the MSC………………………………………………………………………… 26 Dissolving of the MSC …………………………………………………………………………………………………. 26 Public Input ………………………………………………………………………………………………………………. 26

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Acknowledgements The Participating Municipalities wish to thank the following individuals for their contribution to this report over the past two years. • • •

• • •

The WSP Canada Inc. team, including Nadia De Santi, Alec Knowles, Sagar Kancharla, Salah Koleilat, Caitlin Larwa Michael Wildman, Municipal Government Wayfinders Members of the Communal Services Governance Committee o Deputy Warden Denis Doyle (Chair), Mayor of the Township of Frontenac Islands o Warden Ron Vandewal, Mayor of the Township of South Frontenac o Councillor Frances Smith, Mayor of the Township of Central Frontenac o Councillor Ron Higgins, Mayor of the Township of North Frontenac o Ms. Gwen Glover, Citizen Appointee o Mr. Michael Keene, Citizen Appointee o Mr. Wayne Robinson, Citizen Appointee o Mr. Jim McIntosh, Citizen Appointee Jon Orpana, Environmental Planner, Ministry of the Environment and Climate Change Peter Sizov, Municipal Advisory, Ministry of Municipal Affairs The Councils and staff from the participating municipalities

Numerous members of the Frontenac development community contributed to the background and technical aspects of the various reports and meetings leading up to this Business Case Study. Their participation helped keep the process grounded in the reality of construction and development in Frontenac. The WSP team completed a best practice review of five similar municipal or joint services organizations. We are appreciative of their time and contribution to our project. Thank you to: • • • • •

The Township of Oro-Medonte Lakeland Holding Co. Grand Bend Area Joint Sewage Board Edwardsburgh/Cardinal & Prescott Joint Board Union Water Supply System

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Terminology & Abbreviations Abbreviation Full Name MSC Municipal Services Corporation FMSC

FCSC

Frontenac

NF CF SF FI CofF Twp

Frontenac Municipal Services Corporation Frontenac Communal Services Corporation Frontenac

Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands County of Frontenac Townships

Participating Municipalities

Communal Services

Municipal Act, S.O. 2001 BCS or Study Business Case

Definition/Description The generic reference to a service corporation established under the Municipal Act, S.O. 2001 and Ontario Regulation 599/06. Frontenac Municipal Services Corporation – the holding company anticipated by this Business Plan Frontenac Communal Services Corporation – the operating company anticipated by this Business Plan The geographic region encompassed by the municipalities, the County of Frontenac and the four constituent municipalities of the Township of North Frontenac, Township of Central Frontenac, Township of South Frontenac, and the Township of Frontenac Islands. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Lower Tier corporate entity operating under the Municipal Act, S.O. 2001. The Upper Tier corporate entity operating under the Municipal Act, S.O. 2001. The collective lower tier municipalities, namely, North Frontenac, Central Frontenac, South Frontenac and Frontenac Islands The municipalities participating in the development of this business plan and the anticipated Municipal Service Corporation. • Township of North Frontenac • Township of Central Frontenac • Township of South Frontenac • Township of Frontenac Islands • County of Frontenac The broad descriptor for centralized water and wastewater services provided to a group of homes or businesses. The legislative framework for the creation and operation of Ontario municipalities. The formal requirement under the Municipal

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Abbreviation

Full Name Study

MRA

Municipal Responsibility Agreements Communal Services Governance Committee

CSGC

Definition/Description Act, S.O. 2001 and Ontario regulation 599/06 as a precursor to the establishment of a Municipal Services Corporation. [Link to Regulation] The D-5-2 requirements of the Ministry of the Environment where private ownership of a communal service is established. The Committee established by Frontenac County to examine potential governance models for the implementation of a regional entity to oversee the operation of communal services in Frontenac

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Introduction This report has two primary objectives:

Provided to the citizens of Frontenac to complete the requirement of the Business Case Study as required under the Municipal Act, S.O. 2001 and Ontario Regulation 599/06.
Confirm the substantive elements of the Municipal Services Corporation for the partner Municipalities. Links to the legislation are provided as follows: Municipal Act – [Link] Ontario Regulation 599/06 – [Link] The BCS will focus on the guiding principles for the establishment of a Municipal Services Corporation with a mandate to own and/or operate communal services in Frontenac. The geographic region of Frontenac includes the upper tier municipality of the County of Frontenac. The County is an upper tier municipality established under the MA covering a jurisdiction from Lake Ontario in the south to north of Provincial Highway #7, including the lower tier municipalities of: Township of North Frontenac Township of Central Frontenac Township of South Frontenac Township of Frontenac Islands. Below, Figure One is a map of the area covered by this BCS and the proposed Municipal Services Corporation. https://www.frontenaccounty.ca/en/living/living.aspx

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Figure One – Area Covered by the Proposed MSC

Background Documents In preparation for this Study, the parties engaged the services of WSP Canada Inc. to complete two (2) studies examining the potential for using communal services as an alternative to individual or full services in Frontenac. This study will rely upon the findings of these two reports but will not attempt to reiterate all the salient points of the reports. The reader is advised to refer to the source documents for further clarification of the more technical aspects of CS, or the governance aspects of this issue. Citations in the BCS to the WSP documents will be referenced as Report #1 and Report #2. Where there is a conflict between this document and Reports #1 and 2, this document shall take precedence. Table of Contents and links to the two reports are provided below:

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WSP Report #1 – County of Frontenac – Communal Services Study WSP Canada Inc. June 2019 [Link to WSP Report - 2019] 226 Pages Table of Contents Executive Summary

Introduction The Servicing Problem What are Communal Services? Why are Communal Services the Right Fit for the County of Frontenac? Study Purpose
Community Overview Demographic Trends Land Use Historic Villages and Main Streets Housing Environment and Natural Heritage Climate Change and Risk
Regulatory Framework Legislative and Regulatory Implications for Communal Servicing
Existing Local Planning Context The Role of Conservation Authorities Official Plan Review Summary
Communal Services Best Practices
Engineering Best Practices
Financial Model and Risk Mitigation Assumptions Methodology
Conclusion Appendices A Federal and Provincial Regulatory Framework B County and Townships Planning Context C Draft Official Plan Policies D Engineering Best Practices E Engineering Best Practices – Attachments F Financial Model Sample Outputs As part of this report, the parties were provided with a comprehensive financial model that will allow for the modeling of expenditures, revenues and commodity pricing for installation and operation of communal services. County of Frontenac senior financial staff were provided with training on the model.

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WSP Report #2 – Communal Services Governance Model – Final Report WSP Canada Inc. 03 March 2021 [Link to WSP Report - 2021] 52 Pages Table of Contents

Introduction Context Overview Communal Services Definitions Study Purpose, Objectives & Outcomes WSP Mandate Report Structure
Best-Practice Review Governance and Management Structures Primary Research Approach Outcomes Summary Municipal Responsibility Agreements MRA Context and Requirements MRA Questions and Responses Risk Management and Other Findings
Governance and Management Structure Model Assessments Overview Municipal Services Corporation (MSC) Structure Regulatory Requirements Timeline & Costs Joint Municipal Service Board Structure Regulatory Requirements Timelines & Costs County-Level Governance Structure Regulatory Requirements Timelines & Costs Risk Analysis and Model Recommendation Comparative Model Analysis Preferred Model Selection
Model Implementation Next Steps for Implementation Implementation Recommendations Financial Considerations of Implementation and Return Appendices A Engagement Summary B Governance Model Cost Estimates Frontenac Municipal Services Corporation – DRAFT Business Case Study

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Definition of Communal Services For the purposes of the BCS, the WSP1 definition of communal services has been adopted. That definition is as follows: In principle, communal water and wastewater systems function similarly to centralized municipal services in terms of development of sewer connections to central sewage treatment and disposal facilities and/or to a communal well or water source and water-treatment facility for drinking water. Systems generally serve small-to-moderate development sizes with typical ranges between 10 to 300 units within each settlement area 2, while the Ministry of the Environment, Conservation, and Parks (MECP) defines them as those serving a minimum of five units in a development. Communal systems are typically synonymous with “decentralized systems” and the terms are used interchangeably throughout this report. Within the above descriptions, the following communal water and wastewater system definitions apply: • Communal Water Systems: shared potable water systems, including collection from groundwater or freshwater sources and treatment to drinkingwater quality standards that are part of a communal service development. • Communal Wastewater Systems: shared facilities for the collection, treatment, and disposal of sewage that are part of a communal service development.

Frontenac Readiness for Communal Servicing Frontenac has also taken numerous steps to be ready for residential and commercial growth that will benefit from communal services. Table One below provides an overview of the efforts to date. Municipality

Table One – Summary of Frontenac Readiness for Communal Servicing Current Status

Frontenac Islands

•

Currently completing a Secondary Plan for the village of Marysville on Wolfe Island. Study completion will be in parallel to this report. Secondary Plan will set parameters for communal services. Expansion of the Wolfe Island Ferry and the doubling of ferry capacity to the Island will be completed in 2022. This will further exacerbate development pressures as Wolfe Island will become a reasonable “bedroom” community option for the City of Kingston Timelines: Communal servicing pressure anticipated in 2021-22.

Report #2, Section 1.1.1, page 15 For the purposes of the Business Case Study, the use of the term “settlement area” refers to the cluster of units connected to the communal service and is not intended to be limited to existing settlement areas. 2

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South Frontenac

• • • • • • •

Central Frontenac

• •

•

North Frontenac

• • •

•

Current Official Plan policies discourage communal services Official Plan and settlement area boundary studies to commence in 2021. Completed a community strategic plan that identifies regional leadership and community building as goals for the municipality. Water quantity/quality issues exist in several areas and will require hydro-geological work in order to identify potential development areas (and likely eliminate others). Development/growth pressures from Kingston will increase development demand. Current “strip” development will not sustain growth Several settlement areas, namely Inverary, Battersea, Sydenham, Harrowsmith and Verona could see significant benefit from communal services Timelines: Development pressure is ongoing – Official plan, settlement boundary rationalization and hydrogeological work will likely mean that the first communal service projects will be in the approval process in the 202223 time frame. The Township Official Plan was approved by Council on July 13/21. The new O.P. will encourage communal services Waterfront policies in the new O.P. will encourage communal servicing in rural/lake front properties which will open up waterfront development potential for the community The Township has purchased a former school site in downtown Sharbot Lake with a view towards a mixed use communal service project. Planning for the project may include connections to other municipal facilities or business in the downtown core. Funding has been received to commence the engineering feasibility component of this project. Timelines: Current Official Plan and Zoning By-laws complete in 2017. Recognize communal servicing option Waterfront policies in the new O.P. and Zoning By-law encourage communal servicing in rural/lake front properties which will open up waterfront development potential for the community Timelines: Current

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County

•

• •

•

• • •

• •

Regional Planning Framework: o County Official Plan approved in 2016, update to commence in 2022. o Completed a Regional Roads Study in 2018 in order to permit a more expansive range of development options on non-municipal roads. o Population projections update complete. Completed a strategic plan in 2019 that emphasis continued economic growth and regional cooperation Completed a trail connection from the City of Kingston boundary to Clarendon (the K&P Trail), with the commitment to make the connection to the United States and Lanark County. Trail will be extended an additional 14 km north in 2021-22 effectively creating a regional trail corridor that is encouraging rural residential and commercial growth. In 2016 completed a “regional brand” for Frontenac and implemented the first regional economic development strategy. The brand roll out included a business ambassador program that has been successful in bringing nearly 200 businesses on board with the regional brand. The economic development strategy is anticipated to be refreshed in 2021 The County has participated and invested in regional broadband and cellular expansion in the area through the Eastern Ontario Regional Network (EORN). Selected as the preferred vendor by EORN, Rogers Communications has initiated the process of providing 5G cell to the County The County has participated and invested in the establishment of the Eastern Ontario Leadership Council and region wide economic development initiatives, including workforce development, innovation and transportation. The County is recognized as a regional leader in Continuous Improvement, utilizing Lean principles to drive efficiency. Timelines: Current

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Preferred Operational Model WSP Report Number #2 was supported by the Communal Servicing Governance Committee composed of the four Township Mayors and three citizen appointees. Together with WSP they completed a best practice review of five (5) existing service providers and three (3) governance structures including: • A Municipal Services Corporation • A Joint Municipal Board • County Level Governance The recommendation of WSP and the CSGC to the member municipalities was to initiate a process to develop a BCS for the implementation of a Municipal Services Corporation. This recommendation was subsequently endorsed by the Councils of the five participating municipalities.

Governance and Corporate Structure The recommended governance structure for the Corporation 3 was detailed by WSP and endorsed by the CSGC as a two MSCs:

A Holding MSC – for the purposes of this report, named the Frontenac Municipal Services Corporation (FMSC)
An Operating MSC – for the purposes of this report, named the Frontenac Communal Services Corporation (FCSC) All shares in the Operating MSC will be owned by FMSC. WSP describes the benefits to this structure as providing the ability to: a) Establish additional operating MSCs in the future that are held by the Holding MSC; and b) Extend service and/or ownership to other municipalities by limiting purchasing and voting powers to Holding MSC shares only.

Guiding Principles The following guiding principles have been established for the Business Case Study and the Frontenac Municipal Services Corporation:

The establishment of the FMSC will not impinge upon the planning authority of any participating municipality, but rather will provide guidance and/or preapproval for communal systems that will either be owned/operated or operated by the MSC that will lead to faster approvals by the respective planning authorities and reduce costs for developers and eventually purchases/owners of serviced units
One of the primary drivers for the establishment of a MSC for the ownership and operation of communal services is the ability to spread risk by 3

Report #2, Section 3.2.1, page 23

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aggregating assets. As such, the partners agree that the MSC will be the owner/operator for communal services 3. It is recognized that the operational aspects of the MSC will evolve slowly as units are constructed and that it may take several years to reach critical mass. It is understood that the Operating Board will be responsible for determining the best operating model and that it is likely that at the outset contracted operating services will be the predominant model 4. The existing Water Treatment and distribution system in the Village of Sydenham, Township of South Frontenac will remain under the ownership and control of the Township and will not be transferred to FMSC upon incorporation. There will be no mechanism or expectation that the system will be transferred to the FMSC. Only the Township of South Frontenac Council will be able to make such a determination. 5. The County of Frontenac would be a non-voting shareholder in the MSC.

Steps for Implementation WSP Report #2 (page 7), sets out the necessary steps for the establishment of the MSC. Table Two below sets the seven steps.

Table Two – Steps for Implementation Step Status Formally Confirm MSC Selection Complete Undertake a Business Case Study This Document Hold Public Consultations Pending Adopt of the Business Case by Council(s) Pending Draft, Approve and Pass Necessary Pending Agreements & Documents Develop and Adopt an Asset Transfer Policy Pending Appoint MSC Boards, Officer/Directors, and Pending Transfer Assets

Benefits of Communal Servicing Within Frontenac, the use of private services dominates the residential and commercial landscape. Except for the Village of Sydenham water system, servicing largely consists of individual wells and septic systems. While this is efficient on a single home or business basis, it creates a number of issues for communities that are resolved or lessened by the installation of communal services, namely: • •

•

Risk: manages and spreads risk Environmental Protection and Aquifer Integrity: fewer wells drilled into an aquifer, thereby reducing the potential for ground water contamination from surface runoff Monitoring and Environmental Protection: communal services have stricter testing and reporting requirements than individual services

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• •

•

Increased density: thereby reducing the cost of municipal service delivery and improving community sustainability Efficient Land Use: Traditional rural pattern development results in approximately 0.57 residential units/hectare 4, while the same site on communal services could result in 2.23 units/hectare 5, or approximately 3.9 more residential units/hectare, thereby creating a more efficient use of land. Community Sustainability: o Residential units can be clustered to take advantage of access to recreation corridors such as the K&P or Cataraqui Trails or provide walkable communities that can help sustain rural communities and businesses o Existing communities can be serviced in a manner that will assist with rural community sustainability o Greater opportunity for main street development and redevelopment, including higher density and upper floor residential development o Communal service can be constructed in a scalable manner, thereby aligning costs with revenues for the developer and more reflective of the scale and pace of rural development o Business and/or industrial parks can be established utilizing a scalable communal services model, thereby making serviced employment an attractive option in a rural setting.

Municipal Responsibility Agreements For a full discussion of MRAs, please refer to Report #2 by WSP. It is the intention of partners that the majority of the communal services constructed moving forward will be owned and operated by the MSC, thereby negating the necessity for an MRA. It is recommended that each partner municipality enter into an Indemnity Agreement with the MSC to limit future liabilities. As a condition of a Subdivision or Condominium agreement, communal services would be the responsibility of the developer for a period to be determined by the MSC to establish a viable system, at which time ownership would transfer to the MSC. In the rare instances where an MRA is contemplated, the WSP reports provide various methods to reduce risk and limit liability. These same tools can be utilized by the MSC to guide the assumption of communal service assets.

4 5

Report #1, page 10, Figure 1-3 Report #1, page 11, Figure 1-4

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Risk Management The ability to manage and mitigate risk is an important element of the ownership and operation of communal services for municipalities. The establishment of a MSC provides the partner municipalities with the ability to pool and share risk. By aggregating risk, we mean the ability to spread risk across a portfolio of installations. The analogy is the provision of car insurance. Without a pooled model whereby, risk is spread across all insured drivers, each individual owner would be required to hold substantial savings in the event of an accident. By pooling the risk, the cost to any one individual is minimized and costs are lowered to the consumer. Similarly, the risk for one individual communal service failure requires far greater securities to protect the developer, homeowner, and municipality than if the risk is spread across ten installations. This approach has the added benefit of lowering development costs and improving home affordability, both at the time of purchase and for ongoing operating costs. For a more detailed discussion of the tools available to the MSC to mitigate risk, refer to Report #2 6.

Asset Transfer Policy At incorporation, FMSC will not hold any capital assets. Non-capital assets in the form of cash, will be transferred to the corporation in accordance with the financial contribution described in this document and detailed in Report #2 7. For clarity, this Policy does not apply to the transfer of communal service assets to the MSC by a developer under the terms of Subdivision or Condominium Agreement. For the capital assets other than noted above, four (4) options are provided. They are outlined as follows: Scenario #1 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Under $100,000 Where the parties agree that an asset contemplated for transfer is valued at under $100,000, a transfer may be completed by motion of the shareholders of the FMSC and a motion of the appropriate shareholder municipality. Such a sale will be at a cash value agreed to between the parties. No option exists for such a transfer to involve the transfer of shares. The parties may agree to conduct the transfer of an asset under this limit, utilizing the terms and conditions described Option #2.

6 7

Report #2, Page 19-21 Report #2, Page 37-39

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It is understood that under Option #1: •

• •

either party may elect to initiate such a process, but that both parties will base any final decision in their own interest without undue influence from the other party that the above option may be initiated in the reverse (i.e., the transfer of an asset from the MSC to a shareholder municipality) the sole authority for the MSC will be a vote of the shareholders and for the municipality, the Council of the municipality disposing or acquiring the asset.

Scenario #2 – Transfer of Assets between Partnering Municipalities and the MSC with a Value Over $100,000. A shareholder municipality may solely elect to transfer an asset to initiate the process of transferring a municipal asset to the MSC. The FMSC (i.e., the holding company), acting in consultation with the MSC operating arm, may elect to accept the transfer and elect to compensate the municipality based on one of the following:

A cash payment based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A payment of equivalent share in FMSC base upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A combination of option 1 and option 2 above (i.e., x% cash payment and y% shares, where x + y = 100% of the appraised value) It is understood that under Option #2: •

• •

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Scenario #3 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Under $100,000 Where an asset is proposed to be transferred between the MSC and a non-shareholder municipality and the parties agree that the value of the asset is less than $100,000, the parties may agree to a cash transaction at an agreed to fair market value. Scenario #4 – Transfer of Assets Between the MSC and a Non-Shareholder Municipality Valued at Over $100,000. A non-shareholder municipality may elect to transfer an asset to initiate the process of transferring a municipal asset to the MSC. FMSC may elect to accept the transfer and elect to compensate the municipality based on one of the following:

A cash payment based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A payment of equivalent share in FMSC based upon the average of two (2) independent appraisals. One completed and paid for by the MSC and a second completed and paid for by the municipality. Both independent appraisals must be accompanied by: a. A statement that the company/individual is qualified and competent to make such an appraisal b. A statement that the company/individual is not in a position of conflict
A combination of option 1 and option 2 above (i.e., x% cash payment and y% shares, where x + y = 100% of the appraised value) Scenario #5 – Transfer of Assets Between the MSC and a Private/For Profit Entity or Individual The transfer of any asset considered to be integral to the operation of a communal water or sewer system, may not be transferred to a private/for profit entity under any circumstance. Non-operationally integral capital assets valued at under $100,000 (e.g., a vehicle) may be transferred at an agreed upon fair market price, with a motion of the MSC Operational Board.

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Non-operationally integral capital assets valued at over $100,000 (e.g., a surplus property or equipment) may be transferred at an agreed upon fair market price, with a motion of the FMSC. Scenario #6 – Transfer of Assets Between the MSC and a Not-For-Profit/or Charitable Entity The transfer of any asset considered to be integral to the operation of a communal water or sewer system, may not be transferred to a Not-For-Profit/or Charitable Entity under any circumstances. Non-operationally integral capital assets valued at under $100,000 (e.g., a vehicle) may be transferred at an agreed upon fair market price, with a motion of the MSC Operational Board. Non-operationally integral capital assets valued at over $100,000 (e.g., a surplus property) may be transferred at an agreed upon fair market price, with a motion of the FMSC Board. The parties agree that the monetary limits presented may be amended from time to time by a majority vote the shareholders.

Financial Considerations Report #2 8 examined four options for the start-up of the MSC and the distribution of shares, namely:

Weighted Tax Assessment
Equal Allocation
Weighted Population
Hybrid Allocation Under all four options, the County of Frontenac would provide a 20% financial (nonvoting) contribution, resulting in the remaining 80% being divided between the four remaining partner municipalities. At the recommendation of the CSGC, the partners endorsed the option of utilizing weighted tax assessment for the distribution. The weighted assessment share will be determined based upon the percent share allocation as determined from assessment data provided by the Municipal Property Assessment Corporation (MPAC) on the date that incorporation of the MSC is received. The anticipated five (5) year requirement of the MSC is $696,800 9. The partners will budget for the total amount of their share in the year of incorporation. A total of 20% of the allocated amount will be transferred to the MSC with thirty (30) days of 8 9

Report #2, pages 37-39 Report #2, page 39

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incorporation. It is anticipated that the MSC will “draw” against the remaining budgeted amount over a five-year period based upon the needs of the Corporation and a majority vote of the shareholders. For clarity purposes, the draw may be accelerated if development and installation of communal services is accelerated, or conversely, delayed if development is slowed. In any case, the total amount will be held in a designated reserve by the member municipality and will be transferred to the MSC with thirty (30) days of receiving notice to do so. The reserve may be held in an interest-bearing account by the partner municipality. Accrued interest will remain with the municipality and will not accumulate for the benefit of the MSC. Borrowing from a Shareholder While a primary benefit of establishing a MSC is the ability to borrow without affecting the Annual Repayment Limit (ARL) of a municipality, from time-to-time it may be prudent for a shareholder municipality to borrow on behalf of the MSC, or to provide such terms of borrowing from internal resources (i.e., reserves) as may be deemed expedient. Such borrowing shall be at fair market terms and rates as determined by the parties. Any such borrowing under $100,000 may be negotiated between the parties without the approval of the shareholders. Borrowing over $100,000 will be subject to a vote by the shareholders. A reciprocal arrangement (i.e., a shareholder municipality borrowing from the MSC) will be subject to a vote of the shareholders under all circumstances. Prior to borrowing being required under this provision, the MSC will establish a borrowing policy that identifies borrowing limits under this provision. Such policy will require the approval of the majority of shareholders. Under no circumstances will the MSC borrow from a non-shareholder municipality. Ownership, Share Allocation and Voting As structured, the shareholders would be represented by one (1) representative from each of the four (4) lower tier partner municipalities. With votes be weighted based upon the value of their shares at incorporation. For voting on any motion/by-law placed before the shareholders will be deemed to be carried if a minimum of two (2) shareholders, representing more than 50% of the shares votes in favour 10. No single municipality can outvote the remainder of the shareholders. As noted above, the County will be a contributing, non-voting shareholder. Table Two below summarizes the ownership, share allocation and voting that will be utilized by the FMSC. Partner 10

Table Two – Summary of Ownership, Share Allocation and Voting Owner 11 Voting on All Matters Distribution of Assets

Report #2, page 36

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Partner NF CF SF FI CoF

Owner 11 Yes Yes Yes Yes Yes

Voting on All Matters Yes Yes Yes Yes No 12

Distribution of Assets Yes Yes Yes Yes Yes

Restrictions Regarding a Shareholder Dividend or Community Benefit Policy A MSC can provide a dividend, or community benefit, to owners on a basis to be determined by the shareholders. As a matter of policy and practicality, the Frontenac MSC will not be in the financial position to distribute until such times as sufficient reserves and/or securities are accumulated to minimize the risk to shareholders. While this option is not a requirement, it is in the interest of the partners to establish the conditions under which such a policy may be considered. It shall be the policy of the MSC that no dividend or community benefit will be distributed to the owners unless the following conditions are met:

A minimum of seven (7) years from the date of incorporation
A statement from the auditing firm appointed by the MSC that the risk associated with the ownership and management of the communal services has been substantially ameliorated by a combination of accumulation of reserves, insurance, and/or securities
A majority vote of the shareholders13 Should the above conditions be met, the shareholders will have three options for the use of a community benefit: Scenario #1 – Unrestricted Dividend Policy Community benefit can be used in any manner deemed appropriate to the shareholder municipality. Scenario #2 – Restricted Community Benefit Policy Community benefit can be used in a manner determined by the shareholders in a restricted manner. Potential examples include: •

Pre-engineering and/or feasibility studies for the expansion of services to an unserviced area or employment lands

The percent ownership will be determined based upon the percentage dollar contribution as determined on the date of incorporation 12 Report #2, page 39 – Allocated to Lower Tier Municipalities based on weighted assessment on the date of incorporation 13 As currently structured, the Township of South Frontenac would have a veto over any the implementation of a dividend/community benefit policy. At the same time, SF plus the affirmative vote of one other municipality would be required in order to approve a policy.

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•

In conjunction with local improvement charges, utilized for the expansion of communal services in a serviced or un-serviced hamlet or subdivision. Such a policy could benefit all residents served by the MSC by expanding the risk pool, increasing density, and decreasing costs for users To be utilized for a specific community enhancement project that will benefit the entire region, for example recreation facilities

Under no circumstances will the MSC provide a community benefit that will place the ongoing viability of the MSC in jeopardy. Scenario #3 – Retained by the MSC for Investment in Projects Approved by the Shareholders To be utilized in a manner that will support or expand communal services or expand business opportunities. MSC Duty to the Shareholders The MSC will at a minimum, provide the shareholders with a detailed financial update at the Annual General Meeting of the Corporation, including a presentation of the audited financial statements of the MSC and the opportunity to question the Auditor. Within nine (9) months of incorporation, the MSC will present to the shareholders a business plan and five (5) year pro-forma budget to the shareholders for consideration and input. The plan will be revised by the Corporation annually and reviewed with the shareholders. A majority vote of the shareholders will require a full meeting of the MSC. The vote must state the purpose and general nature of the requirement for the meeting. The MSC will at all times have in place appropriate levels of insurance that covers the actions and decisions of the corporation and indemnifies the shareholders. Bankruptcy or Insolvency The MSC will make every reasonable effort to operate in a manner that will ensure the ongoing viability of the corporate entity, subject to annual audit opinions provided to the shareholders. As a corporate entity, bankruptcy would not result in any financial obligations accruing the shareholder municipalities. New MSC Shareholders The MSC may consider expansion of the shareholders by a two-thirds percentage vote of the shareholders. Such a vote will be supported by a business case study and, if applicable, an asset valuation as described in the Asset Transfer policy, plus a public meeting or meetings as determined by the shareholders. New shareholders must be a municipal entity. Should a new shareholder be approved, the shares in the corporation will be recalibrated based upon the weighted assessment on the date of approval, with the County of Frontenac shares being re-calculated accordingly. Frontenac Municipal Services Corporation – DRAFT Business Case Study

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Shareholder Withdrawal from the MSC A municipality wishing to withdraw from the MSC will be required to provide notice to the MSC prior to September 1st in any given calendar year, with an effective date of December 31st of the subsequent year. A 16 month minimum notice period will ensure sufficient time for the MSC and the remaining shareholders to resolve the requisite legal and personnel matters. Any municipality exercising their option to withdraw from the MSC will not be entitled to any assets of the corporation and will be required to pay their own legal expenses and the MSC. Dissolving of the MSC Where the Councils of all shareholder municipalities vote to dissolve the MSC, the noncash assets of the corporation shall be valued by an independent third party. Each party will be entitled to receive proceeds from the dissolution as follows:

Communal Services physical assets located within the boundaries of their municipality
Physical assets not related to the direct operation of communal services (e.g., rolling stock, office space, or maintenance operations) will be sold and the proceeds divided based upon the shareholder’s ownership stake on the date of dissolution. a. A shareholder may purchase such assets from the MSC for the appraised value. Where more than one shareholder expresses an interest in purchasing the asset, the successful shareholder will be randomly selected
Net of all costs required to wind down the MSC, cash assets and liabilities will be divided based upon shareholder value on the date of dissolution. The parties may agree to appoint a mutually agreeable independent party to handle the disposition of assets for points 2 and 3 above. The costs of the independent party will either be deducted from the assets or apportioned to the shareholder based upon the value of their shares on the date of dissolution. All parties will be responsible for their own costs related to the dissolution. Public Input This document will be posted publicly on the Frontenac public engagement channel (www.engagefrontenac.ca) for a period of thirty (30) days, commencing on XXXX xx,

Citizens of Frontenac are invited to provide written comments through the engagement site or by attending a virtual public meeting to be held on XXXX xx, 2021. The social media channels of the partner municipalities may also be utilized to direct individuals to the engagement site or provide notice of the virtual public meeting. Please

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note that comments received through social media channels will not be considered as part of the public input phase component of the BCS. Respectfully Submitted On behalf of the Partner Municipalities This xx day of XXXX month, 2021.

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Report 2021-104 Council Recommend Report To:

Warden and Council

From:

Kelly Pender, Chief Administrative Officer

Prepared by:

Kelly Pender, Chief Administrative Officer Joe Gallivan, Director of Planning and Economic Development

Date of meeting:

November 17, 2021

Re:

Office of the Chief Administrative Officer – Communal Services – Draft Business Case – Review of Comments

Recommendation Be it Resolved that the Council of the County of Frontenac receive the report, Communal Services – Draft Business Case – Review of Comments for information; And Further That the County of Frontenac approve the minor technical amendments to the Municipal Service Corporation – Draft Business Case Study based upon the input received from the Township of South Frontenac; And Further That the revised draft and question responses provided in the report be provided to the Townships of South Frontenac, Frontenac Islands, Central Frontenac and North Frontenac; And Further That the revised Business Case Study be posted on the Engage Frontenac web site early in 2022 for a period of thirty (30) days. Background Prior to final consideration of the creation of a Municipal Service Corporation (MSC), a municipality must prepare a Business Case Study (BSC) and receive public input. At the September 15, 2021 meeting of Council, a draft BSC was reviewed and the following motion was approved:

2021-068 Communal Service Governance

Page 157 of 161 DRAFT Business Case Study Be It Resolved That the Communal Service Governance – DRAFT Business Case Study (September 9, 2021) be received and amended as follows:

Under Asset Transfer Policy section, change the word options to scenarios
Under Community Benefit and Dividends section, change the word options to scenarios
Under MSC Duty to the Shareholders section, second paragraph, insert the words “by the Corporation” before to the word annually in the last sentence.
On the title page add the words The Shareholders above the 5 municipalities listed. And Further That the DRAFT Business Case Study dated September 9, 2021, as amended, be provided to the member municipalities for their review and input prior to the end of October 2021. A copy of the draft plan as amended by the above motion is appended to this report, Appendix A. The purpose of this report is to provide Council with an update on the circulation to the member municipalities/potential shareholders and seek Council’s direction. Comment The Communal Services Governance Committee has agreed that minor changes to the plan could be authorized by the Warden and Committee Chair, Deputy Warden Denis Doyle. Subsequently, the Townships of Frontenac Islands, Central Frontenac and North Frontenac approved moving forward to the public consultation phase of the business plan without comment. The Township of South Frontenac provided eight comments/questions and requested delaying the final public input pending a response to their inquiries. While the questions/comments are primarily technical or operational matters and the BCS is a governance/policy document, staff are recommending that the questions and comments be reviewed by Council and that public consultation be deferred to January

The South Frontenac Township areas of concern/questions and the County staff comments are provided in the table below:

Current Language

South Frontenac Comment

Staff Comment

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Current Language

Page 13, top of page, bullet #1 “Current Official Plan policies discourage communal services”

South Frontenac Comment Correction - SFT’s current Official Plan discourages private communal services only

Page 17, 3rd paragraph under Municipal Responsibility Agreements

Staff Comment Agreed. Recommend minor technical amendment

“Clarify within this business case if this would be the mechanism that would outline how and under “It is recommended that what terms the member each partner municipalities could be municipality enter into ordered to assume an Indemnity Agreement ownership of a with the MSC to limit communal system in the future liabilities.” event of MSC dissolution.”

Legal advice could be reviewed with Council in closed session.

Page 18, Asset Transfer Policy

The asset transfer section is a mandatory component of Ontario Regulation 599/06. Each municipality will be required to “adopt and maintain” this policy.

Entire section.

This section seems somewhat granular relative to the rest of the business case. Could it be included as an appendix instead?

Council direction required.

Removing it from body of the BCS may not be appropriate, and this type of detailed decision may be better left to an MSC at its initial stages. Council direction required.

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Page 159 of 161 South Frontenac Comment

Current Language

Page 21, Financial consideration, paragraph three, “utilizing weighted tax assessment for the distribution …”

Recommend changing to “initial distribution”.

Agreed. Recommend minor technical amendment

Page 22, Borrowing from a Shareholder

Question:

Provide South Frontenac with the following comment:

“Are MSC’s eligible for provincial or federal grants such as the ICIP or other infrastructure programs, similar to the eligibility of Municipalities and Local Services Boards?”

Staff Comment

“While each grant application and situation will be different, one of the primary purposes/ drivers of the creation of EOWC, EORN and most recently the EOLC, has been to create an entity capable of applying for grants. Both EOWC and EORN have been very successful in receiving grants. The EOLC was incorporated earlier in 2021 for the primary purpose of applying for grants.”

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Current Language

Page, 24, Bankruptcy or Insolvency, last sentence “As a corporate entity, bankruptcy would not result in any financial obligations accruing [to] the shareholder municipalities.”

South Frontenac Comment Comment: “A reference or basis should be provided for this statement.”

Staff Comment Agreed. Suggest the following amendment: “In accordance with legal advice, as a corporate entity, bankruptcy would not result in any financial obligations accruing to the shareholder municipalities.” Legal advice could be reviewed with Council in closed session. Council direction required.

Page 25, Shareholder Withdrawal from the MSC. A 16 month minimum notice period will ensure sufficient time for the MSC and the remaining shareholders to resolve the requisite legal and personnel matters.”

Question:

Provide South Frontenac with the “What personnel matters following comment: might result from the withdraw of a “The dissolution of the shareholder, if the MSC may result in the systems within that lay off or transfer of municipality remain employees. The under the ownership of provision of the Employment Standards the MSC?” Act would apply.”

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Current Language

Page 25, Shareholder Withdrawal from the MSC. “Any municipality exercising their option to withdraw from the MSC will not be entitled to any assets of the corporation and will be required to pay their own legal expenses and the MSC.”

South Frontenac Comment Question: “Do the MSC or the remaining shareholders compensate the withdrawing municipality for the value of their shares in some way?”

Staff Comment Provide South Frontenac with the following comment: “No compensation is contemplated by this section.”

Strategic Priority Implications Priority 2.1: To meet the needs of future capital projects, explore new sources of funding support (current and future programs), cost-sharing options and other potential economies. Financial Implications There are no financial implications at this point. Organizations, Departments and Individuals Consulted and/or Affected Council and Senior Staff – Member Municipalities

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